administrative assistant

executive assistant

account service coordinator Jobs in Atlanta

account service coordinator

accounting administrator

administrative assistant (entry-level) Jobs in Atlanta

administrative assistant (entry-level)

administrative coordinator

Rimkus

<div>Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference!
Rimkus (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.
NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!
Overview
Supports the business group and/or specific operating department by performing clerical and administrative duties for office personnel. Prepares letters, emails, and spreadsheets. Maintains job files and business records, coordinates meetings and assists with special projects. Reviews other confidential client communications. Process and distribute incoming mail, greet visitors, answer phones, and route calls to office personnel. Provides specialized administrative support to the District Manager or department head. Works under general supervision in the performance of assigned tasks.
Essential Job Functions
Matter Specific Administration<ul><li>
Prepares general correspondence and emails.</li><li>
Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy.
</li><li>Ensures timely review of invoices and submits to clients via email or client portal.</li><li>
Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company&rsquo;s business.</li><li>
Depending on office size, may oversee evidence storage, evidence records, and process legal subpoenas.</li></ul>
General Office Administration<ul><li>
Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.</li><li>
Processes matters and check requests, and third-party invoices.</li><li>
Serves as a primary point of contact by answering and directing incoming calls to appropriate office personnel and assisting clients by responding to inquiries in a professional and timely manner.</li><li>
Works effectively with administrative staff and the broader office team to support office operations and ensure coordination of day-to-day activities.</li><li>
Works collaboratively with administrative team in other offices to provide back-up support, as needed.</li></ul><ul><li>
Maintains the functionality and professional appearance of the office by overseeing common areas and managing inventory of office supplies, snacks, and related items.</li><li>
May assist the District Manager and Business Development Manager with client collections.</li><li>
Adheres to directives as outlined in the Administrative Systems and Procedures Manual.</li><li>
Attends and participates in monthly region administrative conference calls.</li><li>
Performs other duties as assigned.</li></ul>
At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.
Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.
THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.
Rimkus works with a limited number of approved recruiting partners. All agency submissions must be made through our designated submission process. Unsolicited resumes will not be recognized. 
Requirements 
Required Education and Certifications<ul><li>
High school diploma with some college.</li><li>
Associate degree or higher desired.</li><li>
Minimum of 3 years&rsquo; experience in an administrative capacity.</li><li>
Experience in legal, construction, insurance industries a plus.</li></ul>
Required Skills and Abilities<ul><li>
Must possess strong interpersonal and client service skills, with a demonstrated ability to communicate with professional tact and diplomacy and provide responsive, professional support in a fast-paced office environment.</li></ul><ul><li>
Must be able to handle sensitive and confidential information.</li><li>
Must be able to understand departmental operations and procedures.</li><li>
Must be able to interact and communicate with individuals at all levels of the organization.</li><li>
Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs.</li><li>
Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.</li><li>
Must have the ability to read, analyze, and understand information and ideas presented in writing.</li><li>
Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.</li><li>
Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
</li></ul>Physical Demands, Overtime, Language and Writing Skills, and Travel Requirements
Physical Demands - Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, crouch, talk, and hear. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.
Overtime - This position is salaried with a non-exempt FLSA status. Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch. There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.
Language and Writing Skills - Must have ability to read, analyze, and understand information and ideas presented in writing. Able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
Travel Requirements &ndash; Not expected for this position. 
Benefits 
<ul><li>
Health Care Plan (Medical, Dental &amp; Vision)</li><li>
Retirement Plan (401k, IRA)</li><li>
Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li><li>
Paid Time Off (Vacation, Sick &amp; Public Holidays)</li><li>
Family Leave (Maternity, Paternity)</li><li>
Short Term &amp; Long Term Disability</li><li>
Training &amp; Development</li></ul></div>

Administrative Assistant - Atlanta, GA

OrthoAtlanta

<div>Location: Atlanta, GA 
Compensation: Competitive compensation and inclusive benefits for a strong total rewards package. 
About OrthoAtlanta
Become part of OrthoAtlanta, the largest independent physician-owned orthopedic and sports medicine practice in Georgia and contribute to our mission of providing comprehensive orthopedic care. At OrthoAtlanta, you'll be an integral member of a dedicated team of Healthcare Professionals committed to enhancing our patients' quality of life. We offer diverse career paths for talented individuals seeking professional growth and development within a supportive and rewarding work environment where your contributions will make a significant impact. 
What You'll Do
Administrative Support to the Chief Medical Officer<ul><li>
Provide high-level administrative and operational support to the Chief Medical Officer, serving as a trusted partner in managing priorities, communications, and day-to-day activities.</li><li>
Manage complex calendars, coordinate meetings, and proactively prioritize scheduling to optimize executive effectiveness and organizational objectives.</li><li>
Prepare, edit, and coordinate executive correspondence, presentations, reports, meeting materials, and other business documents with a high degree of accuracy and professionalism.</li><li>
Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-through on critical initiatives and action items.</li><li>
Maintain and organize confidential business, clinical, and personnel records while exercising the highest level of discretion, professionalism, and sound judgment.</li><li>
Support special projects and strategic initiatives on behalf of the CMO, ensuring deadlines and deliverables are met.</li></ul>
Administrative Support to the Director of Physician Recruiting<ul><li>
Partner closely with the Director of Physician Recruiting to coordinate all aspects of the physician and advanced practice provider recruitment process.</li><li>
Manage candidate logistics, including travel arrangements, interview schedules, itineraries, executive meetings, and clinic or hospital site visits, ensuring a seamless candidate experience.</li><li>
Coordinate recruitment-related communications and serve as a liaison between candidates, providers, executives, and operational leaders.</li><li>
Support provider onboarding activities and facilitate a smooth transition from recruitment through employment.</li><li>
Prepare recruitment-related expense documentation, payment requests, and supporting materials while ensuring compliance with organizational processes.</li><li>
Maintain accurate recruitment records, candidate activity, and pipeline data within Crelate and other recruiting systems, generating reports and supporting recruiting analytics as needed.</li></ul>
Operations Support<ul><li>
Provide administrative and operational support across the department as needed, contributing to process improvements and organizational efficiency.</li><li>
Serve as a backup resource for front office administrative functions when necessary.</li><li>
Perform additional duties and special projects as assigned.</li></ul>
What We Are Looking For
Education and Experience<ul><li>
Highschool or Associate's degree required; Bachelor&rsquo;s degree preferred.</li><li>
Minimum of 3 to 5 years of progressively responsible experience in executive support, operational coordination, or business administration, including direct support of senior leaders and management of complex, high-priority initiatives.</li><li>
Experience supporting senior leaders, executives, physicians, healthcare operations, or provider recruitment functions strongly preferred.</li><li>
Experience managing multiple priorities and stakeholders in a fast-paced, highly professional environment.</li><li>
Technically savvy with the ability to quickly learn, navigate, and leverage a variety of software platforms, business applications, and collaboration tools to improve efficiency and support organizational objectives.</li><li>
Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams. Candidates will be assessed during the interview process on their proficiency in Microsoft Outlook and other executive support functions.</li></ul></div>

Administrative Assistant

Atrium

<div>
 
 Atrium is seeking on behalf of our client an Executive Assistant based in Atlanta, GA.
 
 
 A background check may be run only after a conditional offer is made, where permitted by law.
 
 
 
 
 
 Type: Contract to hire
 
 
 
 
 
 Position Overview
 
 
 
 The Executive Assistant will provide high-level administrative support to the CEO and leadership team, ensuring seamless coordination of schedules, meetings, and organizational priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will collaborate closely with internal teams and external stakeholders to support strategic initiatives and operational efficiency.
 
 
 Must be legally authorized to work in the United States.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, events, and travel arrangements
 </li>
 <li>
 Prepare and edit correspondence, reports, presentations, and other documents on behalf of leadership
 </li>
 <li>
 Coordinate board and committee meetings, including scheduling, agenda preparation, meeting minutes, and follow-up actions
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 <li>
 Assist with budgeting, expense tracking, and preparation of financial reports as needed
 </li>
 <li>
 Contribute to organizational projects, research, and strategic planning initiatives
 </li>
 <li>
 Support office management duties, including supply ordering, vendor coordination, and maintaining organizational systems
 </li>
 </ul>
 
 
 
 
 Required Experience/Skills
 
 
 <ul>
 <li>
 4+ years of experience as an executive assistant
 </li>
 <li>
 Strong organizational skills and ability to manage multiple priorities with accuracy and attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Ability to handle sensitive information with integrity and discretion
 </li>
 <li>
 Demonstrated commitment to the mission and values of the organization
 </li>
 </ul>
 
 
 
 
 Preferred Experience/Skills
 
 
 <ul>
 <li>
 Nonprofit experience preferred
 </li>
 <li>
 Experience directly supporting C-suite executives
 </li>
 </ul>
 
 
 
 
 Education Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or related field preferred
 </li>
 <li>
 Equivalent combination of education and experience will be considered
 </li>
 <li>
 Advanced training or certification in office administration is a plus
 </li>
 <li>
 Strong understanding of business operations and executive-level support best practices
 </li>
 <li>
 Familiarity with project management tools and virtual meeting platforms preferred
 </li>
 </ul>
 
 
 
 
 Benefits
 
 
 
 If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.
 
 
 
 
 
 Commitment to Diversity
 
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 
 
 
 Applicant Communication Consent
 
 
 
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.
 
</div>

Executive Assistant

Emory University

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:
<div>
About Winship Cancer Institute of Emory University</div><div></div><div> 
Dedicated to discovering cures for cancer and inspiring hope, Winship Cancer Institute of Emory University is Georgia&rsquo;s only National Cancer Institute-designated Comprehensive Cancer Center, a prestigious distinction given to the top tier of cancer centers nationwide for making breakthroughs against cancer. Winship is researching, developing, teaching, and providing novel and highly effective ways to prevent, detect, diagnose, treat, and survive cancer. Cancer care at Winship includes leading cancer specialists collaborating across disciplines to tailor treatment plans to each patient&rsquo;s needs and type of cancer; innovative therapies and clinical trials; comprehensive patient and family support services; and a personalized care experience aimed at easing the burden of cancer. Winship is Where Science Becomes Hope&reg;. For more information, visit winshipcancer.emory.edu.</div><div></div><div> 
Winship is seeking qualified candidates for the Clinical Research Coordinator II position. Position details are as follows:</div><div></div><div> 
The Clinical Research Coordinator II handles administrative activities generally associated with the conduct of clinical trials.</div><div></div><div> 
KEY RESPONSIBILITIES:</div><ul><li>
Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms.</li><li>
Provides guidance to less experienced staff.</li><li>
Interfaces with research participants, determines eligibility and consents study participants according to protocol.</li><li>
Approves orders for supplies and equipment maintenance.</li><li>
Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires.</li><li>
Supervises collection of study specimens and processing.</li><li>
Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed.</li><li>
Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors.</li><li>
Prepares regulatory submissions.</li><li>
With appropriate credentialing and training may perform phlebotomy or diagnostics.</li><li>
Performs related approved responsibilities as required.</li></ul><div>
MINIMUM QUALIFICATIONS:</div><ul><li>
High School Diploma or GED and five years of clinical research experience.</li><li>
Or two years of college in a scientific, health related, or business administration program and three years clinical research experience.</li><li>
Or a licensed as a practical nurse (LPN) and two years clinical research experience.</li><li>
Or a Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience.</li><li>
Or a Master's degree, MD or PhD in a scientific, health related or business administration program.</li></ul><div>
This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of Clinical Researcher.</div>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div> 
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

Clinical Research Coordinator II- Winship Cancer Institute

<div>
 
 Discover Your Career at Emory University
 
 
 
 Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
 
 
 
 Description
 
 
 
 The Clinical Research Coordinator II handles administrative activities generally associated with the conduct of clinical trials.
 
 
 KEY RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms.
 </li>
 <li>
 Provides guidance to less experienced staff.
 </li>
 <li>
 Interfaces with research participants, determines eligibility and consents study participants according to protocol.
 </li>
 <li>
 Approves orders for supplies and equipment maintenance.
 </li>
 <li>
 Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires.
 </li>
 <li>
 Supervises collection of study specimens and processing.
 </li>
 <li>
 Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed.
 </li>
 <li>
 Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors.
 </li>
 <li>
 Prepares regulatory submissions.
 </li>
 <li>
 With appropriate credentialing and training may perform phlebotomy or diagnostics.
 </li>
 <li>
 Performs related approved responsibilities as required.
 
 
 </li>
 </ul>
 MINIMUM QUALIFICATIONS:
 
 
 <ul>
 <li>
 High School Diploma or GED and five years of clinical research experience.
 </li>
 <li>
 Or two years of college in a scientific, health related, or business administration program and three years clinical research experience.
 </li>
 <li>
 Or a licensed as a practical nurse (LPN) and two years clinical research experience.
 </li>
 <li>
 Or a Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience.
 </li>
 <li>
 Or a Master's degree, MD or PhD in a scientific, health related or business administration program.
 
 
 </li>
 </ul>
 This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of Clinical Researcher.
 
 
 NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
 
 
 
 Additional Details
 
 
 
 Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
 
 
 Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
</div>

Clinical Research Coordinator II - School of Medicine Brain Health

TM Dance & Cheer

Overview Are you passionate about digital storytelling and eager to shape vibrant online communities? As a Social Media Coordinator, you will be the driving force behind crafting compelling content, managing dynamic social media campaigns, and engaging audiences across multiple platforms. Your energetic approach will amplify brand presence, foster meaningful relationships, and elevate our digital marketing efforts to new heights. This paid role offers an exciting opportunity to harness your creativity and strategic skills in a fast-paced, innovative environment.Duties<ul><li>Develop and implement engaging social media strategies aligned with brand goals to increase visibility and audience engagement</li><li>Create, curate, and schedule high-quality content across platforms such as Facebook, Instagram, Twitter, LinkedIn, and TikTok using tools like Hootsuite or Buffer</li><li>Monitor social listening channels to gather insights on audience sentiment, trending topics, and competitor activities</li><li>Design eye-catching graphics and visual content using Adobe Photoshop, Adobe Illustrator, and Adobe Creative Suite to enhance posts and campaigns</li><li>Manage paid advertising campaigns on Facebook and other platforms to boost reach and conversions</li><li>Track performance metrics with Google Analytics and web analytics tools to evaluate campaign effectiveness and optimize future efforts</li><li>Collaborate with public relations teams to ensure consistent branding and messaging across all channels</li><li>Engage actively with followers by responding promptly to comments, messages, and reviews to nurture community relationships</li><li>Conduct keyword research for SEO purposes to improve content discoverability and organic growth in e-commerce environments</li><li>Proofread all content meticulously to maintain high standards of clarity, accuracy, and professionalism</li></ul>Skills<ul><li>Proven experience in social media management with a strong understanding of platform algorithms and best practices</li><li>Proficiency in graphic design software including Adobe Photoshop, Adobe Illustrator, and Adobe Creative Suite for content creation</li><li>Knowledge of social listening tools such as Hootsuite or Buffer for monitoring brand reputation and industry trends</li><li>Expertise in digital marketing strategies including social media marketing, branding, SEO, Google Analytics, and Facebook Advertising</li><li>Ability to craft compelling content tailored for diverse audiences while maintaining brand voice and consistency</li><li>Strong relationship management skills for collaborating with cross-functional teams including PR, marketing, and e-commerce departments</li><li>Experience in video editing and photography to produce engaging multimedia content that captures attention</li><li>Familiarity with web analytics tools for data-driven decision making in campaign optimization</li><li>Excellent proofreading skills ensuring all communications are polished and professional</li><li>Ability to manage multiple projects simultaneously while meeting deadlines in a fast-paced environment</li></ul>Join us as a Social Media Coordinator where your creativity fuels our brand&rsquo;s story! This paid position offers the chance to innovate within a collaborative team dedicated to making a meaningful impact through digital channels. Bring your passion for social media marketing&mdash;your ideas will help shape our online presence!Pay: $23.92 - $28.80 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Social Media Coordinator

GVSA

Launched in 1996, GVSA is a renowned design practice where timeless, transformative design sits at the heart of every endeavor. Our projects embody our firm&rsquo;s vision and expertise, reflecting a dedication to shaping spaces that inspire, solve problems, and stand the test of time. Our work defines the firm and leaves a lasting impact on the communities served. Timeless design anchors each project, influencing communities in meaningful and enduring ways. This responsibility and opportunity shape environments that inspire, uplift, and endure. Through thoughtful collaboration, contextual sensitivity, and a commitment to innovation, spaces are crafted that meet immediate needs while contributing to a lasting cultural and social legacy.The Marketing Coordinator will be GVSA&rsquo;s strategic and operational catalyst for securing new work and strengthening our market presence. From kickoff to submission, you will shepherd opportunities, ensure compliance with solicitations, and align schedules and responsibilities across internal teams and external collaborators. You&rsquo;ll translate GVSA&rsquo;s design strengths into compelling narratives, tailored project examples, and polished production, managing writing, graphics, formatting, and the final presentation to preserve a consistent, high-caliber brand. Beyond proposals, you will shape GVSA&rsquo;s external story through brochures, project sheets, presentations, digital content, and timely communications, while monitoring opportunities, targeting clients, and coordinating teaming and events. You&rsquo;ll oversee marketing resources, content libraries, and print production, and contribute to the firm&rsquo;s awards and recognition efforts. The ideal candidate is proactive, highly organized, and adept at balancing strategic thinking with hands-on execution, coordinating multiple teams and tight deadlines to elevate GVSA&rsquo;s reputation and win rate.RESPONSIBILITIES<ul><li>Lead RFQ/RFP pursuits from kickoff through submission, shaping strategy and content to position GVSA competitively</li><li>Review solicitation requirements to ensure comprehensive compliance and alignment with project objectives</li><li>Coordinate internal teams and external consultants to deliver cohesive, high-quality proposals</li><li>Apply advanced technical writing skills to craft precise, persuasive narratives</li><li>Oversee proposal graphics, formatting, layout consistency, and final production to maintain a polished, brand-consistent output</li><li>Prepare interview presentations and shortlist materials; support interview coordination and rehearsal for smooth delivery</li><li>Maintain and evolve branding standards across marketing materials to protect a cohesive firm identity</li><li>Develop brochures, qualifications packages, project sheets, and presentations that articulate GVSA&rsquo;s capabilities</li><li>Support digital marketing efforts and social media content development</li><li>Manage graphics and visual communication assets across all firm communications</li><li>Assist with website updates, announcements, and broader firm communications</li><li>Maintain consistency of firm messaging across platforms</li><li>Monitor procurement websites to identify upcoming opportunities and inform pursuit strategy</li><li>Coordinate consultant outreach and teaming efforts</li><li>Participate in professional organizations to amplify the firm&rsquo;s presence</li><li>Support conference, networking, and event preparation</li><li>Maintain proposal templates, resumes, project descriptions, and marketing resources</li><li>Manage multiple deadlines and priorities simultaneously</li></ul>QUALIFICATIONS<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Graphic Design, Journalism, Architecture, or related field (preferred)</li><li>5+ years of marketing/proposal experience within the AEC industry (preferred)</li><li>Strong proposal management and organizational skills</li><li>Excellent writing, editing, and communication abilities</li><li>Strong graphic/layout sensibility and meticulous attention to detail</li><li>Comfortable working in a collaborative, deadline-driven environment</li><li>Software experience: Adobe Creative Suite required (InDesign, Photoshop, Illustrator); Proficient in Canva, Microsoft Office Suite, Cosential/Unanet CRM (or similar); AI software is a plus</li></ul>WHAT WE'RE LOOKING FOR<ul><li>Proactive, highly organized teammate with attention to detail and the ability to graphically envision the firm&rsquo;s overall goals</li><li>Effective communicator capable of coordinating across multiple teams and personalities</li><li>Ability to balance strategy, creativity, and production work</li><li>Capacity to maintain momentum on pursuits while upholding high standards of design and organization under tight deadlines</li></ul>Please submit your resume, graphic portfolio, work samples and a brief cover letter outlining your relevant experience to information@gvsa.com and why you&rsquo;re excited about GVSA. Please include in the subject line &ldquo;Application &ndash; Marketing Coordinator.&rdquo;GVSA is an Equal Opportunity Employer, welcoming candidates from diverse backgrounds to apply.Pay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Marketing Coordinator

Explore 20+ Administrative coordinator in Atlanta this June. Find roles across top companies and apply now to boost your career.