administrative assistant

executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant ii Jobs in New York

administrative assistant ii

administrative associate electric

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 
 
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 
 
 <ul>
 <li>
 Recruiting, hiring, and training City employees.
 </li>
 <li>
 Managing 55 public buildings.
 </li>
 <li>
 Acquiring, selling, and leasing City property.
 </li>
 <li>
 Purchasing over $1 billion in goods and services for City agencies.
 </li>
 <li>
 Overseeing the greenest municipal vehicle fleet in the country.
 </li>
 <li>
 Leading the City's efforts to reduce carbon emissions from government operations.
 
 
 </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 
 
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 
 
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 
 
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 
 
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 
 
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 
 
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 
 
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 
 
 Administrative Responsibilities include but are not limited to the following:
 
 
 <ul>
 <li>
 Research materials, including public records to collect data and information regarding transactions related to real property.
 </li>
 <li>
 Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
 </li>
 <li>
 Research, information pertinent to overall market conditions of all types of real property.
 </li>
 <li>
 Obtain source materials by means of research, records examination, published materials, or personal interviews.
 </li>
 <li>
 Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
 
 
 </li>
 </ul>
 
 Flexible Work Update
 
 
 
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 
 
 
 To Apply
 
 
 
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 
 
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 
 
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 
 
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 
 
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
 </li>
 <li>
 An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
 </li>
 <li>
 A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
 </li>
 <li>
 Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
 
 
 </li>
 </ul>
 55a Program
 
 
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 , $66,062.00 &ndash; $75,971.00
</div>

Administrative Assistant

<div></div><div><div><div><div><div><div><div><div>We are currently looking for a Leasing Associate for our community in Naples FL. If you are an experienced Leasing Associate with a desire for a career with a growing company, we&rsquo;d like to hear from you. TGM Communities is a full service, real estate investment advisory firm. TGM acquires and manages apartment properties throughout the U.S. on behalf of our investors.<div></div><div> 
The Leasing Associate is responsible for generating new business (leases) for the TGM community, as well as performing quality customer service to current residents. The Leasing Associate&rsquo;s primary responsibility is to professionally represent the TGM Community to all potential and current residents.</div><div></div><div> 
<ul><li>
Markets property amenities to all prospective residents and promotes TGM's brand promise of providing quality services, sense of community, and value.</li><li>
Participates in community outreach activities to create brand awareness of the apartment community in the marketplace.</li><li>
Develops creative marketing strategies to generate qualified traffic.</li><li>
Exhibits the benefits and features of our apartment homes by leading guided sales tours of the community.</li><li>
Greets all potential residents to the TGM Community.</li><li>
Professionally answers all incoming phone calls, and answers or routes calls accordingly.</li><li>
Provides efficient follow-up with potential residents who have left voice messages.</li><li>
Daily management and follow ups of all prospect leads (phone, email and walk ins) utilizing the relevant system; 100% management of all leads is required.</li><li>
Conducts daily management and follow ups on 100% of all prospect leads (phone, email, and walk-ins), utilizing the relevant tracking systems.</li><li>
Review unit rents, specials and availability in relevant system to ensure accuracy of online advertising information.</li><li>
Performs other administrative functions and duties as necessary.</li><li>
Generate weekly competitive market surveys.</li><li>
Process applications and related lease paperwork.</li><li>
Provide customer service to residents and record maintenance requests.</li><li>
Other duties as assigned</li></ul></div><div></div><div> 
The right individual must be well organized and strong computer skills. Leasing experience a plus. Evening and weekend work required. High School Diploma or equivalent and relevant certifications.</div><div></div><div> 
Competitive salary/commission package includes excellent health insurance, 401K and vacation/sick/personal time.</div><div></div> 
Background Check and Drug Screening is required. 
</div></div></div></div></div></div></div> 
Monday to Friday 9AM to 6PM 
Saturday 10AM to 5PM 
Sunday 12PM to 5PM
 
with rotating weekends 
40 hours</div>

Leasing Associate - Bermuda Island

Exelon

<div>
 
 Who We Are
 
 
 
 We're powering a cleaner, brighter future.
 
 
 Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.
 
 
 We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 19,000 colleagues strong serving more than 10 million customers at six energy companies -- Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power &amp; Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).
 
 
 In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.
 
 
 Are you in?
 
 
 
 Primary Purpose
 
 
 
 The EMS support group (ESG) creates and maintains the digital representation of the transmission grid. ESG s responsible for the maintenance and support of the data and functionality in the Energy Management System (EMS) and Total Outage Application (iTOA). Maintain all model related changes in the EMS and responsible for all database changes in iTOA. The model maintenance includes adding and updating ratings for the transmission equipment and contingency definitions. The engineers also provide support for all EMS application functionality. Provide real time engineering / operations support to System Operations staff focused on State Estimator and Contingency Analysis solutions. Development and review of operating procedures.
 
 
 Develops studies, plans, criteria, specifications, calculations, evaluations, design documents, performance assessments, integrated systems analysis, cost estimates, budgets, associated with the planning, design, licensing, construction, commissioning, operation, and maintenance of Exelon's electric generation, transmission, distribution, gas and telecommunication facilities/systems. Provides consultation and recommendations to the Company within and to other business units and/or customers as a result of studying company or customer-owned systems, processes, equipment, vehicles or facilities. Reviews financial data from budget and actual costs of projects. Operates independently and seeks guidance when appropriate. Position may be required to work extended hours for coverage during storms or other energy delivery emergencies.
 
 
 
 Note: This is a hybrid position (in-office with remote flexibility). Employees are required to be in office at least three days per week (Tuesday, Wednesday, and Thursday). This position must sit out of our Kennett Square - PA office.
 
 
 
 
 Primary Duties
 
 
 
 <ul>
 <li>
 Performs engineering tasks associated with critical engineering projects or a number of small projects with many complex features.
 </li>
 <li>
 Performs assignments in areas where engineering precedents are incomplete, lacking or require broad experience.
 </li>
 <li>
 Evaluates, develops and implements projects that have moderate financial and operational impact.
 </li>
 <li>
 May serve as an expert for organization in a specific area or responsibility that may include the delivery of classroom training and/or OJT/OJE.
 
 
 </li>
 </ul>
 
 Job Scope
 
 
 
 <ul>
 <li>
 Influences project decisions having a moderate impact on the company that may include leading employees or contractors in the commissioning of electrical systems and equipment to be placed On System.
 </li>
 <li>
 Applies technical knowledge to help promote a safe work environment and to enhance customer satisfaction.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor of Science degree in Engineering or Licensed Professional Engineer (2) (3)
 </li>
 <li>
 Ability to analyze and interpret complex electrical and mechanical systems.
 </li>
 <li>
 Knowledge and ability to apply problem solving approaches and engineering theory
 </li>
 <li>
 Knowledge of engineering designs, principles and practices.
 </li>
 <li>
 Knowledge of complex field test equipment.
 </li>
 <li>
 4-7 years of professional engineering experience (1) (3) (See Note).
 </li>
 <li>
 Broad knowledge and experience with regulations, guides, standards, codes methods, practices, and advanced engineering principles necessary to perform very complex or unique assignments for a specific
 </li>
 <li>
 Minimum of two related career experiences (4) (i.e., changes in technical job responsibilities, which may or may not include a change in department) OR
 </li>
 <li>
 Engineer in Training OR
 </li>
 <li>
 50% complete (by hours) with advanced technical degree, M.B.A. or Project Management Certification
 </li>
 <li>
 (1) Master's degree in Engineering reduces the OJT experience requirement by 1 year. (2) License must be issued by the state in which you are practicing. (3) PE License reduces the OJT experience requirement by 1 year. (4) Career related experiences is defined as changes in technical job responsibilities and does not have to include a change in department Note: Items (1) and (3) are mutually inclusive, whereby the maximum experience requirement reduction is one(1) year (e.g., in the case of an employee with both a master's degree in Engineering AND a PE license, the minimum experience requirement would be reduced by one (1) year).
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Graduate degree (1) or Graduate level work in Engineering, Business Administration or Project Management Certification
 </li>
 <li>
 Licensed Professional Engineer (2) (3)
 </li>
 <li>
 Strong teamwork, interpersonal skills and the ability to communicate with all management levels.
 </li>
 <li>
 Strong written and oral communication skills.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Annual salary will vary based on a candidate&rsquo;s skills, qualifications, experience, and other factors: $92,000.00/Yr. &ndash; $126,500.00/Yr.
 </li>
 <li>
 Annual Bonus for eligible positions: 15%
 </li>
 <li>
 401(k) match and annual company contribution
 </li>
 <li>
 Medical, dental and vision insurance
 </li>
 <li>
 Life and disability insurance
 </li>
 <li>
 Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
 </li>
 <li>
 Employee Assistance Program and resources for mental and emotional support
 </li>
 <li>
 Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
 </li>
 <li>
 Referral bonus program
 </li>
 <li>
 And much more
 
 
 </li>
 </ul>
 Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.
</div>

General Engineer

Urban Pathways, Inc.

<div><h1 class="jobSectionHeader">The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.</h1> 
Join UP! We are lighting the path home, one person at a time.<div>
About Urban Pathways</div><div>
Since 1975, Urban Pathways has engaged New York City&rsquo;s most vulnerable residents, people on the streets or in areas unfit for human habitation, &ldquo;lighting the path home, one person at a time.&rdquo; Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.</div><div></div><div> 
Job Summary</div><div>
Reporting to the Development Manager, the Development Operations Associate serves as the operational backbone of the Development &amp; Communications department and is responsible for supporting the integrity and effectiveness of fundraising operations, donor data management, gift processing, reporting systems, donor stewardship administration, and departmental coordination activities.</div><div></div><div> 
The Development Operations Associate requires exceptional attention to detail, strong organizational and analytical skills, and the ability to manage multiple operational priorities in a fast-paced fundraising environment. The Development Operations Associate has a critical role in ensuring the accuracy, efficiency, and consistency of development systems and processes that support the organization&rsquo;s philanthropic goals.</div><div></div><div> 
Key Responsibilities &amp; Essential Functions</div><div></div><div> 
CRM &amp; Database Administration</div><ul><li>
Serves as primary administrator for the Development Department CRM/database, including gift entry, constituent record management, data integrity, coding consistency, mailing list maintenance, and ongoing database hygiene.</li><li>
Maintains accuracy and completeness of donor and gift records across all fundraising systems.</li><li>
Oversees data imports, constituent updates, segmentation lists, and reporting preparation.</li><li>
Assists in identifying and implementing database best practices and process improvements.</li></ul><div></div><div> 
Gift Processing &amp; Stewardship Administration</div><ul><li>
Processes charitable contributions and pledge payments in a timely and accurate manner.</li><li>
Generates and coordinates donor acknowledgement and stewardship correspondence.</li><li>
Maintains organized digital and physical fundraising records and documentation archives.</li><li>
Tracks donor stewardship activities and supports acknowledgement workflows.</li></ul><div></div><div> 
Reporting &amp; Analytics Support</div><ul><li>
Prepares standard and customized fundraising reports, donor lists, queries, and dashboard support materials for leadership, board engagement, campaigns, and events.</li><li>
Supports reporting needs related to fundraising performance, donor activity, and campaign tracking.</li><li>
Maintains fundraising reporting systems and ensures accuracy and consistency of donor and gift data.</li><li>
Assists with prospect research preparation and institutional fundraising support activities.</li></ul><div></div><div> 
Finance &amp; Reconciliation Coordination</div><ul><li>
Coordinates gift documentation and reconciliation processes with the Finance team to ensure accuracy and integrity of fundraising revenue records.</li><li>
Assists with tracking event revenue, donor records, and reconciliation procedures.</li><li>
Supports audit preparation and fundraising documentation requests as needed.</li></ul><div></div><div> 
Events &amp; Administrative Support</div><ul><li>
Provides operational and logistical support for fundraising events, donor stewardship activities, board functions, and special initiatives.</li><li>
Supports donor mailings, meeting preparation, sponsorship tracking, and event coordination activities.</li><li>
Assists with incoming in-kind donations and related coordination efforts.</li><li>
Serves as support for departmental administrative and operational projects as assigned.</li></ul><div></div><div> 
Community &amp; Professional Communication</div><ul><li>
Maintains professional and collaborative working relationships with staff, donors, volunteers, board members, and external stakeholders.</li><li>
Responds to donor and stakeholder communications in a timely and professional manner.</li><li>
Participates in departmental meetings, trainings, and organizational initiatives as required.</li></ul><div></div><div> 
Qualifications, Education &amp; Experience</div><ul><li>
Bachelor&rsquo;s Degree preferred.</li><li>
2&ndash;4 years of relevant development operations, fundraising administration, or CRM/database experience preferred.</li><li>
Experience with fundraising CRM/database systems required; Raiser&rsquo;s Edge NXT experience strongly preferred.</li><li>
Experience with gift processing, reporting, and donor stewardship administration preferred.</li><li>
Experience in nonprofit fundraising or advancement operations preferred.</li></ul><div></div><div> 
Skills &amp; Competencies</div><ul><li>
Exceptional attention to detail and organizational skills.</li><li>
Strong analytical and problem-solving abilities.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to manage multiple priorities and deadlines effectively.</li><li>
Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.</li><li>
Experience working with relational databases and reporting systems.</li><li>
Ability to work independently and collaboratively within a team environment.</li><li>
Strong customer service and interpersonal skills.</li><li>
Commitment to Urban Pathways&rsquo; mission, vision, and values.</li><li>
Willingness to work a flexible schedule including some evenings and weekends.</li></ul><div></div> 
Capabilities<ul><li>Ability to sit, stand, walk, bend, stoop, push, pull, lift (up to 25 lbs.).</li><li>Desire to perform the essential functions of this job.</li><li>Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</li><li>Comfortable with using public transportation to travel to and from various programs sites.</li></ul></div>

Development Operations Associate

VFS Global

Officer &ndash; Operations (Submission Officer) Organization: VFS Global Services Pvt. Ltd. Designation: Officer &ndash; Operations Department: Operations Reports to: Deputy Manager &ndash; Operations Employment Type: Full-time, Contract Location: 128 East 32nd St New York, 10016 (Onsite)OverviewVFS Global is seeking a highly organized, detail‑oriented Officer &ndash; Operations (Submission Officer) to support visa application processing and overall center operations. This role is responsible for managing the full submission cycle, ensuring data accuracy, delivering excellent customer service, coordinating administrative tasks, and supporting senior staff and operational projects. This is a fast-paced, customer-facing role with opportunities for professional growth.Key ResponsibilitiesVisa &amp; Submission Operations<ul><li>Scrutinize and collect visa applications, ensuring completeness and accuracy.</li><li>Maintain organized records, databases, and submission documentation.</li><li>Perform timely and error-free data entry and application processing.</li><li>Manage passport logistics and coordinate handovers with consulates, applicants, or logistics partners.</li><li>Adhere strictly to SOPs, compliance requirements, and mandated turnaround times (TAT).</li><li>Respond to applicant inquiries via in‑person interaction, email, or phone.</li><li>Promote and deliver Value Added Services (VAS) and encourage customer feedback.</li></ul>Customer Service &amp; Front Office<ul><li>Provide professional and courteous support to applicants throughout the visa process.</li><li>Handle queries, complaints, and customer issues efficiently.</li><li>Ensure a positive experience and high satisfaction scores at the Visa Application Centre.</li></ul>Administrative &amp; Office Support<ul><li>Assist with event coordination, logistics, scheduling, and general office management.</li><li>Perform data entry, create documents using MS Office/Google Suite, and maintain accurate records.</li><li>Provide personal assistant support to senior staff when required.</li><li>Support internal operational projects, including WB Project tasks.</li></ul>Compliance, Safety &amp; Sustainability<ul><li>Handle cash and bank transactions (if assigned) with 100% accuracy.</li><li>Follow environmental, health, and safety guidelines.</li><li>Support organizational sustainability efforts.</li></ul>Key Performance Indicators (KPIs)<ul><li>Productivity and task completion accuracy</li><li>Customer satisfaction and reduced complaint rates</li><li>Compliance with TAT, SOPs, and training requirements</li><li>VAS conversion performance</li><li>Reduction of processing errors and strong internal certification scores</li><li>Reliable attendance and timely reporting</li></ul>Qualifications &amp; ExperienceEducation:<ul><li>Minimum: Currently pursuing graduation (12 years of formal education)</li><li>Preferred: Bachelor&rsquo;s degree or global equivalent</li></ul>Experience:<ul><li>Minimum 6 months in customer service</li><li>0&ndash;12 months in travel &amp; tourism preferred</li><li>Experience in administrative support, data entry, or event coordination is beneficial</li></ul>Skills &amp; CompetenciesTechnical Skills<ul><li>Basic computer knowledge; proficiency in MS Office and Google Suite</li><li>Strong customer service and communication skills</li><li>Good typing speed and high attention to detail</li><li>Ability to handle queries and complaints effectively</li><li>Process improvement mindset</li><li>Operations, project management, and B2C customer interaction skills</li></ul>Behavioral Competencies<ul><li>Quality and service orientation</li><li>Teamwork and collaboration</li><li>Problem-solving and results-driven mindset</li><li>Effective communication and networking</li><li>Leadership and accountability</li><li>Sensitivity to diversity and customer needs</li></ul>Additional Requirements<ul><li>Fluency in English and local language</li><li>Knowledge of an additional international language is an advantage</li></ul>Benefits<ul><li>Health, dental, vision &amp; life insurance</li><li>Paid Time Off (Annual &amp; Sick Leave)</li><li>Referral Bonus Program</li><li>Commute Benefits Program</li></ul>Schedule<ul><li>Onsite role</li><li>Monday&ndash;Friday</li><li>8‑hour shift (Overtime may be required)</li></ul>Job Types: Full-time, ContractPay: From $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Submission Officer - Visa Application Centre

GEICO

<div>Why Join GEICO?
At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities. 
Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide. 
Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
GEICO is seeking a highly organized, proactive, and business-minded Executive Assistant to provide high-level support to two Vice Presidents leading Operational Shared Services and Claims Innovation.
This role goes beyond traditional executive administrative support. You&rsquo;ll service as a trusted partner to senior leaders, helping them stay focused on their highest priorities while supporting key projects, developing executive-level presentations and communications, coordinating leadership operating rhythms, and keeping important initiatives moving forward.
You&rsquo;ll have the opportunity to build a great career through meaningful exposure to senior leadership, complex business challenges, and initiatives that span teams and functions. You&rsquo;ll join a great company and culture where collaboration, innovation, and continuous improvement are valued- and where your ability to bring structure, clarity, and momentum to important work can make a visible impact.
The ideal candidate brings strong administrative support including calendar management and meeting logistics/materials while also providing support related to organizing information, tracking follow ups and action items and helping with presentations.
What You&rsquo;ll Do:<ul><li>
Provide executive support to two Vice Presidents, managing complex calendars, competing priorities, meeting logistics, and other activities that enable leaders to operate effectively.</li><li>
Support and coordinate projects and initiatives by tracking milestones and deliverables, organizing information, identifying follow-up needs</li><li>
Create polished executive presentations and materials, including PowerPoint decks, business reviews, dashboards, briefing documents, meeting materials, and other communications.</li><li>
Coordinate leadership meetings and operating rhythms, including business reviews, leadership meetings, offsites, and organizational events. Develop agendas, organize pre-reads.</li><li>
Anticipate needs and solve problems proactively, exercising sound judgement and discretion when navigating sensitive information, competing priorities, and changing business needs.</li><li>
Improve how work gets done by identifying opportunities to streamline administrative and operational processes, strengthen leadership routines, and create more efficient workflows.</li><li>
Perform other executive support responsibilities and special projects as needed.</li></ul>
What We&rsquo;re Looking For:<ul><li>
Experience providing high-level executive, administrative, project, or business operations support in a fast-paced professional environment.</li><li>
Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.</li><li>
Strong proficiency in Microsoft PowerPoint and the ability to develop polished, executive ready presentations.</li><li>
Proficiency with Microsoft Outlook, Word, Excel, and collaboration tools.</li><li>
Excellent written and verbal communication skills with strong attention to detail.</li><li>
Ability to synthesize complex information into clear, concise, communications.</li><li>
Strong judgment and discretion when handling confidential or sensitive information.</li><li>
Ability to work independently, anticipate needs, solve problems, and adapt as priorities change.</li><li>
Strong relationship building skills and the ability to collaborate effectively across organizational levels.</li></ul><div>
Location: We will consider qualified candidates residing near any of our designated company hub locations.</div> 
Annual Salary
$25.95 - $50.36
The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations. 

At this time, GEICO will not sponsor a new applicant for employment authorization for this position. 
The GEICO Pledge:
Great Company: Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
Great Careers: Personalized development programs, mentorship, and certification assistance.
Great Culture: Inclusive and collaborative culture rooted in shared success.
Great Rewards: Competitive pay, benefits, and flexibility to support your well-being and future. 
The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled. 
GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.</div>

Executive Assistant

Beacon Hill

<div>
 
 Our client, a top-tier investment firm, is seeking a highly capable
 
 Executive Assistant
 
 to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.
 
 
 Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
 </li>
 <li>
 Adaptability to support more professionals if the team expands
 </li>
 <li>
 Manage phones / messages (a professional point of contact to clients/investors)
 </li>
 <li>
 Heavy scheduling / calendar management
 </li>
 <li>
 Booking travel (coordinating with travel agency) - domestic and international travel
 </li>
 <li>
 Handle expenses - process in a timely manner in accordance with company policy via Concur
 </li>
 <li>
 Working with Receptionist to order/coordinate catering for in office meetings when needed
 </li>
 <li>
 Assist with restaurant reservations for business meetings when needed
 </li>
 <li>
 Processing business visas when needed
 </li>
 <li>
 Printing/binding as needed or for meetings
 </li>
 <li>
 Setup video conference and presentations for meetings when needed
 </li>
 <li>
 Ad hoc projects
 </li>
 <li>
 Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
 <li>
 Must have Bachelor's Degree
 </li>
 <li>
 3+ years' administrative assistant experience (in the financial industry ideal)
 </li>
 <li>
 Extremely polished, professional, and proactive
 </li>
 <li>
 Ability to work in a fast passed environment
 </li>
 <li>
 Exceptional communication skills both oral and written
 </li>
 <li>
 Strong experience in Microsoft Office (particularly Outlook)
 </li>
 <li>
 Familiarity with Concur a plus
 </li>
 <li>
 Tech savvy a plus (Will need to learn to use AV systems)
 </li>
 <li>
 Ability to work independently and follow through on assignments
 </li>
 <li>
 Must be very organized; impeccable attention to detail and the ability to multi-task
 </li>
 <li>
 Great attitude / Team player
 </li>
 <li>
 Must be flexible with regards to work hours; overtime may be required
 </li>
 <li>
 In person office attendance required Monday through Thursday with flexibility on Friday
 </li>
 </ul>
 
 
 Team &amp; Culture:
 
 
 <ul>
 <li>
 Join a tight-knit group of ~10 EAs in the NYC office
 </li>
 <li>
 Culture is team-first, highly collaborative, and professional
 </li>
 <li>
 The executives are thoughtful, respectful, and value partnership
 </li>
 <li>
 Office is based in Midtown with a modern, high-energy feel
 </li>
 </ul>
 
 
 Compensation/Benefits:
 
 
 <ul>
 <li>
 75-90K Base DOE + Paid OT + Bonus
 </li>
 <li>
 Competitive benefits package
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Explore 110+ Administrative associate electric in New York this August. Find roles across top companies and apply now to boost your career.

110 administrative associate electric jobs In New York

Administrative Assistant

Leasing Associate - Bermuda Island

General Engineer

Development Operations Associate

Submission Officer - Visa Application Centre

Executive Assistant

Executive Assistant