contract administrator

office administrator Jobs in Saudi Arabia

office administrator

admin and qhse coordinator Jobs in Saudi Arabia

admin and qhse coordinator

administrative assistant Jobs in Saudi Arabia

administrative assistant

administrative professional (remote) - operations & office support Jobs in Saudi Arabia

administrative

Matar Holding company

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management
  </li>
  <li>
   Maintain and update company records, files, and databases
  </li>
  <li>
   Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel
  </li>
  <li>
   Coordinate meetings, appointments, and conference room bookings
  </li>
  <li>
   Prepare reports, letters, memos, and other business documents
  </li>
  <li>
   Assist in travel arrangements, accommodation bookings, and transportation coordination when required
  </li>
  <li>
   Monitor office supplies inventory and coordinate replenishment
  </li>
  <li>
   Support onboarding activities for new employees and maintain personnel records
  </li>
  <li>
   Assist with document collection, tracking, and submission to internal departments and external parties
  </li>
  <li>
   Maintain confidentiality of company information and records
  </li>
  <li>
   Perform any other administrative duties assigned by management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in business administration, Management, Human Resources, or a related field
  </li>
  <li>
   Fresh graduate or up to 2 years of administrative experience
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Good written and verbal communication skills in English
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
 </ul>
</div>


Administrative Assistant

gulf view

<p>Gulf View Company is seeking a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth administrative workflow.</p><p>Key Responsibilities:</p><ul><li>Manage incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare letters, reports, quotations, and administrative documents.</li><li>Organize and maintain office records and filing systems.</li><li>Coordinate with clients, suppliers, and service providers.</li><li>Follow up on pending tasks and provide administrative support to management.</li><li>Assist in preparing presentations and meeting minutes.</li><li>Welcome visitors and maintain a professional office environment.</li><li>Handle general office administration and day-to-day operations.</li><li>Maintain confidentiality of company information and documents.</li></ul><p>Requirements:</p><ul><li>Diploma or Bachelor's degree in Business Administration or a related field.</li><li>Minimum 2 years of experience in administrative or secretarial work.</li><li>Good command of English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, communication, and multitasking skills.</li><li>Professional attitude and ability to work independently.</li></ul><p>Location: Al Khobar, Saudi Arabia.<br/>Employment Type: Full-time.<br/>Salary: SAR 3,000 &ndash; 5,000 per month (based on qualifications and experience).</p><p>Pay: ﷼3,000.00 - ﷼5,000.00 per month</p><p>Work Location: In person</p>

Leda Fagundes Beauty

<p>Leda Fagundes Beauty is a premier provider of beauty and wellness treatments to females only.</p><p><b>Role purpose</b></p><p>Be the first point of contact for clients and the operational support for Leda Fagundes Beauty in Riyadh.</p><p><b>Location</b></p><p>This role is based in Riyadh.</p><p><b>Reporting to</b></p><p>Customer Service Specialist.</p><p><b>Requirements</b></p><ul><li><b>Saudi national</b> (mandatory for this role).</li><li>Female (women-only client environment);</li><li>Fluent <b>Arabic</b> and good working <b>English</b> (written and spoken).</li><li>Warm, polished, client-first manner suited to a premium wellness brand.</li><li>Strong organisation and attention to detail; comfortable juggling a live calendar and last-minute changes.</li><li>Comfortable with everyday tools: scheduling / booking software, WhatsApp Business, email, and basic spreadsheets.</li><li>Discretion and reliability with confidential client information.</li></ul><p><b>Key responsibilities</b></p><ul><li>Welcome every client warmly and to a premium standard;</li><li>Answer calls, WhatsApp, and enquiries; explain treatment categories at a high level and route detailed questions to practitioners.</li><li>Manage the booking calendar: scheduling, rescheduling, confirmations, and reminders.</li><li>Handle check-in and check-out and basic client records.</li><li>Take payments and make reconciliations.</li></ul><p><b>Administrative &amp; operations support</b></p><ul><li>Coordinate the home-service schedule across Riyadh: match bookings to practitioners and route them efficiently.</li><li>Arrange practitioner transport / logistics for home visits and flag clashes early.</li><li>Maintain accurate client and booking records and keep simple trackers up to date.</li><li>Manage supplies and consumables: monitor stock, place reorders, and receive deliveries.</li><li>Support light bookkeeping admin: log expenses, file receipts, and prepare figures for the manager.</li><li>Liaise with suppliers, building management, and service providers as needed.</li></ul><p><b>Client care &amp; retention</b></p><ul><li>Follow up after appointments (aftercare reminders, satisfaction check-ins, re-booking prompts).</li><li>Maintain a courteous, confidential relationship with a discerning, privacy-conscious clientele.</li><li>Surface recurring client feedback to the manager.</li></ul><p>Pay: ﷼4,000.00 per month</p><p>Work Location: In person</p>

Receptionist / Administrative Assistant

Grand Hyatt The Red Sea

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<div><ul><li><p>Maintain and update employee records, including new hires, resignations, and status changes</p><br>
</li><p></p><li>Track attendance, leaves, and assist payroll data preparation</li>
<li>Handle employee queries related to HR policies, benefits, and procedures</li>
<li>Coordinate training sessions, meetings, and HR activities</li>
<li>Maintain HR databases and ensure accuracy of information</li>
<li>Prepare reports, letters, and internal correspondence</li>
<li>Ensure compliance with company policies and labor regulations</li>
</ul></div></div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<p></p><div><div><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li>
<li>1 year of experience in HR or administrative role (preferred)</li>
<li>Knowledge of HR processes</li>
<li>Proficiency in MS Office (Excel, Word, Outlook)</li>
<li>Experience in HR systems ( is an advantage)</li></ul></div></div></div></div>

HR Administrative Assistant - Female saudi national

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>Saudi Arabia
</div></div><div><div>Province/City
</div><div>Jeddah
</div></div><div><div>Hiring Entity
</div><div>Rosewood Jeddah
</div></div><div><div>Department
</div><div>Rooms - Heart of House
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div><b>Responsibilities:</b></div><ul><li>Is highly visible in the areas of responsibility, leads by example and maintains regular checks.</li><li>Develops and Maintains General Cleaning schedule &amp; issues tasks accordingly.</li><li>Understands and implements procedures to operate and maintain all departmental equipment.</li><li>ensures that staff members have the proper supplies and equipment</li><li>Works closely with Front Desk to ensure rooms are prioritized and cleaned to meet arrival pattern and guest needs and/or requests.</li><li>Manages the Lost and Found Procedure.</li><li>Trains staff members to work in a safe manner and ensure they can expedite emergency procedures when required.</li><li>Participates in the investigation of associate accidents and incidents as required</li><li>Encourages empowerment within the team and in co-ordination with the Butlers to surprise and delight our guests.</li><li>Reviews the Section Rosters on a weekly basis, ensuring guests service, operational needs and financial objectives are met.</li><li>Interact with guests to obtain feedback on product quality and service levels, effectively respond to and handle any guest complaints or problems, escalate to a manager as required.</li><li>Ensure all guest issues are passed to the BCC and captured on the Glitch report</li><li>Observes service behaviours of staff members and provides timely constructive feedback to individuals, continuously strives to improve performance.</li><li>Conducts daily meeting highlighting, Operational Issues, VIP&rsquo;s, Glitches, Short Training Session on Procedures/Hospitality etc, Shift Responsibilities.</li><li>Is fully conversant with departmental SOP&rsquo;s, ensures they are executed. Conducts training and refresher training with staff members.</li><li>Completes and supervises a departmental orientation program for new staff members to receive the appropriate training to effectively complete their job. Cross Train staff members as appropriate.</li><li>Conducts regular and effective training to maintain/improve the standards. Maintain training records.</li><li>Communicates performance expectations in accordance with the job description for each position.</li><li>Establishes and maintains open, collaborative relationships with staff members and ensures they do the same within the team.</li><li>Participates in disciplinary procedures. Ensures hotel policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to SOP&rsquo;s.</li><li>Celebrate success and recognize contributions of the team members.</li><li>Maintains close contact with the Butler Department, ensuring that guest preferences regarding room types etc are taken care of.</li><li>Maintains clear and effective communication with other departments such as Purchasing, Engineering and Front Office.</li><li>Is fully conversant with the Fire Procedure, Security Procedure, Health and Safety Procedure, Departmental Code of Conduct. Trains staff members on the procedures to ensure they can effectively deal with any of these situations should they arise.</li><li>Is familiar with first aid formalities, ensures the Front Desk First Aid boxes are always fully stocked.</li></ul><div><br>
</div></div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><p>Rosewood Jeddah is situated in the heart of Jeddah&rsquo;s Corniche in the fashionable northern corner of the city within easy reach of key business, diplomatic and designer shopping districts. The hotel itself is a distinctive modern building situated along the shores of the Red Sea with memorable views from the hotel&rsquo;s guestrooms and luxury facilities, making it a popular destination for a Saudi Arabia vacation. The hotel&rsquo;s name is inspired by the traditional culture and architecture of the city of Jeddah. The city&rsquo;s history dates back more than two thousand years. As a major port on the Red Sea, Jeddah has been a destination on many adventurers&rsquo; voyages and journeys. Unesco described the oldest areas of Jeddah as a unique example of the historic urban architecture of the Mediterranean and the Arabian Peninsula. At Rosewood Jeddah the very best of modern design and technology is combined with the heritage, culture and traditions of the kingdom. The hotel appeals to both business and leisure travelers offering elegance and unparalleled personal service. One of the finest hotels in Jeddah and Saudi Arabia, Rosewood Jeddah was the first hotel in Jeddah to offer 24-hour butler service for all rooms. The hotel&rsquo;s 127 rooms and suites are thoughtfully furnished and many offer stunning views of the Red Sea.</p></div></div></div></div></div></div>

Administrative Assistant - Housekeeping

Fulkrum

<div><p>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.<br>
Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards.</p><p><br>
Our Al Khobar office is currently seeking a highly motivated Coordination Assistant to join our dynamic team.</p><p></p><p><b><br>
Role Overview:</b></p>
<p>
The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast paced.</p><br>
<p></p>
<p><b>
Key Responsibilities and Duties</b></p>
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Conduct research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system on a regular basis.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices in a timely manner.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.</li>
<li>Contact Technical Personnel for up-to-date certificates and CV&rsquo;s.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handle various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul><br>
<p></p>
<p><b>
Skills and Qualifications:</b></p>
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul><br>
<p></p>
<p><b>
Personal Skills:</b></p>
<ul>
<li>Organisational skills and ability to multi-task</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly providing continued support to Fulkrum team where required</li></ul><br>
<p></p>
<p><b>
HSE Awareness:</b></p>
<p>
All personnel are informed of Fulkrum's Health and Safety policy and procedures during the onboarding process. Any HSE incidents must be reported and logged with the QHSE Manager, who will oversee and support any subsequent investigations.</p><p></p><p><b><br>
Why Join Us?</b></p>
<p>
This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector.</p>
<p>
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.</p>
<p>
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.</p><br>
<p></p>
<p><b>
Apply now</b> and become a valued part of our growing team!</p></div>

Coordination Assistant

Ghafari

<div><p><b>Job Description:</b></p><p></p><p><b>
General Summary:
</b><br>
The Receptionist provides administrative support to various departments within Ghafari, while answering a multi-line phone system and welcoming guests.<br>
<br>
<b>Essential Job Functions:
</b></p><ul><li>Answer multi-line phones and screening unwanted calls</li><li>
Greet visitors and assist with visitor check-in process</li><li>
Assist in data entry and records maintenance for various departments</li><li>
Provide clerical support to various department heads within Ghafari</li></ul><p></p><p><b>
Employment Qualifications:</b></p><p></p><p><b>
Education:</b></p><ul><li>
High School Diploma required</li></ul><p></p><p><b>
Experience:
</b></p><ul><li>Minimum of two years of experience working in a receptionist/administrative position</li><li><b>
Must be able to read, write and speak English</b></li></ul><p></p><p><b>
Skills / Competencies:</b></p><ul><li>
Proficiency with Microsoft Office programs</li><li>
Skills in answering a multi-line phone system</li><li>
Excellent oral and written communication skills</li><li>
Positive and enthusiastic demeanor</li><li>
Excellent organizational and prioritization skills</li></ul><p><b>
About Us</b></p><p><br>
At Ghafari Associates, we don&rsquo;t just design buildings&mdash;we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect.</p><p><br>
Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact&mdash;both for our clients and within our communities.</p><p><br>
We are committed to investing in our employees&rsquo; financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home.</p><p><br>
Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws. As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws.</p><p><b><br>
Pay Transparency</b></p><p><br>
Ghafari Associates will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.</p><p><b><br>
Accommodation</b></p><p><br>
Ghafari Associates is also committed to providing reasonable accommodation to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position, you may also apply for positions in the following ways:</p><br>
<ul><li>
By fax at: 313.436.8624, Attn: Human Resources</li><li>
By mail at: 17101 Michigan Ave., Dearborn, MI 48126, Attn: Human Resources</li><li>
In person at: 17101 Michigan Ave., Dearborn, MI 48126</li><li>
By email at: hr@ghafari.com</li></ul><p><br>
If there are any questions about the accommodations offered above, please contact 313.441.3000 for assistance.</p></div>

Receptionist

Explore 57+ Administrative in Saudi Arabia this July. Find roles across top companies and apply now to boost your career.

57 administrative jobs In Saudi Arabia

Administrative Assistant

Administrative Assistant

Receptionist / Administrative Assistant

HR Administrative Assistant - Female saudi national

Administrative Assistant - Housekeeping

Coordination Assistant

Receptionist