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administrative research coordinator

administrative coordinator ii

Kaiser Permanente

<div><div>Job Summary:</div>
 
Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis. Assists with event coordination by beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging small-scale events with detailed instructions and monitoring from senior colleagues. Learns to execute data maintenance and management by developing basic knowledge of department data and documentation retention policies.<div> 

Essential Responsibilities:</div> 
 
<ul> 
<li>Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.</li> 
<li>Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.</li> 
<li>Helps facilitate information dissemination by: learning and drafting routine and standard presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with detailed direction from senior colleagues with minimal interpretation; writing correspondence (e.g., letters, reports, confidential documents) to staff and managers, with moderate guidance from senior colleagues; and following broad guidance labeling, sorting, and maintaining the integrity of department files.</li> 
<li>Organizes the work flow of the department by: following detailed instructions in the identification and assistance of the resolution of routine requests from front-line teams and department managers on an ad-hoc basis; learning about potential problems and typical routes for resolution, with detailed instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and moderate guidance; maintaining routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following broad guidance.</li> 
<li>Assists with event coordination by: beginning to coordinate and calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with routine monitoring.</li> 
<li>Assists with event execution by: arranging small-scale events, with detailed instructions and monitoring from senior colleagues; organizing basic and routine travel arrangements for department head and/or staff members, with moderate supervision; assisting in execution of basic components in small group meetings, conferences; providing on-site coordination for simple issues, with detailed instruction; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda and taking simple meeting minutes in meetings.</li> 
<li>Learns to execute human-resources data maintenance and management by: developing basic knowledge of department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.</li></ul><div> 
Knowledge, Skills and Abilities: (Core)</div><ul><li>
Ambiguity/Uncertainty Management</li><li>
Attention to Detail</li><li>
Business Knowledge</li><li>
Communication</li><li>
Critical Thinking</li><li>
Cross-Group Collaboration</li><li>
Decision Making</li><li>
Dependability</li><li>
Diversity, Equity, and Inclusion Support</li><li>
Drives Results</li><li>
Facilitation Skills</li><li>
Health Care Industry</li><li>
Influencing Others</li><li>
Integrity</li><li>
Learning Agility</li><li>
Organizational Savvy</li><li>
Problem Solving</li><li>
Short- and Long-term Learning &amp; Recall</li><li>
Teamwork</li><li>
Topic-Specific Communication</li></ul><div> 
Knowledge, Skills and Abilities: (Functional)</div><ul><li>
Computer Literacy</li><li>
Customer Experience</li><li>
Data Entry</li><li>
Interpersonal Skills</li></ul><div> 
Minimum Qualifications:</div> 
 
<ul> 
<li>High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years experience working in a corporate or business office environment.</li></ul><div> 
Preferred Qualifications:</div><ul><li>
N/A</li></ul> 
PrimaryLocation : California,Los Angeles,1515 N. Vermont Medical Offices 
HoursPerWeek : 24 
Shift : Day 
Workdays : Mon, Tue, Wed, Thu, Fri, 
WorkingHoursStart : 08:00 AM 
WorkingHoursEnd : 05:00 PM 
Job Schedule : Part-time 
Job Type : Standard 
Employee Status : Regular 
Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee 
Job Level : Individual Contributor 
Job Category : Business Operations 
Department : Sunset-Vermont MOB - MedFac-Education &amp; Training - 0806 
Travel : No 
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status. 
 
For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 
 
<ul><li>Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.</li></ul> 
<ul><li>Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.</li></ul> 
<ul><li>Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.</li></ul></div>

Administrative Coordinator II

Keck Medicine of USC

<div>Support Coordinator II serves as an intermediate-level support coordinator. As a part of the Ambulatory clinic, provides smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Responsible in coordinating multiple appointments with many multi-specialty clinical services. Participates in a variety of duties associated with daily clinic preparation process, from customer service, heavy phone answering, intake, message distribution, obtaining medical reports/imaging, procedure scheduling, encounter registration, co-pay collections, and referrals management. Performs other duties as assigned.
Essential Duties<ul><li>
Clerical: &bull; Demonstrates accuracy and thoroughness in entering information into computer systems. &bull; Processes new referrals in a timely manner this includes obtaining required outside medical records, entering demographic information into computer system, providing medical records to physician / multidisciplinary team for review, verifying insurance and obtaining authorization for visits and procedures. &bull; Schedules patient&rsquo;s evaluation and clinic appointments in a timely manner, and at the request of the physician, while accommodating patient&rsquo;s needs. This includes but not limited to: surgery scheduling, laboratories, diagnostic testing and consultations as needed. Fulfills other department scheduling functions per department procedures and protocols. &bull; Reviews master schedule and anticipating requirements and changes based on activity levels to create a well-managed operational flow and positive patient experience. &bull; Coordinates and schedules diagnostic testing for patients which include but not limited to sending letters of medical necessity. &bull; Assists with the clerical and scheduling needs including filing and collection of supporting documentation for billing. &bull; Provides phone coverage as needed. Contacts and distributes messages to medical personnel using a variety of electronic messages including text, voice, and email systems. Reads and responds to email throughout the day. Retrieves and responds to voicemail messages within 24hours per department protocol.</li><li>
Patient Customer Service: &bull; Displays courtesy, compassion, kindness and honesty while interacting with public, patients, and all clinic personnel. Greets patients in a courteous and professional manner. &bull; Acts as a single point of contact for patients and caregivers and takes accountability for their patient experience. Provides information and guidance to patients and caregivers regarding all areas of patient care. This includes but not limited to scheduling, paperwork, and follow-up appointments. &bull; Completes a financial risk assessment and, as indicated, provides assistance to patient/patient families regarding insurance benefits and alternative funding sources, including referral of complex financial or insurance coverage issues to financial counselors or others, such as a designated admitting representative. &bull; Prepares estimate of patient liabilities to patients, physicians and insurance companies based on guidelines and/or systems provided by the department, including but not limited to copayment, deductibles, co-insurance, deposits, or prior account balances. &bull; Facilitates communication between patient and caregivers, and all members of the care team, including physicians, nurses, lab, etc. Communicates all changes with patient and case information to all involved personnel. Works with various hospital personnel to resolve issues and accommodate patient. &bull; Adheres to policies aimed to protect patient confidentiality. &bull; Assist Support Coordinator I with complex customer service issues and provide resolution</li><li>
Teamwork/Collaboration: &bull; Acts and demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence. &bull; Maintains an open line of communication with management and other staff and always demonstrates a professional demeanor. &bull; Keeps abreast of changes within the USC healthcare system. &bull; Work collaboratively as department&rsquo;s liaison/representation between the department and other hospital and physicians&rsquo; staff.</li><li>
Other: &bull; May assist with onboarding and training new hire employees and physicians &bull; May assist Clinic Manager with quality assurance, patient flow, data collection, projects, and reporting &bull; May work on auditing, correction, and resubmitting rejected charges and follow up</li><li>
Performs other duties as assigned.</li></ul>
Required Qualifications:<ul><li>
Req High School or equivalent</li></ul><ul><li>
Req Demonstrated ability in customer service, intake and scheduling</li><li>
Req Proven record of dealing with the public in a customer service role</li><li>
Req Familiarity with word processing, Microsoft Outlook, navigating the intranet, interpret on-line queries and preferably with GE Centricity Business, Cerner, PBAR, scheduling systems</li><li>
Req Must have excellent communication skills, including the ability to speak, read and write English proficiently.</li><li>
Req Must be highly flexible, enthusiastic, have a proactive approach, work efficiently under pressure and work efficiently in a team environment.</li><li>
Req Knowledge and understanding of insurance plans and types of coverage provided, including government health programs</li><li>
Req Knowledge and ability in processing new referrals in a timely manner</li><li>
Req Demonstrated ability and knowledge in patients scheduling</li><li>
Req Works independently under supervision, takes initiative, deals effectively with constant change, and willingly accepts responsibility</li><li>
Req Possesses ability to work independently and in a team setting.</li></ul>
Preferred Qualifications:<ul><li>
Pref Bachelor&rsquo;s Degree In a related field</li></ul><ul><li>
Pref 3-5 years Experience in administrative or customer service in medical office preferably in an ambulatory care environment.</li><li>
Pref Knowledge of medical terminology preferred</li><li>
Pref Proven knowledge of insurance billing, admitting, or registration experience in a hospital or medical office preferred</li><li>
Pref Ability to speak Chinese (Mandarin or Cantonese) or Spanish preferred</li><li>
Pref Certified Medical Assistant - CMA Medical Assistant Certificate or equivalent preferred</li><li>
Pref Certification - Job Relevant Billing and Coding Certificate</li></ul>
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 
The hourly rate range for this position is $25.00 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20172848 Posted Date 03/18/2026</div></div>

Support Coordinator II - Amb Infusion - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Centro Medico MacArthur Park

Job Summary We are seeking a bilingual, highly organized, and detail-oriented Administrative Coordinator to support daily administrative processes, clinic operations, and certain human resources processes. This role is responsible for ensuring smooth communication across departments, coordinating onboarding, maintaining records, and supporting clinic workflows. Must speak Spanish fluently.Responsibilities Administrative Support<ul><li>Perform clerical duties including document preparation, data entry, and copying</li><li>Provide basic IT troubleshooting support (computer, phone, printers) as needed</li><li>Support special projects, including data collection and task coordination</li><li>Follow up with Finance dept on outstanding staff vouchers</li><li>Printing marketing fliers and distribution (weekly and as needed)</li></ul>Clinic Support (OB/GYN &amp; General Practice)<ul><li>Monitor and report certain metrics that will be trained</li><li>Coordinate daily face sheet distribution</li><li>Assist patients with completion of required forms</li></ul>Human Resources &amp; Onboarding<ul><li>Coordinate onboarding for staff</li><li>Prepare and track new hire documentation and onboarding packets</li><li>Set up system access (usernames, passwords, email accounts)</li><li>Ensure all onboarding checklist requirements are completed and documented</li></ul>Credentialing (Licensed Staff)<ul><li>Process credentialing documentation, including applications and required forms</li><li>Coordinate malpractice applications and provider onboarding requirements</li></ul>HR Tracking &amp; Compliance<ul><li>Staff roster (roles, hire dates, training, system access)</li><li>Attendance (vacation, sick time, tardiness, absences)</li></ul>Scheduling &amp; Coverage Coordination<ul><li>Monitor schedules to identify gaps and communicate solutions</li><li>Coordinate staff coverage with supervisors for absences and scheduling needs</li></ul>Qualifications<ul><li>1&ndash;3 years of administrative, HR, or healthcare operations experience preferred</li><li>Spanish speaking</li><li>Strong organizational and multitasking skills</li><li>Excellent attention to detail and follow-through</li><li>Strong communication and coordination skills</li><li>Proficiency in Microsoft Office or Google Workspace</li><li>Experience with EMR systems is a plus</li></ul>Pay: $21.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrator and Administrative Assistant

UCLA Health

<div><div>Description
The Department of Medicine, Division of Cardiology, is seeking a Research Nurse Coordinator to support cardiovascular clinical trials and innovative research initiatives. Under the direction of the Principal Investigator, this role performs independent nursing and advanced administrative duties to ensure the effective implementation and management of clinical research protocols. Responsibilities include seeing research participants, reviewing safety labs and adverse events, implementing investigational drug dose adjustments per protocol, and performing specialized clinical procedures such as electrocardiograms, spirometry, and cardiopulmonary exercise testing while monitoring vital signs.
This position supports a diverse portfolio of studies, including multicenter NIH and industry-sponsored trials, investigator-initiated research, and programmatic activities such as clinical databases and biorepositories. The Research Nurse Coordinator works closely with investigators, clinicians, research staff, and external partners to ensure regulatory compliance, patient safety, and efficient study operations while contributing clinical expertise to the advancement of cardiovascular research.
*This is a limited role which may convert to career.*
Hourly range: $70.59-$106.80</div><div>
Qualifications
<div>Required:</div><div></div><ul><li>
BSN or MSN &ndash; required</li><li>
Active California Registered Nursing License</li><li>
5 years of Cardiovascular Research experience</li><li>
ACLS, BCLS and PALS from the American Red Cross or American Heart Association &ndash; required</li><li>
Ability to complete a Nursing physical assessment</li><li>
Ability to conduct cardiopulmonary exercise testing</li><li>
Ability to complete research case report forms and other research-related documentation according to good clinical practice (GCP) standards and regulatory requirements</li><li>
Ability to follow research standard operating procedures and study protocols</li><li>
Working knowledge of HIPPA guidelines and Human Subjects Protection rights.</li></ul></div></div><div></div>

Research Nurse Coordinator (20% Limited)

Zócalo Health

<div>
 
 
 at Z&oacute;calo Health
 
 
 Remote (Full Time)
 
 
 Compensation: $25 - $27 (per hour)
 
 
 
 About Us
 
 
 
 Z&oacute;calo Health is a tech-enabled, community-oriented primary care organization serving people who have historically been underserved by the one-size-fits-all healthcare system. We partner with health plans, providers, and community organizations to deliver culturally competent primary care, behavioral health, and social care.
 
 
 Our model is built for populations with high medical and social complexity, where fragmented care drives poor outcomes and unnecessary cost. We combine local, community-based teams with virtual care and modern technology to deliver coordinated, whole-person care where members live and receive support.
 
 
 Founded in 2021, Z&oacute;calo Health is backed by leading healthcare and mission-aligned investors and is scaling rapidly across states and populations. We are building a durable care platform designed to perform in constrained healthcare environments and to lead the shift toward accountable, value-based care.
 
 
 
 Role Description
 
 
 
 The Recruiting Coordinator will join Z&oacute;calo Health at a critical time in the history of our company and of primary care. The opportunity for impact is large and growing, and Z&oacute;calo Health will lead the transition from fee-for-service to value-based care for the growing Latino community in the U.S.
 
 
 We are looking for an organized, detail-oriented Recruiting Coordinator to support our hiring process from behind the scenes. This is an entry-level, hourly position ideal for someone interested in human resources, recruiting, or people operations.
 
 
 As an integral member of the Z&oacute;calo Health founding team, you will play a key role in keeping our applicant tracking system accurate and up to date, supporting resume review, ensuring interview feedback is submitted on time, and assisting with other related recruiting and people operations tasks as needed.
 
 
 This position reports to the People Operations Manager.
 
 
 The
 
 Recruiting Coordinator
 
 will contribute in the following ways:
 
 
 <ul>
 <li>
 Maintain and organize Greenhouse (ATS) to ensure all candidate records, stages, and notes are accurate and current
 </li>
 <li>
 Review incoming resumes and route candidates to the appropriate roles and hiring teams
 </li>
 <li>
 Track and follow up on interview scorecards to ensure timely completion
 </li>
 <li>
 Monitor candidate pipelines and flag gaps or delays in the hiring process
 </li>
 <li>
 Support interview scheduling and coordination as needed
 </li>
 <li>
 Assist with basic reporting on recruiting activity and progress
 </li>
 <li>
 Communicate with internal team members to keep hiring processes running smoothly
 </li>
 <li>
 Provide general administrative support to the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; some college or coursework in HR, business, or related field preferred
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 General proficiency with the Google suite (docs, sheets, slides)
 </li>
 <li>
 Ability to manage multiple tasks and deadlines
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Comfortable working with technology and learning new systems (experience with Greenhouse is a plus but not required)
 </li>
 <li>
 Reliable, professional, and proactive
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in an administrative, coordinator, or support role
 </li>
 <li>
 Experience using Greenhouse or other applicant tracking systems
 </li>
 <li>
 Experience handling confidential or sensitive information
 </li>
 <li>
 Experience doing lightweight reporting
 
 
 </li>
 </ul>
 
 What you can expect from Z&oacute;calo Health
 
 
 
 <ul>
 <li>
 Comprehensive benefits including medical, dental, and vision
 </li>
 <li>
 401k
 </li>
 <li>
 Generous PTO policy (up to 15 days per year for FT employees)
 </li>
 <li>
 $1,000 home office stipend
 </li>
 <li>
 We provide the equipment needed for this role.
 </li>
 <li>
 Opportunity for rapid career progression with plenty of room for personal growth.
 
 
 </li>
 </ul>
 
 You must be authorized to work in the United States. Remote Work can be done from anywhere in the U.S.
 
 
 
 
 At Z&oacute;calo Health Inc., we see diversity and inclusion as a source of strength in transforming healthcare. We believe building trust and innovation are best achieved through diverse perspectives. To us, acceptance and respect are rooted in an understanding that people do not experience things in the same way, including our healthcare system. Individuals seeking employment at Z&oacute;calo Health are considered without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
 
 
 
 
 Those seeking employment at Z&oacute;calo Health are considered without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.
 
</div>

Recruiting Coordinator

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all our patients with cancer.
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 This position functions as a Clinical Research Coordinator providing support for clinical research protocols for the department. The Clinical Research Coordinator will assist the Research Department with all aspects of clinical research. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all regulatory requirements.
 
 
 
 Primary Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Perform accurate processing of research laboratory specimens while demonstrating a moderate degree of proficiency and understanding of research protocol and laboratory procedures, including centrifuging, aliquoting, storing, and shipping of specimens.
 </li>
 <li>
 Monitor deliveries from sponsor, including inventory of kits, unpacking, and storing of supplies, and using kits and supplies appropriately for specimen collection, processing, storage, and shipping, as mandated by sponsor. Maintain electronic record of supplies.
 </li>
 <li>
 Responsible for administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Facilitates screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Coordinates logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including timely response to sponsor queries.
 </li>
 <li>
 Schedules and participates in monitoring and auditing activities to ensure compliance, including implementing any corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Works closely with investigators and regulatory staff or directly with Institutional Review Board (IRB) to submit adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Acts as a liaison with pharmaceutical company representatives or other project funding organizations to monitor and update project progress.
 </li>
 <li>
 Provides assistance with research finance billing, including identifying and classifying routine care vs. research related care.
 </li>
 <li>
 Attends meetings and conferences related to research activities, including research staff meetings. Participates in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as necessary or requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 High School Diploma or GED required.
 </li>
 <li>
 Associate degree or college coursework in a related field (e.g., Life Sciences, Health Sciences, or similar) preferred.
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Current Certified Phlebotomy Technician I (CPT I) license issued by the State of California required. (Please note your license number in your resume and application)
 </li>
 <li>
 Current Basic Life Support (BLS) certification from the American Heart Association or American Red Cross required. (Certification must be valid for at least 60 days beyond anticipated start date)
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum of six (6) months of healthcare-related or clinical research experience required.
 </li>
 <li>
 Phlebotomy and/or laboratory assistant experience with demonstrated proficiency in applicable job responsibilities.
 </li>
 <li>
 One (1) year of experience as a Clinical Research Coordinator, Clinical Research Associate, or Clinical Research Assistant preferred.
 </li>
 <li>
 This role is designed to be 100% onsite, giving you the opportunity to collaborate closely with your team and immerse yourself in the energy of our workplace. Please note that hybrid or remote work options are NOT available for this position at this time.
 
 
 </li>
 </ul>
 #Jobs-Indeed
 
 
</div>

Clinical Research Coordinator I, Laboratory + CPT - The Angeles Clinic & Research Institute

Boys & Girls Clubs of Metro Los Angeles

<div>Description:

The Seasonal Membership Support Specialist provides high-volume operational and administrative support to ensure efficient summer membership services. This role is responsible for accurate payment processing, attendance tracking, data entry, membership registration, and front desk coverage during peak morning hours.
While primarily an operations-focused role, the Specialist also supports families and members through customer service, registration assistance, and general membership inquiries. This position plays a key role in maintaining smooth daily operations during the summer surge in youth enrollment.
JOB RESPONSIBILITIES:
Membership Operations &amp; Payment Processing<ul><li>Accurately enter high volumes of membership payments daily</li><li>Issue receipts and maintain organized financial records</li><li>Support tracking of payment plans and outstanding balances</li><li>Assist with daily payment reconciliation and preparation of deposits (if any)</li><li>Maintain confidentiality and security of financial and member information</li></ul>
Data Entry, Attendance &amp; Systems Support<ul><li>Enter and update member information in the Vision Membership Tracking System</li><li>Ensure accurate entry and maintenance of daily general attendance records</li><li>Enter and maintain accurate activity and program attendance records</li><li>Support reconciliation of attendance data for reporting, compliance, and funding requirements</li><li>Support daily attendance verification and roster accuracy</li><li>Assist with data cleanup, file organization, and record maintenance</li><li>Identify and report discrepancies to the Membership Coordinator</li></ul>
Front Desk &amp; Registration Support<ul><li>Provide front desk coverage during peak morning hours</li><li>Greet members, families, and visitors in a professional and welcoming manner</li><li>Assist families with membership registration and application completion</li><li>Answer phones and respond to general membership and program questions</li><li>Direct families to appropriate staff for program-specific needs</li></ul>
Operational &amp; Administrative Support<ul><li>Complete daily opening procedures for membership and front desk areas</li><li>Maintain a clean, organized, and professional reception space</li><li>Prepare membership materials, forms, and packets for daily operations</li><li>Assist with mass communications and mailings to families</li><li>Provide administrative support during peak enrollment periods</li></ul>
Team Collaboration<ul><li>Work closely with the Membership Coordinator to support daily workflow</li><li>Provide overflow support during high-volume service periods</li><li>Assist with special projects related to summer enrollment and reporting needs</li></ul>
Requirements:

EDUCATION and/or EXPERIENCE, LICENSURE AND CERTIFICATION<ul><li>
High School Diploma or equivalent required</li><li>
Experience in administrative, customer service, or office support experience preferred</li><li>
Experience processing payments preferred</li><li>
Strong and accurate data entry skills</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel) and database systems</li><li>
Bilingual English/Spanish preferred</li></ul>
KNOWLEDGE, ABILITY and SKILLS<ul><li>
Strong attention to detail and accuracy</li><li>
Highly organized with ability to manage repetitive high-volume tasks</li><li>
Professional and friendly customer service demeanor</li><li>
Reliable, punctual, and able to work independently during morning coverage</li><li>
Able to handle sensitive financial and membership information confidentially</li><li>
Comfortable working in a fast-paced youth-serving environment</li><li>
Strong communication and teamwork skills</li></ul>
WORKING CONDITIONS and DRIVING<ul><li>
Travel between Boys &amp; Girls Clubs of Metro Los Angeles sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys &amp; Girls Clubs of Metro Los Angeles.</li><li>
This position may be assigned to any sites within the Club as needed to accommodate changes in programming, staffing, or operational requirements.</li><li>
Hours are based on school calendar and attendance patterns/trends &ndash; evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required</li></ul>
PHYSICAL DEMANDS / WORKING CONDITIONS:
The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires the ability to maintain a stationary position and engage in physical activities such as moving, bending, reaching, and positioning. It may also involve traversing and ascending/descending as necessary. The role includes frequent interruptions via in-person contact, phone calls, and email communications.
Work environments may vary, encompassing both indoor and outdoor conditions based on activity locations. Additionally, interactions with youth and adults may involve moderate to high noise levels during activities. Physical exertion may be necessary to move and transport supplies and equipment.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Nothing in this job description restricts the right of Boys &amp; Girls Clubs of Metro Los Angeles Management to assign or reassign duties and responsibilities to this job or change this job description at any time.</div>

Seasonal Membership Support Specialist

Explore 170+ Administrative coordinator ii in Los Angeles this March. Find roles across top companies and apply now to boost your career.