administrative assistant top level management

administrative assistant

administrative assistant (entry-level) Jobs in Miami

administrative assistant (entry-level)

administrative assistant top level management Jobs in Miami

administrative assistant, executive Jobs in Miami

administrative assistant, executive

medical assistant/receptionist Jobs in Miami

medical assistant/receptionist

administrative assistant receptionist

Centurion Managenet & Consulting Services

<p>We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul><p>Pay: $14.00 - $16.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Part time Receptionist/Office Assistant

NewCo Capital Group

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  NewCo Capital Group is a preferred Bridge-Capital provider specializing in Receivables Based Financing (RBF) products. The company is dedicated to fostering growth for small and medium-sized businesses (SMBs) by providing the necessary capital to help them expand. NewCo Capital Group has built a strong industry reputation for its expertise and commitment to supporting SMB growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive&nbsp;
  <strong>
   entry-level Administrative Assistant
  </strong>
  &nbsp;to provide direct support to the Executive Assistant to the CEO. The primary focus of this role is to assist the EA in managing day-to-day administrative tasks, scheduling, correspondence, and general office operations, ensuring the executive office runs smoothly and efficiently. This is an excellent opportunity for someone looking to gain experience in a fast-paced executive environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide dedicated administrative support to the Executive Assistant to the CEO.
  </li>
  <li>
   Draft and manage correspondence, emails, and follow-ups as directed by the EA.
  </li>
  <li>
   Maintain organized filing systems and records for easy access and retrieval.
  </li>
  <li>
   Support preparation of reports, presentations, and other materials requested by the EA.
  </li>
  <li>
   Assist with travel arrangements, event planning, and meeting logistics.
  </li>
  <li>
   Run office related errands when necessary.
  </li>
  <li>
   Perform additional administrative tasks as assigned to support the EA and executive office.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Entry-level position; prior administrative experience is helpful but not required.
  </li>
  <li>
   Strong organizational and time-management skills.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency with&nbsp;
   <strong>
    Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
   </strong>
   &nbsp;and&nbsp;
   <strong>
    Microsoft Excel
   </strong>
   , as well as other Microsoft Office applications.
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion.
  </li>
  <li>
   Professional demeanor and strong interpersonal skills.
  </li>
  <li>
   Willingness to learn and take direction from the Executive Assistant to the CEO.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting executives (a plus, but not required).
  </li>
  <li>
   Familiarity with office management procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Benefits:
 </p>
 <ul>
  <li>
   Dental insurance
  </li>
  <li>
   Health insurance
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Vision insurance
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Schedule:
 </p>
 <ul>
  <li>
   8 hour shift
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Work Location: In person Miami Florida
 </p>
</div>


Administrative Assistant (Entry-Level)

Delaware North

<p></p><div><div><h2 class="jobSectionHeader"><b>The opportunity</b></h2><div>
Delaware North Sportservice is hiring a full-time or part-time Administrative Assistant to join our team at Miami Freedom Park in Miami, Florida. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently.</div><div></div><div><br>
If you thrive on excitement and want your workday to fly by, apply now to join the game day action.</div></div><div><h2 class="jobSectionHeader"><b>
Pay</b></h2>
$25.00 - $30.00 / hour<p>
Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.</p></div><p></p><div><h2 class="jobSectionHeader"><b>
What we offer</b></h2><div>
We care about our team member&rsquo;s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:</div><ul><li>
Weekly pay</li><li>
Training and development opportunities</li><li>
Employee discounts</li><li>
Flexible work schedules</li></ul><div>
Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.</div></div><p></p><div><h2 class="jobSectionHeader"><b>
What will you do?</b></h2><ul><li>
Complete daily tasks, including answering phones and emails, screening callers, and managing documents</li><li>
Provide basic administrative support, which includes coordinating activities and meetings, preparing expense reports, processing invoices and labor sheets, updating and printing menus, and contacting team members</li><li>
Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters</li><li>
Oversee vendor appointments, maintenance, and environmental upkeep for offices</li><li>
Perform other duties as assigned</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
More about you</b></h2><ul><li>
Minimum of 2 years&rsquo; experience in an administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment</li><li>
Advanced knowledge of and demonstrated skills in Outlook, Word, Excel, and PowerPoint software programs</li><li>
High level of interpersonal skills to handle sensitive and confidential situations</li><li>
Ability to prioritize and handle multiple tasks simultaneously</li><li>
Basic math skills</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
Shift details</b></h2><p>
Days<br>
Evenings<br>
Holidays<br>
Weekends<br>
Events</p></div><div><h2 class="jobSectionHeader"><b><br>
Who we are</b></h2></div><div><div>
Miami Freedom Park is a state-of-the-art soccer stadium and entertainment destination in South Florida, opening in 2026 as the future home of Inter Miami CF. Delaware North will lead stadium concessions and premium food and beverage services, delivering innovative culinary experiences that celebrate Miami&rsquo;s vibrant culture while elevating classic stadium favorites. The venue will host world-class soccer matches, concerts, and live entertainment year-round.</div></div><div><p>
Our business is all about people, and that includes you. At Delaware North, you&rsquo;re not just part of a team &mdash; you&rsquo;re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.</p><p>
Who says you can&rsquo;t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you&rsquo;re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we&rsquo;re invested in helping you achieve your career goals.</p>
<p>Together, we&rsquo;re shaping the future of hospitality &mdash; come grow with us!</p></div><div><p>
Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.<br>
</p></div><br>
$25.00 - $30.00 / hour</div>

Administrative Assistant, Miami Freedom Park

Kharas Beauty Studio

<p>We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative tasks to ensure the smooth functioning of the office. This role requires proficiency in various software applications and strong communication skills, as well as the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Perform data entry, filing, and clerical tasks to maintain accurate records and documentation.</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff members.</li><li>Maintain financial records as needed.</li><li>Assist with proofreading documents to ensure accuracy and clarity before distribution.</li><li>Employ Microsoft Office and Google Workspace tools for various administrative tasks, including typing reports and creating presentations.</li><li>Exhibit strong organizational skills to prioritize tasks effectively and manage time efficiently.</li><li>Proven experience in an office environment with clerical or administrative responsibilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software.</li><li>Strong customer service skills with the ability to communicate effectively both verbally and in writing; bilingual candidates are encouraged to apply.</li><li>Demonstrated ability to manage time effectively and handle multiple tasks simultaneously while maintaining attention to detail.</li><li>Personal assistant experience is advantageous for calendar management and organizational support. Join our team as an Office Administrator where your skills will contribute to our success while providing you with opportunities for professional growth!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $15.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Office Assistant/Receptionist

Castle Group

<div>Overview:
<p>
The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office.</p><p>
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. He or she performs all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.</p>
Responsibilities:
<div><b>
Essential </b><b>Duties and </b><b>R</b><b>esponsibilities</b></div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><b>
Education and Experience</b></div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
Position may require valid Driver&rsquo;s License.</li></ul><div></div><div><b><br>
Skills and Abilities</b></div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><p></p><div><b><br>
Physical requirements</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><br>
<div></div><ul><li>
Able to work under pressure, maintain composure and utilize good judgement during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating sationary position for long periods of time</li><li>
Walk and climb stairs.</li><li>
Handle, grasp, feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Repeat various motions with wrists, hands and fingers.</li><li>
Ability to detect auditory and/or visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover for administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div><b><br>
EQUAL EMPLOYMENT OPPORTUNITY</b></div><div>
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div><b><br>
DISCLAIMER</b></div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant- Condo

Dawa Medical LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.</p><p><b>Responsibilities</b></p><ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul><p><b>Skills</b></p><ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li><b>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</b></li></ul><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33126 (Required)</li></ul><p>Work Location: In person</p>

Experienced Administrative Assistant (1 year)

AA Glass & Windows INC

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.</p><p><b>&lt;Duties&gt;</b></p><ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul><p>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Explore 117+ Administrative assistant receptionist in Miami this May. Find roles across top companies and apply now to boost your career.