administrative office assistant

Routes Car Rental

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making fleet reports , preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.Skills<ul><li>Working knowledge of office equipment, like printers and fax machines</li></ul>*<ul><li>Excellent time management skills and the ability to prioritize work</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $16.00 - $19.00 per hourWork Location: In person

Administrative Assistant

Comfort Care

Job Overview We are seeking a proactive and organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for callers, manage day-to-day office operations, and provide essential support to ensure the smooth functioning of our workplace. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.Responsibilities<ul><li>Greet via remote clients with professionalism and warmth, ensuring a positive first impression.</li><li>Manage phone systems efficiently, directing calls to appropriate departments or personnel while maintaining excellent phone etiquette.</li><li>Handle scheduling tasks such as calendar management and appointment setting using tools like Google Workspace or Microsoft Office.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity.</li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Support office management activities by organizing supplies, maintaining inventory, and overseeing general administrative functions.</li><li>Provide exceptional customer support via phone, email, or in person, addressing inquiries promptly and professionally.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks.</li><li>Prior experience handling phone systems, front desk responsibilities, or as a receptionist .</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated attention to detail through proofreading, filing, and accurate record keeping.</li><li>Personal assistant experience or background in customer service enhances your ability to support team needs seamlessly. Join us in creating a vibrant workplace where your organizational talents and energetic attitude make a real difference! We value dedicated professionals who thrive on delivering exceptional administrative support while fostering a positive environment for colleagues and visitors alike.</li></ul>Pay: $7.25 - $8.00 per hourWork Location: In person

Siren Glow Aesthetics

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $27.00 - $31.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Entry-Level)

National Apartment Management

Part-Time Administrative AssistantSupporting Vice President of Operations Multi-Family Housing Company 20&ndash;25 Hours per Week Spread Across 3&ndash;5 Days | Flexible Schedule. We are a small, privately owned multi-family housing company seeking a sharp, dependable Administrative Assistant to directly support our Vice President of Operations. This is a part-time role with meaningful responsibility, flexible scheduling, and competitive pay. We are looking for quality over quantity &mdash; someone efficient, organized, discreet, and capable of working independently.Responsibilities<ul><li>Manage and organize email correspondence</li><li>Calendar coordination and scheduling</li><li>Maintain digital files (leases, contracts, compliance documents)</li><li>Prepare and update spreadsheets and reports</li><li>Assist with invoice tracking and administrative bookkeeping tasks</li><li>Vendor communication and follow-up</li><li>General operational administrative support</li></ul>Requirements<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required</li><li>Strong attention to detail</li><li>Self-starter with the ability to work independently</li><li>Punctual and reliable</li><li>High level of discretion and professionalism</li><li>Clear written communication skills</li></ul>Property management experience is a plus, but not required. A college degree is a plus, but not required.Schedule<ul><li>20&ndash;25 hours per week</li><li>Spread across 3&ndash;5 days</li><li>Hours and days will vary based on operational needs and travel schedule</li><li>Flexibility is required</li><li>A minimum of 20 hours per week will be paid regardless of workload</li></ul>Compensation<ul><li>Competitive hourly rate</li><li>Guaranteed minimum weekly pay (20 hours)</li><li>Higher compensation for the right candidate</li></ul>Job Type: Part-timePay: $24.46 - $29.45 per hourWork Location: In person

The Home Depot

<div>Position Purpose:
The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. 
Key Responsibilities:<ul><li>
30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.</li><li>
30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.</li><li>
25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
</li><li>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.</li></ul> 

Direct Manager/Direct Reports:<ul><li>
This position typically reports to Director/Sr. Director</li><li>
This position has 0 Direct Reports</li></ul> 

Travel Requirements:<ul><li>
No travel required.</li></ul> 

Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li><li>No travel required</li></ul> 

Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Provides primary support to a specific supervisor and/or department.</li><li>
Typically has frequent contacts outside the workgroup.</li><li>
Typically assignments follow existing routines or instructions.</li><li>
Typically considers among a few options and past practice when solving problems</li><li>
Typically, guidance is always available and prior permission is required before changing work methods.</li></ul> 

Preferred Qualifications:<ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.</li><li>
Skills in operating office equipment (e.g., fax, copier, phone, etc.)</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
2</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
Action Oriented</li><li>
Decision Quality</li><li>
Collaborates</li><li>
Instills Trust</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Resourcefulness</li></ul></div>

Administrative Assistant (Director Level)

The Integral Group LLC

<div>Position Summary

This pivotal role is responsible for the smooth operation of the front desk and providing crucial support to Corporate Administrative Operations, the Office Manager, Executive Assistants and other departments, as needed. The Administrative Assistant ensures the switchboard is open and operating during our business hours, playing a vital role in our daily operations. Supports office operations by maintaining inventory, reporting out of order equipment and must have excellent verbal and written communication skills.

Key Responsibilities
<ul><li> Open and close the lobby area</li></ul>
<ul><li> Answer all incoming calls in a professional manner and direct as appropriate and take detailed messages</li></ul>
<ul><li> Log all Property Management calls on the call log tracker, who call was transferred to and send emails as applicable with the details</li></ul>
<ul><li> Greet guests in a professional, friendly, and hospitable manner</li></ul>
<ul><li> Answer inquiries from staff, residents, and clients</li></ul>
<ul><li> Assist Office Manager/Executive Assistants as needed</li></ul>
<ul><li> Ensure knowledge of staff movement in and out of the organization</li></ul>
<ul><li> Monitor guests and visitors entering and exiting the lobby area</li></ul>
<ul><li> Be aware of and report suspicious activity to building security</li></ul>
<ul><li> Prepare and submit work orders to the Building Property Manager using the work order system</li></ul>
<ul><li> Obtain parking passes and office access passes for new employees and reissue lost or damaged passes and issue parking validations as applicable</li></ul>
<ul><li> Cancel parking passes and office access passes when employees leave the company</li></ul>
<ul><li> Provide upcoming guests with access information using the DataWatch System.</li></ul>
<ul><li> Prepare for meetings and special events by arranging refreshments and catering when requested and needed</li></ul>
<ul><li> Order Business cards
</li></ul><ul><li> Maintain and confirm conference and training room reservation schedules daily</li></ul>
<ul><li> Ensure conference and training rooms AV equipment is ready for meetings and assist with connecting AV equipment for meetings</li></ul>
<ul><li> Process and complete expense reports for card holders and out-of-pocket expenses</li></ul>
<ul><li> Send, receive, and distribute faxes received via fax machine and e-fax</li></ul>
<ul><li> Receive and sort, all incoming mail and distribute appropriately</li></ul>
<ul><li> Stamp, weigh, code, and affix postage to outgoing mail and take to the building mail and FedEx drop location</li></ul>
<ul><li> Receive all incoming deliveries and log accordingly
</li></ul><ul><li> Prepare courier/certified/overnight/return receipt packages</li></ul>
<ul><li> Maintain check collection log</li></ul>
<ul><li> Facilitate the process server process &ndash; who signed for the documents, who received the documents, who the documents were scanned and emailed to</li></ul>
<ul><li> Order all office supplies, beverages, and snacks and manage inventory</li></ul>
<ul><li> Coordinate the repair/maintenance of all office equipment (i.e., copiers, postage, and fax machines)</li></ul>
<ul><li> Maintain office appearance (reception area, copy rooms, breakroom, training rooms and conference rooms)</li></ul>
<ul><li> Notarize documents as and when needed</li></ul>
<ul><li> Maintain current employee phone list (business, mobile)</li></ul>
<ul><li> Maintain and update Front Desk Handbook</li></ul>

 Qualifications
<ul><li> High School diploma or GED</li></ul>
<ul><li> Minimum 3 years of customer service experience</li></ul>

Employment Eligibility Verification
<ul>
<li>Must possess valid documentation to establish identity and U.S. employment eligibility.</li>
<li>Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.</li> 
</ul>
The Integral Group. is an Equal Opportunity Employer

As an equal-opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.</div>

Tandem Hospitality Group

<div>
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 Job Description
 
 
 
 The Administrative Assistant handles the daily accounting, payroll, and HR functions for the hotel in addition to various tasks administrative tasks for multiple departments.
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Record the daily sales, balance the credit cards, and make the cash deposits for the hotel, restaurant, and banquet operations.
 </li>
 <li>
 Enter all invoices into the M3 Accounting software under the proper vendor and GL code.
 </li>
 <li>
 Send out all invoices to direct bill clients within 3 business days and ensure timely payment.
 </li>
 <li>
 Assist with employee recognition events and activities including, but not limited to: associate celebrations, communication of achievements, birthdays, and anniversaries.
 </li>
 <li>
 Building general sales inquiries &amp; assisting with incoming phone calls.
 </li>
 <li>
 Assist other departments as needed.
 
 
 </li>
 </ul>
 Job Requirements
 
 
 <ul>
 <li>
 Appropriate college degree, and two years of related experience
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Significant attention to detail
 </li>
 <li>
 Computer skills required - experience with hotel information systems preferred
 
 
 </li>
 </ul>
 Save this job
 
 
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</div>

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324 administrative office assistant jobs In Atlanta

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