executive assistant

admin assistant

administration coordinator Jobs in Saudi Arabia

administration coordinator

administrative assistant Jobs in Saudi Arabia

administrative assistant

contract administrator Jobs in Saudi Arabia

contract administrator

administrative

Big Blue Diamond

The Administrative Assistant supports the company's daily administrative operations by organizing files, coordinating schedules, following up on correspondence, and providing administrative support to various teams to ensure efficient workflow.&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;, &#1604;&#1581;&#1583;&#1610;&#1579;&#1610; &#1575;&#1604;&#1578;&#1582;&#1585;&#1580;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: &#65020;&#1636;&#1644;&#1637;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;&#1575;&#1604;&#1578;&#1593;&#1604;&#1610;&#1605;:<ul><li>&#1583;&#1576;&#1604;&#1608;&#1605; (&#1605;&#1601;&#1590;&#1604;)</li></ul>&#1575;&#1604;&#1604;&#1594;&#1577;:<ul><li>English (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>

Administrative assistant

Al-Khaldi Holding Company

Key Responsibilities:<ul><li>Oversee and coordinate administrative operations within the factory, ensuring alignment with technical and logistics departments.</li><li>Organize work schedules and monitor employee attendance and timekeeping.</li><li>Manage employee files, leave records, and administrative reports.</li><li>Prepare and print daily and monthly reports related to production and administration.</li><li>Coordinate with suppliers and contractors to meet the factory&rsquo;s office and operational needs.</li><li>Contribute to the development of administrative procedures and the improvement of operational efficiency.</li><li>Support senior management with any required organizational or logistical tasks.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum of 3 years of administrative experience, preferably in a factory or industrial facility.</li><li>Proficiency in Arabic and English, both spoken and written.</li><li>Strong computer skills, particularly in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to work under pressure and efficiently manage priorities.</li></ul>Job Type: Full-time

Administrative Officer

Sigma Paints

<div>
 
 Company Overview
 
 
 
 
 Sigma Paints Saudi Arabia
 
 is part of
 
 PPG Group
 
 - the worlds largest paint company. We are a streamlined, efficient manufacturer who operates on the leading edge of new technologies and solutions.
 
 
 We develop products that protect customers assets in some of the regions most demanding conditions and environments. It is not just our experience that enables us to anticipate and meet the challenges of the global architectural, protective, marine and packaging coatings industries - it is the unique way we operate that makes us so special. Our aim is to deliver the most effective solution by working closely with our customers and gain a greater understanding of their specific needs. In this way we are able to develop the market-leading coatings for which we are renowned.
 
 
 
 Job Purpose
 
 
 
 To provide administrative support while taking responsibility for collecting, analyzing, and reporting data to enhance decision-making and operational efficiency within the organization. The role combines administrative functions with analytical tasks to ensure accurate data management and actionable insights.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain organizational records, reports, and databases.
 </li>
 <li>
 Collect, organize, and validate data from multiple sources.
 </li>
 <li>
 Perform data analysis to identify trends, variances, and performance indicators.
 </li>
 <li>
 Prepare regular reports, dashboards, and presentations for management review.
 </li>
 <li>
 Support departments by providing accurate data for planning and performance monitoring.
 </li>
 <li>
 Ensure compliance with data governance, confidentiality, and organizational policies.
 </li>
 <li>
 Assist with administrative tasks including scheduling, correspondence, and documentation.
 </li>
 <li>
 Liaise with different teams to understand data requirements and provide timely solutions.
 </li>
 <li>
 Recommend improvements to processes through data-driven insights.
 
 
 </li>
 </ul>
 
 Qualifications And Skills
 
 
 
 <ul>
 <li>
 Bachelors degree in Business Administration, Statistics, IT, or a related field.
 </li>
 <li>
 Strong analytical and problem-solving skills.
 </li>
 <li>
 Proficiency in MS Excel and data visualization tools (e.g., Power BI, Tableau).
 </li>
 <li>
 Excellent organizational and administrative skills.
 </li>
 <li>
 Attention to detail and accuracy in handling data.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 </ul>
</div>

Saudi International Travel Company

<div>
 
 
 Job Location
 
 
 
 Riyadh&nbsp;
 
 
 
 
 
 
 Job description
 
 
 
 We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.
 
 
 &nbsp;
 
 
 
 Job Responsibilities:
 
 
 <ol>
 <li>
 Provides administrative support to ensure efficient office operations.
 </li>
 <li>
 Maintains physical and digital filing systems.
 </li>
 <li>
 Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.
 </li>
 <li>
 Responds to emails and other digital queries and correspondence.
 </li>
 <li>
 Manages calendars.
 </li>
 <li>
 Drafts and edits letters, reports, RFP responses and other documents.
 </li>
 <li>
 Follow up with departments for reports.
 </li>
 <li>
 Records MOM.
 </li>
 <li>
 Inputs and updates information in databases and spreadsheets.
 </li>
 <li>
 Prepares meeting agendas and takes meeting minutes.
 </li>
 <li>
 Coordinates logistics for meetings, including room setup and catering.
 </li>
 <li>
 Uses word processing and presentation software to create and edit documents.
 </li>
 <li>
 Operates and maintains office equipment, including printers, copiers, and fax machines.
 </li>
 <li>
 Researches as requested and compiles and summarizes information for reports or presentations.
 </li>
 <li>
 Works closely with other administrative staff and supports other colleagues as needed.
 </li>
 <li>
 Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
 </li>
 <li>
 Ensures that deadlines are met and adapts to changing priorities.
 </li>
 <li>
 Presents a positive and professional image for the organization.
 </li>
 </ol>
 
 &nbsp;
 
 
 
 Education, Experience, and Skills Requirements:
 
 
 <ol>
 <li>
 Proficient in English &amp; Arabic, reading, writing and speaking.
 </li>
 <li>
 Typing speed of 30-35 WPM.
 </li>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or equivalent.
 </li>
 <li>
 Past administrative experience or tenure in an office setting is a plus.
 </li>
 <li>
 Digital literacy and research skills, including the ability to analyze the reliability of information.
 </li>
 <li>
 Familiarity with standard office platforms, such as Microsoft Office.
 </li>
 <li>
 Fluent in MS Excel.
 </li>
 <li>
 Data management and entry skills, including the ability to maintain and improve filing systems.
 </li>
 <li>
 Accurate record-keeping and Organizational skills.
 </li>
 <li>
 Written communication skills.
 </li>
 <li>
 Time management, multitasking, and flexibility.
 </li>
 <li>
 Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
 </li>
 <li>
 Ability to work well under pressure and navigate multiple deadlines.
 </li>
 </ol>
</div>

Administrative Assistant

Gallup

<div>
 
 
 Work with persistence, precision and purpose as an administrative anchor of our MENA team.
 
 
 
 
 
 
 As an administrative assistant in Gallup&rsquo;s Riyadh office, you&rsquo;ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You&rsquo;ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you&rsquo;ll help us exceed our goals and deliver exceptional experiences to our clients.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 <ul>
 <li>
 Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
 </li>
 <li>
 Coordinate travel arrangements and manage calendars for MENA regional leaders
 </li>
 <li>
 Process and submit expenses for consulting and business development teams
 </li>
 <li>
 Support collections efforts by persistently following up on past-due payments
 </li>
 <li>
 Scan accounting-related documents
 </li>
 <li>
 Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
 </li>
 <li>
 Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup&rsquo;s legal team
 </li>
 <li>
 Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
 </li>
 <li>
 Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
 </li>
 <li>
 Register Gallup on vendor and supplier platforms
 </li>
 <li>
 Update contact information in the CRM system
 </li>
 </ul>
 
 
 
 
 
 Who We Want
 
 
 
 
 
 <ul>
 <li>
 Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
 </li>
 <li>
 Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
 </li>
 <li>
 Exceptional achievers who bring discipline, dependability and follow-through to every task
 </li>
 <li>
 Master multitaskers who stay organized and manage competing priorities flawlessly
 </li>
 <li>
 Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right
 </li>
 </ul>
 
 
 
 
 
 What You Need
 
 
 
 
 
 <ul>
 <li>
 Saudi national status with at least three years of relevant professional experience required
 </li>
 <li>
 Experience processing work permits and visas required
 </li>
 <li>
 Experience processing government billing and transactions required
 </li>
 <li>
 Proficiency in Microsoft Word, Outlook and Excel required
 </li>
 <li>
 Fluency in English and Arabic required
 </li>
 <li>
 A commitment to working on-site at Gallup&rsquo;s office required
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Experience
 
 
 
 
 
 <ul>
 <li>
 Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
 </li>
 <li>
 An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
 </li>
 <li>
 Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it&rsquo;s safe &mdash; and expected &mdash; to challenge the status quo.
 </li>
 <li>
 Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
 </li>
 <li>
 A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.
 </li>
 </ul>
 
 
 
 
 Learn more about
 
 life at Gallup
 
 .
 
 
 
 
 
 Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates&rsquo; wellbeing.
 
 
 
 
 
 To review Gallup&rsquo;s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.
 
 
 
 
 
 
 Agencies:
 
 We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.
 
</div>

Big Fish Consult

<div>
 
 
 Position:
 
 Administration Manager
 
 
 
 Location:
 
 Jeddah, KSA
 
 
 
 
 
 
 About the Role
 
 
 
 Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced
 
 Administration Manager
 
 to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategy &amp; Governance:
 
 Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
 </li>
 <li>
 
 Facilities &amp; Workplace Management:
 
 Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
 </li>
 <li>
 
 Hospitality &amp; Guest Services:
 
 Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
 </li>
 <li>
 
 Travel &amp; Logistics:
 
 Manage travel bookings, visas, immigration compliance, and transportation logistics.
 </li>
 <li>
 
 Fleet &amp; Driver Management:
 
 Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
 </li>
 <li>
 
 Records &amp; Compliance:
 
 Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
 </li>
 <li>
 
 Vendor &amp; Cost Management:
 
 Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
 </li>
 <li>
 
 Employee &amp; Guest Experience:
 
 Lead workplace experience initiatives and support onboarding and employee services.
 </li>
 <li>
 
 Systems &amp; Reporting:
 
 Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
 </li>
 <li>
 
 Government Relations:
 
 Liaise with government authorities for permits, renewals, and compliance matters.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 10+ years of progressive experience
 
 in administration management, preferably within large-scale hospitality-driven environments.
 </li>
 <li>
 Proven experience in facilities operations, vendor management, and government relations in KSA.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field (Master&rsquo;s degree preferred).
 </li>
 <li>
 Proficiency in CMMS, asset management systems, and workplace technology solutions.
 </li>
 <li>
 Exceptional leadership, communication, and stakeholder engagement skills.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Hospitality &amp; Guest Service Excellence
 </li>
 <li>
 Strategic Planning &amp; Execution
 </li>
 <li>
 Vendor &amp; Contract Negotiation
 </li>
 <li>
 Regulatory &amp; Compliance Expertise
 </li>
 <li>
 Facilities &amp; Workplace Optimization
 </li>
 <li>
 Analytical &amp; Problem-Solving Skills
 </li>
 <li>
 Employee Service Orientation
 </li>
 <li>
 Leadership &amp; Team Development
 </li>
 </ul>
 
 
</div>

Administrative Manager

Confidential

<div>
 
 We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
 </li>
 <li>
 Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
 </li>
 <li>
 Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
 </li>
 <li>
 Maintain accurate vehicle and driver records.
 </li>
 <li>
 Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
 </li>
 <li>
 Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
 </li>
 <li>
 Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
 </li>
 <li>
 Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
 </li>
 <li>
 Assist with compliance and audit preparations by gathering documentation and maintaining records.
 </li>
 <li>
 Identify process improvement opportunities and help implement administrative best practices.
 </li>
 <li>
 Provide occasional support for ad hoc projects and cross-functional team tasks.
 </li>
 </ul>
 
 
 
 
 
 Minimum requirements of the role:
 
 
 <ul>
 <li>
 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
 </li>
 <li>
 Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
 </li>
 <li>
 Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
 </li>
 <li>
 Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
 </li>
 <li>
 Demonstrates the ability to work independently and collaborates in team environment.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Reliable, punctual and adaptable to changing business needs.
 </li>
 </ul>
 
 
</div>

Administrative Coordinator (Project Coordinator)

Explore 283+ Administrative in Saudi Arabia this October. Find roles across top companies and apply now to boost your career.

283 administrative jobs IN Saudi Arabia

Administrative assistant

Administrative Officer

Administrative Officer

Administrative Assistant

Administrative Assistant

Administrative Manager

Administrative Coordinator (Project Coordinator)