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IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Industry:
 
 Hospital / Health Care
 
 
 
 Salary:
 
 SAR 6,500 &ndash; SAR 7,000 per month
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a highly organized and proactive
 
 Administrative Assistant in Riyadh
 
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 
 office administration, scheduling, document management, data entry, and administrative coordination
 
 .
 
 
 This position is suitable for candidates searching for
 
 Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide daily administrative and office support to healthcare management
 </li>
 <li>
 Manage schedules, appointments, and meeting coordination
 </li>
 <li>
 Maintain accurate records, reports, and documentation
 </li>
 <li>
 Handle phone calls, emails, and internal communications
 </li>
 <li>
 Assist with data entry and database management
 </li>
 <li>
 Prepare reports, presentations, and administrative documents
 </li>
 <li>
 Coordinate with hospital departments and staff
 </li>
 <li>
 Maintain office supplies and administrative systems
 </li>
 <li>
 Ensure compliance with company policies and healthcare regulations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
 </li>
 <li>
 Experience in hospital or healthcare environment preferred
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Immediate availability preferred
 </li>
 </ul>
</div>

Administrative Assistant

Confidential

<div>
 
 
 Job Title: Administrative Assistant
 
 
 
 
 
 
 Job Location : Industrial City - Phase 1 - Al Mahjar, Jeddah, KSA
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 Looking for an Administrative Assistant with in Industrial City to provide secretarial, administrative and clerical support to The Chairman and The Vice Chairman.
 
 
 
 
 
 This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information and compiling diverse reports for management.
 
 
 
 
 
 
 Job Context :
 
 
 
 
 
 
 This position operates within the context of confidentiality, diplomacy and judgement. Guiding principles will be found in the published policies and procedures as well as past precedent. However, the ability to operate within indistinct parameters is also important.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 
 
 Management of Schedule:
 
 
 <ul>
 <li>
 Responsible for maintaining &amp; managing the Chairman' daily calendar and schedule ; 100% calendar accuracy at all times
 </li>
 <li>
 Arrange meeting invites and appointments and ensure the Chairman is well-prepared for the meetings;
 </li>
 <li>
 Meetings are coordinated in such a fashion that all critical attendees are present, agendas are distributed 24 hrs in advance and minutes are prepared and distributed within 24 hrs after the meeting
 </li>
 <li>
 Attend meetings and take minutes as and when required
 </li>
 </ul>
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Act as the Chairman's first point of contact and liaise with people from both internal and external organisations
 </li>
 <li>
 Ensure that tasks and situations are professionally handled and dealt with.
 </li>
 <li>
 Responsible for drafting correspondence, official letters, agendas, reports, slide presentations and other documents; Ensure that all correspondence, reports, letters and other documents are professionally written and well-prepared and submitted on time
 </li>
 <li>
 Responsible for screening telephone calls, enquiries and requests. All calls &amp; enquiries are handled appropriately and professionally.
 </li>
 </ul>
 
 
 Travel Arrangements
 
 
 <ul>
 <li>
 Plan, organize and arrange the Chairman's travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance with the company&rsquo;s International and Local Business Travel Policy.
 </li>
 <li>
 Ensure that all travel requests are cost effective and that travel itineraries are reasonably paced and meet the business requirements.
 </li>
 <li>
 Responsible for preparing travel expense reimbursements in line with the company&rsquo;s International and Local Business Travel Policy.
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Responsible for the upkeep and maintenance of the Chairman's office and ensure that all office equipment &amp; facilities are in working condition.
 </li>
 <li>
 Responsible for maintaining and ordering stationery and grocery supplies for the department. Ensure that ample supply of stationery &amp; grocery item are maintained without discounting cost efficiency.
 </li>
 </ul>
 
 
 Filing and Document Circulation
 
 
 <ul>
 <li>
 Responsible for devising and maintaining office systems, including data management, filing and document tracking and circulation.
 </li>
 <li>
 Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Chairman.
 </li>
 </ul>
 
 
 Ad-hoc administrative tasks
 
 
 <ul>
 <li>
 Provide support and assistance to the Chairman &amp; his family in any administrative and coordination tasks as and when required.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 Graduate from any recognized university
 
 
 
 Language Proficiency :
 
 Read, Write and Speak both Arabic &amp; English Fluently
 
 
 
</div>

CSI Global

<div>Position: Administrative Assistant
Location: Riyadh 
<h2 class="jobSectionHeader">Saudization Commitment:</h2>
In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi nationals who are passionate about building careers in the energy and engineering sectors.
About CSI Global 
CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region.
Position Overview:
We are looking for a proactive and detail-oriented Administrative Assistant with hands-on experience in Saudi government platforms and strong tracking and follow-up skills for company licenses and compliance.
Key Responsibilities:
<ul><li>Manage, monitor, and track company licenses, renewals, and government compliances</li>
<li>Coordinate with relevant authorities to ensure timely approvals and updates</li>
<li>Maintain accurate records, reports, and documentation related to government portals</li>
<li>Follow up on pending applications, approvals, and renewals</li>
<li>Support administrative and office operations as required</li>
</ul>Required Experience &amp; Skills: 
<ul><li>Proven experience working on Saudi Government Platforms, including but not limited to:</li></ul>
<ul><li><ul><li>Absher, Muqeem, Qiwa, GOSI, Mudad, Balady, Taqat, Najiz, Zakat, Tax and Customs Authority (ZATCA), Ministry of Commerce (MOC)</li>
<li>Chamber of Commerce portals</li>
</ul></li><li>Strong experience in tracking company licenses, CR, GOSI, VAT, and related renewals</li>
<li>Excellent organizational, follow-up, and coordination skills</li>
<li>Proficient in MS Office (Excel, Word, Outlook)</li>
<li>Good communication skills in Arabic and English</li>
</ul>Preferred Profile:
<ul><li>Detail-oriented with strong compliance and documentation skills</li>
<li>Ability to handle multiple tasks and deadlines efficiently</li></ul></div>

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide. 
Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 
Our office in Saudi Arabia is currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team. 
Role Overview

The main objective of the role is to provide high-quality administrative, government relations and operational support within Fulkrum&rsquo;s business in the Kingdom of Saudi Arabia.

This includes maintaining accurate employee and government records, coordinating administrative processes, supporting payroll and finance administration, and ensuring documentation is processed in a timely, organised and compliant manner.

The Administrative Assistant contributes to Fulkrum&rsquo;s goals and values by delivering a responsive, reliable and well-organised administrative service, supporting a positive employee experience and helping the business meet its local compliance and operational requirements. 
Key Responsibilities and Duties

Government Relations and Employee Services
<ul>
<li>Assist with government transactions and employee administration through relevant KSA platforms, including Qiwa, Muqeem, Absher Business, Mudad and GOSI.</li>
<li>Process and track employee-related government requirements, including:
<ul><li>work permits and Iqama renewals</li>
<li>exit/re-entry visas</li>
<li>employee transfers</li>
<li>employee registration and updates on government platforms</li>
</ul></li><li>Maintain accurate and up-to-date records of all government transactions, employee documentation and key compliance deadlines.</li>
<li>Coordinate with employees, internal departments and relevant government bodies to ensure documentation and transactions are completed accurately, on time and in line with local requirements.</li>
<li>Monitor expiry dates, required renewals and outstanding actions, escalating any risks, delays or issues to the HR &amp; Government Relations Manager as appropriate.</li>
<li>Support the preparation and collation of documentation required for audits, inspections or internal compliance checks.</li></ul> 


Administrative and HR Support
<ul>
<li>Support day-to-day administration relating to employee documentation, including contracts, letters, certificates and other employment-related records.</li>
<li>Maintain employee files, trackers and filing systems, ensuring records are accurate, complete, secure and easily accessible when required.</li>
<li>Support onboarding administration, employee record updates and routine HR reporting.</li>
<li>Assist with payroll preparation by collating and checking information relating to new joiners, leavers, leave, allowances and other relevant employee changes</li>
<li>Prepare and maintain trackers, logs and registers for employee records, government activity, payroll inputs and other key administrative matters.</li>
<li>Provide general office and team administration support as required, including document preparation, correspondence, meeting coordination and other day-to-day support activities.</li>
<li>Handle sensitive employee and business information with a high level of confidentiality, professionalism and integrity.</li></ul> 


Finance and Operational Support
<ul>
<li>Support finance administration relating to vendor and employee-related payments, ensuring supporting documentation is complete and properly recorded.</li>
<li>Support the coordination of client billing administration, including invoice submission tracking and follow-up where required.</li>
<li>Assist with the monitoring of outstanding payments.</li>
<li>Support Zakat and tax tracking deadlines and coordinating with the Finance team or external advisers as required.</li>
</ul>
Continuous Improvement and Team Support
<ul>
<li>Contribute to the continuous improvement of administrative processes, filing systems, trackers and document control practices to improve efficiency, accuracy and compliance.</li>
<li>Build effective working relationships with employees, managers, clients, vendors and external stakeholders to support smooth day-to-day operations.</li>
<li>Provide flexible support to the wider team as required, in line with business needs and Fulkrum&rsquo;s collaborative working approach.</li></ul> 


Skills and Qualifications

Education

Bachelor&rsquo;s degree or Diploma in Business Administration, Accounting or a related field. 
Experience
<ul>
<li>Previous experience in administration, government relations, HR support, payroll support, finance administration or a similar coordination role within Saudi Arabia is desirable.</li>
<li>Experience of supporting employee-related administration and working with Saudi government platforms would be highly beneficial.</li></ul> 


Knowledge and Skills
<ul>
<li>Strong administrative, organisational and record-keeping skills.</li>
<li>Excellent attention to detail and data accuracy.</li>
<li>Ability to manage multiple tasks, prioritize effectively and meet deadlines in a fast-paced environment.</li>
<li>Good understanding of basic finance administration, including payments, invoicing, supporting documentation and local statutory processes.</li>
<li>Familiarity with Saudi labour regulations and relevant government platforms would be an advantage</li>
<li>Proficient in Microsoft Office, particularly Excel, Word and Outlook.</li>
<li>Strong communication and interpersonal skills, with the ability to work effectively with employees, managers, government authorities, vendors and clients.</li>
<li>High standards of confidentiality, professionalism and integrity.</li>
<li>Proactive, organised and able to work both independently and as part of a team.</li>
<li>Arabic and English language skills are required.</li></ul> 


HSE Awareness

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Administration Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 
Fulkrum</div>

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

autobia | أوتوبيا

<div>
 
 To provide comprehensive administrative and operational support to ensure the efficiency of daily workflows. This includes managing customer files, activating services, coordinating between clients and service providers, and supporting relevant teams while strictly adhering to the company&rsquo;s approved policies and procedures.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Open new customer files, complete their data in the approved systems, and activate services and agreements according to established procedures.
 </li>
 <li>
 Verify the validity and completeness of customer documents and ensure they meet all regulatory requirements.
 </li>
 <li>
 Communicate with customers as needed to follow up on cases, resolve issues, and close complaints in coordination with service providers.
 </li>
 <li>
 Utilize company tools and systems to manage customer data, track requests, respond to inquiries, and generate operational reports for management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:&nbsp;
 
 
 <ul>
 <li>
 
 Education
 
 : Bachelor&rsquo;s degree or Diploma in BA, Finance, Marketing, or a related field.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Skills:
 
 </li>
 </ul>
 <ol>
 <li>
 &nbsp;Proficiency in CRM systems and MS Office applications; ability to generate and analyze operational reports.
 </li>
 <li>
 Ability to extract and prepare accurate operational reports.
 </li>
 <li>
 High precision in reviewing documents and data entry.
 </li>
 <li>
 Strong communication and interpersonal skills; attention to detail; problem-solving ; ability to work under pressure and meet deadlines.
 
 </li>
 </ol>
</div>

Al-Enjaz Company

<div>
 
 نبحث عن إداري موارد بشرية خبرة في التوظيف واستخدام برنامج
 
 
 linked in
 
 
 كذلك Odoo
 
 
 يجيد اللغة الانجليزية قراءة وتحدث وكتابة
 
</div>

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318 administrative jobs In Saudi Arabia

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