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operations coordinator Jobs in Saudi Arabia

operations coordinator

administrative assistant Jobs in Saudi Arabia

administrative assistant

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hr coordinator

administrative coordinator

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

ALPHA PLUS

Executive Administrative &amp; HR CoordinatorLocation: Riyadh, Saudi Arabia Job Type: Full-TimeJob Overview: We are seeking a female expatriate Executive Administrative &amp; HR Coordinator to handle daily administrative operations, HR support, sales coordination, and inter-department communication. This role works closely with the CEO, HR, Finance, Sales, and Production teams.Key Responsibilities:<ul><li>Daily attendance, overtime records, and payroll preparation support</li><li>HR coordination, job offer preparation, and JISR system handling</li><li>Quotation preparation and enquiry follow-ups</li><li>Email management (Sales, Management, Hiring &amp; PR)</li><li>Job order issuing and tracking for production</li><li>Coordination between CEO, HR, Finance, and other departments</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Strong MS Excel and email communication skills</li><li>HRMS / payroll system experience (JISR preferred)</li><li>Highly organized and able to multitask</li></ul>Salary: Competitive, based on experienceHow to Apply: Apply via Indeed with your updated CV.Job Types: Full-time, PermanentPay: ﷼2,500.00 - ﷼4,000.00 per month

Executive Administrative & HR Coordinator

brilliant mind events

Job Title: Receptionist &amp; Staffing CoordinatorLocation: BM Events Office, Riyadh, Saudi Arabia Company: BM Events Employment Type: Full-TimeAbout BM Events:BM Events is a leading provider of event staffing and hospitality solutions across the Middle East, specializing in delivering exceptional staffing services for events, conferences, and hospitality functions. We are seeking a highly motivated, organized, and professional individual to join our team in Riyadh as a Receptionist &amp; Staffing Coordinator, ensuring efficient office operations and seamless coordination of staffing requirements for events.Job Overview:We are looking for a dynamic and professional Receptionist &amp; Staffing Coordinator to manage front desk operations and coordinate staffing logistics for events. The ideal candidate will be the first point of contact for clients and visitors, while also handling staffing responsibilities and ensuring all staffing requirements are met efficiently.Key Responsibilities:Receptionist Duties:<ul><li>Greet visitors, clients, and staff in a professional and friendly manner.</li><li>Answer, screen, and direct incoming calls and inquiries.</li><li>Handle office correspondence, including emails and postal mail.</li><li>Maintain the office calendar, schedule meetings, and coordinate appointments.</li><li>Ensure the office is organized and well-stocked with necessary supplies.</li><li>Manage the office's visitor log, ensuring all necessary protocols are followed.</li></ul>Staffing Coordinator Duties:<ul><li>Coordinate the recruitment, onboarding, and placement of temporary staff for events.</li><li>Communicate with clients to understand staffing requirements for events and ensure the right staff are assigned.</li><li>Manage staff schedules and track attendance.</li><li>Assist in maintaining the database of casual staff, including their availability, skills, and certifications.</li><li>Act as a liaison between staff and clients, ensuring smooth communication and satisfaction.</li><li>Handle any staffing issues, ensuring quick resolutions and client satisfaction.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a receptionist or in a similar administrative role.</li><li>Experience in event staffing or coordination is a plus.</li><li>Strong communication skills in both English (and Tagalog) are essential; Arabic is a plus.</li><li>Excellent organizational skills with a keen eye for detail.</li><li>Ability to work in a fast-paced environment and handle multiple tasks efficiently.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Friendly, approachable, and professional demeanor.</li><li>Ability to work well in diverse and inclusive teams.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a receptionist or administrative role.</li><li>Prior experience in event staffing or coordination is a plus.</li><li>Strong interpersonal skills and the ability to manage diverse teams.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexible and adaptable to changing work conditions.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Health and wellness benefits.</li><li>Opportunities for career advancement.</li><li>A dynamic and inclusive work environment.</li></ul>How to Apply:If you meet the above qualifications and are interested in this exciting opportunity, please submit your CV and a cover letter. We look forward to hearing from you!BM Events is an equal-opportunity employer and we encourage applications from candidates of all backgrounds, including individuals of diverse nationalities, cultures, and experiences.Job Types: Full-time, Permanent, Contract

Staffing Coordinator & Receptionist

Agility

<div><h3 class="jobSectionHeader">Job Brief:
</h3>We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.<h3 class="jobSectionHeader">
Your Responsibilities:</h3><ul>
<li>
Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.</li>
<li>Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.</li>
<li>Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.</li>
<li>Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.</li>
</ul><ul><li>Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.</li>
<li>Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).</li>
<li>Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.</li>
<li>Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Your Qualifications:</h3><ul>
<li>3&ndash;5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.</li>
<li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or a related field.</li>
<li>Strong understanding of Riyadh&rsquo;s geography, venue landscape, and local business etiquette.</li>
<li>Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.</li>
<li>General knowledge of Saudi labor laws and office registration processes is a significant advantage.</li>
</ul><h3 class="jobSectionHeader">Your Proficiencies:</h3><ul>
<li>Leadership and Management skills</li>
<li>Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).</li>
<li>Strategic Thinking: Ability to see the &quot;big picture&quot; across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.</li>
<li>Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.</li></ul></div>

Office Administrator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
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 Plan and execute meetings and events with some supervision.
 </li>
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
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 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
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 Assistance to the company employees with respect to various administrative tasks including:
 </li>
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 Travel arrangements i.e. flight, car rental, accommodation bookings
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 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
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 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
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 6 years of experience in similar role including executive experience.
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 Strong command of English, both written and verbal.
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 Solid communication and interpersonal skills.
 </li>
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
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 Previous experience in event coordination and booking management is preferred.
 </li>
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 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
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 Background in science or healthcare-related fields is a plus.
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 Completes tasks in resourceful and effective ways.
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 Ability to manage internal and external confidential information with utmost discretion.
 </li>
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 Works autonomously within established procedures and practices.
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 Ability to work in a fast paced, dynamic work environment.
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 Strict attention to detail.
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
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 Works well under pressure.
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 </ul>
</div>

Office Operations Coordinator

Raffles

<div>Company Description 
Raffles &amp; Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. with 361 room, eleven distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world class golf destination. it will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled island, dormant volcanoes, rich marine habitat, and ancient archaeological sites. 
Job Description 
Primary Responsibility<ul><li>
Adhere to the established standards of conduct and house rules, fire regulations and department procedures and policies.</li><li>
Report to shift on time in issued uniform in a clean, neat and tidy appearance at all times.</li><li>
Consistently offer professional, friendly and engaging service.</li><li>
Participle actively to briefing</li><li>
Attend training session</li><li>
Train all new comers on systems. Answer the telephone promptly and courteously within three rings and log down all incoming messages.</li><li>
Input into Housekeeping dispatch system all request.</li><li>
Relate and dispatch messages promptly ensuring that all the information given is accurate and complete</li><li>
Insure tracking of pending request</li><li>
Ensure the proper handling of keys.</li><li>
Follow up on key signing in and out.</li><li>
Ensure proper distribution of devices (iPhone or I-pad)</li><li>
Follow up on devices signing in and out.</li><li>
Carry key &amp; Devices inventory at all change of shift</li><li>
Report to security and director of HK all lost keys/ devices or broken keys/ devices</li><li>
Prepare all related documentation to document payroll and sign in/out records</li><li>
Prepare and print arrival lists/ reports, / group lists/ supervisor special report/ maintenance tickets/etc. and as requested</li><li>
Prepare and issue various miscellaneous credit forms when applicable</li><li>
Prepare and issue various miscellaneous debit forms when applicable</li><li>
keep Floor Housekeepers and Assistant Housekeepers informed of any allocation changes or changes in daily plan immediately</li><li>
Keep supervisor and laundry informed of all in-house move.</li><li>
Coordinate and maintain effective communication with other departments</li><li>
Input into Dispatch system all work orders for Engineering.</li><li>
Keep track and follow up on all urgent maintenance requests</li><li>
pre-block rooms for repair as needed in coordination with FO</li><li>
Handle all lost and found enquiries.</li><li>
Secure and log lost items daily, including the monthly disbursement of unclaimed articles to the colleagues who found the items with authorized gate passes TBC</li><li>
Follow up on all loaned articles. Record and retrieve as necessary</li><li>
Handle all guest storage items and ensure records are updated once items have been returned to guests</li><li>
Prepare all special amenities (children program or special set up) when applicable</li><li>
Keep work area clean and tidy at all times</li><li>
Receive all newly purchased items delivered to the Housekeeping office, i.e. cleaning supplies, magazines, etc.</li><li>
Welcome all contractor and supplier</li><li>
Ensure Contractors are escorted</li><li>
Ensure first aid box items are replenished regularly</li><li>
Assist with general inventories</li><li>
Read and initial office log book daily. Enter any special requests or messages in the log book for the next shift to follow up</li><li>
Inform the managers of any unusual events</li><li>
Report any sick guest to duty manager and Housekeeping managers</li><li>
Report immediately all system failure to concerned department</li><li>
Follow all BCP plan as per procedures</li><li>
Fill all BCP check list and send to security/account and RM TBC</li><li>
Participate in hotel recycling program and encourage team members to reduce, re-use and recycle wherever possible and appropriate.</li><li>
Complete assigned task and reports to respective managers.</li><li>
Perform any other duties and responsibilities as assigned by the Managers.</li></ul>
Description of desired characteristics or personality traits:<ul><li>
Able to work on shifts and work schedules based on business demands.</li><li>
Position requires sitting and answering phones/ imputing data&rsquo;s in systems most of the working day.</li><li>
Required stand by in case of emergency.</li><li>
Resistance to stress and able to multi tasks</li><li>
Comfortable in dealing with customers</li><li>
Cheerful patient, respectful, and require high level of empathy, emotional intelligence</li></ul> 

Qualifications 
Required experience/skills/years in this role:<ul><li>
Minimum of 2-year experience in a Coordinator or administrative position in a hotel (Housekeeping environment)</li><li>
Computer skills required (Microsoft Excel and Microsoft Word).</li><li>
Experience with Hotel Property Management systems &amp; dispatch Systems.</li><li>
Good business practice.</li><li>
Excellent people management knowledge.</li><li>
Positive attitude.</li><li>
Fluent communication in English.</li><li>
Professional appearance and etiquette.</li><li>
Ability to function well as part of a team.</li><li>
Able to multitask and work in a fast-paced environment.</li><li>
Able to convey information and ideas clearly.</li><li>
Organizational, and communication skills.</li><li>
Able to interact with guests respectfully, naturally, and efficiently.</li><li>
Aware and attentive to FLHSS standards: diligent attention to safety.</li><li>
Must be able to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness ad work well with limited supervision.</li><li>
Customer focus: Is dedicated to meeting expectations and all requirements for both external and internal guests. Act with customers in mind.</li><li>
Team Player: demonstrates co-operation and trust with colleagues in his/her own team and across departments and works well as a team player to achieve results.</li><li>
Priorities setting: Focus on important issues. Create focus.</li><li>
Delivers Their Best: continually strives to do his/her best, is hardworking, efficient, and consistently performs well against the Raffles standards, policies, and procedures.</li><li>
Trustworthy &amp; Responsible: trustworthy, responsible, and accountable. His/her standard of performance reflects Raffles mission and he/she works in a safe manner.</li><li>
Process management: Figure out and simplify processes, workflows, to get things done. Get more out fewer resources.</li><li>
Ethic Values: Get things done quietly. Set company core values and is reliable during good and tough time. Is widely trusted. Admit flaws.</li><li>
Quick learner: Open to changes, analyses successes and failures. Seek for solutions and improvement. Enjoy challenges. Deal well with ambiguity and uncertainty.</li><li>
Self-Development Is personally committed to and actively works to improve him/her. Understand that different situations call for different skills and approaches; work to deploy strengths and work on compensating for weakness and limits. Pick up on the need to change personal, interpersonal, and managerial behavior and seeks feedback.</li><li>
Composure Is cool under pressure and do not become defensive or irritated when under pressure. Able to set influence in a crisis.</li><li>
Organizing Can marshal resources (people, material, support and time) to get things done. Is able to orchestrate multiple activities at once to accomplish a goal. Use resources and time effectively and efficiently.</li><li>
Problem Solving: Look beyond the obvious and do not stop at the first answer.</li></ul>
Required Knowledge<ul><li>
Good knowledge in Microsoft Office.</li><li>
Experience with Hotel Property Management System &amp; dispatch System.</li><li>
Good business practice.</li><li>
Excellent people management knowledge.</li></ul> 

Additional Information 
<ul><li>
Understanding of Ultra-Luxury guest expectations and brand alignment.</li><li>
experience in project coordination, scheduling, and document control during pre-Opening stages.</li><li>
Experience in pre-Opening is a must.</li><li>
A proactive, anticipatory approach with a strong sense of ownership and accountability.</li><li>
Impeccable grooming and personal presentation aligned with Luxury standards.</li></ul></div>

Housekeeping Coordinator, Raffles The Red Sea (Saudi National)

AL HADA CONTRACTING COMPANY

We are seeking a reliable and detail-oriented Admin to join our team. The ideal candidate is organized, proactive, and comfortable handling daily administrative tasks to ensure smooth office operations.Requirements<ul><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Good command of English (spoken and written)</li><li>Excellent organizational and multitasking skills</li><li>Attention to detail and ability to work independently</li><li>Prior administrative experience is a plus</li><li>Saudi Candidates Only</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Saudi ?</li></ul>Language:<ul><li>English (Required)</li></ul>

Admin (Saudi)

Explore 289+ Administrative coordinator in Saudi Arabia this January. Find roles across top companies and apply now to boost your career.