administrative professional (remote) - operations & office support

operations manager

office administrator Jobs in Saudi Arabia

office administrator

administrative assistant Jobs in Saudi Arabia

administrative assistant

administrative professional (remote) - operations & office support Jobs in Saudi Arabia

operations coordinator Jobs in Saudi Arabia

operations coordinator

administrative professional operations office support remote

gulf view

Gulf View Company is seeking a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth administrative workflow.Key Responsibilities:<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare letters, reports, quotations, and administrative documents.</li><li>Organize and maintain office records and filing systems.</li><li>Coordinate with clients, suppliers, and service providers.</li><li>Follow up on pending tasks and provide administrative support to management.</li><li>Assist in preparing presentations and meeting minutes.</li><li>Welcome visitors and maintain a professional office environment.</li><li>Handle general office administration and day-to-day operations.</li><li>Maintain confidentiality of company information and documents.</li></ul>Requirements:<ul><li>Diploma or Bachelor's degree in Business Administration or a related field.</li><li>Minimum 2 years of experience in administrative or secretarial work.</li><li>Good command of English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, communication, and multitasking skills.</li><li>Professional attitude and ability to work independently.</li></ul>Location: Al Khobar, Saudi Arabia. Employment Type: Full-time. Salary: SAR 3,000 &ndash; 5,000 per month (based on qualifications and experience).Pay: ﷼3,000.00 - ﷼5,000.00 per monthWork Location: In person

Administrative Assistant

Ibix Global Tech

We are seeking a highly organized, proactive, and trustworthy Female Executive Operations Associate to support the Business Director in managing daily operations and strategic initiatives. This role requires someone with excellent English communication skills, a professional personality, and strong attention to detail.The ideal candidate should demonstrate ownership of responsibilities, the ability to work independently, and flexibility to accommodate business needs, including coordination across different time zones when required.Key Responsibilities<ul><li>Assist in developing and implementing operational strategies to improve efficiency and support business growth.</li><li>Provide executive support to the Business Director, including calendar management, travel coordination, meetings, and follow-ups.</li><li>Attend meetings, record minutes, track action items, and ensure timely completion of tasks.</li><li>Coordinate with different departments to monitor deliverables, timelines, and KPIs.</li><li>Prepare presentations, quotations, invoices, reports, and formal business documentation.</li><li>Support project management activities and operational tracking.</li><li>Facilitate clear communication between the Director and internal teams.</li><li>Participate in strategic discussions and assist in business planning and reporting.</li><li>Demonstrate strong ownership of assigned tasks, ensuring accuracy, quality, and timely completion.</li><li>Take initiative in identifying problems, suggesting improvements, and supporting operational efficiency.</li><li>Remain responsive and flexible to support business needs outside standard working hours when required.</li><li>Support technical coordination when necessary.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support, operations, or administrative roles (Fresh IT graduates are encouraged to apply).</li><li>Bachelor&rsquo;s degree in IT, Computer Science, or a related field.</li><li>Excellent English communication skills (spoken and written).</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Ability to prepare professional presentations, quotations, invoices, and business documentation.</li><li>Strong sense of ownership, responsibility, and accountability for assigned tasks.</li><li>Ability to work in flexible hours depending on business needs and international coordination.</li><li>Must be trustworthy, honest, and able to handle confidential business information.</li><li>Willingness to travel internationally when required (mandatory).</li></ul>Preferred<ul><li>Familiarity with project management tools such as Trello, Notion, or similar platforms.</li><li>Experience supporting senior executives or directors.</li><li>Understanding of basic technical or IT-related coordination.</li><li>Proficiency in Arabic is a plus.</li></ul>Growth Opportunities<ul><li>International travel for meetings, workshops, and business events.</li><li>Exposure to global operations and international teams.</li><li>Opportunities for professional development and career growth.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your current monthly salary package (in SAR)?</li><li>What is your expected monthly salary package (in SAR)?</li><li>How many months/years of experience do you have in operations or executive support?</li><li>How soon can you join our company?</li><li>Are you willing to travel internationally when required?</li><li>What is your level of proficiency in Arabic?</li><li>Explain why you are interested in this role and why you believe you are a good fit?</li></ul>Work Location: Hybrid remote in Jeddah

Operations Executive - Female

Executive Secretary &amp; Guest Relations OfficerPosition OverviewThe Executive Secretary &amp; Guest Relations Officer serves as the first point of contact for visitors, clients and stakeholders. The role combines executive administrative support, front desk reception responsibilities and guest relations to ensure a professional, welcoming and seamless experience for all visitors.The successful candidate will be responsible for managing reception operations, coordinating meetings, supporting senior management and ensuring all guests receive exceptional service from arrival to departure.Key ResponsibilitiesReception &amp; Front Desk Management<ul><li>Welcome and assist visitors, clients and stakeholders in a professional and courteous manner.</li><li>Manage the reception area to ensure it remains organised and presentable at all times.</li><li>Answer incoming telephone calls and direct enquiries appropriately.</li><li>Coordinate visitor registrations and appointments.</li><li>Receive and distribute incoming correspondence and deliveries.</li></ul>Executive Secretary Duties<ul><li>Provide administrative support to senior management and executives.</li><li>Manage calendars, appointments and meeting schedules.</li><li>Prepare meeting rooms and coordinate internal and external meetings.</li><li>Draft correspondence, reports and presentations when required.</li><li>Maintain organised filing systems and company records.</li><li>Coordinate travel arrangements, accommodation and logistics for executives.</li></ul>Guest Relations &amp; Hospitality<ul><li>Ensure all visitors receive a premium and professional experience.</li><li>Coordinate refreshments and hospitality for guests and meetings.</li><li>Manage VIP visitor arrangements and executive guest visits.</li><li>Assist with showroom tours and visitor coordination.</li><li>Handle guest enquiries and special requests efficiently and professionally.</li><li>Maintain high standards of customer service and hospitality.</li></ul>Office Administration<ul><li>Monitor office supplies and coordinate procurement requirements.</li><li>Support day-to-day office operations and administration.</li><li>Liaise with suppliers, service providers and contractors as required.</li><li>Assist with company events, presentations and stakeholder meetings.</li></ul>Qualifications &amp; Experience<ul><li>Previous experience in reception, administration, executive support or guest relations.</li><li>Strong organisational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and conduct.</li><li>Proficiency in Microsoft Office and administrative systems.</li><li>Fluent in English; Arabic is advantageous.</li></ul>Key Competencies<ul><li>Professional communication</li><li>Customer service excellence</li><li>Organisation and planning</li><li>Time management</li><li>Attention to detail</li><li>Hospitality and guest care</li><li>Confidentiality and discretion</li></ul>Reporting LineReports to:Office Manager / Chief Executive OfficerWorks closely with:<ul><li>Executive Management Team</li><li>Sales Team</li><li>Client Relations Team</li><li>Marketing Team</li><li>External Visitors and Stakeholders</li></ul>Key Performance Indicators (KPIs)<ul><li>Visitor satisfaction</li><li>Response times to enquiries</li><li>Meeting coordination efficiency</li><li>Administrative accuracy</li><li>Reception presentation standards</li><li>Executive support effectiveness</li></ul>Professional Attributes<ul><li>Friendly and welcoming personality.</li><li>Highly organised and dependable.</li><li>Professional and well-presented.</li><li>Strong interpersonal skills.</li><li>Able to remain calm and composed under pressure.</li><li>Passionate about delivering exceptional guest experiences.</li></ul>Work Location: In person

Personal Assistant

Executie Secretary

Recruit Lytics Hires

<div>
 
 
 Documentation Specialist (Remote).
 
 
 
 If you thrive on precision and have a strong commitment to accuracy, we are currently seeking a
 
 Remote Documentation Specialist
 
 to join our team. In this role, you will be responsible for creating, reviewing, and maintaining a wide range of documents to ensure clarity, consistency, and accuracy across all records.
 
 
 Key duties include organizing and updating documentation, verifying information for correctness, and ensuring all materials are properly formatted and securely maintained within our systems. Strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office applications are essential.
 
 
 Join us and contribute to improving operational efficiency and information management while enjoying the flexibility of remote work.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
 
 &nbsp;
 
 
 
 1) Document Intake &amp; Indexing
 
 
 <ul>
 <li>
 Receive documentation from shared inboxes, portals, ticketing systems, and cloud platforms
 </li>
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 Review documents to confirm completeness, required fields, approvals, and attachments
 </li>
 <li>
 Apply standardized metadata such as project IDs, document categories, dates, and version details
 </li>
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 Ensure documents are properly indexed for easy search and retrieval
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 2) Documentation Organization &amp; Standardization
 
 
 <ul>
 <li>
 Apply consistent naming conventions and structured folder systems
 </li>
 <li>
 Format and standardize documents to align with internal documentation guidelines
 </li>
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 Convert files when needed (PDF formatting, merging/splitting, file compression, version control)
 </li>
 <li>
 Maintain structured documentation libraries (draft, final, archived) with proper labeling
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 3) Quality Assurance &amp; Content Accuracy
 
 
 <ul>
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 Conduct routine checks for formatting consistency, missing information, duplicates, or errors
 </li>
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 Identify and flag discrepancies, routing issues to relevant stakeholders with clear notes
 </li>
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 Maintain logs of documentation errors and contribute to improving documentation processes
 </li>
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 Ensure all documentation meets internal quality and formatting standards
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 4) Documentation Governance &amp; Compliance
 
 
 <ul>
 <li>
 Handle sensitive documentation with strict confidentiality and access controls
 </li>
 <li>
 Follow document retention policies, version control practices, and archival procedures
 </li>
 <li>
 Support audits by retrieving documents efficiently and maintaining version histories
 </li>
 <li>
 Ensure compliance with internal documentation and regulatory standards
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 5) Collaboration &amp; Communication
 
 
 <ul>
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 Work with teams such as HR, Operations, Legal, Finance, and Customer Support to clarify documentation requirements
 </li>
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 Provide updates on documentation status, backlog, and processing timelines
 </li>
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 Communicate clearly regarding missing information, revisions, or required updates
 </li>
 <li>
 Support teams by maintaining accessible and well-organized documentation systems
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Tools You May Use:
 
 
 <ul>
 <li>
 Cloud storage platforms (Google Drive, SharePoint, Dropbox)
 </li>
 <li>
 Document editing and formatting tools (Microsoft Office, Google Workspace, Adobe Acrobat)
 </li>
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 Spreadsheets for tracking and indexing documentation
 </li>
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 E-signature and document approval platforms
 </li>
 
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Success Metrics:
 
 
 <ul>
 <li>
 Accuracy and consistency of documentation (formatting and content quality)
 </li>
 <li>
 Turnaround time from document receipt to finalized storage
 </li>
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 Organization and accessibility of document repositories
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 Audit readiness and document retrieval efficiency
 </li>
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 Compliance with documentation standards and retention policies
 </li>
 
 </ul>
 
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 &nbsp;
 
 
 
 Qualifications:
 
 
 <ul>
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 Experience in documentation management, administrative support, records management, or similar roles (preferred)
 </li>
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 Strong attention to detail and ability to follow formatting and documentation standards
 </li>
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 Comfortable handling confidential information with professionalism
 </li>
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 Basic computer proficiency including document tools, spreadsheets, and file management systems
 </li>
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 Ability to work independently in a remote environment while maintaining accuracy and organization
 </li>
 
 </ul>
 
 &nbsp;
 
</div>

Remote Documentation Specialist

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company specializing in the Mining Sector, in Riyadh, Saudi Arabia.
The General Manager Assistant will be responsible for providing comprehensive administrative and coordination support to the General Manager, ensuring smooth daily operations and effective communication across internal and external stakeholders. The role will support executive activities through effective schedule management, documentation, correspondence handling, and follow-up on key business tasks related to the company's mining operations. The successful candidate will contribute to operational efficiency by maintaining high standards of organization, professionalism, confidentiality, and timely execution of assigned responsibilities.<h3 class="jobSectionHeader"> 
Key Accountabilities</h3><ul><li>
Manage the General Manager's calendar, including meetings, appointments, travel arrangements, and scheduling priorities.</li><li>
Coordinate internal and external communications on behalf of the General Manager, ensuring timely and professional correspondence.</li><li>
Prepare, organize, and follow up on reports, presentations, meeting minutes, official documents, and business correspondence.</li><li>
Facilitate communication and coordination with government authorities, suppliers, business partners, and internal departments.</li><li>
Support administrative activities related to mining operations and other company functions.</li><li>
Monitor assigned tasks and follow up with relevant stakeholders to ensure timely completion and execution.</li><li>
Maintain confidentiality when handling sensitive business information and executive matters.</li><li>
Provide executive and administrative support to enhance the efficiency of the General Manager's office operations.</li><li>
Assist in organizing meetings, preparing agendas, and ensuring proper documentation of action items.</li><li>
Ensure proper filing and record-keeping of administrative documents and reports.</li></ul><h3 class="jobSectionHeader"> 
Knowledge, Skills, and Experience</h3>
We Are Looking For:<ul><li>
Bachelor's degree in Business Administration, Management, or a related field is preferred.</li><li>
Minimum of 0&ndash;3 years of experience in Administration, Executive Assistance, Corporate Support, Mining, Industrial, or related sectors.</li><li>
Good command of English (written and spoken) is preferred.</li><li>
Proficiency in Chinese language will be considered a strong advantage.</li><li>
Strong organizational, coordination, and interpersonal communication skills.</li><li>
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</li><li>
Ability to manage multiple priorities, maintain documentation, and track tasks efficiently.</li><li>
Strong attention to detail with excellent time management and problem-solving abilities.</li><li>
High level of professionalism, integrity, and ability to maintain confidentiality.</li><li>
Proactive, responsible, and capable of working effectively under the direction of senior management.</li><li>
Previous experience within mining, industrial, construction, or corporate environments is considered an advantage but is not mandatory.</li></ul></div>

General Manager Assistant l Mining Sector l Saudi Arabia

Qiddiya Investment Company

<div>Qiddiya is Saudi Arabia&rsquo;s future capital of entertainment, sports, and culture &mdash; a 360 km&sup2; mega-project just outside Riyadh. From F1-grade racetracks and theme parks to stadiums and performance venues, we&rsquo;re creating a destination like no other. This is more than a project &mdash; it&rsquo;s a national transformation. As construction accelerates, we&rsquo;re hiring ambitious talent to help shape it. If you&rsquo;re driven by scale, impact, and the chance to build something iconic from the ground up &mdash; Qiddiya is calling. 
As part of this vision, the National Tennis Centre (NTC) precinct is being developed as a next-generation sport, entertainment and lifestyle destination &mdash; combining elite events, community participation, hospitality, premium experiences and year-round activation within one integrated ecosystem.
Job Summary 
The Senior Specialist &ndash; Asset Management, Venue Operations, Systems &amp; Services provides operational coordination and systems support across the NTC Asset Management function, assisting with venue systems, operational processes, reporting, compliance and team administration activities. 
The role supports the successful mobilisation and ongoing operation of NTC venues during both the interim owner-operator bridging phase and long-term operational performance management. Working closely with the broader Asset Management team, operators and stakeholders, the Senior Specialist helps ensure operational information, systems, documentation and readiness activities are reported and managed efficiently and consistently to support world-class venue and event operations.
This role is ideally suited to a highly organised operations or systems professional with exceptional attention to detail, verbal and writing ability, process discipline and an interest in sport, entertainment and major venue environments.
Applications closing on the 28th of June 2026. 
Requirements 
<ul><li>
Support day-to-day coordination of venue operations, systems and administrative activities across the NTC precinct
</li><li>Assist with maintenance of operational procedures, manuals, policies and process documentation
</li><li>Coordinate reporting inputs, presentations, meeting materials and executive briefing documentation
</li><li>Support venue systems administration, data management and operational reporting processes
</li><li>Assist with onboarding, training coordination and systems literacy support for operators and stakeholders
</li><li>Maintain operational registers, compliance documentation and document control processes
</li><li>Support operational readiness activities, testing programs and mobilisation coordination
</li><li>Assist with tracking actions, risks, issues and operational follow-ups across projects and operations
</li><li>Coordinate meeting schedules, stakeholder communications and team workflows
</li><li>Support audit preparation, compliance monitoring and governance activities
</li><li>Assist with the preparation of dashboards, reporting summaries and operational updates
</li><li>Contribute to continuous improvement initiatives across systems, processes and operational coordination</li><li>
Provide general support to the senior Asset Management team across venue and operational activities</li></ul>
Qualifications &amp; Experience<ul><li>
Bachelor&rsquo;s degree or diploma in Business, Operations, Venue Management, Sport Management, Hospitality or related discipline preferred
</li><li>3&ndash;5 years&rsquo; experience in operations coordination, venue administration, systems support, project coordination or reladted operational environments
</li><li>Experience supporting venue, events, infrastructure or asset management teams preferred
</li><li>Strong organisational, documentation and administrative capability within complex operational environments
</li><li>Experience supporting operational systems, reporting platforms or business processes preferred
</li><li>Strong proficiency in Microsoft Office, reporting tools and operational systems
</li><li>Excellent attention to detail, communication and stakeholder coordination skills
</li><li>Ability to manage multiple priorities in a fast-paced operational environment
</li><li>Strong process discipline and problem-solving capability
</li><li>Interest or exposure to sport, entertainment, venues or major events environments advantageous</li></ul></div>

Senior Specialist - Tennis Venue Operations - Asset Management - INV-043 - AG6

Explore 881+ Administrative professional operations office support remote in Saudi Arabia this July. Find roles across top companies and apply now to boost your career.