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Maryland Department of Transportation

<div><div><div><div>(OPEN RECRUITMENT)</div><div>
State Highway Administration</div><div>
Special Assistant to the Director's Office (Administrative Officer III)</div><div>
 Grade 15 (2247) SP# 26-60-25</div><div></div><div> 
 YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION</div><div>
http://www.governmentjobs.com/careers/mdotmd</div><div></div><div> 
The State Highway Administration's (SHA) Office of Highway Development (Baltimore City) is currently recruiting for a Special Assistant to the Director's Office (Administrative Officer III) position. This position is open to anyone who meets the minimum and selective qualifications listed below. All eligible candidates must meet the minimum and selective qualifications by the closing date. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.</div><div> 
Nature of Work: The Special Assistant will support project delivery and provide operational support for the Office of Highway Development and its seven divisions. Reporting directly to the Director&rsquo;s Office, the Special Assistant will provide oversight and coordination for the non-engineering aspects of project management, including tracking project schedules, budgets, and critical action items to ensure consistent reporting to Senior Management, the Secretary&rsquo;s Office, elected officials and the general public.</div> 
In addition to project delivery assistance, the position will provide a range of administrative support duties for the Office. The Special Assistant will work alongside the Administrative Chief to build recruitment pipelines with regional universities and community colleges, as well as coordinate the staff development and summer internship programs. Since the role acts as the operational hub for the Office&rsquo;s leadership, the position will be responsible for maintaining a strong foundation in logistical, clerical, and executive functions, such as preparing briefing materials, managing schedules, and ensuring that routine processes like timecards and expense reports are prompt and accurate.<div></div> 
MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide 
 
&ldquo;The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the seventh consecutive year.&quot;</div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>MINIMUM QUALIFICATIONS: 
 
Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 
 
Experience: Three (3) years of experience in administrative or professional work. 
 
Notes: 
 
1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience. 
 
2. Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience. 
 
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.<div> 
Preferred Qualifications:</div><div> 
The ideal candidate should possess the following:</div><ul><li> 
Degree in Public Administration or Public Policy: A Bachelor&rsquo;s degree (B.A./B.S.) or equivalent advanced coursework in Public Policy, Public Administration, Government Affairs, or a closely related field.</li><li>
Data and System Management Proficiency: Experience utilizing modern project management software, data visualization tools, or advanced spreadsheet functions to track complex data sets, budgets, and operational schedules.</li><li>
Executive-Level Communication Skills: Proven ability to synthesize complex, technical, or quantitative information into clear, concise executive briefings, reports, and presentations for senior leadership or elected officials.</li><li>
Stakeholder and Program Coordination: Experience in relationship management, external affairs, or program coordination, specifically demonstrating the ability to build effective partnerships with academic institutions, local government, or community stakeholders.</li><li>
Process Optimization Experience: A strong track record of identifying operational inefficiencies and successfully implementing streamlined administrative or business processes (e.g., automating workflow approvals, standardizing reporting procedures)</li></ul></div>
<div><h2 class="jobSectionHeader">Licenses &amp; Certifications</h2></div>
<div>None.</div></div></div>

Special Assistant to the Director's Office (Administrative Officer III)

The SEED Foundation

Temporary Part-Time HR AssistantPay: $22 per hour Job Type: Temporary, Part-time Schedule: Monday through Thursday, 5 hours per day Duration: Approximately 2 weeks Hours: Approximately 20 hours per weekJob SummaryWe are seeking a temporary part-time HR Assistant to support our Human Resources team with basic administrative and clerical tasks. This short-term role is ideal for someone who is organized, dependable, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Assist with filing, scanning, copying, and organizing HR documents</li><li>Help maintain employee files and HR records</li><li>Support basic data entry and checklist tracking</li><li>Assist with scheduling and follow-up tasks as needed</li><li>Maintain confidentiality with all employee and HR information</li><li>Provide general administrative support to the HR team</li></ul>Qualifications<ul><li>Prior administrative or office experience preferred</li><li>Strong attention to detail</li><li>Reliable and punctual</li><li>Comfortable working with confidential information</li><li>Basic computer skills</li><li>Ability to follow directions and complete tasks independently</li></ul>Work ScheduleThis temporary assignment is expected to last approximately 2 weeks. The schedule is Monday through Thursday, 4 hours per day, for approximately 16 hours per week.CompensationThis position pays $22 per hour.How to ApplyPlease submit your resume and a brief note about your availability.Pay: $22.00 per hourWork Location: In person

Temporary Part-Time HR Assistant

Maryland Nonprofits

<div>
 
 About The Role
 
 
 
 The Administrative Assistant is responsible for providing direct administrative and programmatic support to the Executive Director and Program Directors of Intersection of Change&rsquo;s three programs. This position works closely with the directors to support the operation of the organization&rsquo;s community development programming.
 
 
 
 Duties
 
 
 
 <ul>
 <li>
 Work with the Executive Director to support overall organization work and support the Martha&rsquo;s Place, Jubilee Arts, and Strength to Love II program directors
 </li>
 <li>
 Perform a variety of tasks related to the daily operations including but not limited to:
 </li>
 <li>
 General correspondence and donor acknowledgement letters
 </li>
 <li>
 Create and maintain files on funders, clients, vendors, accounts receivable, etc.
 </li>
 <li>
 Prepare and organize records and documents for internal use and external accounting support
 </li>
 <li>
 Welcome and assist people at the front desk, answer telephone calls, greet visitors and manage front desk reception
 </li>
 <li>
 Meeting support and note taking as needed
 </li>
 <li>
 Pick up and sort mail
 </li>
 <li>
 Maintain office equipment and supply orders
 </li>
 <li>
 Set up meeting rooms and arranges for in-house meetings as needed or assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High school diploma required; two years of administrative experience in lieu of degree. Bachelor&rsquo;s Degree preferred.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Strong computer knowledge including Microsoft Word, Excel, Google Docs, Asana
 </li>
 <li>
 Ability to manage websites is a plus
 </li>
 <li>
 Experience maintaining databases, records and administrative systems strongly preferred
 </li>
 <li>
 Marketing and outreach skills
 </li>
 <li>
 Graphic design, such as creating fliers, newsletter or basic visual materials are a plus
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Ability to multitask and coordinate activities with other staff to meet overall objectives within specified timeframes
 </li>
 <li>
 Ability to manage and prioritize large volumes of activity and workload
 </li>
 <li>
 Possesses strong professional judgement and problem-solving skills, conflict resolution skills strongly preferred
 </li>
 <li>
 Consistently achieve accuracy, timeliness, and follow-up on tasks
 </li>
 <li>
 Ability to interact positively and compassionately with clients and their families as well as the volunteers, the public, staff, and board
 </li>
 <li>
 Excellent verbal and written communication skills including editing and creating original materials
 </li>
 <li>
 Strong and accurate keyboarding/data entry skills
 </li>
 </ul>
</div>

Administrative Assistant

Orca Creative Team

Company Overview: Orca Creative Team is a diverse network of wedding photographers and videographers in the Baltimore area. Our team of freelancers captures weddings, engagements and elopements for couples across the DMV area. We're creatives with a passion for photography, video production, filmmaking, and storytelling. We'd love to tell you more about our team! Orca Creative Team is one of the largest and highest-rated wedding photo and video studios in the country. Visit our website at orcacreatives.com to learn more!FREELANCE PHOTOGRAPHER OR VIDEOGRAPHER IN BALTIMORE, MD.We're hiring experienced photographers or videographers to join the Orca Creative Team in Baltimore. You'll primarily photograph or record weddings and engagement sessions. We'll handle all the admin, culling and editing. All you need to do is show up and capture beautiful images!Main Responsibilities as a Freelance Photographer/Videographer:<ul><li>Photograph weddings, engagement sessions and elopements throughout the Baltimore area.</li><li>Provide outstanding customer service to engaged couples.</li><li>Document weddings with a photojournalistic approach to photography.</li><li>Help couples pose during engagement sessions and weddings so they feel confident and look flattering in their photographs and videos.</li><li>Manage your availability calendar so you can accept freelance photography assignments.</li><li>Deliver high-quality RAW photographs or footage.</li><li>Act as a freelancer, and independent contractor, to represent the Orca Creative Team.</li></ul>Freelance Photographer/Videographer Requirements:<ul><li>Experience as a wedding photographer with at least ten (10) weddings as lead photographer/videographer</li><li>Experience as a wedding photographer with at least three (3) weddings as assistant photographer/videographer</li><li>Seasoned photographer with understanding of natural light, posing and off-camera flash.</li><li>Seasoned videographer with understanding of audio recording and drone capturing</li></ul>Equipment Requirement to be a Freelance LEAD Wedding Photographer/Videographer:<ul><li>Two (2) mirrorless cameras with dual memory card slots</li><li>Prime lenses with large apertures, f/1.2 &ndash; f/1.8</li><li>Zoom lenses with aperture of 2.8</li><li>Off-Camera Lighting Gear</li><li>(Videographer) Audio equipment</li><li>(Videographer) Drone</li></ul>Equipment Requirement to be a Freelance ASSISTANT Wedding Photographer/Videographer:<ul><li>One (1) mirrorless cameras with dual memory card slots</li><li>Prime lenses with large apertures, f/1.2 &ndash; f/1.8</li><li>Zoom lenses with aperture of 2.8</li></ul>Benefits:<ul><li>You'll love being a member of the Orca Creative Team! Our freelance photographers and videographers focus on their craft, while the administrative staff handles the rest.</li><li>Choose your own schedule.</li><li>You decide when to accept new freelance photography assignments.</li><li>Competitive pay and generous bonuses.</li><li>NO culling.</li><li>NO editing.</li><li>Bi-Weekly mentoring and coaching sessions.</li></ul>Application Process: To apply, please submit your resume and portfolio detailing your experience, qualifications, and why you&rsquo;re passionate about joining our team. We are especially interested in learning more about why you love weddings!We look forward to reviewing your application, kickstarting the interview process and potentially welcoming you to our team!Job Type: ContractPay: $35.00 - $75.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Required-Provide a link to your wedding portfolio:</li><li>(Photographer) Required-Provide a link to a full wedding day gallery:</li></ul>Work Location: On the road

Freelance Wedding Photographer and Videographer

Allstate Insurance

<div>At Allstate, great things happen when our people work together to protect families and their belongings from life&rsquo;s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers&rsquo; evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.
Job Description
The Legal Administrative Assistant III provides administrative and operational support for Client Legal Services attorneys under general attorney supervision. This role supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence related to trial, arbitration, and mediation. The assistant is responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows that require accuracy, adaptability, and strong external communication.
Key Responsibilities<ul><li>
Monitor and maintain compliance within Team Connect (Litigation Management System)</li><li>
Enter, update, and manage case data, including pleadings, motions, discovery, trial, arbitration, and mediation correspondence</li><li>
Manage calendars and coordinate scheduling for hearings, depositions, mediations, and related litigation events</li><li>
Prepare, track, and maintain files and documentation in accordance with established procedures</li><li>
Communicate clearly and professionally with internal partners and external contacts to support case progression</li><li>
Make basic case support decisions within defined guidelines and under attorney supervision</li><li>
Manage competing priorities and adjust to changing workflows in a litigation environment</li><li>
Handle sensitive and confidential information with discretion</li><li>
Perform tasks accurately, efficiently, and within required timelines</li></ul> 
Experience<ul><li>
Administrative experience in a legal, insurance, or professional services environment, preferably supporting insurance defense litigation</li><li>
Experience supporting litigation activities, including scheduling and case coordination</li><li>
Working knowledge of legal terminology, civil litigation processes, and case management systems required</li><li>
Familiarity with various Maryland courts and local procedures required</li><li>
Court approval experience and knowledge of the Maryland court system considered a strong plus</li><li>
2-3 years of experience</li></ul> 
Location<ul><li>
This role is based in or near Maryland</li><li>
Candidates must be able to attend additional in-office meetings as business needs require</li></ul> 
Explore the Benefits of Joining Allstate&rsquo;s Client Legal Services<ul><li>
Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.</li><li>
Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.</li><li>
Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.</li><li>
Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.</li><li>
Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.</li><li>
Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.</li></ul> 
Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs.
When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.
#LI - EA1
Skills
Arbitration, Calendar Management, Case Management, Case Management Software, Civil Litigation, Compliance Monitoring, Court Filings, Deadline Management, Defense Litigation, E-File, Legal Document Preparation, Legal Reasoning, Prioritization, Trial Preparation
Compensation
Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.
The candidate(s) offered this position will be required to submit to a background investigation. 
Joining our team isn&rsquo;t just a job &mdash; it&rsquo;s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger &ndash; a winning team making a meaningful impact.
Allstate generally does not sponsor individuals for employment-based visas for this position.
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
For jobs in San Francisco, please click &ldquo;here&rdquo; for information regarding the San Francisco Fair Chance Ordinance. 
For jobs in Los Angeles, please click &ldquo;here&rdquo; for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.
To view the &ldquo;EEO Know Your Rights&rdquo; poster click &ldquo;here&rdquo;. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs.
To view the FMLA poster, click &ldquo;here&rdquo;. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.
It is the Company&rsquo;s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee&rsquo;s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment. 
Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs. 
When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.</div>

Legal Administrative Assistant III - Maryland (Remote)

NFL Player Benefits

<div>
 
 
 Company Description
 
 NFL Player Benefits (NFLPB) has administered benefits for active and former NFL players since 1978. The organization helps players understand and maximize the benefits they earned during their NFL careers through accessible resources, including a website and mobile app. NFLPB oversees a broad range of benefit plans such as retirement, savings, annuity, health reimbursement, and specialized plans for conditions like ALS, Parkinson&rsquo;s, and dementia. By managing complex pension, savings, and health-related programs, NFLPB provides long-term financial and health security support to the player community.
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 Perform a variety of highly confidential and complex secretarial and administrative duties in support of multiple departments (Disability and Retirement). Experience requires an advanced level of written and verbal communication skills, demonstrating error-free composition, use of proper grammar, and document formatting.&nbsp;Experience demonstrating strong people skills and the ability to build positive relationships with all stakeholders, including staff, Board members, and external partners and consultants.&nbsp;Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail.&nbsp;Consistent process improvement mindset to where one is not just doing the work with timeliness and quality but also thinking through how the best possible experience can be provided by the NFL Player Benefits Office (NFLPBO).
 
 
 
 
 
 
 
 Duties and Responsibilities
 
 &nbsp;
 
 
 
 
 
 
 The following must be performed accurately, completely, professionally, and in a timely manner:
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Compose and produce business correspondence, reports, and related materials. All products must be formal, professional, error free, and delivered on time.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Perform most administrative duties associated with planning, scheduling, and coordinating workload.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Manage and/or monitor projects assigned by the managers, staff, Executive Assistant, or Plan Director.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Respond promptly to inquiries and requests for information requiring knowledge of the benefit plans, office policies and procedures.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Prepare agendas, gather and organize supporting information, and manage production and distribution of related materials.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Assist in the coordination, preparation, and production of major documents, such as Committee and Board reports, as assigned.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Assist in implementing changes or enhancements to procedures to improve productivity, efficiency, and service.
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;File document notices into our digital filing system (ECM) for the retirement plans daily.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Process direct deposit and tax forms on a daily basis.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Search for and download future Qualified Domestic Relations Order (QDRO) statements.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Monitor throughout the day the shared benefits mailbox, which includes filing emails, returning missed inbound calls, and responding to emails.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Update beneficiary designation requests and divorce decree verifications.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Accommodate busier time periods throughout the year and be able to reprioritize work.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Send FedEx documents after reviewing them for format accuracy and grammar as needed.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Ensure timely processing of player expense reimbursements and communicate in detail.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Ensure timely processing of doctor invoices and reimbursements and communicate in detail as appropriate.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Process file requests in detail, while actively communicating internally and externally.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Respond to income verification requests.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Process uploads using the Nexen network.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Process Form 1099 requests.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Answer phone prompts when available.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related duties as assigned or requested.
 
 
 
 
 
 
 
 Behavioral and Functional Competencies
 
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Attention to Detail: Ensure all communications and information generated by the staff are complete, accurate, and error free.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Problem Solving: Identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason.
 
 <ul>
 <li>
 Customer Service &ndash; Manage difficult or emotional player and participant situations; respond promptly to player and participant needs; solicit player and participant feedback to improve service; respond to requests for service and assistance; meet commitments.&nbsp;Perform all duties with a high level of sophistication and diplomacy.
 </li>
 </ul>
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Oral and Written Communication: Speak clearly and persuasively; listen and get clarification when necessary; respond informatively to questions; advanced level of written and verbal communication skills demonstrating error-free composition, use of proper grammar, and document formatting.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Planning/Organizing: Prioritize and plan work activities; use time efficiently; set goals and objectives to ensure timely completion of tasks; organize or schedule other people and their tasks; ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail.
 
 
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Professionalism: Approach others in a polite and tactful manner; maintain composure and react well under pressure; treat others with respect and consideration; follow through on commitments; strong interpersonal skills and the ability to build positive relationships with staff, Board members, and external partners and consultants.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Judgment: Exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in the decision-making process; make timely decisions.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Dependability: Follow instructions; take responsibility for own actions; complete tasks on time; knowledge of proper modern office methods; recordkeeping; procedures; practices; and computer equipment, software, and applications.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Confidentiality: Handle sensitive Plan information on a regular basis while maintaining the highest level of confidentiality.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Initiative: Seek increased responsibilities; regularly seek developmental growth; solicit feedback regularly.
 
 
 
 
 
 
 
 Job Requirements
 
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Schedule: Be in the office five business days a week. This job is not considered for a remote setting.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Skills: Proficient in the use of Microsoft Office Applications (Word, Excel, Outlook).&nbsp;Ability to type at a speed necessary for successful job performance.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Minimum Education:&nbsp;Associate degree. Combined experience/education will be considered as a substitute for minimum education.&nbsp;A Bachelor&rsquo;s degree may be substituted for experience.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Preferred Education: Bachelor&rsquo;s degree.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Strong Work Tenure: From one to three years of strong experience supporting managers and/or executives, preferably in a sophisticated business-related organization.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Minimum Field of Expertise: Administrative or high-level secretarial or specialized clerical work, including extensive performance of complex and organizational duties.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;Preferred Field of Expertise: Prior administrative experience demonstrating performance of and responsibility for supporting staff in a professional business environment.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Salary range - $55,000 to $70,000&nbsp;
 
 
 
 
 
 
 
 
 
 
 Physical Demands and Workplace Environment
 
 
 
 
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects and type; reach with hands and arms; balance, stoop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
 
 
 
 
 This position may require some travel for conferences, training, and other NFLPBO events.
 
 
 
 
 
 The work environment is an office setting. The noise level in the work environment is usually moderate.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 This position description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position. The supervisor may assign other duties as deemed appropriate and necessary.
 
</div>

Administrative Assistant – Disability and Retirement Departments

Infinite Legacy

<div>General Job Summary:
Under the general direction of the Regional Office Manager, and in accordance with protocols and procedures established by the organization, the Organizational Support Coordinator (OSC), Administrative Services will be responsible for working with the Administration team to coordinate and complete a variety of projects, events, day-to-day activities and provide administrative support for various departments based on organizational needs. The OSC, Administrative Services may have departmental specialties and will be crossed trained in various areas to provide support as needed.
This position requires regular interaction with the public, management, and employees. Discretion, ability to work autonomously and ability to use good judgment in establishing priorities and meeting deadlines is required. Position may require coming in prior to or staying after core business hours to complete assigned tasks. Position has in-office requirements based on departmental scheduling and needs. 
Education and Experience:<div><ul><li>
Bachelor&rsquo;s degree preferred.</li><li>
Demonstrated skill and knowledge of administrative support and receptionist procedures, generally acquired through 2 - 4 years of related work experience.</li></ul></div>
Required Skills/Abilities:<div><ul><li>
Proficient user of all Microsoft Office applications.</li><li>
Customer-service oriented self-starter who can work with or without direct supervision. Must be capable of quickly assessing the organization&rsquo;s needs and providing support.</li><li>
Detail oriented professional with excellent verbal and written communication skills with emphasis on superior service delivery to both internal and external clients via telephone, electronic communications and in person.</li><li>
A team-player with a can-do attitude who can meet quick deadlines and turnaround times on projects.</li></ul></div>
Duties/Responsibilities:<div><ul><li>
Serves as the administrative point of contact for various department leaders. Assists with calendar management as requested and takes minutes at departmental meetings upon request.</li><li>
Manages office supplies and individual department supplies, to include ordering, receiving and distribution utilizing BTM (Infinite Legacy&rsquo;s inventory management system). Ensures supplies are organized and available for use. Gathers costs comparisons with multiple vendors to achieve the best price staying with in department budget and meeting department needs. All purchases will be reviewed and approved by the Regional Office Manager, or department manager, as it relates to the item being purchased.</li><li>
Coordinates registration for department related events.</li><li>
Monitors and assigns KACE tickets as requested to ensure projects are assigned and completed in a timely manner.</li><li>
Monitors room request and assists with assigning and booking of all conference rooms. Is responsible for communicating AV and space set up as needed.</li><li>
Provides support for and participates in various internal and external events.</li><li>
Helps to support SP activities, including but not limited to scheduling Sims, PDU sessions, annual meetings and generates invoices.</li><li>
May assist Quality Department with various administrative tasks to include user audits and mortality report audits.</li><li>
Provides administrative support for the organization, including scanning, filing, data collection and entry, creating visual presentations, education materials, and scheduling meetings.</li><li>
Serves as back up to the Organizational Support Associate to include providing front desk coverage, assisting with correspondence, catering, event set up and take down, posting and sorting mail, and restocking supplies in both the kitchen and mailroom.</li><li>
Responsible for internal and external correspondence including but not limited to Micro Lab outcome letters, Hospital Services outcome letters, Finance Donation letters, Funeral home, and OCME outcome letters etc. Assists with Aftercare letters as needed.</li><li>
All other duties as assigned.</li></ul></div> 
Join Our Team &amp; Enjoy Great Benefits!
At Infinite Legacy, we care about our employees' well-being, both at work and in life. That's why we offer an excellent benefits package designed to support you and your family.
Our Benefits Include:<ul><li>
Health, Dental &amp; Vision Insurance: Comprehensive coverage for you and your loved ones.</li><li>
Paid Time Off: Take the time you need to relax and recharge.</li><li>
401K: Plan for your future with employer contributions.</li><li>
Life &amp; Disability Insurance: Peace of mind, no matter what happens.</li><li>
Pet Insurance Discounts: Because your furry friends matter too!</li><li>
Tuition Reimbursement: We support your growth and development with education assistance.</li></ul>
Join our team today and experience a workplace that truly values you!</div>

Organizational Support Coord, Admin Services

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