administrative assistant/recruiter Jobs in Tampa

administrative assistant/recruiter

marketing coordinator

project coordinator

administrative coordinator

Moffitt Cancer Center

<div><p><b>Job Summary:</b></p>
<p>The Administrative Coordinator role supports one or more Director-level or above positions with complex administrative problems, prepares non-routine documents, reports, spreadsheets as requested, develops advanced presentation materials, coordinates special projects. The Administrative Coordinator remains knowledgeable about business unit policies or research budget variance depending on the department assigned and follows up to resolve issues. Explains policy/procedures to other parties, collects, compiles and analyzes moderately complex to complex data. The Administrative Coordinator may assist in training or answering questions from the Management Assistant and/or Office Assistant.</p><br>
<p></p>
<p><b>Minimum Experience and Education Required:</b></p>
<ul><li>3 years administrative support experience in healthcare, research and/or academic setting.</li>
<li>High School Diploma/GED,</li>
</ul>
<p><b>Preferred Education:</b></p>
<ul><li>Bachelor's Degree</li></ul><p><br>
</p><br>
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Virtual Care<br>
Schedule: Full Time, Day Shift, Mon - Fri 8-5</div>

ADMINISTRATIVE COORDINATOR

Erwin Electric, Inc.

<div>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 Erwin Electric is seeking a detail-oriented
 <strong>
  Project Coordinator
 </strong>
 to support our Residential and Service Departments with purchasing, material coordination, and administrative support. This role is ideal for someone who enjoys keeping projects organized, communicating with vendors, and ensuring field teams have what they need to work efficiently.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage purchasing for the Residential and Service Departments, including sourcing materials, obtaining pricing, and placing orders
  </li>
  <li>
   Track material deliveries, backorders, and lead times to ensure timely project support
  </li>
  <li>
   Maintain accurate records of purchase orders, receipts, and inventory as needed
  </li>
  <li>
   Coordinate with project managers, service technicians, and field personnel to confirm material needs
  </li>
  <li>
   Communicate with vendors and suppliers to resolve issues, verify product availability, and request quotes
  </li>
  <li>
   Assist with updating project files, job folders, and material logs in company systems
  </li>
  <li>
   Support administrative tasks such as data entry, scheduling deliveries, and organizing documentation
  </li>
  <li>
   Help identify cost-saving opportunities by comparing pricing and monitoring frequently purchased items
  </li>
  <li>
   Provide consistent updates to the Purchasing Manager and ensure alignment with department standards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Some knowledge of electrical materials and components (residential/service experience a plus)
  </li>
  <li>
   Strong computer skills, including experience with Microsoft Office and/or project management systems
  </li>
  <li>
   Highly organized with strong attention to detail
  </li>
  <li>
   Ability to multitask and manage multiple deadlines
  </li>
  <li>
   Strong communication skills and a proactive, team-oriented mindset
  </li>
  <li>
   Prior purchasing or coordination experience preferred, but not required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive pay ($20&ndash;$22/hr)
  </li>
  <li>
   Opportunities for growth within a fast-paced, team-oriented environment
  </li>
  <li>
   Training provided
  </li>
  <li>
   Comprehensive company benefits package
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Recruiter Policy
  <br/>
  <br/>
 </strong>
 Erwin Electric, Inc. does not accept unsolicited candidate submissions from third-party agencies, headhunters, or recruiters. Any such submissions will not be subject to payment or consideration. Please refrain from contacting hiring managers directly.
 <br/>
 <br/>
 Powered by JazzHR
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 <br/>
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</div>


Project Coordinator

<div><p>H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, &ldquo;To contribute to the prevention and cure of cancer.&rdquo; With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.</p>
<p><b>Job Summary:</b></p>
<p>Based in the Department of Anatomic Pathology Program Admin, the Supervisor of Department Support provides leadership support and supervisor oversight to the department and program leadership team for administrative and program office operations.</p>
<p><b>Position Highlights:</b></p>
<ul><li>Acts as the primary contact to support daily operations.
</li><li>Provides day-to-day oversight of activities within the program/division, to include hiring, operational orientations and performance appraisals; assists the administrator with efficiency and re-engineering studies; and other projects as necessary.</li></ul><br>
<p>
</p><p><b>The Ideal Candidate:</b></p>
<ul><li>Dedicated professional who demonstrates a passion for our mission, and who takes pride in delivering world class service in a collaborative, learning environment.</li>
<li>The successful candidate will be a superior communicator, and a knowledgeable, solution focused professional who maintains positive working relationships with both Faculty and team members.</li></ul><br>
<p></p>
<p></p><p><b>Responsibilities:</b></p>
<ul><li>Supervises administrative staff and provides oversight and coordination of administrative activities within the Program/Division office to enhance workflow and office coverage, and to ensure high standards of support staff work performance.</li>
<li>Provides administrative and project support, including the planning and development of departmental and organizational initiatives. Supports the Department Chair and Administrators with project management activities such as information gathering, reporting results, and tracking metrics and status.</li>
<li>Collaborates with the Departments Division Administrator to ensure program staff, including Moffitt and USF employees assigned to the program, comply with work rules, safety requirements and policies and procedures related to licensure and work environment as applicable</li>
<li>Provides support for the computation and submission of payroll reports and status change forms for Department staff. Approves KRONOS timekeeping reports and serves as backup payroll support.</li>
<li>Supports departmental physician recruitment; serves as liaison with HR to communicate faculty availability and coordinate candidate interviews and presentations.
</li><li>Manages onboarding new Faculty and APP Providers in partnership with Program Management/Executive Assistants. Coordinates efforts related to Fellowship Program, including recruitment, onboarding, and related activities.</li>
<li>Assist or designate assistance for Faculty and APP staff to prepare all paperwork needed for mid-levels for state regulations, including their Prescriptive Privileges package.</li>
<li>Works closely with other members of Moffitt Clinic and Moffitt Medical Group Administration to ensure the coordinated operation of the Program offices.</li>
<li>Plans, coordinates and completes arrangements, with approval of Departments Division Administrator, for the efficient use of faculty or staff office space, furniture, computer and telecommunications equipment needs.</li>
<li>Planning and Development of various projects, initiatives, process improvement training, and other departmental and organizational activities.</li></ul><br>
<p>
</p><p><b>Minimum Credentials and Qualifications:</b></p>
<ul><li>Bachelor's degree in healthcare, business, finance social work, Psychology or other related field with minimum five (5) years' relevant experience in an office, academic or healthcare setting, with one (1) year demonstrated supervisory/leadership or project management, training development or process improvement experience.</li>
<li>In lieu of a bachelor's degree, an associate degree with an additional 2 years of relevant experience for a total of 7 years of relevant experience as outlined above may be considered or high school diploma or equivalent with an additional 4 years of relevant experience for a total of 9 years of experience may be considered.</li>
<li>Knowledge of medical office processes and workflows and advanced MS Office applications, i.e. Word, Excel, Outlook.</li>
<li>Familiarity with medical terminology and office organizational procedures.</li>
<li>Familiarity with human resource, training development, and process Improvement training.</li>
<li>Excellent verbal and written communication skills; excellent problem-solving skills; familiarity with medical terminology and office organizational procedures; ability to communicate, interpret and apply instructions to assigned activities.</li>
<li>Able to work independently with little instruction and handle confidential information.</li>
<li>Mentoring administrative team and acting as team representative both internally and externally.</li>
</ul><br>
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Path Anatomy Prog Admin<br>
Schedule: Full Time, Day Shift, 8:30am-5pm</div>

SPVR DEPT SUPPORT

DEX Imaging

<div><div><div><div><b>JOB SUMMARY</b></div></div></div><div></div><div><div><br>
The Administrative Data Collection Specialist is responsible for accurate day-to-day billing of assigned equipment. They support and assist other departments with any meter disputes and questions. Since this position has a direct impact on the company&rsquo;s monthly recurring revenue, all of the following Duties and Responsibilities are time critical.</div></div><div><div><div><b><br>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></div></div></div><div></div><div><div><ul><li><br>
 Process missing meter report for designated bill group(s) and maintain accurate meter read entries.
</li></ul><ul><li> Obtain missing meters via phone, email, DCA, etc.</li></ul><ul><li> Correction or reset of meters.</li></ul><ul><li> Report equipment no longer reporting on DCA to National DCA Team</li></ul><ul><li> Process daily billing not completed by our automated system.
</li></ul><ul><li> Support Accounts Receivables, Contracts and Customers with meter inquires.
</li></ul><ul><li> Submits meters to all 3rd party vendors</li></ul><ul><li> All assigned contracts are to be billed no later than 5:00 pm on month end close date.</li></ul></div></div><div><div><div><b><br>
MANAGEMENT AND SUPERVISORY RESPONSIBILITY</b></div></div></div><div></div><div><div><ul><li><br>
 Typically reports to Management Direct Supervisor job title(s) Typically include; Area Administrative Manager</li></ul><ul><li> Job <b>is not directly</b> responsible for managing other employees (e.g. hiring/termination and/pay decisions, performance management. Job title example(s) of employees directly supervised: n/a</li></ul></div></div><div><div><div><b><br>
JOB QUALIFICATIONS/SKILLS</b></div></div></div><div></div><div><div><ul><li><br>
 Computer literacy to utilize basic Microsoft Office Suite (Word, Excel) and organizational systems.</li></ul><ul><li> Effective communication, in written and oral form, with customers and across all levels of the organization.</li></ul><ul><li> Basic math skills.</li></ul><ul><li> Strong attention to detail, with ability to handle a large volume of work at a fast pace.</li></ul><ul><li> Ability to multi task.</li></ul><ul><li> Ability to work independently and as a productive team member.</li></ul></div></div><div><div><div><b><br>
EDUCATION AND EXPERIENCE REQUIREMENTS</b></div></div></div><div></div><div><div><ul><li><br>
 High school diploma or equivalent required</li></ul><ul><li> Experience with data collection/entry</li></ul></div></div></div>

Data Collection Analyst

Lewis Brisbois Bisgaard & Smith LLP

<b>Overview:</b><br>
The Tampa, FL office of Lewis Brisbois, a full-service AmLaw 100 firm, is actively seeking an attorney to join its Healthcare & Medical Malpractice Practice.
<br><br>
The ideal candidate will be admitted to practice in Florida and have at least seven (7) years of experience representing healthcare providers in state and federal courts and administrative proceedings. Experience defending nursing homes and medical malpractice lawsuits is required. A portable book of business is preferred, but not required.
<br><br>
Lewis Brisbois represents healthcare providers, including hospitals, physicians, nurses, technicians, therapists, mental healthcare counselors, pharmacists, dentists, podiatrists, clinics, convalescent homes, and other industry representatives in state and federal courts and administrative proceedings. The firm also handles medical malpractice actions in numerous areas, including obstetrics, emergency medicine, surgery, cardiology, general practice, pulmonary medicine, nursing, orthopedics, neurology, oncology, plastic surgery, ophthalmology, genetics testing, radiology, dentistry and podiatry. Our healthcare practice offers more than 200 attorneys, making us one of the largest healthcare practices in the country.
<br><br>
Qualified candidates will be comfortable drafting and responding to discovery and initial pleadings, drafting, and arguing motions, as well as taking and defending depositions Candidates must have strong writing and analytical skills, and the ability to manage multiple projects in a fast-paced environment. The successful candidate will be a self-starter with the ability to work independently and as part of a team.
<br><br>
Although we would prefer that you have some experience in healthcare law, we are also interested in working with developing talented attorneys who come to us with excellent skills in any litigation arena. If you have substantive litigation experience, a demonstrated interest in healthcare law, and are looking for an opportunity in a growing, collaborative firm, we invite you to apply.
<br><br>
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, and 401k with employer match.
<br><br>
<b>Qualifications:</b><br>
#LI-ONSITE
<br><br>
#LI-RS1

Healthcare & Medical Malpractice Partner

South Shore Consulting Group

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  <span>
   Revolution Consulting Inc. is dedicated to delivering exceptional sales and marketing solutions tailored to our clients' unique needs. We provide comprehensive support business-to-business environments to enhance customer outreach, streamline operations, and expand market presence. Our partnership with AT&amp;T enables us to offer cutting-edge products and services, ensuring our clients stay ahead in a rapidly evolving market. We believe in building long-lasting relationships based on trust, integrity, and a shared commitment to success.
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  <span>
   In this dual role, you&rsquo;ll be the heartbeat of our office&mdash;handling front-office responsibilities, coordinating onboarding, and managing the recruiting funnel from the first interaction to the final hire. If you love working in a fast-paced, people-focused environment where your work makes a direct impact, this is the opportunity for you!
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Manage all front-office duties, including greeting visitors, handling phone calls, and maintaining a professional and welcoming environment
   </span>
  </li>
  <li>
   <span>
    Oversee the recruiting process &mdash; from screening candidates to scheduling interviews and assisting with final hiring decisions
   </span>
  </li>
  <li>
   <span>
    Handle new hire onboarding, ensuring smooth communication and a seamless start for every new team member
   </span>
  </li>
  <li>
   <span>
    Maintain and update candidate tracking systems and employee records
   </span>
  </li>
  <li>
   <span>
    Support company operations with administrative tasks such as data entry, filing, and internal communication
   </span>
  </li>
  <li>
   <span>
    Assist management with HR coordination and day-to-day office needs
   </span>
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Previous experience in recruiting, HR, or administrative support preferred
   </span>
  </li>
  <li>
   <span>
    Strong communication and interpersonal skills
   </span>
  </li>
  <li>
   <span>
    Excellent organization and multitasking abilities
   </span>
  </li>
  <li>
   <span>
    Proficient with Microsoft Office/Google Workspace; experience with applicant tracking systems a plus
   </span>
  </li>
  <li>
   <span>
    Professional, dependable, and eager to learn
   </span>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Competitive pay and performance-based incentives
   </span>
  </li>
  <li>
   <span>
    Hands-on training and ongoing mentorship
   </span>
  </li>
  <li>
   <span>
    A supportive and collaborative team culture
   </span>
  </li>
  <li>
   <span>
    Growth opportunities within a rapidly expanding organization
   </span>
  </li>
 </ul>
 <p>
  <strong>
   If you&rsquo;re ready to take the next step in your career and be part of a dynamic, growth-minded team &mdash; we&rsquo;d love to hear from you!
  </strong>
  <span>
   Apply today and help us shape the future of our company.
  </span>
 </p>
</div>


Administrative Assistant/Recruiter

Dream Finders Homes

<div><p><b>SUMMARY OF POSITION:</b></p>
<p>
The Marketing Coordinator recommends, executes, and analyzes community and division-level marketing initiatives, with direction from the Director of Marketing, in accordance with established policies &amp; procedures.</p>
<p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b>:</p>
<ul>
<li>Execute marketing initiatives as outlined in the annual division marketing budget</li>
<li>Assist the Director of Marketing in planning the annual marketing budget</li>
<li>Prepare monthly budget report and present to Division President and Director of Marketing</li>
<li>Code and submit invoices to the Director of Marketing for approval</li>
<li>Coordinate model home set up and maintenance, including merchandising and sales office installation</li>
<li>Assist the Director of Marketing in creating model home expense reports</li>
<li>Visit division communities regularly to ensure that all aspects of marketing initiatives are executed correctly, including model merchandising, display of marketing collateral, and signage</li>
<li>Assist in training team members and participate in all team training sessions</li>
<li>Update procedures manuals as necessary to maintain accuracy</li>
<li>Execute sales promotions according to department procedures</li>
<li>Evaluate the effectiveness of sales promotions and present results to Division President and Director of Marketing</li>
<li>Identify target consumer groups (TCGs) for communities and products based on research</li>
<li>Evaluate and recommend community outreach opportunities, including potential sponsorships and charitable giving, to the Division President and Director of Marketing</li>
<li>Prepare and submit entries for awards and contests</li>
<li>Create social media content and maintain a social media calendar</li>
<li>Assist the Director of Marketing in formulating effective collateral, PR and signage strategies</li>
<li>Coordinate marketing material orders and weekly material shipments to communities</li>
<li>Ensure adequate inventory levels of marketing materials</li>
<li>Schedule media, including photography, videography, and Matterport tours</li>
<li>Plan and execute events (Realtor, consumer, employee appreciation, etc.)</li>
<li>Promote a consistent brand image across all messaging, events, PR, and promotional materials</li>
<li>Monitor website to maintain accuracy, including coordination of monthly website reviews and content updates</li>
<li>Attend meetings and functions as necessary (occasionally after hours or on weekends)</li>
<li>Maintain &amp; distribute status and other reports/schedules regularly</li>
<li>Complete special projects as assigned</li>
<li>Manage key relationships with stakeholders outside of the organization</li>
</ul>
<p><b>EXPERIENCE, SKILLS, KNOWLEDGE</b></p>
<ul>
<li>4-year degree in marketing, communications, business, or a related field</li>
<li>2 years of relative experience</li>
<li>General knowledge of digital marketing channels such as social media and SEO preferred for effective collaboration with digital marketing team</li>
<li>Strong time management and organizational skills</li>
<li>Ability to manage multiple complex projects with general direction and with minimal supervision</li>
<li>Excellent written and verbal communication skills</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and working knowledge of Adobe Photoshop &amp; InDesign</li>
</ul>
<p></p><p><b>PHYSICAL DEMANDS:</b></p>
<p>
While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies.</p>
<p>
In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.</p>
<p><b>
Note: </b>This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.</p>
<h1 class="jobSectionHeader"><b>
Equal Opportunity Employer</b></h1>
<br>
Req Benefits:
<div><div>Our benefits include: Health Insurance - Medical, Dental &amp; Vision; Vacation &amp; Holidays - generous PTO &amp; 8 holidays; 401(k) Savings Plan with company match, Employee Wellness and Employee Assistance Programs, Home Purchase Discount for Associates, Pet Insurance.</div></div></div>

Marketing Coordinator

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