administrative assistant

accounting administrator

executive assistant

operations & administrative coordinator Jobs in Tampa

operations & administrative coordinator

proposal coordinator (aec marketing) Jobs in Tampa

proposal coordinator (aec marketing)

administrative coordinator

HealthIsFreedom LLC

Operations &amp; Administrative CoordinatorLocation: Tampa, FL (Hybrid &ndash; 3 days onsite / 2 days remote)Compensation: $20+ per hour (flexible based on experience)Schedule: Full-TimeAbout the RoleWe are seeking a highly organized and task-oriented Operations &amp; Administrative Coordinator to support day-to-day business operations.This role is ideal for someone who thrives on executing clearly defined tasks, following direction, and ensuring projects are completed accurately and on time. The right candidate is comfortable taking on assignments they may not have completed before and has the initiative to research, learn, and execute independently.This is not a strategic leadership role. It is an execution-focused position designed to help keep operations running smoothly.Key Responsibilities<ul><li>Execute assigned operational and administrative tasks with accuracy and follow-through</li><li>Research unfamiliar processes or systems and implement solutions</li><li>Coordinate vendors, service providers, and internal communications</li><li>Maintain organized documentation and process records</li><li>Assist with scheduling, tracking deliverables, and managing deadlines</li><li>Support special projects as assigned</li><li>Follow up to ensure assigned items are completed properly</li></ul>What Success Looks Like<ul><li>Tasks are completed thoroughly and on time</li><li>Information is organized and easy to access</li><li>Assigned projects move forward without constant oversight</li><li>Communication is clear, professional, and concise</li></ul>Qualifications<ul><li>2+ years of experience in an administrative, office management, or operations support role</li><li>Strong written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Comfortable working with deadlines and multiple priorities</li><li>Strong research and problem-solving ability</li><li>Proficient in Google Workspace / Microsoft Office</li><li>Ability to work hybrid schedule (3 days onsite in Tampa)</li></ul>Ideal Background<ul><li>Office Manager at a small company</li><li>Administrative Assistant supporting multiple departments</li><li>Operations Coordinator</li><li>Legal, medical, or professional services administrative support</li></ul>Who This Role Is Ideal For<ul><li>Someone who enjoys structure and clear direction</li><li>A dependable executor who takes ownership of assigned tasks</li><li>A self-starter who can figure things out when encountering something new</li><li>A professional looking for stability and growth within operations</li></ul>Job Type: Full-timePay: $20.00 - $23.50 per hourExpected hours: 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Administrative Coordinator

Oak View Group

<div>Oak View Group:
<div>
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.</div>
Position Summary:
<div>
The NPO Coordinator is a member of the HR team. This role is responsible for event staffing by generating leads and maintaining relationships with non-profit organizations and groups. This role will also provide administrative support to the HR team at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, scheduling, tracking attendance, and general clerical duties. The selected candidate will have full responsibility of all staff check-in on event days.</div><div></div><div> 
This role pays an hourly rate of $22.00-$24.00.</div><div></div><div> 
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching</div><div> 
This position will remain open until May 29, 2026.</div>
About the Venue:
<div>
From 2011-2013, Benchmark International Arena had more than $62 million in improvements that have clearly revolutionized the industry and made it the premier entertainment venue in the state of Florida.</div><div></div><div> 
With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated Benchmark International Arena, Florida&rsquo;s premier entertainment venue and home of the three-time Stanley Cup champion, Tampa Bay Lightning.</div><div></div><div> 
Boasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, Benchmark International Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning.</div>
Responsibilities:
<ul><li>Provide general office and administrative support.</li><li>
Recruit, onboard, and manage all NPO contracts and scheduling needs.</li><li>
Provide accounting support to company departments.</li><li>
Reconcile sales reports prior to month end postings.</li><li>
Oversee document coding. Calculate commissions earned.</li><li>
Provide scheduling assistance to all concessions roles and accurately track attendance according to the attendance point policy for all part-time staff.</li><li>
Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.</li><li>
Regular communication with the operations leadership to fill vacancies in the schedule blocks.</li><li>
Respond quickly to unanticipated and frequent shift vacancies.</li><li>
Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.</li><li>
Collaborate with the team and build effective relationships in order to create cohesion to ensure the clients we serve have appropriate staffing coverage at all times.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:
<ul><li>High school diploma or GED equivalent.</li><li>
1-2 years experience with Food and Beverage in an Event Venue.</li><li>
Experience working with not for profit organizations is preferred.</li><li>
Consistent and reliable attention to detail, accuracy and validity.</li><li>
Ability to successfully interact and collaborate with all team members professionally and supportively.</li><li>
Ability to develop and maintain cooperative working relationships with company and business contacts.</li><li>
Excellent organizational and time management skills; ability to delegate tasks as required.</li><li>
Thorough understanding of accounting and financial reporting principles and practices.</li><li>
High level of proficiency with computers and Microsoft applications.</li><li>
Extensive experience preparing spreadsheets and reports.</li><li>
Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.</li><li>
Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.</li><li>
Ability to execute solid management decisions quickly and efficiently.</li><li>
Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.</li></ul>
Strengthened by our Differences. United to Make a Difference:
<div>
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.</div>
Equal Opportunity Employer:
<div>
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (&ldquo;protected class&rdquo;) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.</div></div>

NPO Coordinator | Part-Time | Benchmark International Arena

Eaton Financial

Job Title: Administrative AssistantLocation: Tampa, FL (Westchase) Job Type: Full-Time | In-Office (Remote positions are not available)OverviewWe are a growing boutique financial advisory firm seeking a reliable, professional, and detail-oriented Administrative Assistant to support daily office operations, office administration, and client support. This role is essential to maintaining a smooth office environment and delivering a high level of service to our clients.The ideal candidate is organized, personable on the phone, and able to manage multiple tasks while maintaining accuracy and professionalism. This position requires reliability, professionalism, and the ability to interact with clients in a polished and courteous manner within a professional office environment.Responsibilities<ul><li>Greet clients and visitors to the office in a professional and welcoming manner</li><li>Answer incoming phone calls and assist clients in a professional and courteous manner</li><li>Contact existing and prospective clients to schedule appointments</li><li>Manage and maintain the firm&rsquo;s appointment calendar and scheduling system</li><li>Perform office administration tasks including filing, data entry, scanning, and document preparation</li><li>Prepare, organize, and file client documents and internal paperwork</li><li>Assist with client follow-ups and appointment confirmations</li><li>Support advisors and team members with administrative tasks and client support as needed</li><li>Maintain confidentiality and professionalism when handling sensitive client information and financial documents</li><li>Help maintain an organized and efficient office environment</li></ul>Note: As the firm grows and the employee&rsquo;s skills develop, job duties and responsibilities may evolve over time to better support the needs of the team and office environment.Qualifications<ul><li>Strong communication skills and professional phone etiquette</li><li>Comfortable speaking with clients on the phone and maintaining a friendly, professional tone</li><li>Professional demeanor and strong attention to detail</li><li>Highly organized and dependable</li><li>Basic computer proficiency (email, Microsoft Office, scheduling tools)</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Administrative or customer service experience preferred</li><li>Ability to work collaboratively as part of a team while also taking initiative and working independently with minimal supervision</li><li>Must be able to successfully pass a background check and fingerprinting as required for employment in the financial services industry</li></ul>CompensationSalary based on experience and qualifications.Benefits<ul><li>Health, dental, and vision insurance</li><li>Additional ancillary insurance coverage options</li><li>Employer-matched retirement plan</li><li>Paid time off (PTO)</li></ul>ScheduleMonday&ndash;Thursday: 8:30 AM &ndash; 4:45 PM Friday: 9:00 AM &ndash; 4:00 PMWhy Join Our Team<ul><li>Supportive, close-knit team environment</li><li>Opportunity to grow with an expanding financial advisory firm</li><li>Stable industry with long-term career potential</li><li>Meaningful role supporting clients and financial professionals</li></ul>How to ApplyPlease submit your resume along with a brief message describing your interest in the position and why you believe you would be a good fit for this role.Applications that include a brief message about your interest in the role will be given priority consideration.Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience performing general administrative tasks such as filing, data entry, or managing calendars?</li><li>Have you previously worked in a client-facing role (phone, in-person, or email)?</li><li>Are you comfortable speaking with clients on the phone and maintaining a professional and courteous tone?</li><li>Describe how you would handle a situation where a client is upset or frustrated.</li><li>Are you willing and able to successfully pass a background check and fingerprinting as required for employment?</li><li>How do you handle working in an environment where personal autonomy is important?</li></ul>Work Location: In person

Administrative Assistant

VSP Vision

<div>
 Job Type
 
 
 Full-time
 
 
 
 Description
 
 
 
 With general supervision, provide routine administrative support to department.
 
 
 
 Essential Functions
 
 
 
 Create and edit correspondence, presentations, and reports from rough drafts to completion ensuring accuracy of spelling, grammar, etc.
 
 
 Screen telephone calls and route to the appropriate department/person
 
 
 Open, review and distribute mail throughout the department to ensure mail is received by addressee
 
 
 Maintain department's records/files to ensure accurate record keeping, security, and confidentiality of files
 
 
 Maintain calendar(s), schedule meetings and appointments, and arrange travel and hotel accommodations as necessary to ensure effective time management
 
 
 Perform confidential administrative functions such as assembling reports or proposals for staff, customers, or outside agencies
 
 
 Maintain and order department's office supplies, forms, brochures, and/or advertising/sales materials
 
 
 
 Requirements
 
 
 
 
 Job Specifications
 
 
 
 
 Typically Has The Following Skills Or Abilities
 
 
 
 One to two years of administrative experience with at least one year providing Administrative support
 
 
 Demonstrated ability to successfully perform multiple tasks in a fast-paced environment
 
 
 Type 30 wpm
 
 
 Proficient with Microsoft Word
 
 
 Working knowledge of Microsoft Excel and PowerPoint
 
 
 Knowledge of desktop publishing
 
 
 Strong verbal and written communication skills
 
 
 Ability to type, proofread, revise, and edit up to 75% of the time
 
 
 Monitor and track expenses within budget guidelines
 
 
 
 Working Conditions
 
 
 
 The working environment is favorable. Lighting and temperature is adequate, there are no hazards or unpleasant conditions caused by noise, dust, etc.
 
 
 The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
 
 
 VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
 
 
 The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding Optical Outlets benefits, please visit opticaloutlets.com/careers
 
 
 Salary Description
 
 
 $21.00 - $25.00
</div>

Detail Planners

Job SummaryWe&rsquo;re looking for a sharp, detail-oriented administrative professional to support us about 10 hours per week. This is a contract position ideal for someone who knows Microsoft Office inside and out &mdash; especially Mail Merge and calendaring multiple events on multiple individuals calendars &mdash; and is comfortable producing polished, executive-level documents. We are looking for someone that can get right in and get the administrative part of it done!If you&rsquo;ve worked with C-suite materials and understand the importance of formatting, precision, and discretion, we&rsquo;d love to hear from you.Schedule: Hours are flexible; however, you must be available during business hours at least 1 hour per day, Monday through Friday, in case something comes up that requires a rapid or tight turnaround.What You&rsquo;ll Be Doing:<ul><li>Preparing, formatting, and polishing high-level documents (C-suite quality)</li><li>Managing and executing Mail Merge projects (letters, contact lists, labels, etc.)</li><li>Creating and sending customized Microsoft Office calendar invites (Outlook)</li><li>Working with Excel databases to ensure clean, accurate data</li><li>Handling projects with tight turnarounds</li><li>Providing general administrative support as needed</li></ul>What We&rsquo;re Looking For:<ul><li>Strong Microsoft Office skills (Word, Excel, Outlook required)</li><li>Recent, hands-on Mail Merge and Calendar invite experience (this is important)</li><li>Experience preparing executive-level documents</li><li>Ability to think critically and troubleshoot &mdash; if something isn&rsquo;t working, you can figure it out</li><li>Resourceful, proactive problem-solver (not easily stuck)</li><li>Ability to work independently and meet deadlines</li><li>Excellent attention to detail</li><li>Comfortable working in a fast-paced environment with quick deadlines</li></ul>Job Types: Part-time, ContractPay: $25.00 - $30.00 per hourExpected hours: 10 &ndash; 15 per weekWork Location: Hybrid remote in Tampa, FL 33609

Part-time Contract / Senior Administrative Assistant

Jersey College

<div>Information: 
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses. 
 
Job Title: Administrative Assistant/ Receptionist 
 
Job Responsibilities:<ul><li>
Student Routing</li><li>
Filing</li><li>
Report</li><li>
Answering all incoming calls from multi-line switchboard</li><li>
Transferring/routing all calls, taking messages as needed</li><li>
Assisting all applicants and students (on the phone and in-person) with basic campus information</li><li>
Greeting visitors and prospective students</li><li>
Providing administrative support as needed (faxing, filing, basic word processing, etc.)</li><li>
Processing incoming/outgoing mail and courier packages</li><li>
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness</li><li>
Identifying required supplies and coordinating placement of orders</li><li>
Proctoring entrance examinations</li><li>
Maintaining test and interview schedules for management and admission representatives</li><li>
Receiving and processing all cash and credit card payments from customers</li><li>
Compiling weekly reports</li><li>
Developing reports</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced</li><li>
Perform other duties and responsibilities as assigned</li></ul>
Preferred Qualifications/Competencies<ul><li>
One (1) year of related experience and a High School diploma/GED</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Excellent organizational, analytical, and problem-solving skills</li><li>
Exceptional customer service, listening, and teamwork skills</li></ul>
NON-DISCRIMINATION POLICY 
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (&ldquo;Protected Status&rdquo;) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment. 
 
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education&rsquo;s Office for Civil Rights, or both. Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu. 
 
Jersey College&rsquo;s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled &ldquo;Civil Rights Policies&rdquo; and &ldquo;Title IX and VAWA Policies&rdquo;.</div>

TA- Administrative Assistant

WolfPack Advising

Role Summary: The Operations &amp; Client Success Coordinator works directly under our COO to support the internal systems, client relationships, and daily functions that keep our agency running. This is an entry-level operations role &mdash; not a traditional administrative position. You'll be on the front lines of client communication, workflow organization, and process execution, with real visibility into how a growing marketing agency operates. The ideal candidate is organized, eager to learn, and genuinely interested in business operations. You must be comfortable answering phones daily and communicating with clients &mdash; this is a core part of the role.We are looking for a candidate with a customer service skill set. Must have experience with and enjoy answering daily phone calls from clients. Responsibilities:1. Client Communication, Support, and Account Managment<ul><li>Answer inbound client calls and connect them with the appropriate team member</li><li>Make outbound calls to clients and partners as needed</li><li>Monitor, parse, and respond to client emails</li><li>Answer general client questions regarding scope of work, timelines, and our processes</li><li>Coordinate with internal teams to resolve client concerns quickly</li><li>Log client interactions and monitor for follow-ups</li><li>Attend internal and external meetings; take notes and send follow-up emails</li><li>Create and assign tasks in project management software when clients make requests (website edits, social posts, meeting bookings, etc.)</li></ul>2. Workflow &amp; Systems Organization<ul><li>Ensure no overdue tasks exist within our project management software</li><li>Organize tasks, tags, assignees, lists, and custom fields across projects</li><li>Keep client delegation documentation accurate and up to date</li><li>Update and maintain SOP documentation under the direction of leadership</li><li>Assist with organizing and maintaining CRM records (labels, contact info, industry tags, etc.)</li><li>Offboard accounts and complete quarterly organization projects</li><li>Review team calendars and flag conflicts</li><li>Working with and following up on internal team members where appropriate to ensure things are not falling through the cracks - escalating to executive team as needed</li></ul>3. Operations &amp; Billing Support<ul><li>Assist with billing audits and checks</li><li>Clean and organize products within credit card processors</li><li>Assist with consolidating and offboarding credit card processors</li><li>Create and track manual invoices</li><li>Compile and organize reports for management review</li><li>Build templates for frequently used documents and emails</li><li>Assist with logistics for company events and conferences</li><li>Support any additional tasks that improve company operations and efficiency</li></ul>Requirements:<ul><li>Minimum 2 years in customer service, administrative support, project coordination, or a related role</li><li>Strong written and verbal communication skills</li><li>Comfortable answering phones daily &mdash; this is a core expectation of the role</li><li>Proficiency in CRM tools (HubSpot), project management software (ClickUp), and strong general organizational skills</li><li>Experience in marketing or a related field is a plus</li><li>Bachelor's degree preferred but not required</li></ul>Compensation &amp; Benefits:<ul><li>Hourly Rate: $19/hour.</li><li>Raises and Bonuses: Revisited quarterly based on measurable performance improvements. Not guaranteed.</li><li>Schedule: Full-time, hourly.</li><li>Monday - Friday, 8am - 5pm</li><li>Benefits: 401K (1:1 up to 3% match - option for 3.5% match on 4% contribution, after 1 year of employment), Vision Insurance, Dental Insurance, Health Insurance, 80 Hours of PTO per year, and more.</li></ul>We promote from within. This role sits at the heart of our operations and is designed as a launchpad for candidates looking to build a long-term career in operations, HR, or business administration.Job Type: Full-timePay: From $19.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Client Success Coordinator

Explore 50+ Administrative coordinator in Tampa this March. Find roles across top companies and apply now to boost your career.

50 administrative coordinator jobs In Tampa

Operations & Administrative Coordinator

NPO Coordinator | Part-Time | Benchmark International Arena

Administrative Assistant

Administrative Assistant

Part-time Contract / Senior Administrative Assistant

TA- Administrative Assistant

Operations & Client Success Coordinator