logistics coordinator

office manager

sr logistics engineer- qatar Jobs in Doha

sr logistics engineer- qatar

admin coordinator

administration assistant

administrative logistics manager

<div>Overview:<div></div><div> 
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div> 
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li>Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li>
Experience:<ul><li>
10+ Years Related Administrative Experience</li></ul></li><li>
Skills &amp; Technology Used:
<ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li>
Other Requirements:<ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li>
Supervisory Responsibilities:<ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

Administrative Logistics Manager

V2X Inc

<div>
 
 Overview
 
 
 
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 
 
 This position description is subject to change at any time as needed to meet the requirements of the
 
 
 program or company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
 </li>
 <li>
 Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
 </li>
 <li>
 (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
 </li>
 <li>
 Prepare metrics as directed by Project Manager in support of Statement of Work.
 </li>
 <li>
 Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
 </li>
 <li>
 Keep track of personnel assigned to the country location as well as those temporarily
 </li>
 <li>
 assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
 </li>
 <li>
 Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
 </li>
 <li>
 Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
 </li>
 <li>
 This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 <li>
 Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
 </li>
 <li>
 Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
 </li>
 <li>
 Ensure materials and resources and services flow through the system in a timely manner.
 </li>
 <li>
 Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
 </li>
 <li>
 The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
 </li>
 <li>
 The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
 </li>
 <li>
 Maintain applicable Project directives, regulations, manuals, and guidelines.
 </li>
 <li>
 Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
 </li>
 <li>
 Assist in certifying and receiving visitor clearances and accesses.
 </li>
 <li>
 Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
 </li>
 <li>
 Provide technical assistance with the processing of eligibility requests.
 </li>
 <li>
 Aid with annual self-assessments.
 </li>
 <li>
 Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
 </li>
 <li>
 Assist with timekeeping functions and training and tracking of status of both systems/requirements.
 </li>
 <li>
 Performs other duties and assignments as required and/or assigned by the Project Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 High School/GED, 3+ years, Performs complex tasks
 </li>
 <li>
 Prefer military veteran.
 </li>
 <li>
 May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 10+ Years Related Administrative Experience
 </li>
 </ul>
 <li>
 Skills &amp; Technology Used:
 </li>
 <ul>
 <li>
 Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
 </li>
 </ul>
 <li>
 Other Requirements:
 </li>
 <ul>
 <li>
 You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
 </li>
 <li>
 This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
 </li>
 <li>
 We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 </ul>
 <li>
 Supervisory Responsibilities:
 </li>
 <ul>
 <li>
 Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
 </li>
 </ul>
 </ul>
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
</div>

Basmat Sama Food Trading

Job Description:We are seeking an experienced and results-driven Operations Manager to oversee daily administrative and operational activities within our FMCG distribution business. The ideal candidate will ensure smooth coordination between procurement, warehousing, logistics, sales support, and finance, while driving operational efficiency and cost control.Key Responsibilities.* Oversee day-to-day operational and administrative functions of the FMCG business* Manage warehouse operations, inventory control, and stock reconciliation* Supervise logistics planning, fleet coordination, and timely delivery execution* Coordinate with procurement for demand planning and stock availability* Ensure proper documentation, invoicing, LPO processing, and compliance procedures* Monitor operational KPIs including stock turnover, shrinkage, delivery timelines, and cost efficiency* Implement and improve SOPs for warehouse, distribution, and administrative workflows* Lead and supervise operations staff including warehouse, drivers, and admin team* Support sales team with stock availability, pricing coordination, and promotional execution* Ensure compliance with local regulations, safety standards, and company policies* Prepare operational reports and performance analysis for management reviewRequirements* Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field* Minimum 5&ndash;8 years of experience in FMCG operations or distribution management* Strong knowledge of inventory systems, ERP software, and logistics planning* Proven leadership and team management skills* Strong analytical, problem-solving, and decision-making abilities* Ability to work under pressure and manage multiple departments simultaneously* Experience in the Qatar/GCC FMCG market is preferredKey Competencies* Operational Efficiency &amp; Cost Control* Inventory &amp; Supply Chain Management* Administrative Coordination* Process Improvement* Team Leadership* Strategic PlanningKindly send your cv to: 33269824 / 51147453. If you are a hands-on operations professional with strong FMCG experience and a passion for driving efficiency, we invite you to apply and be part of our growing organization.Job Type: Full-time

Operations Manager – FMCG

<div>
 
 The Gallery Associate supports the daily operations, sales efforts, artist relations, and administrative functions of the gallery. This role is client-facing and detail-oriented, requiring strong communication skills, organization, and a professional presentation aligned with the gallery&rsquo;s brand and market positioning. Qualified candidates should be highly personable, proactive, and motivated.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Sales and Client Relations
 
 
 <ul>
 <li>
 Drive revenue and cultivate long-term collector relationships in Doha and internationally by delivering exceptional client service, learning regional and global design trends, utilizing POS systems accurately, and supporting structured sales reporting and logistics coordination.
 </li>
 <li>
 Greeting and assisting collectors, advisors, designers, and walk-in visitors.
 </li>
 <li>
 Providing consistent, professional client engagement both in person and via written correspondence.
 </li>
 <li>
 Presenting artwork accurately and confidently.
 </li>
 <li>
 Maintaining detailed and current client records within the CRM system; preparing invoices, consignment agreements, and related sales documentation.
 </li>
 <li>
 Coordinating shipping, framing, and installation logistics.
 </li>
 <li>
 Supporting sales initiatives at exhibitions and art fairs.
 </li>
 <li>
 Conducting timely follow-up communications with prospective collectors.
 </li>
 <li>
 Maintaining organized records of all sales activities and inquiries.
 </li>
 </ul>
 
 
 Measures of Success:
 
 
 <ul>
 <li>
 Accurate and timely POS transaction processing
 </li>
 <li>
 CRM database consistently updated and organized
 </li>
 <li>
 Sales documentation prepared without error
 </li>
 <li>
 Client follow-up conducted within a couple of hours
 </li>
 <li>
 Weekly and monthly sales reports submitted on schedule
 </li>
 <li>
 Positive client feedback and professional presentation
 </li>
 <li>
 Active participation in events leading to sales engagement
 </li>
 </ul>
 
 
 
 
 
 2. Exhibition &amp; Gallery Operations
 
 
 <ul>
 <li>
 Support the gallery exhibition and commercial curatorial process to the highest professional standards while assisting precise inventory control, effective merchandising presentation, safe artwork handling, and high attention to detail for artwork logistics and local shipping.
 </li>
 <li>
 Support all aspects of exhibition planning and execution led by Director and Collections Manager, including artwork intake, condition reporting, checklist preparation, wall label production, and inventory updates
 </li>
 <li>
 Assist with installation and deinstallation of exhibitions, ensuring proper handling and care of artworks
 </li>
 <li>
 Gallery space must be maintained in a clean, organized, and presentation-ready condition at all times
 </li>
 <li>
 Accurate records of inventory, pricing, and exhibition materials will be maintained throughout each day and exhibition cycle
 </li>
 </ul>
 
 
 Measures of Success:
 
 
 <ul>
 <li>
 Zero preventable artwork damage incidents
 </li>
 <li>
 Inventory accuracy always maintained
 </li>
 <li>
 Support exhibitions install and deinstall to remain on schedule
 </li>
 <li>
 Gallery maintained to high merchandising and visual standards
 </li>
 <li>
 Accurate and complete condition reporting
 </li>
 <li>
 Assist in successful coordination of shipping without delay or compliance issues
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Support
 
 
 <ul>
 <li>
 Provide organized, detail-driven administrative and POS support&mdash;including accurate sales reconciliation and reporting&mdash;that sustains efficient daily operations and compliant financial documentation.
 </li>
 <li>
 Support daily administrative functions including correspondence, record-keeping, documentation management, payment tracking, and file organization
 </li>
 <li>
 Artist files, consignor agreements, and contracts will be maintained in orderly digital and physical systems
 </li>
 <li>
 Track payments, deposits, and outstanding balances and coordinate relevant documentation with accounting personnel
 </li>
 <li>
 Office operations, including supplies and general administrative organization, will be maintained efficiently.
 </li>
 </ul>
 
 
 Measures of Success:
 
 
 <ul>
 <li>
 Accurate daily POS reconciliation
 </li>
 <li>
 Monthly sales reports delivered on time
 </li>
 <li>
 Organized and accessible contract and artist files
 </li>
 <li>
 Minimal administrative or financial documentation errors
 </li>
 <li>
 Outstanding payments tracked and reported accurately
 </li>
 <li>
 Timely responses to administrative inquiries
 </li>
 </ul>
 
 
 
 
 
 4. Marketing &amp; Communications
 
 
 <ul>
 <li>
 To enhance the gallery&rsquo;s brand presence within Doha&rsquo;s cultural landscape and abroad by supporting consistent marketing execution, aligning communications with contemporary local and international design sensibilities, and actively participating in gallery events and community engagement.
 </li>
 <li>
 Support marketing initiatives by preparing and scheduling social media content.
 </li>
 <li>
 Updating website inventory and exhibition pages.
 </li>
 <li>
 Coordinating artwork photography documentation.
 </li>
 <li>
 All marketing materials must align with the gallery&rsquo;s brand voice and visual standards.
 </li>
 <li>
 Ensure artwork images, captions, and pricing information are accurate prior to public outreach.
 </li>
 </ul>
 
 
 Measures of Success:
 
 
 <ul>
 <li>
 Consistent and timely social media execution as led by Director
 </li>
 <li>
 Accurate website inventory updates as approved by Collections Manager
 </li>
 <li>
 On-schedule distribution of marketing materials
 </li>
 <li>
 Professional support during events and openings
 </li>
 <li>
 Organized guest lists and event coordination
 </li>
 <li>
 Strong visual presentation aligned with gallery brand
 </li>
 </ul>
 
 
 
 
 
 5. Artist &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Maintain professional and proactive coordination with artists, designers, vendors, and logistics partners&mdash;both locally and internationally&mdash;ensuring timely reporting to Director and Collections Manager.
 </li>
 <li>
 When necessary, coordinate communications between the gallery and represented artists, ensuring smooth management of shipments, payments, inventory documentation, and exhibition logistics
 </li>
 <li>
 Liaise with framers, installers, art handlers, and shipping vendors to ensure timely and professional execution of services
 </li>
 <li>
 Artist reports and sales summaries will be prepared accurately and delivered in a timely manner
 </li>
 </ul>
 
 
 Measures of Success:
 
 
 <ul>
 <li>
 Timely processing of artist payments
 </li>
 <li>
 Accurate preparation of artist sales reports
 </li>
 <li>
 Efficient vendor scheduling and coordination
 </li>
 <li>
 On-time shipment and return of artworks
 </li>
 <li>
 Professional communication with artists and service providers
 </li>
 <li>
 Positive and ongoing working relationships with key vendors
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Art History, Fine Arts, Arts Administration, or related field preferred
 </li>
 <li>
 3+ years of experience in a commercial gallery, luxury retail environment, auction house, art advisory, design showroom, or similar client-facing setting preferred
 </li>
 <li>
 Flexibility required for evenings and weekends for exhibition openings, VIP previews, art fairs, and special events
 </li>
 <li>
 Availability during installation and deinstallation periods
 </li>
 <li>
 Experience in sales support, retail operations, or hospitality within a high-end environment is an asset
 </li>
 <li>
 Familiarity with the Middle East art and design market is advantageous.
 </li>
 </ul>
 
 
 
 
 
 Key Attributes:
 
 
 <ul>
 <li>
 Awareness of contemporary local and international art and design trends
 </li>
 <li>
 Proven record of developing and maintaining positive client relationships
 </li>
 <li>
 Ability to work within a team and independently with limited supervision
 </li>
 <li>
 Ability to exercise considerable independent judgement, action, tact and initiative
 </li>
 <li>
 Effective time management skills and the ability to multi-task the various responsibilities inherent in this position
 </li>
 <li>
 Excellent oral and written communication skills
 </li>
 <li>
 Ability to lift 12 kgs
 </li>
 <li>
 Fluent English required; Arabic is an advantage
 </li>
 </ul>
 
 
</div>

Gallery Associate

<div>
 
 About our client
 
 
 
 Our client is a large multi-asset manager, who is looking to hire an Executive Assistant to their Chief Investment Officer. This role will be based full-time in Doha, Qatar.
 
 
 The team is well-funded, growing, and has a global investment remit across developed and emerging markets. The team invests across private equity and public markets globally. This is a dynamic and varied role where you will be given a lot of responsibility. The team has a collegiate culture.
 
 
 
 What the job involves
 
 
 
 <ul>
 <li>
 Assist the CIO in the daily coordination of the group's activities; this will include being the point of contact for general communication with the CIO
 </li>
 <li>
 Taking minutes and compiling agendas for meetings and ensuring follow up tasks from these meetings are carried out accurately and promptly
 </li>
 <li>
 Assisting with administrative tasks related to the coordination of investment teams
 </li>
 <li>
 Making travel arrangements, planning and scheduling meetings
 </li>
 <li>
 Help the HR with team assessments and team performance reviews
 
 
 </li>
 </ul>
 
 Who we are looking for
 
 
 
 <ul>
 <li>
 Experience in a similar position (secretary / office manager / executive assistant / personal assistant) within a financial services institution
 </li>
 <li>
 Knowledge of private markets is essential and exposure to investments would be a plus
 </li>
 <li>
 Exceptional organisation skills - ability to organise, execute, and manage events and logistics
 </li>
 <li>
 Proficient in written and verbal English
 </li>
 </ul>
</div>

Executive Assistant, Leading International Fund, Doha, Qatar

Al Jazeera Media Network

<div>
 
 Description
 
 
 
 
 Position at Al Jazeera Media Network
 
 
 
 
 Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.
 
 
 
 
 The Ideal Candidate Should Meet The Below Criteria
 
 
 
 <ul>
 <li>
 Valid QID/ Residency permit
 </li>
 <li>
 Bilingual: Arabic and English
 </li>
 <li>
 Experience: 3 years in Administration Field
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 
 
 </li>
 </ul>
 
 Administration
 
 
 
 <ul>
 <li>
 Oversees all Operational matters (including IT, HR and Premises)
 </li>
 <li>
 Supports the editorial team in relation to field operations and other activities as required.
 </li>
 <li>
 Provide operational administrative and logistics support for News team
 </li>
 <li>
 Handle the administration and maintenance of the Bureau's infrastructure
 </li>
 <li>
 Responsible for identifying governance issues e.g. in Accounting Standards, Health &amp; Safety.
 </li>
 <li>
 Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
 </li>
 <li>
 Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
 </li>
 <li>
 Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
 </li>
 <li>
 Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
 </li>
 <li>
 Responsible for Risk Management and Contingency Planning / Disaster Recovery.
 </li>
 <li>
 Coordinate the shipping of all bureau equipment &amp; secure required documentation
 </li>
 <li>
 Sustain proper and accurate filing and tracking records for Administrative subjects
 </li>
 <li>
 Assist employees and refer them to the concerned person or department for any inquiries
 </li>
 <li>
 Arrange business travel arrangements for team members and visitors
 </li>
 <li>
 Prepare reports as required by International Services manager or Regional Director
 </li>
 <li>
 Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
 </li>
 <li>
 Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
 </li>
 <li>
 Handle the collection and delivery of mail - if there is no bureau secretary
 </li>
 <li>
 Assist in the planning and preparation of meetings, conferences and conference telephone calls.
 </li>
 <li>
 Responsible for the financial &amp; management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Experience: 3 years in a related field.
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 </li>
 </ul>
</div>

Officer – MEA Bureaus Administration IGS

Qatar National Bank

<div>Role Summary 
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
Role Decription<ul><li> 
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</li><li>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</li><li>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</li><li>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</li><li>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</li><li>
Other administrative tasks</li></ul>
Qualifications<ul><li> 
Bachelor Degree</li><li>
5 years of experience out of which a minimum of 2 years at a similar executive level</li><li>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</li><li>
Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</li></ul></div>

Secretary

Explore 517+ Administrative logistics manager in Doha this April. Find roles across top companies and apply now to boost your career.

517 administrative logistics manager jobs In Doha

Administrative Logistics Manager

Administrative Logistics Manager

Operations Manager – FMCG

Gallery Associate

Executive Assistant, Leading International Fund, Doha, Qatar

Officer – MEA Bureaus Administration IGS

Secretary