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BlackRock

<div><div><div>Location:</div>
<div><div>New York, New York</div>
</div></div><div><div>Team:</div>
<div>Administrative Support</div>
</div><div>Job Requisition #: R263230</div>
<div>Date posted: Apr. 09, 2026</div></div>
 <div><h2 class="jobSectionHeader">Job description</h2>
<div>About this role
Role at a Glance:<ul><li>
Aladdin is BlackRock&rsquo;s end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving:</li><li>
Over 300 unique clients</li><li>
Presence in over 50 countries</li><li>
Aladdin clients include some of the world&rsquo;s most sophisticated asset managers, insurance companies, banks, treasuries, and pension funds.</li></ul>
About this Role:<ul><li>
We are looking for a dynamic admin to join our team and support senior leaders within Aladdin. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The candidate should be motivated, resourceful, organized, and able to operate independently with strong attention to detail.</li></ul>
Key Responsibilities:<ul><li>
Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.</li><li>
Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.</li><li>
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.</li><li>
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).</li><li>
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations.</li><li>
Complete ad hoc administrative requests in a timely and detailed manner.</li></ul>
Qualifications:<ul><li>
5+ years of administrative experience, preferably at a large global organization in the financial services industry.</li><li>
Ability to work independently and assume additional responsibilities as the need arises.</li><li>
A positive and &lsquo;can-do&rsquo; attitude.</li><li>
Desire and ability to provide outstanding service to internal and external clients.</li><li>
Maintains focus with sense of urgency, while upholding respect for others.</li><li>
Proven track record to managing competing priorities and meeting tight deadlines.</li><li>
Excellent communication skills (written and verbal).</li><li>
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).</li><li>
A high level of attention to detail.</li><li>
Discretion in handling confidential information in all aspects of work.</li><li>
Bachelor&rsquo;s degree is strongly preferred</li></ul>
For New York, NY Only the salary range for this position is USD$76,000.00 - USD$135,000.00 which is the equivalent of USD$36.54 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits 
 
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock&rsquo;s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person &ndash; aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children&rsquo;s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment &ndash; the one we make in our employees. It&rsquo;s why we&rsquo;re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.<div>
For additional information on BlackRock, please visit @blackrock<div>
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 | Twitter: @blackrock<div>
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 | LinkedIn: www.linkedin.com/company/blackrock<div>
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BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC&rsquo;s Know Your Rights poster and its supplement<div>
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 and the pay transparency statement<div>
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.</div><div>
BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com<div>
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. All requests are treated in line with our privacy policy<div>
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.<div>
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BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.</div>
<div><div>Job Requisition #
 
R263230</div></div></div>

Administrative Business Professional

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable financial services company in New York City, is seeking a detail-oriented and professional
 
 Administrative Assistant
 
 to support daily office operations. This role is ideal for someone with strong administrative experience who thrives in a structured, fast-paced corporate finance environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $26/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to internal teams and leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2+ years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392074
</div>

Administrative Assistant - 392074

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
 <li>
 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
 <li>
 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
 <li>
 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
 <li>
 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
 <li>
 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

Addison Group

<div>
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Industry:
 
 Legal Services
 
 
 
 Location (city, state):
 
 New York, NY
 
 
 
 Assignment Type:
 
 Direct Hire
 
 
 
 Pay:
 
 $65,000 &ndash; $72,000 annually (depending on experience)
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 About Our Client
 
 
 
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 
 
 
 Job Description
 
 
 
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 
 
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Draft, format, and revise professional correspondence, reports, and legal-related documentation
 </li>
 <li>
 Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
 </li>
 <li>
 Review and organize electronic and physical correspondence for attorneys and team members
 </li>
 <li>
 Maintain and coordinate calendars, including scheduling meetings and appointments
 </li>
 <li>
 Coordinate domestic and international travel arrangements as needed
 </li>
 <li>
 Prepare and format documents based on attorney dictation or notes
 </li>
 <li>
 Maintain organized filing systems for both electronic and physical records
 </li>
 <li>
 Coordinate logistics for internal meetings and client-facing events
 </li>
 <li>
 Enter attorney time and track reimbursable expenses in internal systems
 </li>
 <li>
 Assist with billing preparation and review of invoices for accuracy
 </li>
 <li>
 Update internal client relationship management systems with contact information
 </li>
 <li>
 Support administrative workflows such as opening client matters and conducting internal checks related to new work
 </li>
 <li>
 Provide backup administrative support to other legal professionals when needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
 </li>
 <li>
 Recent graduates may be considered if they have completed relevant internships or legal administrative programs
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
 </li>
 <li>
 Strong calendar management skills using Outlook
 </li>
 <li>
 Ability to proofread documents for spelling, grammar, and formatting accuracy
 </li>
 <li>
 Experience with legal or professional services software platforms is a plus
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 
 
 </li>
 </ul>
 Perks
 
 
 <ul>
 <li>
 Opportunity to work with a globally recognized professional services organization
 </li>
 <li>
 Collaborative administrative team environment
 </li>
 <li>
 Exposure to high-level legal operations and professional development opportunities
 </li>
 <li>
 Competitive salary and benefits package
 
 
 </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>

Legal Administrative Assistant

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant

Zirtual

<div>
 
 Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our Canada and US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.
 
 
 
 
 
 The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA&lt;&gt;client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more.
 
 
 
 
 
 The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client&rsquo;s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.
 
 
 
 
 
 
 
 Essential Duties and Responsibilities:
 
 
 
 
 The VA may assist the client with:
 
 
 Project management and organization-
 
 <ul>
 <li>
 Facilitate on-time project and goal completion
 </li>
 </ul>
 
 Personal and business calendar management-
 
 <ul>
 <li>
 Scheduling and coordinating appointments as necessary
 </li>
 <li>
 Proactively monitoring the client&rsquo;s calendars to identify potential conflicts and ensure the team is maximizing the client&rsquo;s time
 </li>
 </ul>
 
 Research-
 
 <ul>
 <li>
 This may include research on events, travel, projects, etc.
 </li>
 <li>
 Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences.
 </li>
 </ul>
 
 Purchases-
 
 <ul>
 <li>
 Ensuring specifications of the purchase meet the client&rsquo;s satisfaction.
 </li>
 <li>
 Expense reporting and organization of expenses as necessary.
 </li>
 <li>
 Administrative tasks-
 </li>
 <li>
 This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry.
 </li>
 </ul>
 
 Email inbox management-
 
 <ul>
 <li>
 This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices.
 </li>
 <li>
 Social media management and marketing
 </li>
 </ul>
 
 Attend meetings virtually-
 
 <ul>
 <li>
 Draft agendas, take meeting minutes, and provide follow-up as required.
 </li>
 <li>
 The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should:
 </li>
 </ul>
 <ol>
 <li>
 acknowledge all tasks assigned within the established time frame
 </li>
 <li>
 ensure that they understand expected due dates, and communicate any changes or delays with the client
 </li>
 <li>
 ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting
 </li>
 <li>
 The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management
 </li>
 <li>
 The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's.
 </li>
 <li>
 Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system.
 </li>
 </ol>
 
 Other duties as assigned.
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 Desired Skills and Attributes:
 
 
 
 <ul>
 <li>
 Bilingual
 
 (English/French and/or Spanish)
 
 </li>
 <li>
 Clear, precise, proactive, and professional written and verbal communication skills
 </li>
 <li>
 Ability to organize and effectively prioritize tasks
 </li>
 <li>
 Ability to multi-task with various programs and learn new programs as required
 </li>
 <li>
 Ability to commit to a minimum of
 
 one year with Zirtual
 
 </li>
 <li>
 Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
 </li>
 <li>
 Capable of responding to stress in a fast-paced environment
 </li>
 <li>
 Strong interpersonal skills and ability to quickly develop working relationships
 </li>
 <li>
 Affable and enthusiastic attitude toward teamwork
 </li>
 <li>
 Internet/Web and computer savvy
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
 </li>
 <li>
 Minimum of 4 years of administrative experience
 </li>
 <li>
 Preferred experience working with C-level executives
 </li>
 <li>
 Preferred experience using JaneAPP
 </li>
 <li>
 Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
 </li>
 <li>
 Proficiency with a task management program such as Trello or Asana
 </li>
 <li>
 Preferred experience with a communication program such as Slack
 </li>
 <li>
 Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
 </li>
 <li>
 Preferred experience with an expense reporting program such as Quickbooks or Expensify
 </li>
 <li>
 Preferred experience with a travel management program such as Concur
 </li>
 <li>
 Preferred experience with a social media management program such as Hootsuite and Wordpress
 </li>
 <li>
 Reliable Internet connection, computer, and phone
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 <li>
 Available during business hours PST or EST Monday-Friday,
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Industry Experience
 
 
 
 <ul>
 <li>
 Medical industry
 </li>
 <li>
 Real Estate industry
 </li>
 <li>
 Wealth Management industry
 </li>
 <li>
 Social Media
 </li>
 <li>
 Marketing industry
 </li>
 </ul>
 
 
 
 
 
 
 Compensation
 
 
 
 <ul>
 <li>
 You will be compensated as an independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix.
 </li>
 </ul>
 
 
</div>

Executive Assistant

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