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administrative coordinator

Med Market Agency

<div>
 About Us
 
 Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient Administrative Coordinator to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 
 Position Overview
 
 The Administrative Coordinator will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 
 Key Responsibilities
 <ul>
 <li>
 Manage day-to-day administrative tasks, including filing, document preparation, and data entry
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, calls, letters)
 </li>
 <li>
 Schedule meetings, appointments, and maintain team calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and internal documents
 </li>
 <li>
 Coordinate office supplies, stationery, and inventory management
 </li>
 <li>
 Support HR tasks such as maintaining employee records and assisting with onboarding
 </li>
 <li>
 Arrange travel bookings, transportation, and logistics when required
 </li>
 <li>
 Maintain office cleanliness, organization, and overall readiness
 </li>
 <li>
 Provide general support to the management team as needed
 </li>
 </ul>
 Qualifications
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 1&ndash;3 years of experience in administrative or office support roles
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Ability to handle confidential information with integrity
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 </li>
 </ul>
</div>

Administrative Coordinator

<div>
 
 About Us
 
 
 Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient
 
 Administrative Coordinator
 
 to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 
 
 Position Overview
 
 
 The
 
 Administrative Coordinator
 
 will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage day-to-day administrative tasks, including filing, document preparation, and data entry
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, calls, letters)
 </li>
 <li>
 Schedule meetings, appointments, and maintain team calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and internal documents
 </li>
 <li>
 Coordinate office supplies, stationery, and inventory management
 </li>
 <li>
 Support HR tasks such as maintaining employee records and assisting with onboarding
 </li>
 <li>
 Arrange travel bookings, transportation, and logistics when required
 </li>
 <li>
 Maintain office cleanliness, organization, and overall readiness
 </li>
 <li>
 Provide general support to the management team as needed
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 1&ndash;3 years of experience in administrative or office support roles
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Ability to handle confidential information with integrity
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 </li>
 </ul>
</div>

Nabors Industries

<div>Responsible in supporting regular office operations in terms of Operations in Field/Aftermarket Services and Workshop and ensure that the execution of all daily tasks of the various Department is in line with Company procedures and policies and fully watch over projects execution</div>
 <div><ul><li>Minimum Qualifications
<ul><li>Educational: Diploma
</li><li>Experience: Min. 3 years working experience in sales related role, generating quotations and direct interaction with customers
</li></ul></li><li>Preferred Qualifications
<ul><li>Ability to work in a fast-paced environment, while paying close attention to detail.
</li><li>Considering customer satisfaction as a top priority
</li><li>Detail oriented with a structured approach to process and documentation.
</li><li>Excellent interpersonal, written communication skills and leadership qualities.
</li><li>Ability to work well under pressure and prioritize multiple tasks.
</li><li>Work conditions may include travel to and from other Canrig facilities.
</li><li>Experienced with working in AX, Visual or other sales quoting and/or ERP system</li></ul></li></ul></div>
 <div><ul><li>Operational
<ul><li>Manages repairs and new builds to ensure they are performed properly, safely, and economically by accurately recording billable
</li><li>hours.
</li><li>Works along with Workshop Supv and Consults with Houston Engineering &amp; Quality on modifications/dispositions for approval according to the Company&rsquo;s policies and
</li><li>procedures before operation.
</li><li>Ensures most current drawings are used.
</li><li>Verifies that all issues identified on the walk through are completed before requesting ATS
</li><li>Ensures general maintenance, operation, and repair records and documents are kept accurate and up to date.
</li><li>Provides direction to facilitate decisions on priorities of repairs and preventative maintenance activities.
</li><li>Verifies that work folders are accurate and complete.
</li><li>Ensures effective communication with the Team &amp; provides direction and support to shop employees
</li><li>Use technical experience and support to mentor regional resources; lead team in formulating corrective actions and lessons learned.
</li><li>Ensure proper scheduling and utilization of resources to meet internal and external due dates
</li><li>Establish Canrig as a leader in service quality among local customer base and ranked against peers
</li><li>Oversee customer feedback program, Internal NCR and External service quality incident reporting, ensuring follow up and closure with customers
</li><li>Works along with Workshop Supv and manages local vendors required for support of Canrig repairs and service
</li><li>Keep track of the field job and close them on timely manner
</li><li>Support the Field Operations with day-to-day personnel activity
</li><li>Support and participate on achieving organizational QHSE Objectives
</li><li>Follow up with the customers for revised PO
</li><li>Other Duties may be assigned
</li></ul></li><li>Financial
<ul><li>Responsibility and accountability for Canrig Projects in KSA &ndash; Workshop &amp; Field
</li><li>Manage costs in line with plan and activity levels
</li><li>Submits Project DPM&rsquo;s prior to Kick-off &amp; Post completion
</li><li>Reviews financial performance and recommends changes
</li><li>Responsible for timely submission of documentation for invoicing of clients.
</li></ul></li><li>Personnel
<ul><li>Assist Operations Manager to recruit and nationalize key positions to meet in-country value levels.
</li><li>Conducts morning meetings and monitors BMI programs
</li><li>Ensures the roles, responsibilities, authorities, accountabilities, and performance measures of direct report are defined, understood, and enforced.
</li><li>Establishes goals and priorities with direct report.
</li><li>Establishes a system of accountability and monitors the performance of direct report.
</li><li>Conducts and oversees performance reviews with direct report on a timely basis.
</li><li>Ensures a high level of productivity, teamwork, and employee satisfaction within the team.
</li><li>Performs other duties and special projects as requested by management.
</li></ul></li><li>Sales and Marketing
<ul><li>In collaboration with regional sales team, ensures S&amp;OP, Repair Scorecard &amp; Salesforce requirements are updated regularly
</li><li>Follows up and coordinates the implementation of the defined budget strategy.
</li></ul></li></ul>Coordinates with Operations Manager for repair &amp; rebuild quotations</div>
 <div>Nabors is a leading provider of advanced technology for the energy industry. With operations in about 20 countries, Nabors has established a global network of people, technology and equipment to deploy solutions that deliver safe, efficient and responsible hydrocarbon production. By leveraging its core competencies, particularly in drilling, engineering, automation, data science and manufacturing, Nabors aims to innovate the future of energy and enable the transition to a lower carbon world. 
<div></div> 
<div>Equal Opportunity Employer 
</div><div></div> 
<div>Nabors is committed to providing equal employment opportunities to all employees and applicants and prohibiting discrimination and harassment of any type without regard to race, religion, age, color, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.&amp;nbsp; This applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.&amp;nbsp; To learn more about our Fair Employment practices, please refer to the Nabors Code of Conduct .</div></div>

ADMINISTRATIVE.COORDINATOR I

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

Huda Vision

JOB DESCRIPTION: OFFICE ADMIN COORDINATORLocation: Riyadh, Saudi ArabiaJob Type: Full-Time, PermanentNationality Requirement: Saudi National OnlySalary: SAR 6,000 (Total Package)Job Summary: We are currently seeking an experienced, organized, and proactive Saudi male Office Coordinator to manage the day-to-day administrative operations of our Riyadh office. The ideal candidate will be the central point of contact for internal logistics, possessing strong experience in staff mobilization, managing office finances, coordinating complex travel itineraries, and handling procurement. You must be fluent in English and capable of working independently in a fast-paced environment.Key Responsibilities:1. Mobilization &amp; Staff Logistics:<ul><li>Coordinate the end-to-end mobilization process for new hires and existing staff deploying to project sites or moving to Riyadh.</li><li>Assist with the logistics of visa processing, medicals, and onboarding documentation in coordination with HR/PRO.</li><li>Arrange temporary and permanent accommodation for staff as required.</li><li>Ensure arriving staff are met and transported to their accommodation/office.</li></ul>2. Travel Coordination:<ul><li>Manage all corporate travel requests for management and employees.</li><li>Book domestic and international flights, hotels, and ground transportation, ensuring adherence to company travel policies and budgets.</li><li>Handle last-minute changes and travel emergencies efficiently.</li></ul>3. Financial &amp; Petty Cash Management:<ul><li>Maintain and manage the office petty cash float responsibly.</li><li>Accurately record all cash transactions, collect receipts, and ensure proper coding of expenses.</li><li>Prepare weekly/monthly petty cash reconciliation reports for the Finance Department.</li></ul>4. Procurement &amp; Office Administration:<ul><li>Monitor office supplies inventory and place orders when necessary.</li><li>Sourcing vendors, obtaining quotations, and issuing Purchase Orders (POs) for office equipment, stationery, and services.</li><li>Maintain relationships with suppliers and service providers (e.g., maintenance, cleaning) to ensure office standards are met.</li><li>Ensure office equipment is maintained and in good working order.</li><li>Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.</li></ul>Requirements &amp; Qualifications:<ul><li>Nationality: Must be a Male Saudi National.</li><li>Experience: A minimum of 4 to 5 years of proven experience in an Office Coordinator, Admin Officer, or similar role.</li><li>Language Skills: Fluency in both spoken and written English is mandatory. Native Arabic is required.</li><li>Education: Bachelor&rsquo;s degree in business administration or a relevant diploma is preferred.</li><li>Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).</li><li>Key Competencies:</li><li>Excellent organizational and time-management skills with the ability to prioritize tasks.</li><li>Strong numerical aptitude for handling cash and budgets.</li><li>Strong negotiation skills with vendors and suppliers.</li><li>Proactive problem solver with attention to detail.</li><li>Trustworthy and able to handle confidential information.</li></ul>Job Type: Full-timePay: &#65020;5,500.00 - &#65020;6,000.00 per month

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

Fairmont

<div>Company Description 
Raffles &amp; Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. with 361 room, eleven distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world class golf destination. it will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled island, dormant volcanoes, rich marine habitat, and ancient archaeological sites. 
Job Description 
Job Purpose:
The Engineering Coordinator supports the smooth and efficient functioning of the Engineering Department by delivering high-quality administrative, reporting, and coordination services. The role ensures effective communication, timely workflow, regulatory compliance, and the consistent upholding of safety and environmental standards.
Primary Responsibilities:
Administrative &amp; Coordination Support<ul><li>
Maintain well-organized records of work orders, maintenance logs, permits, safety files, inspection reports, and departmental documentation.</li><li>
Prepare, update, and circulate preventive maintenance schedules for all equipment and facilities.</li><li>
Compile and submit daily, weekly, and monthly engineering reports, dashboards, and KPIs.</li><li>
Coordinate team attendance, timekeeping, and shift rosters.</li><li>
Assist the Director of Engineering with preparing meeting agendas, minutes, presentations, and departmental updates.</li><li>
Act as a communication conduit between engineering, internal departments, and external vendors.</li></ul>
Vendor &amp; Work Order Management<ul><li>
Schedule, track, and follow up on vendor and contractor visits, inspections, and service reports.</li><li>
Assign and update work orders in the CMMS; ensure accurate data entry and timely closure.</li><li>
Respond to internal maintenance requests and ensure timely escalation and follow-up.</li></ul>
Procurement &amp; Inventory<ul><li>
Maintain inventory of spare parts, tools, and consumables; raise purchase requests as needed.</li><li>
Liaise with Procurement on quotations, POs, deliveries, and invoice follow-ups.</li><li>
Monitor supplier timelines and ensure proper documentation.</li></ul>
Safety &amp; Compliance<ul><li>
Ensure all engineering safety documentation, permits, and compliance checklists remain current.</li><li>
Coordinate safety trainings, certification schedules, and toolbox meetings.</li><li>
Record and report incidents and near-misses; assist with safety audits and emergency drills.</li></ul>
Sustainability &amp; Environmental Reporting<ul><li>
Track and update energy, water, and waste data for environmental performance reporting.</li><li>
Support departmental energy-saving initiatives and Environmental Management System (EMS) compliance.</li><li>
Promote sustainability awareness within the Engineering team.</li></ul> 
Qualifications 
Knowledge &amp; Experience:<ul><li>
High school diploma required; diploma or degree in administration, engineering, or related discipline preferred.</li><li>
Minimum of 2 years&rsquo; experience in a coordinator or administrative role within engineering, facilities, or hospitality.</li><li>
Strong proficiency in MS Office, especially Excel, Word, and Outlook.</li><li>
Familiarity with maintenance systems (CMMS, FCS, Opera Engineering Module) is an advantage.</li><li>
Strong organizational and time-management abilities.</li><li>
Effective written and verbal communication skills.</li><li>
Basic knowledge of engineering processes, hotel systems, and technical terminology.</li><li>
Understanding of safety and environmental standards in hospitality is a plus.</li><li>
Fluency in English required; Arabic or additional languages preferred.</li><li>
Flexibility to work weekends, evenings, or holidays as needed.</li></ul>
Competencies:<ul><li>
Highly detail-oriented with strong organizational skills.</li><li>
Excellent coordination and multitasking capabilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Proactive, reliable, and solution-oriented.</li><li>
Able to work collaboratively within a diverse team environment.</li></ul> 
Additional Information 
<ul><li>
Attention to Detail: Meticulous and highly accurate in numerical data and report preparation.</li><li>
Time Management: Proven ability to meet stringent deadlines in a high-pressure environment.</li><li>
Integrity: Possesses the highest ethical standards regarding financial controls and confidentiality.</li><li>
Communication: Excellent interpersonal skills for dealing effectively with departmental heads and external auditors.</li><li>
Understanding of Ultra-Luxury guest expectations and brand alignment.</li><li>
experience in project coordination, scheduling, and document control during pre-Opening stages.</li><li>
Experience in pre-opening is a must.</li><li>
A proactive, anticipatory approach with a strong sense of ownership and accountability.</li><li>
Impeccable grooming and personal presentation aligned with Luxury standards.</li></ul></div>

Engineering Coordinator - Fairmont the Red Sea

Idom

<div><div><div><div><div><div><div>City: Riyadh
</div></div></div></div><div><div><div><div>Req ID: 11548
</div></div></div></div><div><div><div><div>Description:
<h4 class="jobSectionHeader">About the Job</h4>

We are seeking a motivated and detail-oriented Logistics Coordinator to join our team in Riyadh. This role is essential in supporting new employees during their onboarding process and ensuring smooth logistical operations across the company.<h4 class="jobSectionHeader"> 
</h4>
<h4 class="jobSectionHeader">Key Responsibilities</h4>
<ul>
<li>Coordinate with HR on new hires and flight arrangements.
</li>
<li>Support onboarding by arranging hotel stays, assisting with accommodation, and providing essential tools (cell phone, computer).
</li>
<li>Create and manage purchase orders in SAP for invoices.
</li>
<li>Manage the company&rsquo;s vehicle fleet to ensure availability and maintenance.
</li>
<li>Oversee office setup, including furniture, cleaning, and security services.
</li>
<li>Coordinate PPE delivery in collaboration with the HSE Manager.</li> 
</ul>
<h4 class="jobSectionHeader">About You</h4>

We are looking for a proactive professional with strong organizational skills and the ability to manage multiple priorities.

Requirements:
<ul>
<li>Fluency in Arabic and English (spoken and written).
</li>
<li>Minimum of 3 years&rsquo; experience in a similar logistics or administrative role.
</li>
<li>Previous experience working in Saudi Arabia (KSA).
</li>
<li>Strong knowledge of MS Office applications.
</li>
<li>Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field preferred.</li></ul> 

Additional Requirements:
<ul>
<li>Excellent communication and interpersonal skills.
</li>
<li>Strong problem-solving abilities and attention to detail.
</li>
<li>Ability to work independently and as part of a team.</li></ul></div></div></div></div></div></div></div>

Logistics Specialist

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399 administrative coordinator jobs IN Saudi Arabia

Administrative Coordinator

Administrative Coordinator

ADMINISTRATIVE.COORDINATOR I

Accounts & Admin Coordinator-Saudi National

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

Engineering Coordinator - Fairmont the Red Sea

Logistics Specialist