administrative assistant (meritain health)

executive assistant

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administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant & receptionist Jobs in Los Angeles

administrative assistant & receptionist

administrative assistant (meritain health) Jobs in Los Angeles

administrative assistant psychiatry

UCLA Health

<div><div><b>Description</b><p></p><p>
The Semel Institute is seeking a highly organized Administrative Assistant to provide administrative and clinical support to faculty, staff, and administrators within the Child and Adolescent Division of Psychiatry. This role supports daily operations by coordinating meetings and events, managing schedules, preparing correspondence and university/hospital forms, answering phones, and utilizing standard office systems.</p><p>
Responsibilities also include registering and scheduling private patients, maintaining patient files, coordinating clinical visits, and organizing the bi-annual Autism Diagnostic Observation Schedule (ADOS) training, including advertising, registration, purchasing materials, and volunteer coordination. This position plays a key role in ensuring smooth, efficient, and patient-centered operations in a fast-paced academic clinical environment.</p><p>
Hourly range: $30.36-$43.49</p></div><p></p><div><b>
Qualifications</b><p></p><p><b>
Required:</b></p><ul><li>
Bachelor&rsquo;s degree in psychology, neuroscience, human development, or a related behavioral science field, and or equivalent combination of education &amp; experience</li><li>
Strong organizational and project-management skills, including the ability to track action items, maintain documentation, and prioritize competing tasks</li><li>
Strong written and verbal communication skills, with the ability to interact professionally with families, clinicians, trainees, and external partners</li><li>
High attention to detail and accuracy across administrative, scheduling, and data-related responsibilities</li><li>
Ability to work independently while also collaborating effectively with research staff, postdoctoral fellows, graduate students, and administrative teams</li><li>
Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with HIPAA and institutional policies</li><li>
Technical proficiency with Excel and/or Google Sheets</li><li>
Familiarity with research data platforms such as REDCap or Qualtrics</li><li>
1+ years&rsquo; experience in a clinical, medical, or research setting involving patient coordination, administrative support, or study support</li><li>
1+ years&rsquo; experience demonstrated ability to manage multiple tasks, deadlines, and communications in a high-volume environment.</li></ul><p><b>
Preferred:</b></p><ul><li>
Exposure to basic data cleaning or statistical software (e.g., R, SPSS, Jamovi)</li><li>
1+ years&rsquo; experience using clinical or scheduling systems (e.g., EMR platforms such as CareConnect, scheduling or registration systems).</li><li>
1+ years&rsquo; experience working with autistic i, or with autism-focused research or clinical programs.</li><li>
1+ years&rsquo; experience supporting faculty or senior staff with calendar management, meeting coordination, or multi-step project workflows</li><li>
Coursework or exposure to autism and neurodevelopmental disorders</li></ul></div></div>

Administrative Assistant - Psychiatry

Mindful Health Solutions

<div>
 <p>
  <strong>
   Patient Care Technician
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the role:
  </strong>
 </p>
 <p>
  Working in a high-volume medical office, the Patient Care Technician provides friendly customer service while administering interventional mental health treatments that can include Transcranial Magnetic Stimulation (TMS), Esketamine and IV Ketamine therapies. In addition, Patient Care Technicians are responsible for contributing to all administrative aspects of the practice, including but not limited to scheduling, insurance verification, collections management and patient check in/check out.
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <ul>
  <li>
   Company-paid training and certification in TMS and Esketamine administration (training and certification must be successfully completed within 3 months of hire date).
  </li>
  <li>
   No weekends
  </li>
  <li>
   7 paid holidays + 1 Float Holiday per year.
  </li>
  <li>
   Competitive Paid Time Off (PTO) accrual structure.
  </li>
  <li>
   Employee Benefits available to Full-Time team members.
  </li>
  <li>
   Hands-on patient care with no exposure to needles or blood.
  </li>
 </ul>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Ensure compliance with HIPAA and confidentiality regulations.
  </li>
  <li>
   Provide compassionate patient care, building trust and rapport, especially with patients facing mental health challenges like depression and anxiety.
  </li>
  <li>
   Perform TMS treatments following physician protocols; setup, monitor, and document sessions to optimize patient comfort and treatment efficacy.
  </li>
  <li>
   Address and resolve issues related to patient comfort, coil contact, and TMS system setup during treatments.
  </li>
  <li>
   Administer psychiatric rating scales and provide guidance to patients on completing them accurately.
  </li>
  <li>
   Maintain accurate schedules, patient demographics, and insurance information.
  </li>
  <li>
   Collect deductibles, co-insurance, and co-pays from patients.
  </li>
  <li>
   Manage multiple phone lines and respond to email inquiries from current and prospective patients promptly.
  </li>
  <li>
   Scan medical documents and ensure the integrity of records in Electronic Medical Records software.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Deliver exceptional customer service to prospective patients, ensuring a superior experience. Strong customer service acumen and a confident phone presence are essential.
  </li>
  <li>
   Excel in multitasking with meticulous attention to detail, consistently bringing tasks to successful completion.
  </li>
  <li>
   Proficiency in Microsoft Word and Excel, coupled with robust computer and data entry skills, is mandatory.
  </li>
  <li>
   Demonstrate outstanding written, verbal, and organizational abilities.
  </li>
  <li>
   Foster excellent communication and collaborate effectively within a team environment.
  </li>
  <li>
   Engage professionally with current and potential patients, clinic staff, physicians, and support departments.
  </li>
  <li>
   Uphold office standards for professional appearance and conduct, with a keen focus on patient confidentiality and sound judgment.
  </li>
  <li>
   Preferably hold an Associate&rsquo;s or Bachelor&rsquo;s degree; however, candidates with experience in patient care, medical offices, or customer service will receive strong consideration.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Pay range: $22.00 to $25.00 per hour.
  </strong>
  This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. The employee may be eligible for bonuses and other forms of compensation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Company:
  </strong>
  Mindful Health Solutions is a leading outpatient psychiatry group practice dedicated to freeing patients from the burden of mental illness. We are transforming outpatient mental healthcare by providing the most advanced, evidence-based treatments available, including Transcranial Magnetic Stimulation (TMS) and Esketamine therapy. TMS is a highly effective, non-invasive, FDA-cleared therapy for drug resistant depression. Esketamine is an FDA-approved, prescription nasal spray for patients with treatment resistant depression. Led by nationally recognized clinical experts in psychiatry and entrepreneurial healthcare business leaders, we offer compassionate, comprehensive mental healthcare. Our team-based work culture of learning, growth and innovation supports our core values of Accountability, Credibility and Transparency. Our medical clinics are specifically designed to provide our patients, practitioners, and employees with a modern, relaxed, people-centered experience.
 </p>
</div>


Patient Care Technician

University of Southern California

<div><b>Job ID</b> REQ20173785 <b>Category</b> Technician</div>
<br><div><p><b>Neuropsychology Testing Technician</b></p><p>
Department of Psychiatry and the Behavioral Sciences<br>
Keck School of Medicine of USC</p><p></p><p>
The Department of Psychiatry and the Behavioral Sciences at the Keck School of Medicine of the University of Southern California is seeking a Neuropsychology Testing Technician to join Dr. Lon Schneider&rsquo;s research group. This position primarily supports the Clinical Core of the Alzheimer&rsquo;s Disease Research Center (ADRC) and other active clinical research studies as needed.</p><p></p><p>
Under the supervision of study investigators and senior research staff, the Neuropsychology Testing Technician coordinates and administers standardized neuropsychological assessments and related assessments for research participants and assists with research data collection and study operations. The person works closely with clinicians, investigators, and research coordinators to ensure accurate administration, scoring, and documentation of neuropsychological testing for federally funded research studies and clinical trials.</p><p></p><p>
This position provides an opportunity to gain hands-on experience in clinical neuroscience and aging research, working with interdisciplinary research teams studying Alzheimer&rsquo;s disease and related conditions. It is well suited for candidates interested in pursuing advanced training in this or related health sciences.</p><p></p><p><b>
Essential job duties include, but are not limited to:</b></p><ul><li>
Administer standardized neuropsychological and cognitive assessments to research participants according to established protocols.</li><li>
Assist in coordinating testing procedures and ensure accurate administration and scoring of assessments.</li><li>
Document testing results and assist with research data entry, verification, and basic analysis.</li><li>
Alert supervisors to issues that may affect test validity or protocol adherence.</li><li>
Assist physicians and research staff with research procedures and study activities.</li><li>
Review clinical records and collect relevant medical and research information.</li><li>
Conduct interviews with participants and others to obtain medical and research history as appropriate.</li><li>
Maintain accurate records and documentation in accordance with study protocols and regulatory requirements.</li><li>
Support participant scheduling and testing logistics across multiple studies.</li><li>
Maintain compliance with institutional, state, and federal policies, regulatory requirements, and quality assurance standards.</li><li>
Provides general project and research support, including participant recruitment, screening, orientation, scheduling, and ongoing coordination of study activities. Coordinates study visits and procedures with internal teams and external partners as needed.</li><li>
Collects, enters, and maintains study data through interviews, surveys, questionnaires, and other data collection methods; ensures data quality through verification and basic data cleaning.</li><li>
Assists with study documentation, tracking, and maintenance of research records in accordance with study protocols and regulatory requirements.</li><li>
Supports preparation of reports, study materials, and other project-related documentation.</li><li>
Assists with procurement and study-related purchasing, including preparing requisitions, tracking orders, coordinating with vendors, and maintaining supply inventory for research activities.</li><li>
Performs other duties as assigned.</li></ul><p></p><p>
These duties support participant enrollment, data collection, and compliance with required protocols for federally funded Alzheimer&rsquo;s disease research and other clinical studies.</p><p></p><p><b>
Required Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in a related field.</li><li>
Experience gathering, organizing, and maintaining research or clinical data and documentation.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent interpersonal, written, and verbal communication skills.</li><li>
Ability to follow standardized protocols and maintain accurate records.</li></ul><p></p><p><b>
Preferred Qualifications</b></p><ul><li>
Experience administering or scoring neuropsychological or cognitive assessments.</li><li>
Experience working with neurological, psychiatric, or aging populations.</li><li>
Experience supporting clinical research studies or clinical trials.</li><li>
Familiarity with research databases or data entry systems.</li></ul><p></p><p>
Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.</p><p></p><p>
This position is on-site at the USC Health Sciences Campus in Los Angeles, CA and may require schedule flexibility depending on research needs.</p><p></p><p><b>
Compensation</b></p><p></p><p>
The hourly rate range for this position is $26.56 - $35.00 per hour. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate&rsquo;s work experience, education and training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, and external market considerations.</p><br>
Minimum Education: Bachelor's degree Or Bachelor's degree Psychology Or Bachelor's degree in related field(s) Minimum Experience: &lt;1 year Minimum Skills: Experience gathering, organizing, inputting, and maintaining data and/or documentation. Ability to interpret, apply, and enforce regulatory guidelines, policies, and relevant legislation. Strong interpersonal skills for interacting effectively and tactfully with staff at all levels. Proven oral and written communication skills. Experience with Microsoft Office suite, and/or any comparable software systems for word processing, assembling numerical data, and organizing and maintaining databases. Preferred Experience: 2 years Preferred Skills: Experience working with neurological, psychiatric, and/or other medical populations. Experience administering and scoring cognition tests. Ability to comprehend handwritten documentation.
<div><b>Job ID</b> REQ20173785 <b>Posted Date</b> 04/02/2026</div></div><p></p>

Neuropsychology Testing Technician

Motive Companies

<div><p><b>Administrative Assistant - eCommerce / Consumer Goods</b><br>
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire</p><div>
Monday - Friday 8a-5p</div><p></p><p><b><br>
About the Company</b><br>
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p><p></p><p><b><br>
Why You'll Love Working Here</b><br>
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.</p><p></p><div><b><br>
What You'll Do</b><br>
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div><br>
<p></p>
<div><b>What We're Looking For</b><br>
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div><p></p><p><b><br>
Compensation</b><br>
$25/hour<br>
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p></div>

Administrative Assistant

Dotun Ogunyemi MD Inc.

<p>Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)</p><p>Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.</p><p>Key Responsibilities:</p><ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul><p>Qualifications:</p><ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul><p>Role Details:</p><ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul><p>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.</p><p>Pay: $23.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90068</p>

Assistant to the CEO/President/Physicians

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
 <br/>
 <br/>
 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
 <br/>
 <br/>
 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
  </li>
  <li>
   Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
  </li>
  <li>
   Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
  </li>
  <li>
   Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
  </li>
  <li>
   Coordinate domestic and international travel arrangements and process corresponding expense reports.
  </li>
  <li>
   Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
  </li>
  <li>
   Assist with team projects and events as needed, providing coordination and follow‑through.
  </li>
  <li>
   Support team‑building and team coordination through thoughtful communication and event support.
  </li>
  <li>
   Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
  </li>
  <li>
   Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
  </li>
  <li>
   Extensive experience within a technology or a rapidly scaling company
  </li>
  <li>
   Strong executive written and verbal communication skills
  </li>
  <li>
   Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
  </li>
  <li>
   Proficiency in Google Suite is required
  </li>
  <li>
   A high degree of familiarity with Slack is preferred
  </li>
  <li>
   Ability to be discreet and maintain confidential information
  </li>
  <li>
   Responsive and able to work flexibly across multiple time zones
  </li>
  <li>
   Understanding of how to prioritize, organize, and respond accordingly
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, New Content Experiences

Milken Community Schools

<div><h2 class="jobSectionHeader"><div><b>Our Mission</b></div></h2><div><div>
Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.
</div></div><div><div><b>Position Overview</b></div></div><div><div>
The Executive Assistant to the Associate Head of School for External Relations provides high-level administrative, operational, and project support to ensure the smooth and effective functioning of the Associate Head&rsquo;s office. This role is responsible for managing complex calendars, coordinating meetings and events, preparing materials and communications, and serving as a key connector across divisions, departments, and external partners. The Executive Assistant exercises excellent judgment, discretion, and professionalism while handling confidential information and representing the Associate Head of School with warmth and clarity. This position reports directly to the Associate Head of School.</div></div><div><div>
This position requires exceptional organization, strong written and verbal communication skills, and the ability to anticipate needs, manage competing priorities, and execute details with accuracy. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced school environment where relationships, responsiveness, and follow-through matter.</div></div><div><div><b>
Responsibilities
</b></div></div><div><div>Executive &amp; Calendar Management</div></div><ul><li><div>
Serve as primary point of contact for Associate Head of School
</div></li><li><div>Manage complex, high-volume calendars; anticipate conflicts and proactively resolve scheduling challenges</div></li><li><div>
Prioritize requests and safeguard executive time in alignment with institutional priorities</div></li><li><div>
Coordinate meetings, events, and travel logistics</div></li><li><div>
Maintain professional flexibility to support urgent matters, leadership needs, and institutional events beyond regular office hours when necessary</div></li></ul><div><div>
Communication &amp; Stakeholder Engagement</div></div><ul><li><div>
Draft and edit executive-level communications, presentations, and correspondence</div></li><li><div>
Filter and manage incoming communications with discretion and sound judgment</div></li><li><div>
Communicate on behalf of the Associate Head of School with students, parents, faculty, Trustees and donors</div></li><li><div>
Serve as liaison between departments, including External Relations, Academics, Student Services, Operations, and Human Resources</div></li><li><div>
Address and problem-solve stakeholder inquiries with professionalism and tact</div></li></ul><div><div>
Meeting, Event &amp; Project Management</div></div><ul><li><div>
Support and help execute the annual institutional Roadmap process</div></li><li><div>
Oversee scheduling and logistics for External Relations Retreats and Office Meetings</div></li><li><div>
Plan and coordinate External Relations Leadership meetings</div></li><li><div>
Prepare agendas, briefing materials, and documentation</div></li><li><div>
Record meeting notes and track follow-up action items to ensure accountability</div></li><li><div>
Support off-hours institutional events, including but not limited to Back-to-School Night, Admissions events, Challah Bake, Donor Events and Graduation</div></li></ul><div><div>
Travel &amp; Expense Management</div></div><ul><li><div>
Register for conferences and coordinate team involvement</div></li><li><div>
Coordinate travel</div></li><li><div>
Develop detailed travel itineraries and manage last-minute adjustments</div></li><li><div>
Process and submit expense reports accurately and in a timely manner</div></li></ul><div><div>
Confidential Support</div></div><ul><li><div>
Gather, prepare, and submit confidential documentation
</div></li><li><div>Prepare and manage sensitive student and personnel records</div></li><li><div>
Maintain strict confidentiality and discretion in all matters</div></li></ul><div><div>
Strategic &amp; Organizational Support</div></div><ul><li><div>
Collaborate with the Executive Assistant to the Head of School and Executive Assistant to the Head of School of Academic Affairs on cross-institutional initiatives</div></li><li><div>
Support hiring processes for assistant roles, including interview coordination and onboarding</div></li><li><div>
Partner with Human Resources to facilitate candidate visits and recruitment logistics</div></li><li><div>
Conduct research to inform leadership decision-making and institutional strategy</div></li><li><div>
Cultivate and support external partnerships as needed</div></li></ul><div><div><b>
Qualifications</b></div></div><ul><li><div>
Four years of experience as an administrative assistant in a school setting or equivalent.</div></li><li><div>
Highly proficient with Mac, Google Workplace, standard office equipment and generative AI.</div></li><li><div>
Experience working independently and as a highly collaborative team player.</div></li><li><div>
Experience operating with and the ability to maintain strict confidentiality.</div></li><li><div>
Experience in planning, prioritizing, and leveraging strong organizational skills.</div></li><li><div>
Strong interpersonal, verbal, and written communication skills, and able to interact effectively with a wide variety of people/roles.</div></li><li><div>
Strong attention to detail.</div></li><li><div>
Ability to work in an office environment with frequent interruptions.</div></li><li><div>
Other related duties as assigned.</div></li></ul><div><div><b>
Standard On-Campus Hours</b><br>
Start: M - F by 8 AM<br>
End: M -Th 4 PM, F 3:00 PM<br>
<ul><li>All schedules are subject to change.</li></ul></div></div><div><div><b>
Salary Range: </b>$90,000 - $95,000</div></div><div><div>
For a complete overview of our benefits, please visit the Employment page on our website.<br>
<br>
Milken strives to be a nurturing, diverse and inclusive community. It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.</div></div></div>

Executive Assistant to the Associate Head of School for External Relations

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