administrative assistant

office manager

administrative assistant (external agency staff) Jobs in New York

executive assistant

executive assistant to ceo Jobs in New York

executive assistant to ceo

executive assistant office manager

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

AP Production Services, Inc.

Overview We are seeking an exceptionally organized and proactive Executive Assistant to serve as a key operational and administrative partner to the Founding Partner and CEO of Atlantic &amp; Backlot. This role will manage executive calendars, coordinate meetings and travel, support internal operations, and help ensure day-to-day administrative efficiency across the company. The position also supports corporate communications, presentation materials, client correspondence, marketing initiatives, event planning, and internal and external messaging as needed.The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced creative production environment.Atlantic Pictures (www.atlanticpictures.com) is an integrated production company based in New York City. For over two decades, we have pushed the boundaries of visual storytelling across formats and genres &mdash; delivering premium content creation for our clients, from film and TV production to compelling advertising narratives. Backlot (www.wearebacklot.com) is a full-service location management company and agency that makes licensing film locations easy.This role is based out of our Downtown Manhattan office and requires five days per week on-site.Responsibilities<ul><li>Manage a complex executive calendar, including internal and external meetings, calls, production-related commitments, client engagements, and follow-ups with precision and foresight</li><li>Serve as a primary point of contact for clients, talent, partners, vendors, and internal team members on behalf of the executive</li><li>Draft, edit, and manage professional correspondence, including client communications, emails, memos, briefs, and presentation materials</li><li>Track priorities, projects, deadlines, and follow-ups across Atlantic &amp; Backlot to ensure key items move forward and nothing falls through the cracks</li><li>Coordinate logistics for meetings, travel, production-related activities, site visits, scouts, location tours, and company events</li><li>Support corporate communications, social media coordination, marketing initiatives, and the development of internal and external messaging</li><li>Oversee the internship program, including recruitment support, onboarding, scheduling, mentorship coordination, and intern engagement</li><li>Review, organize, and maintain relevant documentation, filing systems, contact lists, and operational resources</li><li>Provide general administrative and operational support to ensure smooth day-to-day execution across the business</li></ul>Qualifications<ul><li>Minimum 2 years of experience in an executive assistant, administrative, production, creative operations, or similar support role</li><li>Exceptionally organized with outstanding attention to detail and strong follow-through</li><li>Expert-level proficiency in Microsoft Office Suite and Google Workspace; familiarity with Dropbox or similar file management tools</li><li>Knowledge of CRM tools and experience tracking client relationships or deal pipelines</li><li>Strong professional writing and communication skills, with confidence drafting client-facing correspondence, internal updates, and polished materials</li><li>Ability to manage competing priorities and adapt quickly in a fast-paced, high-demand environment</li><li>Discretion and professionalism in handling sensitive business and executive matters</li><li>Familiarity with location scouting, real estate, or the location licensing industry is a strong plus</li><li>Interest in the entertainment, production, media, or creative industries and enthusiasm for supporting a growing, entrepreneurial team</li></ul>Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Parental leave</li></ul>Work Location: In person

Executive Assistant to Founding Partner and CEO of Atlantic Pictures & Backlot

Ralph Lauren

<div>
 Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
 
 
 At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education &amp; Communication, Employee Groups and Celebration.
 
 
 ,
 
 
 The Executive &amp; Studio Assistant provides day to day administrative support and studio coordination for the Women&rsquo;s Polo Design Leadership Team. Key responsibilities include, calendar management, travel arrangements, office management, tracking &amp; submission of expenses, creating &amp; updating documents, supporting with presentations, and communicating with a host of internal colleagues &amp; external partners.
 
 
 This role requires excellent organizational skills and the ability to effectively handle multiple priorities while maintaining confidentiality. In addition, this role requires the ability to exercise independent judgment, escalating serious or unique problems to the appropriate parties. The ideal candidate is a proactive thinker, always considering the future and how to best plan as well as ability to adapt procedures, processes, and techniques to the completion of assignments.
 
 
 ,
 
 
 Executive Assistant
 
 
 <ul>
 <li>
 All general executive day to day tasks including calendar, teams, and telephone management, expense reporting, responding to basic requests.
 </li>
 <li>
 Manage Outlook calendar which involves frequent adjustments and updates throughout the day.
 </li>
 <li>
 Scheduling &amp; confirming of all internal &amp; external meetings and conference calls.
 </li>
 <li>
 Provide daily next-day calendar briefings including meeting locations, contact details, agendas, required documents, and relevant information
 </li>
 <li>
 Partner and coordinate with other Brand EAs on overall calendar tracking and management of cross brand meetings; ensuring meetings take place as scheduled.
 </li>
 <li>
 Handle timely submission &amp; tracking of expenses on corporate credit cards with Accounts Payable; this involves ensuring timely approval of expenses.
 </li>
 <li>
 Code and approve all invoices in Ariba as required.
 </li>
 <li>
 Coordinate all travel arrangements with internal Travel department; inclusive of booking, logistics and changes
 </li>
 <li>
 Maintain updated contact lists and key information databases
 </li>
 <li>
 Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations
 </li>
 <li>
 Manage and respond to routine requests and inquiries (Teams / telephone / communications)
 </li>
 <li>
 Manage lunch, coffee and personal requests/logistics as schedule requires.
 </li>
 <li>
 Assist in Special Projects as needed
 
 
 </li>
 </ul>
 Studio Assistant
 
 
 <ul>
 <li>
 Act as a liaison between design and all cross functional partners for scheduling cross functional team meetings (PMT, Merchandising, TD, etc.)
 </li>
 <li>
 Prepare materials for design meetings (print photo references, cutting swatches, organizing presentation boards).
 </li>
 <li>
 Prepare conference rooms for meeting needs (tv&rsquo;s, design boards, water, snacks etc.)
 </li>
 <li>
 Manage digital photos and create PowerPoints for design team presentations.
 </li>
 <li>
 Provide agendas, recaps + action plans for team meetings as needed.
 </li>
 <li>
 Maintain and book conference room calendars
 </li>
 <li>
 Order supplies and coordinate equipment servicing, oversee general floor upkeep, create work orders on Service Point when needed for IT or facilities issues*
 </li>
 <li>
 Support and arrange travel logistics for design team.
 
 
 </li>
 </ul>
 Salary range: $83,105 - $101,115 annually,
 
 
 <ul>
 <li>
 Prior administrative or support experience in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to support executive-level professionals
 </li>
 <li>
 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with Ariba, Concur, and Workday systems
 </li>
 <li>
 Strong problem-solving and critical-thinking abilities
 </li>
 <li>
 Excellent follow-through and task completion
 </li>
 <li>
 Ability to prioritize and multitask effectively under pressure
 </li>
 <li>
 Excellent cross-cultural, cross-division and cross-functional communication and partnering skills
 </li>
 <li>
 Professional interpersonal skills suitable for diverse stakeholder interactions
 </li>
 <li>
 Proactive, solution-oriented mindset with ability to anticipate needs
 </li>
 <li>
 Results-driven with ability to meet critical deadlines
 </li>
 <li>
 High degree of discretion and confidentiality
 </li>
 <li>
 Minimum of three days a week on site/office, wherever Creative director is and needs support
 
 
 </li>
 </ul>
</div>

Executive Assistant & Studio Coordinator

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to CEO

Zirtual

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 </li>
 </ul>
 
 
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
 </ul>
 
 
</div>

Remote Executive Assistant

Sol de Janeiro

<div>
 
 
 Our Story
 
 
 
 
 
 Launched in 2015, S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil&rsquo;s beauty rituals, warmth, and spirit.
 
 
 S
 
 
 ol
 
 
 de
 
 
 J
 
 
 aneiro
 
 
 delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.&nbsp;
 
 
 
 &nbsp;
 
 
 
 
 
 Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany.&nbsp;
 
 
 Our commitment to excellence
 
 
 has earned high-profile honors, including being named one of
 
 
 
 
 
 TIME1
 
 
 
 
 
 00&rsquo;s 2024 Most Influential Companies,
 
 
 
 
 
 Fast Company&rsquo;s
 
 
 
 
 
 2024 World's Most Innovative Companies, and
 
 
 
 
 
 WWD Beauty Inc&rsquo;s
 
 
 
 
 
 Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace
 
 
 .
 
 
 These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
 
 
 
 &nbsp;
 
 
 
 
 What You&rsquo;ll Do
 
 We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing &amp; Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.
 
 
 The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.
 
 
 
 
 
 What You&rsquo;ll Be Working On
 
 
 Executive Support
 
 
 
 &middot; Manage complex calendars for the Global Marketing &amp; Digital Leadership team including scheduling across multiple time zones and coordinating high-priority meetings, presentations, and reviews.
 
 
 &middot; Act as gatekeeper and liaison on behalf of the Global Marketing &amp; Digital Leadership team &nbsp;, prioritizing requests, communications, and meeting flow.
 
 
 &middot; Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
 
 
 &middot; Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.
 
 
 
 Meeting &amp; Event Coordination
 
 
 
 &middot; Organize and support key Marketing &amp; Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
 
 
 &middot; Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
 
 
 
 Operational &amp; Administrative Support
 
 
 
 &middot; Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
 
 
 &middot; Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
 
 
 &middot; Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
 
 
 &middot; Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
 
 
 
 Cross-Functional Collaboration
 
 
 
 &middot; Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
 
 
 &middot; Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and global priorities.
 
 
 
 
 
 
 Must Haves
 
 
 &middot; 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty, fashion, or consumer brand experience is a plus.
 
 
 &middot; Bachelor&rsquo;s degree preferred.
 
 
 &middot; Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.
 
 
 &middot; Exceptional verbal and written communication skills, with polished professionalism and executive presence.
 
 
 &middot; Highly proactive, resourceful, and solution-oriented &mdash; always thinking two steps ahead.
 
 
 &middot; Ability to maintain confidentiality and handle sensitive information with absolute discretion.
 
 
 &middot; Strong relationship-building skills with a positive, team-first mindset.
 
 
 &middot; Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.
 
 
 &middot; Comfortable navigating ambiguity and supporting both strategic and tactical needs.
 
 
 &middot; Must be comfortable working a hybrid schedule (3 days per week in our NYC office).
 
 
 
 
 
 
 Salary Range: $90,000 USD - $100,000 USD
 
 
 Why Sol de Janeiro?
 
 <ul>
 <li>
 Competitive salary and bonus program for full-time team members
 </li>
 <li>
 Flexible hybrid work environment with opportunities for collaboration and growth
 </li>
 <li>
 Inclusive culture that values diverse perspectives and celebrates individuality
 </li>
 <li>
 The chance to be part of a fast-growing, award-winning global beauty brand
 </li>
 </ul>
 
 
 &nbsp;
 
 
 The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
 
 
 &nbsp;
 
 
 
 
 Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
 
 
 &nbsp;
 
 
 
 Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at
 
 careers@soldejaneiro.com
 
 .&nbsp;
 
 
 https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro
 
</div>

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant to the CEO
 
 
 will report to
 
 
 the CEO.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant to the CEO,
 
 
 you will:
 
 
 <ul>
 <li>
 Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
 </li>
 <li>
 Proactively prioritize, coordinate, and protect the CEO&rsquo;s time, ensuring alignment with company priorities and key decision points
 </li>
 <li>
 Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
 </li>
 <li>
 Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
 </li>
 <li>
 Coordinate domestic and international travel, itineraries, and logistics
 </li>
 <li>
 Support preparation for board meetings, executive leadership meetings, and external presentations
 </li>
 <li>
 Manage sensitive and confidential information with the highest degree of integrity and trust
 </li>
 <li>
 Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Strong executive presence and comfort interacting with senior leaders, board members, and external partners
 </li>
 <li>
 Outstanding written and verbal communication skills
 </li>
 <li>
 Proactive, resourceful, and able to operate independently with sound judgment
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience in fintech, financial services, or technology companies
 </li>
 <li>
 Prior experience supporting a remote executive
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 remote within the U.S.
 
 , with a requirement that candidates are based on the
 
 East Coast or willing to work East Coast hours
 
 to support the CEO&rsquo;s schedule.
 </li>
 </ul>
 
 
 Compensation:&nbsp;
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.
 
 
 Salary Range: $86,300 - $107,875
 
 &nbsp;
 
 USD.
 
 
 Employees are also eligible for an annual performance-based bonus and equity.
 
 
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
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 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
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