administrative assistant

executive assistant

office manager

administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo Jobs in New York

executive assistant to ceo

executive assistant office manager

HYBE AMERICA

<div>
 
 
 About HYBE America
 
 
 
 
 
 
 HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world&rsquo;s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 We are seeking a highly organized, business-minded Executive Assistant &amp; Office Manager,
 
 
 Brands &amp; Ventures to support senior leadership while owning day-to-day office operations for
 
 
 our New York office.
 
 
 
 
 
 This role supports the President, Brands &amp; Ventures and sits at the center of brand development, partnerships, content, licensing, investments, and special initiatives. It is ideal for someone with 2-3+ years of experience supporting senior executives who is ready to take full responsibility for office operations while continuing to operate as a trusted extension of executive leadership.
 
 
 
 
 
 The role combines high-level executive support, business coordination, and end-to-end office
 
 
 management. Success requires strong judgment, operational discipline, discretion, and the ability to manage multiple work streams without hand-holding in a fast-paced environment.
 
 
 
 
 
 This is a full-time, hybrid role based in New York, NY, with required in-person collaboration
 
 
 several days per week.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Brands Support (75%)
 
 
 
 
 
 <ul>
 <li>
 Manage complex executive calendars, scheduling, meetings, and travel with an
 </li>
 </ul>
 
 understanding of business priorities, deal timelines, and cross-functional dependencies.
 
 <ul>
 <li>
 Maintain daily priorities and follow-up workflows, anticipating needs and proactively
 </li>
 </ul>
 
 flagging conflicts or risks.
 
 <ul>
 <li>
 Prepare meeting agendas, briefing materials, and presentations; attend meetings as
 </li>
 </ul>
 
 needed to capture notes, decisions, and action items.
 
 <ul>
 <li>
 Act as a point of coordination between the President, internal teams within global
 </li>
 </ul>
 
 organization, and external partners across brand development, content, fashion, lifestyle,
 
 
 investments, and nonprofit initiatives.
 
 <ul>
 <li>
 Draft, review, and manage internal and external correspondence on behalf of the
 </li>
 </ul>
 
 executive as directed.
 
 <ul>
 <li>
 Handle sensitive information with a high degree of discretion and professionalism.
 </li>
 <li>
 Leverage productivity and AI tools such as ChatGPT, Gemini, and Notion to streamline
 </li>
 </ul>
 
 workflows and improve output quality.
 
 <ul>
 <li>
 Identify opportunities to improve operational efficiency through better systems,
 </li>
 </ul>
 
 documentation, and tools.
 
 <ul>
 <li>
 Support the executive office with organized, accurate, and well-structured digital
 </li>
 </ul>
 
 materials.
 
 <ul>
 <li>
 Submit and track executive-related expense reports monthly; process invoices in
 </li>
 </ul>
 
 coordination with Accounting.
 
 
 
 
 
 
 Office Management &amp; Workplace Operations (25%)
 
 
 
 
 
 <ul>
 <li>
 Own full responsibility for office operations for the New York office, ensuring a
 </li>
 </ul>
 
 professional, organized, and efficient workplace.
 
 <ul>
 <li>
 Serve as the primary point of contact for visitors, partners, vendors, and building
 </li>
 </ul>
 
 management.
 
 <ul>
 <li>
 Manage front-of-office operations including conference room scheduling and meeting
 </li>
 </ul>
 
 coordination (in-person and virtual).
 
 <ul>
 <li>
 Own relationships with building management and service providers; proactively manage
 </li>
 </ul>
 
 maintenance, repairs, and facilities issues.
 
 <ul>
 <li>
 Oversee ordering, inventory, and organization of office supplies, snacks, and shared
 </li>
 </ul>
 
 resources.
 
 <ul>
 <li>
 Manage mail, shipping, and package logistics.
 </li>
 <li>
 Submit and track office-related expense reports; process invoices in coordination with
 </li>
 </ul>
 
 Accounting.
 
 <ul>
 <li>
 Program and issue key cards; manage office access and onboarding logistics for new
 </li>
 </ul>
 
 hires.
 
 <ul>
 <li>
 Plan and execute internal office events and initiatives that support culture and
 </li>
 </ul>
 
 collaboration.
 
 <ul>
 <li>
 Maintain office-related documentation, trackers, and internal records.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2-3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment.
 </li>
 <li>
 Strong interest in brands, ventures, and business execution.
 </li>
 <li>
 Proven ability to manage competing priorities with accuracy, discretion, and composure.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational, project management, and problem-solving skills.
 </li>
 <li>
 High level of professionalism and sound judgment.
 </li>
 <li>
 Proficiency in Google Workspace, Microsoft Office, Apple iOS, and productivity tools.
 </li>
 <li>
 Fast learner with a strong interest in adopting new technology and AI tools to optimize work efficiency.
 </li>
 </ul>
 
 
 
 
 
 It&rsquo;s a bonus if you have
 
 
 <ul>
 <li>
 Academic Background: Degree in Business Administration, Music Business, or a related field.
 </li>
 <li>
 Proactive Mindset: Ability to anticipate executive needs and resolve operational bottlenecks independently.
 </li>
 <li>
 Industry Insight: Solid understanding of the global music business ecosystem and commercial trends.
 </li>
 <li>
 Fluent proficiency in Korean (both written and verbal).
 </li>
 </ul>
 
 
 
 
 Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.
 
 
 
 
 
 
 Salary Range
 
 
 
 
 
 
 The salary range for this job is $90,000 to $100,000. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.
 
 
 
 
 
 
 Why Join Us
 
 
 
 
 
 
 At HYBE America, you&rsquo;ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You&rsquo;ll work with some of the world&rsquo;s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.
 
 
 
 
 
 
 Benefits
 
 
 
 
 
 <ul>
 <li>
 Medical, dental, and vision insurance
 </li>
 <li>
 Company 401(k) match up to 5%
 </li>
 <li>
 Flexible paid time off
 </li>
 <li>
 FSA
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Wellhub membership that gives you access to gyms and fitness studios
 </li>
 <li>
 Excellent parental leave policies
 </li>
 </ul>
 
 
 
 
 ***HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***
 
 
 
 
 
 Salary Range: $90,000-$100,000.
 
</div>

Executive Assistant & Office Manager, Brands & Ventures

Betty

<div>
 
 Betty is an innovative entertainment company pioneering at the intersection of real-money online casinos and casual mobile gaming.
 
 
 
 
 
 
 Our Values:
 
 
 <ul>
 <li>
 
 We are honest
 
 - we value honesty in all aspects.
 </li>
 <li>
 
 Bring the Olives
 
 - we offer premium customer experience.
 </li>
 <li>
 
 Think Big
 
 - we believe in always striving for more.
 </li>
 </ul>
 
 
 
 
 
 About the role:
 
 
 
 We are seeking a highly organized Operations Manager to support Betty&rsquo;s U.S. operations in New York, working closely with our Co-Founders and Chief of Staff. This role is ideal for someone who excels in executive support, thrives in fast-paced environments, and takes pride in creating structure, driving efficiency, and enabling leadership to focus on key priorities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support (50%)
 
 
 <ul>
 <li>
 Proactively manage executive priorities by optimizing calendar flow, protecting deep work time, and minimizing context switching.
 </li>
 <li>
 End-to-end management of complex domestic and international travel, including detailed itineraries, flight/hotel logistics, and ground transport.
 </li>
 <li>
 Attend select leadership meetings to track key follow-ups and commitments, ensuring decisions are documented and translated into actionable items for the executive team..
 </li>
 <li>
 Handle sensitive information with absolute integrity and serve as a trusted confidant to the executive team.
 </li>
 </ul>
 
 
 Office &amp; Operational Excellence (50%)
 
 
 <ul>
 <li>
 Draft and manage internal communications originating from the NY headquarters.
 </li>
 <li>
 Serve as the primary point of contact for the NYC office, overseeing day-to-day logistics, supplies, and vendor relationships to maintain a premium environment.
 </li>
 <li>
 Coordinate all facility needs with the landlord and manage office access systems.
 </li>
 <li>
 Lead the planning and execution of events ranging from intimate executive dinners to larger professional networking gatherings.
 </li>
 <li>
 Coordinate legal documentation workflows across internal stakeholders and external counsel&mdash;tracking signatures, managing deadlines, and ensuring filing requirements are met.
 </li>
 <li>
 Identify gaps in current office systems and proactively implement scalable solutions to improve the daily experience for the NYC team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in a high-level Executive Assistant or Executive Operations role, ideally in a fast-paced startup or high-growth environment.
 </li>
 <li>
 Dedicated to executive support as a long-term profession, with the ability to provide proactive, anticipatory support.
 </li>
 <li>
 Exceptional written communication skills with experience representing leadership across Slack, email, and internal communications.
 </li>
 <li>
 Expert proficiency in Notion, Slack, and Google Workspace, with a strong systems and workflow mindset.
 </li>
 <li>
 Highly organized, detail-oriented, and dependable, ensuring strong follow-through and execution.
 </li>
 <li>
 Calm, professional, and adaptable under pressure in rapidly changing environments.
 </li>
 <li>
 Strong judgment, discretion, and ability to manage competing priorities effectively.
 </li>
 </ul>
 
 
 
 
 
 We offer
 
 :
 
 <ul>
 <li>
 Remote work when the executive team is traveling.
 </li>
 <li>
 $90,000 &ndash; $110,000 base salary.
 </li>
 <li>
 Premium health care coverage (medical, dental, and vision).
 </li>
 <li>
 Generous paid vacation policy to ensure you stay energized and refreshed.
 </li>
 <li>
 Allocated paid sick days and personal time.
 </li>
 </ul>
 
 
</div>

Executive Assistant & Operations Lead | Office of the CEO

Bridgewater Advisors Inc.

<div>
 
 
 About Us:
 
 
 
 We are a dynamic, independent wealth management firm located in Rockefeller Center. Our small, tight-knit team provides personalized financial services to high-net-worth clients, and we&rsquo;re seeking a highly organized and proactive Office Assistant/Executive Assistant to join our team. This is an exciting opportunity for someone looking to make a meaningful impact in a fast-paced, collaborative environment.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are looking for an experienced Office Assistant who will also provide HR administration and executive assistant support. This individual will play a key role in ensuring the smooth and efficient operation of our office, supporting day-to-day administrative needs, assisting with HR functions, and supporting our leadership team. The ideal candidate is someone who thrives in a dynamic environment, is detail-oriented, and has strong interpersonal skills.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring an efficient and organized work environment.
 </li>
 <li>
 Answer phones.
 </li>
 <li>
 Greet clients as they arrive for meetings.
 </li>
 <li>
 Manage office supplies and vendor relationships.
 </li>
 <li>
 Coordinate office maintenance, equipment, and facilities management.
 </li>
 <li>
 Organize and manage meetings, conferences, and travel arrangements.
 </li>
 <li>
 Ensure the office kitchen remains tidy and well-stocked on a daily basis.
 </li>
 <li>
 Assist with office equipment as needed.
 </li>
 </ul>
 
 
 HR Administration:
 
 
 <ul>
 <li>
 Assist with onboarding and offboarding processes for new and departing employees.
 </li>
 <li>
 Maintain employee records and ensure compliance with HR policies and procedures.
 </li>
 <li>
 Help manage benefits administration and payroll coordination.
 </li>
 </ul>
 
 
 Executive Assistant Support:
 
 
 <ul>
 <li>
 Provide administrative support to senior executives, including calendar management and email correspondence.
 </li>
 <li>
 Experience using a CRM in the RIA industry is desirable
 </li>
 <li>
 Coordinate meetings, conferences, and client events.
 </li>
 <li>
 Assist Tax Team during tax preparation season.
 </li>
 <li>
 Assist with special projects and research as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of office management experience, ideally in a financial services or professional services setting.
 </li>
 <li>
 Executive assistant experience preferred.
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Gmail), MS Office and general office software.
 </li>
 <li>
 Excellent organizational, communication, and time-management skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 A proactive, positive attitude and the ability to multitask effectively in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Work in a collaborative and dynamic team environment.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 <li>
 Salary range&nbsp;$60,000 - $80,000
 </li>
 <li>
 Hybrid workplace - 4 days in office, 1 day remote.
 </li>
 <li>
 The opportunity to contribute to the success and growth of a growing firm.
 </li>
 <li>
 Convenient Manhattan location: Rockefeller Center
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional who thrives in a hands-on role, we&rsquo;d love to hear from you. Apply today and become an integral part of our team!
 
</div>

Office Assistant / Executive Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

Revival Bio

<div>
 
 
 Executive Assistant &amp; Operations Manager &mdash; Stem Cell Biotech Lab (Startup)
 
 
 
 
 
 
 
 Revival Bio - Brooklyn, NY
 
 | Full-time, On-site
 
 
 
 
 
 We are a growing biotech company specializing in mesenchymal stem cell (MSC) research, manufacturing, and translational cell therapy product development.
 
 
 
 
 
 As the founder, I currently wear every hat &mdash; running the lab, managing sales, shipping product, hiring, and handling the day-to-day operations that keep a young biotech moving. I'm looking for a sharp, highly organized, hands-on Executive Assistant &amp; Operations Coordinator to take charge of some operational duties for the lab &amp; business.
 
 
 
 
 
 You'll be the operational backbone of a working laboratory &mdash; researching, getting quotes, and ordering lab reagents and supplies, managing inventory &amp; communicating with bench scientist to support their needs, tracking and packing a customers order and the shipment of our stem cell product, and drafting partnership emails. If you thrive on variety, take ownership without being asked twice, and want to grow alongside a exciting biotech company commercializing real, revolutionary cell therapy products, read on.
 
 
 
 
 
 
 What you'll do:
 
 
 
 
 
 <ul>
 <li>
 
 Lab operations &amp; procurement:
 
 Source and order reagents, cultureware, consumables, gas cylinders (CO₂, LN₂, compressed air/N₂), and general lab supplies. Maintain inventory, manage vendor relationships, and keep us ahead of stockouts.
 </li>
 <li>
 
 Shipping &amp; order fulfillment:
 
 Pack customer orders, prepare shipping documentation (including FedEx, dry-ice and temperature-controlled logistics, handle end of day drop offs, and track deliveries through to confirmation.
 </li>
 <li>
 
 Sales support:
 
 Respond to customer inquiries, prepare and send quotes/invoices, follow up on outstanding orders, manage the CRM, and help convert leads.
 </li>
 <li>
 
 Partnerships:
 
 Reach out to new potential academic research &amp; business partners.
 </li>
 <li>
 
 Facilities &amp; general lab support:
 
 Keep the lab running &mdash; checking on equipment, managing waste &amp; biohazard pickups, and owning the general small but vital daily tasks.
 </li>
 </ul>
 
 
 
 
 
 What we're looking for
 
 
 <ul>
 <li>
 
 2+ years of experience
 
 in an executive assistant, office manager, operations coordinator, or lab manager role &mdash; bonus if it was in a biotech, life sciences, medical device, or regulated environment. We will train you on the basics of our lab needs in specific.
 </li>
 <li>
 
 Exceptional organization
 
 and follow-through. You love clean organized lists, you check them off, and nothing slips. You invest in getting the right supplies and tools to stay organized. We will support you to get anything needed to be as organized as possible.
 </li>
 <li>
 
 Strong communication.
 
 You'll be the voice the customer hears and the supplier sees, so great with emails.
 </li>
 <li>
 
 Skilled with AI:
 
 You are as good as your ability to use AI. Likely 50% of tasks are done with the help of AI - you should already love AI and be very used to using it to draft emails and do research. We also work mainly in cloud with Google Workspace (Docs, Sheets, Slides etc.). We will support you with unlimited AI credits to the best models available.
 </li>
 <li>
 
 Willingness to do real, physical work
 
 &mdash; lifting boxes, packing shipments, handling gas cylinders, and being on your feet in a lab environment.
 </li>
 <li>
 
 A self-starter mindset.
 
 You see what needs to be done and you do it. You are comfortable in a startup environment - this is an innovative, experimental, creative, hardworking research organization, not a luxury big name corporation.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 <ul>
 <li>
 Background or coursework in biology, biotechnology, or a related life science field.
 </li>
 </ul>
 
 
 
 
 
 The offer
 
 
 <ul>
 <li>
 Compensation: $72,0000 / year salary.
 </li>
 <li>
 $24,000 / year raises for next 2 years.
 </li>
 <li>
 PTO totalling over 20 days a year. Ability to convert PTO to extra wages.
 </li>
 <li>
 A hands on experience in helping to build an innovative early-stage biotech company working on cutting edge stem cell therapy development - where your work directly enables science that matters to create curative regenerative medicines to patients in need.
 </li>
 <li>
 Clear path for growth as the company scales, as an early employee and leader.
 </li>
 </ul>
</div>

Executive Assistant Operations Manager - Biotech Lab

JW Michaels & Co.

<div>
 
 
 Executive Assistant to CEO (Hybrid)
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Hybrid &ndash; 3 days in office + flexibility required
 
 
 
 Compensation:
 
 $130K &ndash; $180K + bonus (DOE)
 
 
 
 
 
 
 Overview
 
 
 
 A dynamic and fast-paced financial services firm is seeking a
 
 highly polished Executive Assistant
 
 to support the CEO. This role will blend
 
 traditional executive support with personal assistant responsibilities
 
 , requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.
 
 
 
 
 
 The CEO maintains a
 
 demanding professional schedule alongside an active social and personal calendar
 
 , and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage a complex and ever-changing
 
 calendar
 
 , including internal meetings, client engagements, and board interactions
 </li>
 <li>
 Coordinate
 
 domestic and international travel
 
 , including detailed itineraries
 </li>
 <li>
 Prepare meeting materials, agendas, and assist with follow-ups
 </li>
 <li>
 Act as a liaison between the CEO and
 
 internal teams, clients, and external stakeholders
 
 </li>
 <li>
 Handle confidential communications with professionalism and discretion
 </li>
 </ul>
 
 
 Personal / Lifestyle Support
 
 
 <ul>
 <li>
 Manage personal calendar, including
 
 social engagements, dinners, events, and travel
 
 </li>
 <li>
 Secure reservations at top restaurants, coordinate event attendance, and manage invitations
 </li>
 <li>
 Oversee personal errands, gifting, and ad hoc requests
 </li>
 <li>
 Assist with planning personal travel and weekend logistics
 </li>
 <li>
 Coordinate with household staff, vendors, or other assistants as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting a
 
 C-level executive
 
 , ideally within finance, private equity, or investment environments
 </li>
 <li>
 Experience managing both
 
 professional and personal responsibilities
 
 for an executive
 </li>
 <li>
 Strong understanding of
 
 NYC lifestyle, dining, and social landscape
 
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Ability to operate with a high level of
 
 discretion and confidentiality
 
 </li>
 <li>
 Strong communication skills and executive presence
 </li>
 <li>
 Highly responsive, flexible, and able to manage competing priorities
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 A
 
 true gatekeeper and partner
 
 to the CEO
 </li>
 <li>
 Someone who is
 
 proactive, not reactive
 
 </li>
 <li>
 Comfortable operating in a
 
 fast-paced, high-expectation environment
 
 </li>
 <li>
 Polished, professional, and able to interact with high-profile individuals
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Competitive compensation + bonus
 </li>
 <li>
 Health, dental, and vision benefits
 </li>
 <li>
 Hybrid flexibility (3 days in office)
 </li>
 <li>
 Opportunity to work closely with a high-profile CEO
 </li>
 </ul>
 
 
</div>

Personal/Executive Assistant to CEO/Founder

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

Explore 596+ Executive assistant office manager in New York this May. Find roles across top companies and apply now to boost your career.