accounting clerk/administrative assistant

administrative assistant

accounting clerk/administrative assistant Jobs in Tampa

administrative coordinator (temporary) Jobs in Tampa

administrative coordinator (temporary)

administrative operations coordinator Jobs in Tampa

administrative operations coordinator

administrative support specialist Jobs in Tampa

administrative support specialist

administrative coordinator

Detail Planners

<p><b>Job Overview</b></p><p>Detail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.</p><p>This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.</p><p>This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.</p><p><b>Duties</b></p><p><b>Administrative and Vendor Support</b></p><ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul><p><b>Receipt and Expense Management</b></p><ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul><p>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.</p><p><b>Shipping, Supplies and Inventory</b></p><ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul><p><b>Program and Operational Organization</b></p><ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul><p><b>Experience</b></p><ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul><p>Equivalent professional experience will be considered in place of a degree.</p><p><b>The Person Who Will Succeed in This Role</b></p><p>You will be successful in this role if you:</p><ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul><p><b>What Success Looks Like</b></p><p>Within the first several months, the Administrative Operations Coordinator will:</p><ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul><p><b>Schedule and Work Environment</b></p><p>This is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.</p><p>Some local errands, supply coordination or shipment handling may be required.</p><p>Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:</p><ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul><p>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.</p><p>Pay: $48,500.00 - $56,000.00 per year</p><p>Work Location: In person</p>

Administrative Operations Coordinator

Securance Consulting

<p>Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.</p><p><b>About Securance Consulting</b></p><p>Securance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.</p><p><b>About the Role</b></p><p>The Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.</p><p><b>What You'll Do</b></p><ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul><p><b>What We're Looking For</b></p><p><b>Required:</b></p><ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul><p><b>Preferred:</b></p><ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul><p><b>Schedule &amp; Location</b></p><ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul><p><b>Mission:</b></p><p>To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33635</p>

Administrative Assistant

Ybor City Center for Rehabilitation and Healing

<b>Now Hiring: Staffing Coordinator / Central Supply:</b><br>
Ybor City Center for Rehabilitation and Healing is an 80-bed Skilled Nursing Facility offering post-acute healing and rehabilitation facility conveniently located in Tampa, FL.
<br><br>
We are located at 1709 N Taliaferro Ave, Tampa, FL
<br><br>
<b>Why Work For Us? Because We Offer Our Employees:</b><br>
<ul>
<li>Daily Pay – Work today, get paid today!</li>
<li>Health Insurance – through Blue Cross Blue Shield</li>
<li>Dental Vision Insurance</li>
<li>Paid Time Off Holiday Pay</li>
<li>401(k) Retirement Plan</li>
<li>Flexible Scheduling</li>
<li>Direct Deposit</li>
<li>Opportunities for Overtime</li>
<li>Doctegrity – 24/7 telemedicine access for employees and families</li>
<li>Wonderschool – Support for child care and early education options</li>
<li>Panda Perks Benefits – Financial wellness tools, employee discounts, and more</li>
<li>Comfortable Staffing Ratios</li>
<li>A Supportive Team Environment – where everyone is treated with respect, dignity, and compassion</li>
<li>Proud Partner of the Tampa Bay Buccaneers – join the spirited KARE KREWE of Ybor City!</li>
</ul>
This role requires Florida AHCA Clearinghouse background screening.
<br><br>
https://info.flclearinghouse.com
<br><br>
<b>Staffing Coordinator Job Summary:</b><br>
The Staffing Coordinator for Nursing Services will be responsible for the design and implementation of staffing patterns for licensed RNs, LPNs, CNAs and other nursing assistant employees in accordance with the staffing needs of the facility, defined by resident population, and the time frame set forth by the facility.
<br><br>
<b>Staffing Coordinator Major Duties and Critical Tasks:</b><br>
<ul>
<li>Establishes a master and a daily staffing pattern and schedule for nurses and nursing assistants.</li>
<li>Generates a master schedule, staffs according to budgeted hours per patient day, and budgets staffing ratio.</li>
<li>Advises management of scheduling/staffing changes.</li>
<li>Adequately staffs the facility’s nursing units according to facility procedures and policy.</li>
<li>Verifies the previous days’ time clock report and advises in the morning meeting of any discrepancies. Reports verified discrepancies to the payroll processor.</li>
<li>Attends morning meetings daily to review the daily schedule and advise of any openings.</li>
<li>Distributes and collects the department head's labor verification sheet.</li>
<li>Meets daily with Administrator, DON, and HR to ensure appropriate and accurate time records are kept and to be updated on Active and Terminated Staff Members.</li>
<li>Presents proposed schedules to the Director of Nursing for review before posting.</li>
<li>Must be able to travel up to 75%</li>
<li>Must be local to the NY State area</li>
</ul>
<b>Staffing Coordinator Required Education and Experience:</b><br>
<ul>
<li>High school education or GED equivalent required, with college-level training preferred.</li>
<li>Previous experience with staffing preferred.</li>
<li>Certified Nursing Assistant preferred.</li>
<li>Must know staffing and orientation schedules.</li>
</ul>


Staffing Coordinator / Central Supply

Tampa General Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
Under the direction of the Transplant Quality and Regulatory Manager, The Transplant Quality Coordinator is responsible for coordinating all Quality Assessment and Performance Improvement (QAPI) activities within the Transplant Institute's Organ Transplant Program(s). This will include data integrity, quality assessment, performance improvement, regulatory compliance, and patient safety activities. The Transplant Quality Coordinator will also be responsible for coordinating and performing the preparation, data retrieval, verification, and editing of complex and confidential data. In addition, the Transplant Quality Coordinator will facilitate and provide fact gathering for Collaborative Risk Reviews with our High Reliability Methodology as well as conduct Corrective Action Planning, Performance Improvement Projects in accordance with the Transplant Institute QAPI plan.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Required:</b></p><p><b>
Bachelor's </b>Degree Healthcare Related Fields<b> or</b></p><p><b>
Bachelor's</b> Degree Nursing</p><div><div><div><div><div><b>
Work Experience and Additional Information</b></div></div></div></div><div><div><div><div><div><div><ul><li><br>
2 years' experience in Quality Improvement, Performance Improvement, Patient Safety, Project Management or Transplant Nursing</li></ul><ul><li>Proficient with computer programs including but not limited to Microsoft Office &amp; Database Programs</li></ul><ul><li>Excellent communication, assessment, organization and prioritization skills</li></ul></div></div></div></div></div></div></div><div></div><div><div><div><div><div><b><br>
Technical Knowledge, Skills, and Abilities</b></div></div></div></div><div><div><div><div><div><br>
</div><div><div><div><div><ul><li><div>Microsoft Excel, PowerPoint, and other MS Office Programs</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Strong analytical, problem solving, and communication skills.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to work independently.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to accurately prepare and maintain records, files, and reports.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in data auditing, entry and validation with minimal errors.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to communicate effectively in both oral and written form.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to handle difficult and stressful situations with professional composure.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Skill in collecting, organizing and analyzing complex data.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to process information logically.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to recognize, analyze, and solve a variety of problems.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Ability to analyze, organize and prioritize work while meeting multiple deadlines.</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Knowledge of process improvement methodology (Model for Improvement, Six Sigma, Lean, PDSA, etc.);</div></li></ul></div></div></div><div><div><div><ul><li><div><br>
Basic project management skills</div></li></ul></div></div></div></div></div></div></div></div></div><div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> Transplant 409 Bayshore Blvd. 4th Floor Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Quality/Utilization Management</div><div><b>
Organization</b><b>:</b> Academic Medical Group Inc</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> 7am - 5:30pm</div><div><b>
Minimum Salary</b><b>:</b> 29.60</div><div><b>
Job Posting</b><b>:</b> Jul 30, 2026, 3:00:47 PM</div></div>

Transplant Quality Coordinator - TGH Transplant Quality Coordinator

NMC Research

<p><b>⚡ IMMEDIATE OPENING &mdash; Clinical Research Coordinator (Bilingual English/Spanish)</b></p><p>Job Overview</p><p>We have an <b>immediate need</b> to fill this role. We are seeking a dynamic, detail-oriented, and fully bilingual (English/Spanish) Clinical Research Coordinator to join our team and lead the management of clinical trials from start to finish. In this pivotal role, you will coordinate all aspects of clinical studies &mdash; ensuring compliance with regulatory standards, maintaining meticulous documentation, and supporting patient care activities. Your enthusiasm for research and commitment to excellence will drive the success of our clinical development programs, ultimately contributing to innovative healthcare solutions. This paid position offers an exciting opportunity to be at the forefront of medical research while working in a collaborative and energetic environment.</p><p>Responsibilities</p><ul><li>Oversee the planning, implementation, and management of clinical trials in accordance with FDA regulations, ICH GCP guidelines, and institutional policies</li><li>Coordinate patient recruitment, screening, enrollment, and ongoing monitoring to ensure adherence to study protocols</li><li>Review and verify clinical documentation for accuracy, completeness, and regulatory compliance</li><li>Conduct patient assessments including vital signs, blood sampling (phlebotomy), and monitoring of adverse events or protocol deviations</li><li>Manage data collection, entry, and management using EMR systems and adhere to CDISC standards for data consistency</li><li>Supervise research staff and collaborate with multidisciplinary teams to ensure smooth trial operations</li><li>Ensure compliance with HIPAA regulations for patient privacy and confidentiality while maintaining detailed records of all study activities</li><li>Facilitate training on Good Clinical Practice (GCP) standards and maintain certification such as ICH GCP certification for team members</li><li>Monitor clinical laboratory results and coordinate with laboratories for sample analysis while ensuring proper documentation review</li><li>Support regulatory submissions by preparing reports, maintaining trial master files, and ensuring audit readiness</li><li>Serve as the primary bilingual point of contact for Spanish-speaking patients and study teams, conducting all study activities and communications in both English and Spanish as needed</li></ul><p>Qualifications &amp; Experience</p><ul><li><b>Minimum 3 years of hands-on experience</b> as a Clinical Research Coordinator (CRC) in a clinical research or healthcare setting &mdash; <b>required</b></li><li><b>Full professional bilingual proficiency in English and Spanish</b> (spoken and written) &mdash; <b>required</b></li><li>Proven supervisory experience in a clinical research setting or healthcare environment</li><li>Extensive knowledge of clinical trials management, including patient monitoring, data management, and regulatory compliance</li><li>Strong understanding of medical terminology, blood sampling techniques (phlebotomy), and clinical laboratory procedures</li><li>Experience working with EMR systems and familiarity with statistical software used in research analysis</li><li>Thorough knowledge of FDA regulations, ICH GCP guidelines, HIPAA privacy rules, and CDISC standards for data collection</li><li>Background in nursing or clinical laboratory work is highly desirable</li><li>ICH GCP certification or equivalent from a recognized issuer is <b>required</b>; valid CCRC or CCRP certification is preferred</li><li>Excellent analytical skills combined with meticulous attention to detail in documentation review and compliance management</li></ul><p>Why Join Us</p><p>Join us in advancing groundbreaking healthcare research. We are committed to fostering an inclusive, diverse environment where your expertise can thrive. This role offers a meaningful opportunity to make a real impact on patients' lives while developing your career within a vibrant team dedicated to innovation in clinical development.</p><p><b>This is an immediate opening. Qualified candidates are encouraged to apply promptly.</b></p><p>Pay: $18.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Clinical Research Coordinator : 3 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li><li>English (Required)</li></ul><p>Location:</p><ul><li>Tampa, FL 33607 (Required)</li></ul><p>Work Location: In person</p>

Clinical Research Coordinator

<div></div><div><div><b>Description</b><div></div><p><br>
Responsible for providing administrative support for the department logistics and flow. Daily functions may include, but are not limited to preparing spreadsheets and presentations, conducting payroll, tracking budgets and financial reconciliations, managing calendars, scheduling meetings, and special projects as assigned. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
High School diploma or GED</li><li>
Three (3) years of progressive administrative support experience</li><li>
Education beyond high school may substitute for one year of experience</li><li>
Proficient in the use of MS Office, Word and Excel software</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> Day</div><div><b>
Minimum Salary</b><b>:</b> 17.91</div><div><b>
Job Posting</b><b>:</b> Jul 29, 2026, 3:55:16 PM</div></div>

Administrative Assistant - Emergency Department

LoCicero Medical Group

<p>LoCicero Health has an opening for a <b>full-time administrative assistant</b> to support the executive team. The ideal candidate is reliable, detail-oriented, organized, and has strong communication skills.</p><p><b>Key Responsibilities</b></p><ul><li>Assist with company projects and provide general administrative support to executive leadership as needed</li></ul><ul><li>Prepare correspondence, reports, and presentations</li></ul><ul><li>Maintain electronic filing systems and ensure records are organized and up to date</li></ul><ul><li>Assist with data entry tasks as needed</li></ul><ul><li>Coordinate travel arrangements and meeting logistics</li></ul><ul><li>Candidates should be able to complete occasional local errands and travel within the area as required</li></ul><p><b>Qualifications, Knowledge, and Skills</b></p><ul><li>Bachelor&rsquo;s degree is required</li></ul><ul><li>Previous administrative or office support experience is required</li></ul><ul><li>Strong organizational and time management skills</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><ul><li>Ability to handle sensitive information with discretion</li></ul><ul><li>Self-motivated and a strong attention to detail</li></ul><p><b>About us</b></p><p>LoCicero Health is a multi-specialty clinic, diagnostic center, infusion center, medication dispensary, and COLA-accredited laboratory with 6 locations across the Tampa Bay area. We are proud to provide our community with an integrated and patient-centered model of care.</p><p>Please note that we require pre-employment drug screening of all final candidates for all positions.</p><p>Work Location: In person</p>

Explore 16+ Administrative coordinator in Tampa this August. Find roles across top companies and apply now to boost your career.

16 administrative coordinator jobs In Tampa

Administrative Operations Coordinator

Administrative Assistant

Staffing Coordinator / Central Supply

Transplant Quality Coordinator - TGH Transplant Quality Coordinator

Clinical Research Coordinator

Administrative Assistant - Emergency Department

Administrative Assistant