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administrative professional (remote) - operations & office support Jobs in Saudi Arabia

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administrative professional remote operations office support

PULSE (EMEA REGION)

<div>
 Position Overview
 
 
 We are looking for a highly organized, detail-oriented, and reliable Administrative Assistant to join our growing remote operations team. This role is essential in supporting administrative processes across regional teams in the MENA region, including the UAE, Qatar, and Saudi Arabia.
 
 
 This is an entry-level opportunity designed for individuals who want to build a strong foundation in administrative support, operations coordination, data management, and workflow organization. The ideal candidate thrives in structured environments, values accuracy, and takes pride in maintaining organized and dependable systems.
 
 
 In this role, you will help ensure smooth day-to-day operations by managing records, updating trackers, monitoring workflows, and maintaining clear, accurate documentation. Your work will contribute directly to operational efficiency by ensuring information is complete, consistent, and accessible.
 
 
 No prior professional experience is required&mdash;training and structured guidance will be provided. Success in this role depends on attention to detail, consistency, accountability, and clear written communication.
 
 
 Key Responsibilities
 
 
 Administrative Data Management &amp; Record Keeping
 
 
 <ul>
 <li>
 Maintain and update spreadsheets and internal databases (Google Sheets / Excel)
 </li>
 <li>
 Review data for accuracy, completeness, and formatting consistency
 </li>
 <li>
 Standardize information across records (names, contact details, regions, notes)
 </li>
 <li>
 Identify duplicates, errors, and missing information
 </li>
 <li>
 Flag unclear or incomplete data for follow-up
 </li>
 <li>
 Organize files using structured naming conventions and folder systems
 </li>
 <li>
 Maintain logs of updates and corrections
 
 
 </li>
 </ul>
 Task &amp; Workflow Coordination
 
 
 <ul>
 <li>
 Review and categorize incoming administrative requests
 </li>
 <li>
 Assign or route tasks to appropriate team members
 </li>
 <li>
 Track tasks from assignment through completion
 </li>
 <li>
 Follow up on overdue or incomplete items
 </li>
 <li>
 Maintain clear status updates and documentation
 </li>
 <li>
 Communicate proactively when clarification is needed
 
 
 </li>
 </ul>
 Tracking, Logs &amp; Reporting
 
 
 <ul>
 <li>
 Update operational trackers for ongoing, pending, and completed work
 </li>
 <li>
 Log daily activities, issues, and follow-ups
 </li>
 <li>
 Prepare brief progress summaries
 </li>
 <li>
 Monitor recurring issues or workflow gaps
 </li>
 <li>
 Escalate inefficiencies or process concerns
 </li>
 <li>
 Support reporting with accurate, organized data
 
 
 </li>
 </ul>
 Scheduling &amp; Coordination Support
 
 
 <ul>
 <li>
 Assist with team availability and calendar updates
 </li>
 <li>
 Send reminders for deadlines and required actions
 </li>
 <li>
 Track onboarding steps, milestones, or checklist progress
 </li>
 <li>
 Support coordination to ensure no steps are missed
 
 
 </li>
 </ul>
 Quality Assurance &amp; Documentation
 
 
 <ul>
 <li>
 Review work for accuracy and compliance before submission
 </li>
 <li>
 Maintain consistent file structures and naming standards
 </li>
 <li>
 Ensure documents are organized and easy to access
 </li>
 <li>
 Support updates to internal documentation and SOPs
 </li>
 <li>
 Uphold high standards of data quality and organization
 
 
 </li>
 </ul>
 Performance Expectations
 
 
 <ul>
 <li>
 Maintain high accuracy with minimal errors
 </li>
 <li>
 Demonstrate strong attention to detail
 </li>
 <li>
 Deliver consistent output and reliable task completion
 </li>
 <li>
 Communicate clearly and professionally
 </li>
 <li>
 Follow up proactively on missing or unclear information
 </li>
 <li>
 Maintain strong organizational and file management habits
 </li>
 <li>
 Adhere to structured processes and SOPs
 </li>
 <li>
 Remain accountable in a remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow instructions carefully
 </li>
 <li>
 Detail-oriented with strong organizational skills
 </li>
 <li>
 Comfortable performing repetitive administrative tasks
 </li>
 <li>
 Ability to work independently in a remote setting
 </li>
 <li>
 Reliable internet connection and computer access
 </li>
 <li>
 Entry-level candidates welcome (training provided)
 
 
 </li>
 </ul>
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time depending on workload
 </li>
 <li>
 Compensation: Based on experience and engagement
 
 
 </li>
 </ul>
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Starting a career in administration or operations
 </li>
 <li>
 Prefers structured, process-driven work
 </li>
 <li>
 Enjoys organizing data and maintaining systems
 </li>
 <li>
 Values consistency and accuracy
 </li>
 <li>
 Interested in a long-term remote career path
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 <ul>
 <li>
 Gain experience in:
 </li>
 <li>
 Remote operations and workflow coordination
 </li>
 <li>
 Data and task management systems
 </li>
 <li>
 Internal reporting and documentation
 </li>
 <li>
 Potential career progression:
 </li>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead
 </li>
 <li>
 Operations Supervisor
 
 
 </li>
 </ul>
 Why Join Us?
 
 
 <ul>
 <li>
 100% remote work environment
 </li>
 <li>
 Entry-level friendly with full training
 </li>
 <li>
 Clear expectations and structured workflows
 </li>
 <li>
 Growth-focused team culture
 </li>
 <li>
 Exposure to MENA regional operations
 </li>
 <li>
 Long-term career development opportunities
 </li>
 <li>
 If you are organized, detail-driven, and looking for a stable remote role with growth potential, we encourage you to apply.
 
 
 </li>
 </ul>
 If you are organized, detail-oriented, and looking for a stable remote role with growth potential, we encourage you to apply.
</div>

Administrative Professional (Remote) - Operations & Office Support

<div>
 Position Overview
 
 
 We are looking for a highly organized, dependable, and detail-oriented Administrative Assistant to join our growing remote operations team. This role supports administrative workflows and operational processes across teams serving the MENA region (UAE, Qatar, and Saudi Arabia).
 
 
 This is an excellent entry-level opportunity for individuals interested in building a career in administrative support, operations coordination, and data management. The ideal candidate thrives in structured environments, values accuracy, and takes pride in maintaining organized, reliable systems.
 
 
 In this role, you will help streamline daily operations by maintaining records, tracking workflows, and ensuring that information is accurate, complete, and accessible.
 
 
 Key Responsibilities
 
 
 
 Data Management &amp; Record Keeping
 
 
 
 <ul>
 <li>
 Maintain and update spreadsheets and internal databases (Google Sheets / Excel)
 </li>
 <li>
 Review data for accuracy, completeness, and consistency
 </li>
 <li>
 Standardize formats (names, contact details, regional tags, etc.)
 </li>
 <li>
 Identify duplicates, errors, or missing information
 </li>
 <li>
 Organize files using structured naming conventions
 </li>
 <li>
 Maintain logs of updates and corrections
 </li>
 <li>
 Support reporting through clean, reliable datasets
 
 
 </li>
 </ul>
 
 Task &amp; Workflow Coordination
 
 
 
 <ul>
 <li>
 Review and categorize incoming administrative requests
 </li>
 <li>
 Assign or route tasks to appropriate team members
 </li>
 <li>
 Track task progress from start to completion
 </li>
 <li>
 Follow up on delayed or incomplete tasks
 </li>
 <li>
 Maintain clear documentation of task statuses
 </li>
 <li>
 Communicate effectively when clarification is needed
 
 
 </li>
 </ul>
 
 Tracking, Logs &amp; Reporting
 
 
 
 <ul>
 <li>
 Update operational trackers for completed, pending, and in-progress work
 </li>
 <li>
 Log daily activities, issues, and updates
 </li>
 <li>
 Prepare short progress summaries
 </li>
 <li>
 Identify recurring issues or workflow gaps
 </li>
 <li>
 Escalate inefficiencies when necessary
 </li>
 <li>
 Support reporting with organized documentation
 
 
 </li>
 </ul>
 
 Scheduling &amp; Coordination Support
 
 
 
 <ul>
 <li>
 Assist with team availability coordination
 </li>
 <li>
 Update calendars based on instructions
 </li>
 <li>
 Send reminders for deadlines and milestones
 </li>
 <li>
 Track onboarding progress or checklist completion
 </li>
 <li>
 Help ensure tasks and timelines stay on track
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Documentation
 
 
 
 <ul>
 <li>
 Review work for accuracy and formatting consistency
 </li>
 <li>
 Maintain organized folder structures
 </li>
 <li>
 Ensure documents are easy to access and locate
 </li>
 <li>
 Support updates to internal documentation and SOPs
 </li>
 <li>
 Uphold documentation and process standards
 
 
 </li>
 </ul>
 Performance Expectations
 
 
 <ul>
 <li>
 High accuracy with minimal errors
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Consistent task completion and reliability
 </li>
 <li>
 Clear, professional communication
 </li>
 <li>
 Proactive follow-ups on missing or unclear information
 </li>
 <li>
 Strong organizational and file management skills
 </li>
 <li>
 Ability to follow structured processes (SOPs)
 </li>
 <li>
 Accountability in a remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow instructions carefully
 </li>
 <li>
 Detail-oriented and organized mindset
 </li>
 <li>
 Comfortable with repetitive administrative tasks
 </li>
 <li>
 Ability to work independently in a remote setting
 </li>
 <li>
 Reliable internet connection and suitable computer
 
 
 </li>
 </ul>
 
 No Prior Experience Required &mdash; Full Training And Onboarding Provided
 
 
 
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible, with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time
 </li>
 <li>
 Compensation: Based on experience and engagement
 
 
 </li>
 </ul>
 Ideal Candidate
 
 
 <ul>
 <li>
 Is starting a career in administration or operations
 </li>
 <li>
 Prefers structured, process-driven work
 </li>
 <li>
 Enjoys organizing data and systems
 </li>
 <li>
 Values consistency and clarity
 </li>
 <li>
 Wants a long-term remote career path
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 
 You Will Gain Exposure To
 
 
 
 <ul>
 <li>
 Remote operations management
 </li>
 <li>
 Workflow coordination
 </li>
 <li>
 Data systems and tracking tools
 </li>
 <li>
 Reporting and documentation processes
 
 
 </li>
 </ul>
 
 Potential Career Progression
 
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead or Operations Supervisor
 
 
 </li>
 </ul>
 We prioritize internal growth and provide clear advancement paths for high-performing team members
 
 
 Why Join Us
 
 
 <ul>
 <li>
 100% remote work
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Structured workflows and clear expectations
 </li>
 <li>
 Growth-focused environment
 </li>
 <li>
 Exposure to international operations
 </li>
 <li>
 Long-term career opportunities
 
 
 </li>
 </ul>
 If you are detail-oriented, organized, and looking for a stable remote role with growth potential, we encourage you to apply.
</div>

Administrative Professional - Operations & Office Support - Remote

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Tilke Focus Design

The Role
 We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
 
Requirements
 Requirements: - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
 
About the company
 Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
 </li>
 <li>
 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
 </li>
 <li>
 Support day-to-day office operations and ensure smooth administrative functioning.
 </li>
 <li>
 Manage office documentation, filing systems, and employee records.
 </li>
 <li>
 Coordinate with vendors, service providers, and suppliers for office requirements.
 </li>
 <li>
 Assist in procurement of office supplies and operational materials.
 </li>
 <li>
 Support HR and operations teams in documentation and employee coordination.
 </li>
 <li>
 Maintain records of licenses, permits, and company documents and track renewal dates.
 </li>
 <li>
 Assist management with operational reporting, data tracking, and coordination tasks.
 </li>
 <li>
 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1&ndash;4 years of experience in operations, administration, or office coordination roles.
 </li>
 <li>
 Basic understanding of visa processes and documentation is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

Operations Executive

Albawani | البواني

<div>
 
 Job Title: People &amp; Culture Coordinator
 
 
 Location: Riyadh
 
 
 Employment Type: Full-Time
 
 
 
 
 
 Job Overview
 
 
 We are seeking a highly organized and proactive People &amp; Culture Coordinator to support the daily operations of the People &amp; Culture Department. The role is responsible for coordinating recruitment activities, employee engagement, internal communications, and HR administrative processes while ensuring compliance with company policies and procedures.
 
 
 
 
 
 Key Responsibilities
 
 
 Provide administrative and operational support to the People &amp; Culture function.
 
 
 
 
 
 Coordinate recruitment activities, including screening, interview scheduling, and onboarding.
 
 
 
 
 
 Maintain accurate employee records and ensure data integrity within HR systems.
 
 
 
 
 
 Support internal communications, employee engagement initiatives, and corporate events.
 
 
 
 
 
 Assist in training coordination and employee development programs.
 
 
 
 
 
 Address employee inquiries and support employee relations matters.
 
 
 
 
 
 Ensure compliance with internal HR policies and procedures.
 
 
 
 
 
 Prepare reports and documentation related to People &amp; Culture operations.
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 
 
 
 
 
 1&ndash;3 years of experience in a People &amp; Culture, HR, or administrative role.
 
 
 
 
 
 Strong organizational and time management skills.
 
 
 
 
 
 Excellent communication skills in both Arabic and English.
 
 
 
 
 
 High level of confidentiality and professionalism.
 
 
 
 
 
 Proficiency in MS Office and HR systems.
 
 
 
 
 
 What We Offer
 
 
 Professional and supportive work environment
 
 
 
 
 
 Learning and career development opportunities
 
 
 
 
 
 Competitive salary and benefits package
 
 
 
</div>

People and Culture Coordinator

Explore 451+ Administrative professional remote operations office support in Saudi Arabia this May. Find roles across top companies and apply now to boost your career.

451 administrative professional remote operations office support jobs In Saudi Arabia

Administrative Professional (Remote) - Operations & Office Support

Administrative Professional (Remote) - Operations & Office Support

Administrative Professional - Operations & Office Support - Remote

Office Administrator

Office Secretary

Operations Executive

People and Culture Coordinator