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Khalifa Holding Group

<div>
 
 
 Position:
 
 Deputy Administrative Manager
 
 
 
 Location:
 
 Libya (Benghazi)
 
 
 
 
 
 We are seeking an experienced Deputy Administration Manager to oversee workforce accommodations, facilities management, HR shared services, and administrative operations for a large-scale construction workforce in Benghazi. The ideal candidate will have a strong background in managing camp facilities, logistics, visa processing, and HR administration, ensuring smooth operations and compliance with company policies and labor laws.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 1. Workforce Accommodations &amp; Camp Management
 
 <ul>
 <li>
 Oversee worker camps, ensuring proper room allocations, hygiene standards, and maintenance.
 </li>
 <li>
 Manage camp facilities, including sanitation, security, and utilities (electricity, water, etc.).
 </li>
 </ul>
 
 2. Mess &amp; Catering Operations
 
 <ul>
 <li>
 Supervise meal planning, food quality, and catering services for employees.
 </li>
 <li>
 Manage contracts with food suppliers and ensure cost-effective, nutritious meal provisions.
 </li>
 <li>
 Conduct regular inspections to maintain hygiene and safety standards in dining facilities.
 </li>
 </ul>
 
 3. Visa &amp; Work Permit Management
 
 <ul>
 <li>
 Lead visa processing, renewals, and cancellations in coordination with the PRO and government authorities.
 </li>
 <li>
 Maintain accurate records of employee work permits and residency documents.
 </li>
 </ul>
 
 4. HR Shared Services &amp; Employee Relations
 
 <ul>
 <li>
 Oversee HR administrative functions for 7,000+ employees (blue-collar &amp; white-collar).
 </li>
 <li>
 Implement employee well-being initiatives, including satisfaction surveys and engagement programs.
 </li>
 </ul>
 
 5. Travel &amp; Logistics Coordination
 
 <ul>
 <li>
 Manage employee travel arrangements, including flights, accommodations, and visa processing.
 </li>
 <li>
 Ensure smooth onboarding/offboarding logistics for expatriate and local employees.
 </li>
 <li>
 Maintain relationships with travel agencies and service providers for cost efficiency.
 </li>
 </ul>
 
 6. Reporting
 
 <ul>
 <li>
 Ensure adherence to local labor laws, safety regulations, and company policies.
 </li>
 <li>
 Utilize Oracle HRMS &amp; Excel for workforce reporting, budgeting, and data analysis.
 </li>
 <li>
 Prepare regular reports on accommodation occupancy, catering costs, and administrative expenses.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 10+ years of experience in administration, facilities management, or HR operations, preferably in the construction sector.
 </li>
 <li>
 Proven expertise in managing large-scale accommodations, catering, and workforce logistics.
 </li>
 <li>
 Proficiency in Oracle HRMS &amp; advanced Excel for reporting and data management.
 </li>
 <li>
 Leadership skills with the ability to manage cross-functional teams.
 </li>
 <li>
 Language: Native Arabic speaker; English proficiency is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Lead administrative operations for a major construction project in Libya.
 </li>
 <li>
 Competitive salary, single-status accommodation, and benefits.
 </li>
 <li>
 30 days of annual leave and opportunities for professional growth.
 </li>
 <li>
 Work within a structured, dynamic environment with a focus on operational excellence.
 </li>
 </ul>
 
 
</div>

Deputy Administrative Manager

SSC HR Solutions

<div>
 <ul>
 <li>
 Job Purpose
 
 
 </li>
 </ul>
 Managing administration involves overseeing and coordinating the essential functions that support the smooth
 
 
 operation of an organization. This role encompasses a range of responsibilities, including managing office
 
 
 operations, maintaining records, and ensuring compliance with policies and regulations. Key duties include
 
 
 handling correspondence, organizing meetings, and managing office supplies and equipment. Additionally, it
 
 
 involves supervising administrative staff, coordinating with other departments, and addressing any operational
 
 
 issues that arise. The goal is to ensure efficient administrative processes, support organizational objectives,
 
 
 and maintain a productive and orderly work environment.
 
 
 <ul>
 <li>
 Description :
 </li>
 <li>
 Oversee and manage daily office operations to ensure efficiency and productivity
 </li>
 <li>
 Coordinate office activities, including scheduling meetings, handling correspondence, and managing
 
 
 </li>
 </ul>
 office supplies.
 
 
 <ul>
 <li>
 Manage meeting room booking through employee requests and meeting room reservation policy,
 
 
 </li>
 </ul>
 arrange availability based on priority.
 
 
 <ul>
 <li>
 Supervise administrative staff, including office boys, drivers, and other support personnel
 </li>
 <li>
 Provide guidance, training, and performance feedback to ensure high-quality work and professional
 
 
 </li>
 </ul>
 development.
 
 
 <ul>
 <li>
 Handle administrative tasks such as document management, and office organization
 </li>
 <li>
 Ensure that office procedures and policies are followed and updated as needed
 </li>
 <li>
 Facilitate effective communication within the office and support interdepartmental collaboration
 </li>
 <li>
 Manage office supplies and equipment, including ordering and inventory control
 </li>
 <li>
 Greet and assist visitors, clients, and job candidates, coordinating with HR to distribute and collect job
 
 
 </li>
 </ul>
 application forms.
 
 
 <ul>
 <li>
 Manage flight and hotel reservations for employees traveling on business trips, ensuring cost-effective
 
 
 </li>
 </ul>
 and timely arrangements.
 
 
 <ul>
 <li>
 Plan and organize company events, conferences, and meetings, coordinating logistics, venues, and
 
 
 </li>
 </ul>
 vendors.
 
 
 <ul>
 <li>
 Receive, sort, and distribute office shipments, courier packages, and mail (e.g., DHL, FedEx) to the
 
 
 </li>
 </ul>
 relevant departments.
 
 
 <ul>
 <li>
 Maintain records of travel bookings, shipments, and office-related documentation for tracking and
 
 
 </li>
 </ul>
 reporting purposes.
 
 
 <ul>
 <li>
 Monitor and control the office budget, ensuring cost-effective practices and adherence to financial
 
 
 </li>
 </ul>
 guidelines.
 
 
 <ul>
 <li>
 Address and resolve any operational issues or conflicts that arise within the office environment
 </li>
 <li>
 Implement solutions to improve office processes and address any staff or administrative concerns
 </li>
 <li>
 Ensure compliance with health and safety regulations within the office environment
 </li>
 <li>
 Oversee maintenance and cleanliness of the office space to create a safe and pleasant work
 
 
 </li>
 </ul>
 environment.
 
 
 <ul>
 <li>
 Prepare and maintain reports on office activities, performance metrics, and any issues or
 
 
 </li>
 </ul>
 improvements needed.
 
 
 <ul>
 <li>
 Ensure accurate record-keeping and documentation for administrative processes
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications :
 
 
 <ul>
 <li>
 A bachelor's degree in Business Administration, Management, or a related field is preferred
 </li>
 <li>
 Previous experience in office management or a related administrative role is required
 </li>
 <li>
 Proven experience as an Office Manager or in a similar administrative role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office) and office equipment
 </li>
 <li>
 Ability to manage budgets and handle financial tasks
 </li>
 <li>
 Knowledge of office procedures, health and safety regulations, and administrative best practices
 </li>
 </ul>
</div>

Admin Assistant

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 We are hiring an
 
 Administration Manager
 
 to oversee office operations, logistics, and general services for our Egypt project. This role ensures safe, efficient, and cost-effective workplaces; manages the provision of personal protective equipment, transport, site access, and accommodation; and serves as the primary liaison with the Customer, subcontractors, service providers, and relevant authorities on all administrative matters.
 
 
 
 Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Plan, equip, and maintain project offices and site workplaces to meet ergonomic and HSE standards.
 </li>
 <li>
 Manage office consumables, utilities, cleaning, pest control, and waste disposal.
 </li>
 <li>
 Maintain inventory of office equipment and furniture, including condition tracking and reconciliations.
 </li>
 <li>
 Administer staff housing and hotel bookings, including check-ins, maintenance, and documentation.
 </li>
 <li>
 Oversee PPE stock levels, issuance, compliance, and coordination with Procurement and HSE.
 </li>
 <li>
 Supervise transport services, including route planning, vehicle inspections, and usage reporting.
 </li>
 <li>
 Coordinate site access, work permits, and badge renewals with authorities and subcontractors.
 </li>
 <li>
 Organize project events and activities, managing logistics, approvals, and budgets.
 </li>
 <li>
 Maintain digital records and issue monthly administration reports.
 </li>
 <li>
 Implement workflows for staff requests and develop an administration management system aligned with project plans.
 
 
 </li>
 </ul>
 
 Experience And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.
 </li>
 <li>
 Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.
 </li>
 <li>
 Languages: Fluent Arabic and English (spoken and written).
 </li>
 <li>
 Proficient in MS Office (Excel, Word, PowerPoint, Outlook); familiarity with SharePoint or document control tools is an advantage.
 </li>
 <li>
 Eligibility for site/security clearance in Egypt.
 
 
 </li>
 </ul>
 
 Special Job Requirements
 
 
 
 <ul>
 <li>
 Strong organisational skills, attention to detail, and follow-through.
 </li>
 <li>
 Ability to run parallel workstreams with clear priorities.
 </li>
 <li>
 Effective communicator and negotiator with a service-oriented mindset.
 </li>
 <li>
 Practical problem-solver with a hands-on approach; comfortable in remote site conditions.
 </li>
 <li>
 Integrity, confidentiality, and strict adherence to HSE and security protocols.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 
 
 
 Company
 
 
 
 Worley
 
 
 
 Primary Location
 
 
 
 EGY-CAI-Cairo
 
 
 
 Job
 
 
 
 Administrative Support
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Employment Type
 
 
 
 Employee
 
 
 
 Management Level
 
 
 
 Supervisor
 
 
 
 Job Posting
 
 
 
 Sep 26, 2025
 
 
 
 Unposting Date
 
 
 
 Oct 30, 2025
 
 
 
 Reporting Manager Title
 
 
 
 Senior Project Manager
</div>

Administration Manager

Toyota Egypt Group

<div>
 
 
 Role Purpose:
 
 
 
 The Administrative Executive will oversee and coordinate all administrative activities to ensure the smooth functioning of the office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. With 5+ years of proven experience, the Administrative Executive will also contribute to process improvement, vendor management, and executive support.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Office Administration
 
 
 <ul>
 <li>
 Manage day-to-day office operations, supplies, and facilities to maintain a professional working environment
 </li>
 <li>
 Oversee office maintenance, repairs, and vendor services
 </li>
 <li>
 Ensure compliance with health, safety, and company policies
 </li>
 </ul>
 
 
 Executive &amp; Departmental Support
 
 
 <ul>
 <li>
 Provide administrative support to senior management, including scheduling, correspondence, and travel arrangements
 </li>
 <li>
 Coordinate meetings, prepare agendas, and record minutes
 </li>
 <li>
 Handle confidential information with discretion
 </li>
 </ul>
 
 
 Document &amp; Records Management
 
 
 <ul>
 <li>
 Maintain organized filing systems (physical and digital)
 </li>
 <li>
 Prepare, proofread, and manage official documents, reports, and presentations
 </li>
 <li>
 Support HR and Finance teams with documentation and administrative processes
 </li>
 </ul>
 
 
 Vendor &amp; Procurement Management
 
 
 <ul>
 <li>
 Liaise with suppliers and service providers, negotiate contracts, and ensure timely payments
 </li>
 <li>
 Monitor office expenses, prepare cost reports, and support budget control
 </li>
 </ul>
 
 
 People &amp; Communication
 
 
 <ul>
 <li>
 Act as a point of contact for internal and external stakeholders
 </li>
 <li>
 Support onboarding of new employees with required tools, IDs, and facilities
 </li>
 <li>
 Assist in organizing corporate events, training sessions, and employee engagement activities
 </li>
 </ul>
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field
 </li>
 <li>
 5+ years of experience in administration, office management, or executive assistance
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); ERP knowledge is a plus
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent time management, problem-solving, and multitasking abilities
 </li>
 <li>
 Ability to work independently and manage sensitive information
 </li>
 <li>
 High level of professionalism, integrity, and organizational awareness
 </li>
 </ul>
</div>

Administrative Executive

Mondia

<div>
 
 About the Job:
 
 
 
 Keep the office running smoothly by carrying out a range of administrative and managerial tasks. Ensure effectiveness on a day-to-day basis.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
 </li>
 <li>
 Organize and schedule appointments, meetings and take MOM from MD as directed.
 </li>
 <li>
 Provide and administrate support for MD as directed.
 </li>
 <li>
 Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
 </li>
 <li>
 Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
 </li>
 <li>
 Purchase and control office/ IT supplies.
 </li>
 <li>
 Liaise with the building management for office renovation regularly.
 </li>
 <li>
 Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
 </li>
 <li>
 Write letters and emails on behalf of other office staff.
 </li>
 <li>
 Organize company events or conferences as directed.
 </li>
 <li>
 Obtain required signatures and organize delivery of confidential documents.
 </li>
 <li>
 Handle confidential information and maintain the security of records and files.
 </li>
 <li>
 Manage reception duties.
 </li>
 <li>
 Comply with Mondia policies and procedures and support Mondia mission and vision.
 </li>
 <li>
 Perform other job-related duties as assigned by direct manager
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
 </li>
 <li>
 Organize and schedule appointments, meetings and take MOM from MD as directed.
 </li>
 <li>
 Provide and administrate support for MD as directed.
 </li>
 <li>
 Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
 </li>
 <li>
 Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
 </li>
 <li>
 Purchase and control office/ IT supplies.
 </li>
 <li>
 Liaise with the building management for office renovation regularly.
 </li>
 <li>
 Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
 </li>
 <li>
 Write letters and emails on behalf of other office staff.
 </li>
 <li>
 Organize company events or conferences as directed.
 </li>
 <li>
 Obtain required signatures and organize delivery of confidential documents.
 </li>
 <li>
 Handle confidential information and maintain the security of records and files.
 </li>
 <li>
 Manage reception duties.
 </li>
 <li>
 Comply with Mondia policies and procedures and support Mondia mission and vision.
 </li>
 <li>
 Perform other job-related duties as assigned by direct manager.
 
 
 </li>
 </ul>
 
 Technical Competencies/Education
 
 
 
 <ul>
 <li>
 BA in Business Administration or any related field
 </li>
 <li>
 Very Good knowledge of MS Office
 </li>
 <li>
 Excellent command of English and Arabic
 </li>
 <li>
 Very Good reporting skills
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen
 </li>
 <li>
 The company will contribute up to EUR 25 per month towards staff perks
 </li>
 <li>
 A company bonus scheme applicable as per the bonus scheme rules
 </li>
 <li>
 EUR equivalent salaries paid in EGP
 </li>
 </ul>
</div>

Office Manager (6-month maternity cover)

Electrolux Group

<div>
 <ul>
 <li>
 Manage administrative tasks for R&amp;D teams
 </li>
 <li>
 Facility management and support in 2 sites and 6 laboratories buildings
 </li>
 <li>
 Housekeeping management
 </li>
 <li>
 Mails and samples management with couriers
 </li>
 <li>
 Logistics management for testing samples at different sites
 </li>
 <li>
 interaction with governmental organizations for product certifications
 </li>
 <li>
 events management internal and external hosting
 </li>
 </ul>
</div>

Administrative Specialist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Administrator | MAF Entertainment
 
 
 
 Role Summary
 
 
 
 Oversees reception and administrative functions at the Head Office, ensuring a professional experience for visitors and clients. Provides comprehensive support to senior management through calendar management, travel arrangements, meetings, reports, and overall administrative assistance.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 To give visitors a positive impression of the MAF &amp; MAFE culture by behaving in a professional and helpful manner.
 </li>
 <li>
 Receive CVs from applicants on a regular basis and send them to the relevant HR Manager promptly.
 </li>
 <li>
 Allocate and book meeting rooms for employees when requested.
 </li>
 <li>
 Responsible for dispatching documents and parcels through Courier.
 </li>
 <li>
 Fill in forms on behalf of Senior Management ex. Business Travel Allowance (BTAs)
 </li>
 <li>
 Supervising day-to-day operations of the administrative department and staff members (driver(s)/office boy(s))
 </li>
 <li>
 Handling all office utilities-related invoices and payments follow-up as per finance.
 </li>
 <li>
 Carry out general administrative duties as requested by the line manager.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Should have 2-3 years of work experience in administrative.
 </li>
 <li>
 Be able to deal with different nationalities in a courteous and helpful manner.
 </li>
 <li>
 Good organizational skills, punctual and hard-working.
 </li>
 <li>
 Proficient knowledge of MS Suite.
 </li>
 <li>
 Patient and good ability to handle high-pressure situations.
 </li>
 <li>
 Understand the organization of MAFE Egypt, the main elements of its business, and the key executives and employees.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Administrator

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