office administrator

operations manager

administrative professional (remote) - operations & office support Jobs in Saudi Arabia

operations coordinator Jobs in Saudi Arabia

operations coordinator

operations officer

administrative professional remote operations office support

B&B Hotel Hannover-City

We are seeking a highly organized and proactive HR Cum Admin &ndash; Recruitment, Mobilization &amp; Administration professional to support recruitment operations, employee mobilization, visa processing, workforce administration, and general office administration activities.The ideal candidate will play a critical role in ensuring smooth recruitment coordination, timely deployment of employees, accurate HR records management, visa and immigration compliance, and efficient administrative support across the organization.This position is ideal for professionals with experience in manpower supply, construction, engineering, oil &amp; gas, industrial services, manufacturing, or project-based environments.Note: This is the opportunity for those who hold the Saudi family bookKey ResponsibilitiesRecruitment Coordination &amp; HR Operations<ul><li>Coordinate end-to-end recruitment activities and hiring processes.</li><li>Support recruiters in managing job requisitions, candidate tracking, and interview scheduling.</li><li>Publish job advertisements across job portals and social media platforms.</li><li>Coordinate interviews between candidates and hiring managers.</li><li>Prepare interview schedules, candidate profiles, evaluation forms, and hiring documentation.</li><li>Maintain Applicant Tracking System (ATS) and recruitment databases.</li><li>Track recruitment progress and ensure timely closure of vacancies.</li><li>Coordinate offer letters, employment contracts, and onboarding documentation.</li><li>Maintain recruitment reports and hiring metrics</li></ul>Employee Mobilization &amp; Deployment<ul><li>Coordinate workforce mobilization activities for newly hired employees.</li><li>Ensure completion of pre-employment and onboarding requirements.</li><li>Monitor employee deployment schedules and project mobilization plans.</li><li>Coordinate travel arrangements, accommodation, transportation, and onboarding logistics.</li><li>Liaise with project teams to ensure manpower availability according to project timelines.</li><li>Maintain mobilization status reports and workforce deployment trackers.</li><li>Support employee demobilization and transfer processes when required.</li><li>Visa Processing &amp; Immigration Administration</li><li>Manage visa processing activities from initiation to completion.</li><li>Prepare and review visa documentation for submission.</li><li>Coordinate with Government Relations Officers (GRO), immigration authorities, embassies, and manpower agencies.</li><li>Monitor visa status, work permits, residency permits, and Iqama issuance.</li><li>Track visa renewals, passport validity, and immigration compliance requirements.</li><li>Maintain accurate visa and immigration records.</li><li>Escalate delays and compliance risks proactively.</li></ul>HR Administration<ul><li>Maintain employee personnel files and HR documentation.</li><li>Process employee onboarding and offboarding activities.</li><li>Prepare employment certificates, HR letters, and employee correspondence.</li><li>Maintain employee attendance, leave records, and HR databases.</li><li>Coordinate employee orientation and induction programs.</li><li>Support payroll administration by ensuring timely submission of employee data.</li><li>Ensure confidentiality and accuracy of employee records.</li></ul>Office Administration<ul><li>Provide administrative support to HR and Operations departments.</li><li>Maintain office records, filing systems, and document control processes.</li><li>Coordinate office supplies, vendor communications, and facility-related requirements.</li><li>Support travel bookings, accommodation arrangements, and logistical coordination.</li><li>Organize meetings, prepare reports, and maintain administrative records.</li><li>Ensure smooth day-to-day office operations.</li><li>Workforce Data Management &amp; Reporting</li><li>Maintain workforce master databases and trackers.</li></ul>Monitor:<ul><li>Open Positions</li><li>Recruitment Pipeline</li><li>Candidate Status</li><li>Employee Headcount</li><li>Mobilization Status</li><li>Visa Status</li><li>Contractor Availability</li><li>Generate weekly and monthly HR reports.</li><li>Prepare manpower planning and workforce analytics reports.</li><li>Ensure data integrity and audit readiness at all times.</li></ul>Process Compliance &amp; Documentation<ul><li>Ensure adherence to company HR policies and procedures.</li><li>Maintain recruitment, mobilization, and administrative SOPs.</li><li>Standardize HR forms, templates, and documentation processes.</li><li>Ensure compliance with labor laws, immigration regulations, and company standards.</li><li>Identify process improvement opportunities and support implementation.</li></ul>Stakeholder CoordinationCoordinate with: Hiring Managers/ Project Managers/ Operations Team/ Government Relations Team/ Recruitment AgenciesFollow up on:<ul><li>Recruitment approvals</li><li>Interview feedback</li><li>Visa documentation</li><li>Mobilization requirements</li><li>Employee records</li><li>Administrative requests</li></ul>Qualifications &amp; Experience<ul><li>Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.</li><li>Minimum 3&ndash;5 years of experience in: HR Administration/ Recruitment Coordination/ Employee Mobilization/ Visa Processing/ Workforce Administration</li><li>GCC experience is highly preferred.</li><li>Experience in Construction, Oil &amp; Gas, Engineering, Industrial Services, Manufacturing, or Manpower Supply sectors will be an advantage.</li><li>Strong recruitment coordination and HR administration skills.</li><li>Knowledge of GCC visa and immigration processes.</li><li>Experience with employee mobilization and onboarding.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong follow-up and stakeholder management skills.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Experience using ATS, HRMS, or workforce management systems.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work in a fast-paced, multicultural environment.</li><li>High attention to detail and accuracy.</li></ul>Preferred SkillsKnowledge of Saudi labor regulations and workforce compliance.Familiarity with Iqama processing and employee mobilization procedures.Experience working with manpower agencies and international recruitment.Arabic language skills will be an added advantage.Salary: SAR 8000 - 9000/monthLocation : Kingdom of Saudi Arabia (KSA)Employment Type: Full-Time | PermanentReports To: HR Manager / VP OperationsWhat We OfferCompetitive Salary PackageCareer Growth OpportunitiesInternational Work EnvironmentProfessional Development &amp; TrainingDynamic and Collaborative WorkplacePay: ﷼8,000.00 - ﷼9,000.00 per monthApplication Question(s):<ul><li>Do you hold the Saudi family book? </li><li>Do you have Min 3 years in HR Administration and Recruitment Coordination?</li></ul><ul><li>Do you have experience handling employee mobilization and onboarding processes?</li></ul><ul><li>Have you coordinated visa processing, work permits, or immigration documentation?</li></ul><ul><li>What is your current notice period?</li></ul>Work Location: In person

HR Cum Admin – Recruitment, Mobilization & Administration

Tap Payments

<div>About Tap
Tap Payments is revolutionizing online payments across the MENA region by connecting businesses with simple, unified payment experiences. We need exceptional talent to help us on this journey. 
The Operations team 
 
Great ideas aren't enough. To build a truly global business, we need great experiences. Join our operations team and help build, operate, and scale our customer, financial and administrative operations across the Middle East and beyond. Yalla! let's do this 
 
As a Tapster you will:<ul><li>
Provide quality customer care to inbound calls, chat and emails</li><li>
Accurately categorize the reason for the customer call/chat</li><li>
Raise support tickets with complete information to enable tracking and resolution of customer requests</li><li>
Investigate and resolve customer complaints then close support tickets</li><li>
Maintain a database of customer information</li><li>
Escalate inquiries to the appropriate team</li><li>
Assist customers with registration or account creation</li><li>
Pass customer feedback onto the product or sales team to improve the organisation&rsquo;s offerings</li><li>
Respond promptly to customer inquiries</li><li>
Maintain a positive, empathetic, and professional attitude</li><li>
Capture customer satisfaction at the end of every interaction.</li><li>
Stay updated on emails and be updated and familiar with all supporting documents on the knowledge base</li><li>
Contribute positively towards the achievement of performance targets in all aspects of the team&rsquo;s activities</li><li>
Proactively provide solutions or improvements to Tap management that deliver improved complaints management processes for Tap Customers and where possible reduce the volume of complaints</li><li>
Support a good team and working environment by assisting fellow employees and participating constructively in team objectives.</li><li>
Work on a shift basis. (remote outside of business hours)</li><li>
Carry out other duties, as assigned based on the demands of the business and growth of the role 
</li></ul> 
What you will bring to the party:
<ul><li>Saudi national is a mandatory requirement for this role</li><li>
Bachelor&rsquo;s degree holder</li><li>
Ability to establish credibility and internal relationships</li><li>
Understanding of client/merchant/stakeholder care</li><li>
Awareness of how your role supports the business</li><li>
Enthusiasm for working in a growing fintech</li><li>
Ability to work in a team and follow daily tasks</li><li>
Skills and knowledge to actively participate in meetings</li><li>
Ability to deliver work on time</li><li>
Problem-solving and quick-thinking skills</li><li>
Ability to organize information and ask relevant questions</li><li>
Strong communication skills in English, with a preference for Arabic language ability</li></ul> 
 
 
Are you ready to shape the future of payments in MENA?</div>

Merchant Experience Consultant

Safe Line Electrical & Mechanical LLC

Job SummaryThe Showroom Incharge is responsible for managing the daily operations of the showroom, ensuring excellent customer service, maintaining product displays, achieving sales targets, and coordinating inventory and administrative activities. The role involves supervising showroom staff, handling customer inquiries, and ensuring a professional shopping experience.Key Responsibilities<ul><li>Oversee the day-to-day operations of the showroom.</li><li>Welcome customers, understand their requirements, and provide suitable product recommendations.</li><li>Ensure excellent customer service and maintain strong customer relationships.</li><li>Monitor showroom sales performance and support the achievement of sales targets.</li><li>Maintain attractive product displays and ensure the showroom is clean, organized, and presentable at all times.</li><li>Coordinate with the warehouse/store team regarding stock availability and replenishment.</li><li>Monitor inventory levels and conduct periodic stock verification.</li><li>Prepare sales reports, customer inquiries reports, and other operational reports.</li><li>Handle customer complaints and ensure timely resolution.</li><li>Coordinate with suppliers, logistics, and internal departments for smooth operations.</li><li>Ensure compliance with company policies, procedures, and safety standards.</li><li>Train and supervise showroom staff and support their performance development.</li><li>Utilize ERP systems for sales order processing, inventory tracking, customer management, and reporting.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Business Administration, Marketing, or a related field.</li><li>3&ndash;5 years of experience in showroom operations, retail sales, or customer service.</li><li>Strong communication and customer relationship management skills.</li><li>Proficiency in ERP systems and Microsoft Office applications.</li><li>Good leadership, organizational, and problem-solving abilities.</li><li>Experience in electrical, switchgear, construction, or industrial products will be an added advantage.</li></ul>Pay: ﷼5,000.00 - ﷼20,000.00 per monthWork Location: In person

Showroom In-charge

RLDatix

<div>HR &amp; Admin Officer | Human Resources | Riyadh, Saudi Arabia | In-office

RLDatix (RLD) is on a mission to help raise the standard of care&hellip;everywhere. Trusted by over 10,000 healthcare organizations around the world, our solutions help improve health and care. Our applications ensure that patients receive the best and safest care while supporting the providers who deliver it.

Joining TeamRLD means being part of a global effort of over 2,000 team members in making a difference in healthcare&hellip;every day.

We&rsquo;re searching for a Riyadh-based HR &amp; Admin Officer to join our MEA team, so that we can ensure seamless office operations and high-quality HR administrative support across the region. The HR &amp; Admin Officer will manage day-to-day administrative tasks, HR system updates, and government portal compliance to empower our regional leadership and workforce to focus on delivering safer healthcare solutions. The HR &amp; Admin Officer works closely with the Senior People Partner to deliver day-to-day HR administrative support.

How You&rsquo;ll Spend Your Time

Administrative Support
<ul>
<li>Provide administrative support to the MEA General Manager to ensure an efficient, safe, and secure running of the Riyadh office.</li>
<li>Handle a wide range of administrative duties supporting the business, colleagues, and clients including travel bookings, post handling and office logistics.</li>
<li>Support the global Building Facilities Manager with facilities matters relating to the Riyadh office, including logging health and safety risks and coordinating approved action plans and repairs.</li>
<li>Collate, manage, and archive key data for clients and projects. Maintain client and partner databases and diary management.</li>
<li>Assist in organising company events, including venue bookings, purchasing and document preparation.</li>
<li>Manage and maintain office operation contracts and agreements such as cleaning contracts and daily supplies.</li>
<li>Supervise administrative assistants to ensure stationery and regular stock requirements are maintained.</li>
<li>Provide cross-office administrative support to other functions as required.</li>
</ul>
Human Resources (Administrative Support)
<ul>
<li>Provide HR administrative support in close partnership with the Senior People Partner and Global HR team.</li>
<li>Assist with recruitment administration including screening coordination, reference checks and pre-employment checks.</li>
<li>Support the preparation and administration of offer letters and employment contracts in coordination with the HR Services team.</li>
<li>Manage HR related government portals such as Qiwa, Muqeem, Mudad and related systems as directed.</li>
<li>Support onboarding and induction administration for new joiners, ensuring local documentation and system requirements are completed.</li>
<li>Prepare standard HR reports and presentations as requested.</li>
<li>Process employee lifecycle changes and update HR systems accordingly. Maintain, update and archive employee documentation in line with local requirements.</li>
<li>Provide administrative support on employee relations matters under the guidance of the Senior People Partner or Global HR team.</li>
<li>Support HR projects and initiatives from an execution and coordination perspective as directed.</li>
<li>Organise employee engagement activities such as birthdays, local celebrations and anniversaries.</li>
<li>Provide administrative support for payroll processing, exit interviews, metrics reporting and training coordination</li>
</ul>
What Kind of Things We&rsquo;re Most Interested in You Having
<ul>
<li>Proven success in managing KSA government relations and navigating labor law processes through platforms like the Chamber of Commerce and Baladi.</li>
<li>2&ndash;3 years of experience in an HR or administrative role, preferably within a global or technology-focused environment.</li>
<li>In-depth knowledge on how to maintain data confidentiality while handling sensitive employee records and payroll documentation.</li>
<li>Ability to commute to Riyadh on a hybrid basis as required by the General Manager.</li>
<li>Sincere interest in healthcare technology and a passion for supporting a mission-driven organization.</li>
<li>A knack for working collaboratively within a diverse, global team while remaining highly organized and self-motivated in independent tasks.</li></ul> 


By enabling flexibility in how we work and prioritizing employee wellness, we empower our team to do and be their best. Our benefits package includes health, dental, vision, life, disability insurance, retirement plan, paid time off, and paid holidays.
RLDatix is an equal opportunity employer and is committed to ensuring a fair and consistent recruitment process in accordance with UK law, including the Equality Act 2010. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.
As part of RLDatix&rsquo;s commitment to the inclusion of all qualified individuals, we ensure that persons with disabilities are provided reasonable accommodation in the job application and interview process. If reasonable accommodation is needed to participate in either step, please don&rsquo;t hesitate to send a note to accessibility@rldatix.com.
All offers of employment are subject to the successful completion of background checks. Any personal data provided in your application will be processed in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). By submitting your application, you consent to the processing of your personal data for recruitment purposes.</div>

HR & Admin Officer

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

AlixPartners

<div>
 At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.
 
 
 AlixPartners has embraced a hybrid work model to provide flexibility and support our employees&rsquo; work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.
 
 
 
 What You&rsquo;ll Do
 
 
 
 The Performance Improvement practice is experiencing significant growth. Here you will be able to seize a unique opportunity to truly develop your long-term career objectives. Our clients are top-tier, household brands from a diverse range of sectors. We also advise a number of the leading private equity firms, supporting them on accelerating value creation within their portfolio companies, as well as on transaction-related matters.
 
 
 This Vice President role is a permanent position located in Riyadh and reports to a Director.
 
 
 <ul>
 <li>
 A crucial component of our specialist teams working on projects across a range of industries including Retail, Energy, Real Estate, Investment Funds, Aerospace &amp; Defence, etc.
 </li>
 <li>
 Support end-to-end delivery of performance improvement projects, including operational diagnostics, supply-chain optimisation, cost-reduction initiatives, and financial modelling to quantify impact and support decision-making
 
 
 </li>
 </ul>
 This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.
 
 
 
 What You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Master&rsquo;s degree with evidence of strong academic success. Degree(s) in Business, Finance, Engineering (or foreign equivalent) preferable
 </li>
 <li>
 5-8 years of Consulting experience in a top tier international Consulting firm
 </li>
 <li>
 A broad range of functional expertise across supply chain, large transformations, financial modelling and pricing
 </li>
 <li>
 Strong knowledge of Excel and PowerPoint
 </li>
 <li>
 Willingness to travel across the GCC for client engagements
 </li>
 <li>
 You will hold valid residency for Saudi Arabia, or be able to obtain such, (administrative support will be provided by AlixPartners to obtain permits); ability to obtain work permit to travel and work across EU
 </li>
 <li>
 Excellent written and verbal communication skills in English, Arabic is advantageous
 </li>
 <li>
 Willingness to work outside of normal business hours, and in particular as unique projects/needs arise.
 </li>
 <li>
 Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday
 </li>
 <li>
 Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners&rsquo; Code of Conduct and foster an inclusive environment with people at all levels of an organisation
 
 
 </li>
 </ul>
 Office Location: KAFD, Riyadh
 
 
 Working hours: 8:30am &ndash; 5:30pm, Sunday to Thursday, hybrid model
 
 
 
 The firm offers market-leading benefits that provide flexible options to support our employee&rsquo;s needs, you can read more about the AlixPartners benefits here.
 
 
 
 
 This advert will be removed once a suitable candidate has been identified.
 
 
 
 
 AlixPartners is an equal opportunity employer.
 
 
 
 
 #
 
 
 LI-Hybrid
 
 
 
</div>

Performance Improvement - Management Consultant

Prime Edge Technologies

About the Role: Riyadh is rapidly emerging as a hub for digital transformation, and at Prime Edge Technologies, we are building enterprise solutions that combine operational excellence with modern digital thinking. We develop scalable business systems that improve how organizations operate, collaborate, and grow. We are looking for a Senior Administration and Operations Manager who can take ownership of our operational strategy and internal efficiency. You are not just managing processes; you are shaping how the company runs at scale. You will work closely with leadership to bridge business needs, team coordination, and execution across departments.Why Work With Us? The Environment: Our Riyadh office is located in a professional business district designed for focus, collaboration, and growth. We value a workspace that supports productivity and clarity of thought. Operational Impact: Your work directly influences how the company scales. Decisions you make will shape internal systems and long-term efficiency. Modern Approach: We use cloud-based tools and structured workflows to ensure transparency and accountability across all teams. Growth: You will have opportunities to lead cross-functional initiatives and expand into regional operational leadership roles.Key Responsibilities: Operational Strategy: Oversee and improve day-to-day business operations to ensure efficiency and alignment with company goals. Process Optimization: Identify gaps in workflows and implement scalable systems to improve performance across departments. Team Coordination: Support and guide administrative and operations staff, ensuring clarity in roles and responsibilities. Project Oversight: Manage internal projects from planning through execution, ensuring timelines and quality standards are met. Stakeholder Communication: Act as a key point of contact between leadership, teams, and external partners to ensure smooth operations.What We Are Looking For: Experience: 6+ years in operations, administration, or business management, including leadership responsibilities. Background: Proven experience in managing cross-functional teams or business operations in a structured environment. Skills: Strong organizational, analytical, and communication skills with the ability to manage multiple priorities. Language: English (B2/C1 required). Arabic is a strong advantage. Mindset: You are structured, proactive, and focused on building systems that scale efficiently in fast-growing environments.Pay: ﷼17,000.00 - ﷼24,000.00 per monthWork Location: In person

Senior Administration and Operations Manager

Explore 752+ Administrative professional remote operations office support in Saudi Arabia this June. Find roles across top companies and apply now to boost your career.