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administrative assistant - odb (ft) Jobs in Baltimore

administrative assistant - odb (ft)

administrative assistant- employee health services Jobs in Baltimore

ap/ar and admin assistant Jobs in Baltimore

ap/ar and admin assistant

administrative assistant odb ft

Catholic Charities of Baltimore

<div>Payrate: $18.00 - $21.00 per hour

Catholic Charities of Baltimore is currently seeking an Administrative Assistant who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The work schedule is 3 Weekdays (TBD) 8:30 AM - 4:30 PM and Saturday - Sunday 8:30 AM - 4:30 PM.

For over 35 years, Our Daily Bread Employment Center has offered daily hot meals, case management, job training, and employment counseling to Baltimore City residents. We believe access to healthy food is a human right and a collective responsibility. Meeting this need demands sustained commitment from staff, volunteers, donors, and the wider community and every one of us plays an integral role.

 JOB DUTIES &amp; RESPONSIBILITIES:
<ul>
<li>Answer and transfer phone calls, screening when necessary, and ensuring calls are directed appropriately and efficiently.</li>
<li>Welcome and direct visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.</li>
<li>Maintain filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible.</li>
<li>Retrieve information as requested from records, email, minutes, and other related documents, preparing written summaries of data and/or statistics when needed, and maintaining accuracy and timely delivery.</li>
<li>Monitor and resolve administrative inquiries and questions, makes sure responses are accurate and provided within a reasonable timeframe.</li>
<li>Coordinate and schedule travel, meetings, and appointments for managers or supervisors, efficiently handling all details, including confirmed and logistics.</li>
<li>Prepare schedules and agendas for meetings, guaranteeing all participants are informed and all necessary materials are available.</li>
<li>Schedule, coordinate, and track required training for managers and their staff, verifying compliance with training deadlines and documentation.</li>
<li>Record and distribute minutes or other records for meetings, ensuring accuracy and timely distribution to all relevant parties.</li>
<li>Maintain office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality of necessary resources.</li>
<li>Maintain a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc., assuring compliance with budget and reporting requirements.</li>
<li>Plan and implement special events, ensuring all details are managed and events are executed successfully, on time, and within budget.</li>
<li>Perform other duties as assigned.</li>
</ul>
EDUCATION &amp; EXPERIENCE REQUIREMENTS:
<ul>
<li>High School diploma or GED.</li>
<li>Four years of experience in an administrative role.</li>
<li>An equivalent combination of education and experience may be considered.</li>
</ul>
 REQUIRED SKILLS &amp; ABILITIES:
<ul>
<li>Demonstrates excellent verbal and written communication skills, ensuring clarity and effectiveness in all interactions.</li>
<li>Exhibits exceptional relational and customer service skills, building strong connections and providing top-tier service.</li>
<li>Displays excellent organizational skills and meticulous attention to detail, ensuring accuracy and efficiency.</li>
<li>Possesses a foundational understanding of clerical procedures and systems, including managing Outlook calendars, email, and recordkeeping.</li>
<li>Demonstrates accountability by working independently, requiring minimal direction or supervision.</li>
<li>Acts with discretion, tact, and professionalism in all situations, maintaining confidentiality and integrity.</li>
<li>Requires proficiency in using computer systems and software to perform job function, including but not limited to, basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook. Knowledge of other Microsoft Office applications, such as Word, Excel PowerPoint, Teams, and OneDrive is preferred.</li>
</ul>
 PHYSICAL REQUIREMENTS &amp; WORK ENVIRONMENT:
<ul>
<li>Remaining in a stationary position, which may involve standing or sitting for extended periods, as required to complete tasks or duties associated with the role.</li>
<li>Adjusting or moving objects up to 20# in all directions, which may include lifting, carrying, pushing, pulling, or repositioning items as necessary to perform job duties.</li>
<li>Engaging in communication with others to exchange information, which may involve speaking, listening, writing, or using electronic communication methods to ensure clear and effective understanding. This includes both verbal and non-verbal interactions with colleagues, clients, or external parties.</li>
</ul>
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:
<ul>
<li>Health/Dental/Vision</li>
<li>Vacation/sick/holiday pay</li>
<li>403(b) Retirement Plan with a discretionary employer contribution</li>
<li>Tuition Advancement</li>
<li>Paid Parental Leave</li>
</ul>
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer</div>

Administrative Assistant - ODB (FT)

TRIO Community Meals

<div>
 
 Job Reference Number:
 
 38544
 
 
 
 Employment Type:
 
 Full-Time
 
 ,
 
 Onsite
 
 Segment:
 
 Community Meals
 
 
 
 Brand:
 
 Trio-Community-Meals
 
 
 
 Location:
 
 Baltimore
 
 ,
 
 Maryland (US-MD)
 
 
 
 The Role at a glance:
 
 
 
 We are looking to add a motivated food service worker to our Trio Community Meals team in Baltimore, MD. As a food service worker, you will have the opportunity to perform a variety of tasks, learn a variety of skills, and interact with a diverse clientele daily in a fast-paced environment.
 
 
 
 What you'll be doing:
 
 
 
 Preparing, serving and distributing food, and may require working in various areas of the department, such as the tray line, dish room, cafeteria and storeroom.
 
 
 This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
 
 
 
 What we're looking for:
 
 
 
 
 Must-haves:
 
 
 
 <ul>
 <li>
 Must possess strong interpersonal and customer skills.
 </li>
 <li>
 Have excellent attention to details and service knowledge.
 </li>
 <li>
 Have excellent communication and organization skills.
 
 
 </li>
 </ul>
 
 Nice-to-haves:
 
 
 
 <ul>
 <li>
 Prior food service experience is preferred.
 
 
 </li>
 </ul>
 
 Compensation Range
 
 
 
 $15.75 per hour
 
 
 
 Our Benefits:
 
 
 
 <ul>
 <li>
 Medical (FT Employees)
 </li>
 <li>
 Dental
 </li>
 <li>
 Vision
 </li>
 <li>
 Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
 </li>
 <li>
 Discount Program
 </li>
 <li>
 Commuter Benefits (Parking and Transit)
 </li>
 <li>
 EAP
 </li>
 <li>
 401k
 </li>
 <li>
 Sick Time
 </li>
 <li>
 Holiday Pay (9 paid holidays)
 </li>
 <li>
 Tuition Reimbursement (FT Employees)
 </li>
 <li>
 Paid Time Off
 
 
 </li>
 </ul>
 
 About Trio-Community Meals:
 
 
 
 A career with Trio is a career spent focused on your community. From senior living to hospital and care facilities, Trio focuses on service to the most vulnerable members of your community. Each day, you can feel confident that the work you do has a real, meaningful impact on the people around you.
 
 
 
 About Elior-North America:
 
 
 
 Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.
 
 
 At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you&rsquo;ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.
 
 
 
 Disclaimer:
 
 This job description can be revised by management as needed.
</div>

Food Service Worker

Vierra Communities

<div><div><div><div>Job Posting Title</div><div>
Housekeeper (FT) - Skilled Nursing</div></div></div>
Job Description<div><div><div><div><div><div><div><div> 
Housekeeping 
Full-time, Non-exempt, Essential Personnel
Are you someone who takes pride in their work and understands the importance of cleanliness and creating a welcoming and comfortable environment for employees and guests, and an employer that values you and the work you do? If so, St. Elizabeth is looking for you. If you are motivated, reliable and have a strong work ethic, we invite you to join our amazing team in providing our residents and patients with compassion and excellent care. We offer extremely generous and competitive pay and a positive work environment with a team that is committed to growth and providing excellent care. Apply now to join our team as a Housekeeping professional.
Overview:
St. Elizabeth, a Vierra Communities property, is a family-owned and operated Nursing and Rehabilitation facility that provides a truly unique health &amp; rehabilitation experience. We have a close-knit staff that will do anything to create the best community and experience for our residents.
Mission Statement: Redefine and advance healthcare.
FT Benefits:<ul><li>
7 Paid Major Holidays</li><li>
Generous PTO</li><li>
Medical, Dental and Vision</li><li>
Company Paid Life &amp; AD&amp;D Insurance</li><li>
Voluntary Life, STD &amp; LTD</li><li>
401(k) immediate enrollment with match</li><li>
Tuition Reimbursement</li><li>
Referral Bonus Program</li><li>
Discount Program</li></ul>
Job Summary: 
Ensures the provision of a clean environment for our residents and staff, providing high quality services and high standards of cleanliness, ensuring compliance with infection control procedures.
Required Qualifications<ul><li>
Prior experience in housekeeping/laundry or janitorial work is preferred, but not required</li><li>
Knowledge of proper cleaning techniques and use of cleaning equipment</li><li>
Familiarity with safety procedures and guidelines for handling cleaning chemicals</li><li>
Strong attention to detail</li><li>
Ability to work independently and as part of a team</li><li>
Physical stamina to carry out cleaning tasks, including bending, lifting, and standing for long periods</li></ul>
Major Duties and Responsibilities<ul><li>
Perform general cleaning duties; laundry, sweeping, mopping, dusting, and vacuuming</li><li>
Clean and sanitize restrooms, including replenishing supplies and emptying trash</li><li>
Maintain cleanliness and order in common areas, such as lobbies, hallways, and lounges</li><li>
Clean and disinfect surfaces, fixtures, and appliances in accordance with established standards</li><li>
Keep inventory of cleaning supplies and notify supervisor when replenishment is needed</li><li>
Collaborate with team members to complete larger cleaning projects, such as deep cleaning carpets or windows</li><li>
Respond to and resolve any housekeeping issues or complaints promptly and courteously</li><li>
Follow all safety procedures and guidelines to ensure a safe and hazard-free work environment</li><li>
Adhere to company policies and procedures at all times</li></ul>
Additional Requirements:<ul><li>
Must be able to perform the physical requirements of the position; lift, push, pull, carry heavy objects. Stand for long periods of time, walk, bend and stretch. Meet the physical requirements outlined in the Job Description.</li></ul>
Vierra Communities provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements Vierra Communities complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.</div></div></div></div></div></div></div></div><div><div>
Include shift schedule</div></div><div>
Not Included</div><div><div>
Include budgeted hours</div></div>
Not Included</div>

Housekeeper

Comprehensive Mobile Care

<div>Part-Time Traveling Dental Assistant

Baltimore, MD &bull; Washington, DC &bull; Alexandria, VA &bull; Hyattsville, MD 
$28/hour &bull; 3 Days/Week &bull; Cross-Training Provided

Company: Comprehensive Mobile Care &mdash; a national leader in mobile Dental, Optometry, Podiatry, and Audiology services for seniors and underserved communities.

About the Role

We're seeking a reliable, compassionate Part-Time Traveling Dental Assistant to support our mobile care teams across Baltimore, DC, Alexandria, and occasionally Hyattsville. This is an excellent opportunity for someone who enjoys variety, independence, and meaningful patient interactions outside the traditional dental office.

You'll primarily assist with dental services, and you'll also be cross-trained in Optometry, Podiatry, and Audiology, expanding your skill set and versatility within our mobile care model.

Schedule &amp; Compensation
<ul>
<li>3 days per week</li>
<li>Typical hours: 8:30 AM &ndash; 4:30 PM</li>
<li>$28 per hour</li>
<li>Travel between sites required, mileage reimbursement per company policy</li>
</ul>
Key Responsibilities
<ul>
<li>Assist the dentist with chairside procedures in a mobile/facility-based setting</li>
<li>Set up, break down, and transport equipment and supplies</li>
<li>Maintain strict infection control and sterilization standards</li>
<li>Support providers across multiple specialties after cross-training</li>
<li>Provide patient education and ensure a comfortable, positive experience</li>
<li>Maintain accurate documentation and assist with basic administrative tasks</li>
</ul>
Requirements
<ul>
<li>Certified/Registered Dental Assistant (as required by state)</li>
<li>Radiation Certificate</li>
<li>Strong understanding of infection control and OSHA compliance</li>
<li>Ability to lift and transport equipment (25&ndash;50 lbs.)</li>
<li>Reliable transportation and punctuality</li>
<li>Ability to adapt to different facility environments</li>
<li>Must pass a federal background check and drug screening</li>
<li>Compassionate, mission-driven mindset</li>
</ul>
Why Join Us
<ul>
<li>Competitive hourly pay</li>
<li>Cross-training in multiple specialties</li>
<li>A unique, rewarding work environment serving seniors and underserved populations</li>
<li>Opportunities for independence, leadership, and professional growth</li>
</ul>
If you're a dependable, flexible Dental Assistant who enjoys being on the move and making a meaningful impact, we'd love to hear from you. Apply today and help bring quality care directly to the communities that need it most.</div>

Part-time Traveling Dental Assistant - Maryland

MedStar Health

<div>About this Job:

Summary of Position: 
MedStar Health is seeking a highly organized and proactive Executive Assistant to support senior leadership and drive operational efficiency across the department. This role is ideal for someone who thrives in a fast-paced, high-visibility environment and can serve as a trusted partner to executive leadership. 
Primary Duties and Responsibilities:<ul><li>
Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, travel arrangements, and handling high-level communications with professionalism and discretion</li><li>
Lead day-to-day office operations and support department initiatives by managing reports, presentations, special projects, and ensuring deadlines are met</li><li>
Coordinate meetings and events end-to-end, including logistics, materials, minutes, and follow-ups, while maintaining strong relationships with internal and external stakeholders</li><li>
Support financial and operational processes such as invoice tracking, budget reconciliation, supply management, and vendor coordination</li></ul>
Minimal Qualifications:<ul><li>
High School Diploma or GED required; Associate&rsquo;s degree or equivalent experience preferred</li><li>
4+ years of administrative or executive support experience</li><li>
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)</li><li>
Strong communication, organizational, and problem-solving skills with the ability to manage competing priorities and maintain confidentiality</li></ul>
Knowledge Skills and Abilities<ul><li>
Typing taking and transcribing minutes.</li><li>
Advanced Microsoft skills to include Word Excel Outlook PowerPoint etc.</li><li>
Ability to compose general correspondence and ability to maintain strict confidentiality.</li><li>
Excellent interpersonal skills including verbal and written communications.</li><li>
Ability to interact professionally with peers associates executives board members medical staff government officials etc.</li></ul>
This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.</div>

Executive Assistant

Thames Street Oyster House

<div>Thames Street Oyster House in Fell's Point is seeking to fill a part-time accounts payable / receivable and administrative assistant to join the team! After many, many years this position is becoming available for the first time since opening and we are looking for the right person to join us.
About us: Serving inspired and traditional mid-Atlantic seafood, including Maryland classics and New England favorites, along with a spectacular a la carte raw bar, on the historic Thames Street waterfront. Seasonal menu and daily specialty offerings are accompanied by warm, knowledgeable service in a converted historic row home, in the eclectic Fells Point neighborhood. With outstanding service and food for 15 years running, TSOH is a coveted place to be employed.
This position is onsite, 2 days a week, sometimes 3, and remote candidates will not be considered.
As an AP/AR and Administrative Assistant, you will play an integral role in assisting with the behind the scenes operations of a busy, popular restaurant. AP/AR, office management, and general support and other administrative projects will be your daily tasks. In additional to entering and paying bills, you will keep supplies ordered, help to onboard new employees, track insurance, and some other HR tasks. Payroll will become a responsibility eventually as well. This role will require working with other team members and across departments daily, but the majority of your time and work is self-directed. You must have the ability to work independently with minimal supervision and have the UTMOST integrity, work ethic, and attention to detail. These qualities are essential to who we are and how we operate. Being well written is extremely important as well due to ongoing correspondence representing the business. 
 
Main Job Tasks and Responsibilities<ul><li>
Input, update, and maintain data in QuickBooks ensuring accuracy</li><li>
AP/AR entries and payments including time sensitive liquor invoicing and applicable communications with companies
</li><li>Oversee upkeep of maintenance projects and contracts, such as AED monthly checks, coordinate tradesmen, liquor license renewal, preventative maintenance contracts and scheduling
</li><li>Some supplies and weekly linens inventory, tracking, ordering
</li><li>Other duties as assigned to support the owner and leadership teams
</li><li>Track and enter data for various projects
</li><li>Assist employees with small HR tasks as requested</li><li>
Track health insurance eligibility, enrollments, waivers, and billing with the companies that administrate this
</li></ul>Key Competencies<ul><li>
Superior communications skills, with an emphasis on accuracy and consistency verbally and especially written
</li><li>Strong admin and organizational skills
</li><li>Strong ability to work independently
</li><li>Ability to be resourceful, creative, and to work across functions and levels in a team-oriented organization to &quot;get the job done&quot; in a deadline-driven environment</li><li>
Excellent computer skills and knowledge of Microsoft Products Suite, QuickBooks, and ADP
</li></ul>Compensation will be based on experience and skill set. Please ensure that your resume or cover letter includes your background that aligns with our requirements, and your availability to work onsite is 
 
 
For more information on Thames Street Oyster House, please visit us at www.thamesstreetoysterhouse.com.
Job Type: part-time; Day hours; 16-20 flexible but scheduled, generally 8-9am start Mon or Tues, and Thurs, but can be adjusted when necessary
The work environment is a shared office on the third floor in a busy restaurant environment. All applicants considered for working job trials or employment must submit and pass a pre-employment drug screen which includes medical marijuana. 
 
TSOH is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. We are looking for individuals who strive to be the best in their chosen fields to become part of our team.
More detail about Thames Street Oyster House</div>

AP/AR and Admin Assistant

Principle Diagnostics

Job description:Principle Diagnostics Laboratory is a state of the art laboratory founded in 2015 by an executive team with over 50 years of cumulative experience. PDL specializes in the testing of toxicology and wellness for all clientele. Licensed in over 40 states, we are the bridge connecting the gap of superb operational efficiency and personalized service. PDL tracks the truth in every sample to make sure all health care organizations are able to properly diagnose their patients. Over the years, with our open line of communication to our client community, we have learned and evolved to incorporate all laboratory disciplines to become a complete laboratory provider. With our focus spearheading our vision, we will become the leader in diagnostic service.This is a &quot;fill-in&quot; driver position to assist as needed to cover shifts of our current FT drivers when they need off. Use of company car and gas card.<ul><li>Principle Diagnostics has an URGENT NEED for a committed individual to join our team as a driver for the evening shift. For a route between Maryland and Bethlehem, PA to pickup samples from offices and transport back to the PA office.</li><li>Responsibilities include picking up medical specimens for delivery to lab.</li><li>Company vehicle provided with all expenses paid.</li><li>Looking for coverage for planned vacations and last minute coverage.</li><li>Must be open to longer hours based on needs of the lab.</li></ul>Qualifications:<ul><li>Required to follow proper safety protocol along with confidentiality guidelines.</li><li>Must be responsible, reliable and demonstrate a strong work ethic.</li><li>Must have valid driver's license with clean driving record and pass a criminal background check.</li><li>Must be able to use a map system (google maps, waze)</li><li>Must be able to use outlook and download outlook on their phone.</li></ul>Job Types: Part-time, Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>Company car</li><li>Flexible schedule</li><li>Fuel card</li></ul>Work Location: In person

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