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administrative coordinator

VasoTechnology powered by NetWolves

<p><b>Company Overview</b><br/>NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.</p><p>Direct applicants only need apply. No recruiters.</p><p><b>Job Summary</b><br/>The <b>Temporary Administrative Assistant</b> acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.</p><p>Keys to Success: <b>Flexibility</b>, <b>adaptability</b> in multiple environments, <b>highly-organized </b>and able to prioritize multiple tasks; <b>Technical Fluency</b> &ndash; above average knowledge of current technological trends related to organization, project management and time management.</p><p><b>Responsibilities</b></p><ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><b>Daily Responsibilities</b></p><p>&middot; <b>Executive Support:</b> Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.</p><p>&middot; <b>Operational Continuity:</b> Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.</p><p>&middot; <b>Leadership Logistics: </b>Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.</p><p>Key Skills</p><p><b>Category</b></p><p><b>Must-Have Skills</b></p><ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul><p><b>Software Applications</b></p><ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul><p><b>Soft Skills</b></p><ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul><p>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Location:</p><ul><li>Tampa, FL 33634 (Required)</li></ul><p>Work Location: In person</p>

Administrative Coordinator (TEMPORARY)

David Weekley Homes

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 David Weekley Homes is seeking a detail-oriented and organized MLS Coordinator to support our Tampa Division. This is an entry-level, administrative role ideal for someone who enjoys working behind the scenes to keep things running smoothly while supporting our sales and marketing teams.
 <br/>
 <br/>
 This position plays a key role in managing MLS listings, maintaining accurate home data, and providing general office and receptionist support in a fast-paced homebuilding environment.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Enter and maintain home listings in the MLS system with accuracy and timeliness.
  </li>
  <li>
   Update pricing, statuses, photos, and descriptions as homes progress through the build and sales cycle.
  </li>
  <li>
   Coordinate with sales, marketing, and construction teams to ensure listing details are current.
  </li>
  <li>
   Upload and organize photos, documents, and marketing materials for listings.
  </li>
  <li>
   Assist with basic reporting and tracking of listing activity.
  </li>
  <li>
   Provide general administrative and receptionist support, greeting visitors, and supporting the office as needed.
  </li>
  <li>
   Help ensure a polished and professional experience for both internal teams and external partners.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   0&ndash;2 years of administrative, office, or customer-facing experience.
  </li>
  <li>
   Strong attention to detail and organization skills.
  </li>
  <li>
   Comfortable working with systems and data entry (MLS experience is a plus).
  </li>
  <li>
   Clear and professional communication skills.
  </li>
  <li>
   Ability to manage multiple tasks and stay organized in a fast-paced environment.
  </li>
  <li>
   Positive, team-oriented attitude with a willingness to learn.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 This is an on-site position.
 <br/>
 <br/>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <em>
  Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.
  <br/>
  <br/>
 </em>
 <strong>
  We Offer An Excellent Benefits Package That Includes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Health Insurance - Medical, Dental and Vision
  </li>
  <li>
   401k and discretionary 8% match
  </li>
  <li>
   Employee Stock Ownership Plan
  </li>
  <li>
   Profit Sharing
  </li>
  <li>
   Vacation, Paid Holidays, plus PTO
  </li>
  <li>
   New Home Discount for Team Member and Family
  </li>
  <li>
   College Scholarship Program
  </li>
  <li>
   Community Outreach
  </li>
  <li>
   Sabbaticals
  </li>
  <li>
   And more!
   <br/>
   <br/>
  </li>
 </ul>
 David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.
 <br/>
 <br/>
 <strong>
  Note to Job Seekers:
 </strong>
 No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.
</div>


MLS Coordinator (Entry-Level)

Advanced Executive Services, LLC

<p><b>Job Overview</b><br/>Our company is seeking a reliable and detail-oriented Administrative Assistant to support a growing Association Management business. This is a part-time, independent contractor position offering 10&ndash;12 hours per week with flexible, work-from-home scheduling. Candidates based in or near Tampa, FL are preferred.</p><p><b>Responsibilities</b></p><ul><li>General administrative support</li><li>Email management and correspondence (Webmail platforms)</li><li>Data entry and spreadsheet management (Excel)</li><li>Basic bookkeeping tasks using QuickBooks</li><li>Assisting with day-to-day operational tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior administrative experience preferred</li><li>Proficiency in Microsoft Excel and web-based email systems</li><li>Familiarity with QuickBooks is a plus</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and meet deadlines</li></ul><p><b>Compensation</b></p><ul><li>$18&ndash;$20 per hour, based on experience</li></ul><p>Pay: $18.00 - $20.00 per hour</p><p>Expected hours: 10.0 &ndash; 12.0 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Administrative Assistant

Hillsborough County, FL

<div><p><b>THIS POSTING IS ONLY A JOB ADVERTISEMENT FOR THE 13 </b><b>TH </b><b>JUDICIAL CIRCUIT. TO APPLY PLEASE FOLLOW INSTRUCTIONS BELOW. ANSWERING THE QUESTIONS ASSOCIATED WITH THIS POSTING WILL RESULT IN A DISQUALIFICATION.<br>
</b></p><p></p><p><b>TO APPLY SUBMIT THE FOLLOWING:
</b></p><p><b>1. COVER LETTER
</b></p><p><b>2. RESUME
</b></p><p><b>3. STATE OF FLORIDA APPLICATION AND ADDENDUM- http://www.fljud13.org/Portals/0/Forms/pdfs/cpr/stateapp_wfields.pdf </b><b>(LOCATED ONLY AT WWW.FLJUD.ORG) IN (1) PDF FILE VIA EMAIL TO RECRUITING@FLJUD13.ORG.
</b></p><p><b>4. PROOF OF EDUCATION: A COPY OF DIPLOMA/CERIFICATE<br>
</b></p><p></p><p>Position Title: Administrative Assistant II
</p><p>Department: Administrative Services
</p><p>Annual Salary: $40,867.56
</p><p>Position: 00308
</p><p><b>SUMMARY: </b>Provide support to the Administrative Services Department (Human Resources, Finance/Budget/Procurement, and Resource Development) via event coordination and recognition, record and data maintenance, ADA coordination, Internship coordination and general record keeping. Responsible for the management of on-line personnel files. Process Thirteenth Circuit criminal background checks. Provide administrative relief and support throughout Administrative Office of the Court (AOC).<br>
</p><p></p><p><b>MINIMUM QUALIFICATIONS:
</b></p><ul><li>EXPERIENCE: Two years of related experience.
</li><li>EDUCATION: Bachelor degree in legal studies, public/business administration, criminology, social work or similar field.
</li><li><p>SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year for-year basis.<br>
</p></li></ul><p></p><p><b>ESSENTIAL DUTIES
</b></p><ul><li><p>Assist with the coordination of special projects and training events.
</p></li><li><p>Coordinate the Internship program for Judges which includes onboarding and offboarding, processing background checks and coordinating security badges. Also, processing background checks for Court Programs.
</p></li><li><p>Travel coordination to include payment of registration fees with a State P-Card, assist staff with travel documents through STMS (State Travel Management System).
</p></li><li><p>Provide grant management and records retention support.
</p></li><li><p>Maintain and organize information regarding employee training records and training resources. Announce trainings via email and maintain attendance records.
</p></li><li><p>Update databases and perform general record keeping.
</p></li><li><p>Compose correspondence, lists, memoranda, reports, emails, and other documents observing strict confidentiality.
</p></li><li><p>Provide administrative coverage and support the Administrative Service Departments, and the AOC more broadly, as needed.
</p></li><li><p>Maintain Administrative Service Department webpages and assist with production of newsletter.
</p></li><li><p>Establish and maintain files, records, and other departmental systems of responsibility, update databases and other records.
</p></li><li><p>Provide relief with Americans with Disability Act (ADA) services and accommodations.<br>
</p></li></ul><p></p><p><b>KNOWLEDGE, SKILLS AND ABILITIES
</b></p><ul><li><p>Skilled in the use of Microsoft Office products, including Word, Excel and Power Point.
</p></li><li><p>Ability to work collaboratively within department, other AOC departments and stakeholders.
</p></li><li><p>Ability to work independently and meet deadlines.
</p></li><li><p>Ability to organize complex data and information.
</p></li><li><p>Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments.
</p></li><li><p>Ability to exercise discretion in handling sensitive information.
</p></li><li><p>Incumbent must be professional in all regards.<br>
</p></li></ul><p></p><p><b>BENEFITS PACKAGE
</b></p><p>Paid vacation, sick leave and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.
</p><p><b>NOTICE: </b>Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to (813) 272-6330.</p></div>

Administrative Assistant II (13th Judicial Circuit)

Southern Glazer’s Wine & Spirits

<p></p><div><div><div><div><div><b>Job ID: </b>40682
</div></div></div></div><div><div><div><div><b>Location:
</b>Tampa, FL, US, 33619
</div></div></div></div><div><div><div><div><div><div><div><div><b>What You Need To Know</b></div>
</div><div><div>
Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people &ndash; and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer&rsquo;s isn't just one of Forbes&rsquo; Top Private Companies; it's a family-owned business with deep roots dating back to 1933.</div><br>
<div></div>
<div>
Southern Glazer&rsquo;s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.</div><br>
<div></div>
<div>
As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.</div><br>
<div></div>
<div>
By joining Southern Glazer&rsquo;s, you would be part of a team that values excellence, innovation, and community. This is more than just a job &ndash; it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.</div></div></div><div><div><div><b>
Overview</b></div>
</div><div><div>
The Executive Administrative Assistant provides support to the Customer Account Services, Tampa Center of Excellence onsite and 5 days a week. This position will perform general administrative work such as managing schedules, running reports, copy/filing documents, catering orders and setup for onsite meetings and answering the phone. This role also supports the administration, logistics, travel, Serves as the primary liaison for reception, travel arrangements, general logistics, vendor/maintenance calls for the office and financial reconciliation processes.</div></div></div><div><div><div><b>
Primary Responsibilities</b></div>
</div><div><ul><li>Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up</li>
<li>Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms</li>
<li>Create and maintain filing system for VPs/Directors</li>
<li>Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries</li>
<li>Prepare T&amp;E expense reconciliation through Concur
</li><li>Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees</li>
<li>Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed</li>
<li>Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings.</li>
<li>Support Department Managers on an as-needed basis</li>
<li>Perform other general administrative duties as assigned</li>
</ul></div></div><div><div><div><b>Minimum Qualifications</b></div>
</div><div><ul><li>Two years of college education or equivalent required</li>
<li>Excellent communication skills (verbal and written) required</li>
<li>Strong writing skills for meeting minutes and general communication</li>
<li>Strong interpersonal and organizational skills</li>
<li>At least three years of corporate professional experience in an administrative assistant role, or equivalent</li>
<li>Must have experience in supporting multiple individuals</li>
<li>Team player, energetic, self-starter, motivated</li>
<li>Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus</li>
<li>Responsible for working with and maintaining confidential data</li>
</ul></div></div><div><div><div><b>Physical Demands</b></div>
</div><div><ul><li>Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or mobile device</li>
<li>Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stooping
</li><li>May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs</li>
</ul></div></div><div><div><div><b>EEO Statement</b></div>
</div><div><div>
Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.</div><br>
<div></div>
<div><i>
If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at NationalTA@sgws.com</i></div><br>
<div></div>
<div><i>
#LI-WN1</i></div></div></div></div></div></div></div></div></div><p></p>

Executive Administrative Assistant

Tetra Tech

<div><div><b>Ardaman &amp; Associates, Inc. </b>is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.</div><div></div><div><br>
Ardaman has the following opportunity available:</div><p></p><p><b><br>
ADMINISTRATIVE ASSISTANT</b></p><p>
We have an opening for a sharp and versatile Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling collections, processing receivables, payables, purchase orders (POs), and change orders (COs), updating project budgets, vendor setup, distributing reports, entering employee timesheets, assisting HR with employee paperwork, ordering office and safety supplies, and handling incoming and outgoing mail. Additional responsibilities include answering phones daily and occasionally editing and preparing engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.</p><p></p><p><b><br>
Requirements:</b></p><ul><li> Preferably one year of experience with accounts receivables and payables.</li><li> Billing experience preferred.</li><li> Collections experience is a plus.</li><li> Proficient in Microsoft Word, Excel, and Outlook.</li><li> Accurate with the ability to meet billing deadlines and management objectives.</li><li> Strong ability to build and maintain cooperative working relationships.</li><li> Excellent customer service.</li><li> Excellent verbal and written communication skills.</li><li> Exceptional organizational skills with keen attention to detail.</li><li> Excellent multi-tasking skills.</li><li> Independent, self-starter.</li><li> Strong analytical and problem-solving skills.</li><li> Must be able to work at our office location during regular business hours.</li></ul><p><br>
We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.</p><p></p><p><i><br>
We are proud to be an Equal Opportunity Employer.</i><i> </i><i>All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.</i></p><p></p><div><br>
We invite applications from all interested parties. No agencies.</div><div></div><div><br>
Learn about Ardaman and explore our open positions at www.ardaman.com</div>
 <div><p>.</p></div></div>

Administrative Assistant - Tampa

Early Learning Coalition of Hillsborough County

<div>Description:
<p><b>
POSITION TITLE: </b>Program Initiatives and Education Support Specialist</p><p><b>
FLSA STATUS: </b>Non-Exempt</p><p><b>
PAY GRADE:</b> N1</p><p><b>
PAY RANGE:</b> $39,228 to $53,081 per year</p><p><b>
DEPARTMENT: </b>Program Initiatives &amp; Education</p><p><b>
POSITION SUMMARY</b></p><p>
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES</b></p><p>
None.</p><p><b>
PHYSICAL ACTIVITY/WORK CONDITIONS</b></p><ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li><b>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</b></li></ul></div>

Administrative Support Specialist

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