administrative assistant

administrative assistant 3 Jobs in Atlanta

administrative assistant 3

administrative assistant iii 4p/593 Jobs in Atlanta

administrative assistant iii 4p/593

administrative services associate Jobs in Atlanta

administrative services associate

executive assistant

administrative office assistant

BLOC Resources, LLC

<div><div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p>
</div><div>
<p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Job Title: Administrative Assistant 3</b></p>
</div>
<div><p><b>Company:</b> BLOC Resources<br>
<b>Location:</b> Centergy- Georgia Experience Center<br>
75 5th Street NW, Suite 150, Atlanta, GA 30308<br>
<b>Pay Rate:</b> $26.00-$28.05/hour</p></div><div><br>
<p>
</p></div><div><p><b>Position Overview</b></p>
</div>
<div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p></div><div><br>
<p>
</p></div><div><p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Work Environment &amp; Schedule</b></p>
</div>
<div><ul><li><div><b>Hybrid Work Schedule:</b> Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM</div>
</li></ul>
</div><div><ul><li><div>Remote work flexibility at least one day per week (typically Fridays)</div>
</li></ul>
</div><div><ul><li><div>Occasional travel required to other office locations within the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Physical Requirements</b></p>
</div>
<div><ul><li><div>Ability to sit for extended periods while working at a computer</div>
</li></ul>
</div><div><ul><li><div>Ability to lift and carry light office materials (files, laptops, supplies)</div>
</li></ul>
</div><div><ul><li><div>Ability to travel occasionally between office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Compensation &amp; Benefits</b></p>
</div>
<div><p><b>Pay Rate:</b> $26.00-$28.05/hour</p>
</div>
<div><p>Additional benefits of working through <b>BLOC Resources</b> include:</p>
</div>
<div><ul><li><div>Dedicated contractor support, onboarding assistance, and ongoing recruiter engagement</div>
</li></ul>
</div><div><ul><li><div>Opportunity to work in a high-visibility, professional environment at the Georgia Experience Center</div>
</li></ul>
</div><div><ul><li><div>Hands-on experience supporting executive leadership and corporate operations</div>
</li></ul>
</div><div><ul><li><div>Exposure to utility industry operations and large-scale organizational initiatives</div>
</li></ul>
</div><div><ul><li><div>Potential for contract extension or long-term placement based on performance and business needs</div>
</li></ul>
</div><div><ul><li><div>Continuous support from BLOC Resources&rsquo; recruiting and operations teams for career growth and development</div></li></ul></div></div><p></p>

Administrative Assistant 3

Comfort Care

<p><b>Job Overview</b><br/>We are seeking a proactive and organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for callers, manage day-to-day office operations, and provide essential support to ensure the smooth functioning of our workplace. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service.</p><p><b>Responsibilities</b></p><ul><li>Greet via remote clients with professionalism and warmth, ensuring a positive first impression.</li><li>Manage phone systems efficiently, directing calls to appropriate departments or personnel while maintaining excellent phone etiquette.</li><li>Handle scheduling tasks such as calendar management and appointment setting using tools like Google Workspace or Microsoft Office.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity.</li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Support office management activities by organizing supplies, maintaining inventory, and overseeing general administrative functions.</li><li>Provide exceptional customer support via phone, email, or in person, addressing inquiries promptly and professionally.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks.</li><li>Prior experience handling phone systems, front desk responsibilities, or as a receptionist .</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated attention to detail through proofreading, filing, and accurate record keeping.</li><li>Personal assistant experience or background in customer service enhances your ability to support team needs seamlessly. Join us in creating a vibrant workplace where your organizational talents and energetic attitude make a real difference! We value dedicated professionals who thrive on delivering exceptional administrative support while fostering a positive environment for colleagues and visitors alike.</li></ul><p>Pay: $7.25 - $8.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

4P Consulting Inc.

<div><div><b>Administrative Assistant III
</b><p><b>Experience Level: </b>11+ Years
<br>
<b>Location: </b>Atlanta, GA 30308
</p><p>Contract- 1 Year
</p><p>Client- Georgia Power
</p><p></p><h2 class="jobSectionHeader"><b>Position Overview
</b></h2><p>The Administrative Assistant III provides expert-level administrative support and operational leadership to ensure seamless team performance and enhanced organizational efficiency. This senior-level role requires exceptional organizational skills, discretion, and the ability to independently manage complex responsibilities in a fast-paced environment.
</p><p>The ideal candidate is highly experienced, detail-oriented, and capable of supporting senior leadership with minimal supervision.
</p><p></p><h2 class="jobSectionHeader"><b>Key Responsibilities
</b></h2><h3 class="jobSectionHeader"><b>Executive &amp; Administrative Support
</b></h3><ul><li>Independently manage complex calendars, schedules, and appointments
</li><li>Prioritize competing demands and optimize time management for leadership
</li><li>Coordinate high-level meetings, conferences, and corporate events
</li></ul><h3 class="jobSectionHeader"><b>Meeting &amp; Event Management
</b></h3><ul><li>Lead logistics planning including agendas, materials, and scheduling
</li><li>Coordinate travel arrangements and accommodations
</li><li>Track action items and manage post-meeting follow-ups
</li></ul><h3 class="jobSectionHeader"><b>Documentation &amp; Reporting
</b></h3><ul><li>Prepare, edit, and review complex documents, reports, and presentations
</li><li>Draft professional correspondence and communications
</li><li>Conduct research and compile data-driven reports to support decision-making
</li></ul><h3 class="jobSectionHeader"><b>Financial &amp; Budget Oversight
</b></h3><ul><li>Manage budget tracking and expense reporting
</li><li>Monitor financial documentation for accuracy and compliance
</li><li>Support procurement and invoice processing activities
</li></ul><h3 class="jobSectionHeader"><b>Stakeholder Communication
</b></h3><ul><li>Serve as primary point of contact for internal and external stakeholders
</li><li>Facilitate communication between departments and leadership
</li><li>Maintain professionalism in all interactions
</li></ul><h3 class="jobSectionHeader"><b>Confidentiality &amp; Compliance
</b></h3><ul><li>Handle highly sensitive and confidential information with discretion
</li><li>Maintain compliance with company policies and procedures
</li></ul><p></p><h2 class="jobSectionHeader"><b>Required Qualifications
</b></h2><ul><li>11+ years of progressive administrative experience
</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
</li><li>Strong organizational and time management skills
</li><li>Exceptional written and verbal communication skills
</li><li>Ability to work independently and exercise sound judgment
</li><li>Demonstrated experience supporting senior leaders or executive teams</li></ul></div></div>

Administrative Assistant III 4P/593

<div><p><b>At GHD, we don&rsquo;t just believe in the power of commitment, we live and breathe it every day.
</b></p><p>We are currently looking for an Administrative Assistant to join our Administration team. This position is located in our <b>Atlanta Office.
</b></p><p><b>Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. </b>With commitment, there&rsquo;s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programs to accelerate your growth.
</p><p>Come and see where your career can take you and the impact your commitment can make.
</p><p><b>Let's solve the big problems together.
</b></p><p><b>Responsibilities &amp; </b><b>Client &amp; Business Development Support
</b></p><ul><li>Coordinating client meetings (scheduling, agendas, prep materials, follow-ups)
</li><li>Formatting and assembling proposals, SOQs, presentations, and client-ready documents
</li><li>Managing contact lists and post-meeting/event follow-up tracking
</li><li>Supporting conference, client dinner, and site visit logistics
</li><li>This would help ensure consistency in client experience while freeing up senior staff to stay focused on relationship-building and strategy.
</li></ul><p><b>Proposal &amp; Project Coordination
</b></p><ul><li>Assisting with proposal logistics (inputs, resumes, project sheets, deadlines)
</li><li>Light coordination across regions or JV partners as needed
</li><li>Helping track key pursuit milestones and deliverables
</li><li>This would be especially valuable during peak pursuit periods.
</li></ul><p><b>Office &amp; Culture Support (as needed)
</b></p><ul><li>Helping coordinate office events, leadership visits, and open houses
</li><li>Supporting onboarding and welcoming new staff
</li><li>Assisting with internal office communications and calendars (thinking Megan&rsquo;s and your notices, etc.)
</li><li>Given the visibility and activity level of the Atlanta office, this kind of support would go a long way toward reinforcing culture and connection.
</li></ul><div><b>Skills, Experience and Competencies:
</b><br>
<ul><li>Grade 12 diploma; secretarial certificate/diploma considered an asset.
</li><li>Minimum 1-5 years previous work experience in an administrative support role.
</li><li>Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos and Adobe.
</li><li>Advanced knowledge of Microsoft Office (Word, Excel, Power Point, Acrobat Writer).
</li><li>Strong command of the English language, grammar, written and verbal, is required.
</li><li>Independently driven with the ability to make independent decisions on various aspects of document production.
</li><li>Effective problem-solving skills.
</li><li>Excellent prioritization and multi-tasking skills are required.
</li><li>Some flexibility regarding work hours, may be required from time to time.<br>
</li></ul></div><p><b>Take on some of the world&rsquo;s toughest challenges - with everyone at GHD backing you every step of the way.
</b></p><p>We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.
</p><p>See where your commitment could take you with GHD.
</p><p>As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.
</p><p>#LI-RM1</p></div><p></p>

Insight Global

<div>
 <p>
  Required Skills &amp; Experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  2 years' experience in an administrative role
 </p>
 <p>
  High school diploma or equivalent
 </p>
 <p>
  Proficiency in Word, Excel, and Outlook
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Description
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Responsibilities
 </p>
 <p>
  o 2 years&rsquo; experience in administrative role
 </p>
 <p>
  o Bachelor&rsquo;s degree in business or related field
 </p>
 <p>
  o High school diploma or equivalent
 </p>
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  o No professional certifications required
 </p>
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  o Excellent interpersonal skills
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  o Customer service orientation
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  o Proficiency in Word, Excel, and Outlook
 </p>
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  o Detail oriented with excellent organizational and time management skills
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  o Personal adaptability
 </p>
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  o Performs customer service functions; greets and directs visitors, answers and directs calls, provides information/assistance regarding department/division services, activities, distributes forms/documentation as requested; responds to routine questions or complaints and relays messages; research problems/complaints and initiates problem resolution.
 </p>
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  o Performs general clerical duties to include, but not limited to, photocopying, receptionist, data entry, mail distribution, and filing.
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  o Types, prepares, or completes various forms, reports, correspondence, lists, or other documents within designated timeframes and per established procedures.
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  o Coordinates meetings, classes, and other events as required, including identifying needed resources and arranging for required support.
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  o Copies and distributes forms, reports, correspondence, and other documentation.
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  o Review files, records, and other documents to obtain information to respond to requests.
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  o Maintains accurate and timely documentation within applicable logs, forms, records, etc.
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  o Collects records and tracks data on daily and weekly reports.
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  o Maintains continuous professionalism when engaging with employees, visitors, vendors, or others as needed to coordinate work activities, exchange information, or resolve problems.
 </p>
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  o Performs other department-specific duties and other assignments as appropriate.
 </p>
</div>


Zion Memorial Gardens

<p><b>Job Summary (Remote 3 days/ Birmingham AL office 2 days)</b><br/>We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and <b>must be willing to travel to Birmingham office two days out of the week (travel expenses will be covered).</b> This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, processing payments, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.</p><p><b>Responsibilities</b></p><ul><li><b>Must travel to Birmingham, AL office two days out of the work week (travel expenses will be covered)</b></li><li>Greet visitors and manage front desk operations with professionalism and courtesy.</li><li>Answer and direct incoming calls using multi-line phone systems while maintaining proper phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in the system.</li><li>Assist with scheduling appointments and conducting meetings with customers.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Utilize Google Workspace for document creation and spreadsheets.</li><li>Support bookkeeping tasks including invoicing and expense tracking as needed.</li><li>Collaborate with team members on various administrative projects to improve office efficiency.</li></ul><p><b>Preferred</b></p><ul><li>Degree in Business (communications is appreciated as well)</li></ul><p><b>Qualifications</b></p><ul><li>Previous office experience or clerical experience is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.</li><li>Strong computer skills including Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Demonstrated time management skills to prioritize workload effectively.</li><li>Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!</li></ul><p>Pay: $18.00 - $22.00 per hour</p><p>Work Location: Hybrid remote in Atlanta, GA 30328</p>

Travelling/Remote Office Assistant

HOUGHTON LAW FIRM

<p><b>About the Role</b></p><p>We are a plaintiffs&rsquo; firm seeking a highly organized and detail-oriented Case Manager / Legal Assistant to support personal injury cases from intake through resolution.</p><p>Our firm is selective in the cases we take and emphasizes quality, thoroughness, and client care. This role is ideal for someone who values doing careful, high-quality work and staying on top of case details.</p><p>This position also includes light administrative and office coordination responsibilities that support client experience and firm operations.</p><p><b>Key Responsibilities</b></p><ul><li>Own and manage case files from start to finish, including pre-litigation through settlement or transition into litigation</li><li>Serve as a primary point of contact for clients</li><li>Request and track medical records and bills</li><li>Maintain and monitor case deadlines (SOL, treatment, demands, etc.)</li><li>Draft and assist with demand packages</li><li>Communicate with insurance adjusters and medical providers</li><li>Keep case files organized and up to date in the case management system</li><li>Assist attorney with case strategy and status updates</li></ul><p><b>Additional Administrative Responsibilities</b></p><ul><li>Coordinate periodic client outreach and marketing mailings (e.g., seasonal football/baseball magnets)</li><li>Manage client engagement touches such as monthly birthday cards and holiday cards</li><li>Assist with light bookkeeping and administrative tracking</li><li>Help maintain general office organization and support firm operations</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in a <b>plaintiffs&rsquo; personal injury firm strongly preferred</b></li><li>Strong organizational and time management skills</li><li>Ability to manage multiple cases with attention to detail</li><li>Excellent written and verbal communication</li><li>Detail-oriented with strong follow-through</li><li>Ability to work independently, prioritize tasks, and take initiative without constant supervision</li><li>Comfortable handling both legal and light administrative responsibilities</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Someone who takes ownership and pride in their work</li><li>A detail-focused professional who follows through consistently</li><li>Strong communicator with clients and team members</li><li>Someone who values quality over volume</li><li>Self-directed and proactive in managing workload and deadlines</li><li>Comfortable wearing multiple hats in a small, well-run office</li></ul><p><b>Nice to Have (but not required)</b></p><ul><li>Experience with FileVine</li><li>Familiarity with medical records and billing processes</li><li>Basic bookkeeping or administrative experience</li><li>Litigation experience, particularly in trucking accidents, wrongful death, or dram shop cases</li></ul><p><b>Compensation </b></p><p>&middot; Compensation is dependent on experience</p><p>Pay: From $50,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Atlanta, GA 30305</p>

Senior Litigation Paralegal

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193 administrative office assistant jobs In Atlanta

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Travelling/Remote Office Assistant

Senior Litigation Paralegal