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administrative assistant

administrative assistant, sr. Jobs in Atlanta

administrative assistant, sr.

brokerage administrative assistant Jobs in Atlanta

brokerage administrative assistant

executive assistant

administrative office assistant

Ackerman & Co., LLc

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.QUALIFICATIONS:<ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul>RESPONSIBILITIES:<ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Brokerage Administrative Assistant

Indiana Fertility Institute

<div>
 We are in search of professional and friendly
 
 Administrative Assistant
 
 for a full-time position in our Sandy Springs office.
 
 
 
 Hours: 7:30am &ndash; 4:00pm, Monday - Friday. We have a monthly weekend/holiday rotation on our team, which would be about once a month.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Welcoming patients with a warm and friendly demeanor over the phone and in person.
 </li>
 <li>
 Provides coverage for other Administrative Assistants as needed.
 </li>
 <li>
 Schedules patient appointments appropriately.
 </li>
 <li>
 Oversee and manage physician&rsquo;s schedule.
 </li>
 <li>
 Collects payment as patients check out. Daily batch-out and deposits to bank.
 </li>
 <li>
 Keeps medical records up to date for patient appointments and patient requests.
 </li>
 <li>
 Maintains patient confidentiality.
 </li>
 <li>
 Assists manager as needed.
 </li>
 <li>
 Must have excellent communication and organizational skills and enjoy working on a team.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 High School Diploma or GED, required
 </li>
 <li>
 previous medical administrative experience is recommended but not required for this role
 
 
 </li>
 </ul>
 
 Why You'll Love Working Here &ndash; Our Amazing Benefits
 
 
 
 Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is available.
 
 
 Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.
 
 
 Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.
 
 
 Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!
 
 
 Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.
 
 
 Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.
 
 
 Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.
 
 
 Rewards for Connections: Earn extra money with our Employee Referral Program&mdash;your network is invaluable!
 
 
 Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.
 
 
 Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.
 
 
 Emotional &amp; Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.
 
 
 Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.
</div>

Administrative Assistant

Red Bull

<div>
 
 This role is also open to the following locations: Dallas, Atlanta, Chicago, New York, Santa Monica
 
 
 
 In this position you will provide direct administrative support to the Senior Vice President of Sales for the Multi-Channel retail segment as well as the Senior Vice President of Sales for Category &amp; Insights. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping.
 
 
 
 All the responsibilities we'll trust you with:
 
 
 
 
 EXECUTIVE SUPPORT
 
 
 
 Calendar &amp; travel management for SVPs (domestic and international) Plan and orchestrate meetings and calls across business units Process forms and expense reports Ensure that tasks and projects are completed correctly and on time Proactively communicate follow-up information on all matters Run/manage staff meetings including agenda coordination and timely action-oriented recaps
 
 
 
 EVENT &amp; MEETING SCHEDULING, PLANNING, &amp; COORDINATION
 
 
 
 Lead the planning and production of all department level activities, including off-sites, workshops and team building events. Manage and communicate Executives' calendars and assist with time management and prioritization. Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes. Provide admin support to Sales departments and their respective department heads as needed.
 
 
 
 PRESENTATIONS &amp; COMMUNICATION
 
 
 
 Create high quality PowerPoint presentations Liaise with various departments, timely communicating information, analysis or reports.
 
 
 
 ADMINISTRATIVE TASKS
 
 
 
 Organizing and maintaining team calendar Scheduling appointments, meetings and workshops, responsible for meeting minutes Make travel arrangements and verification of travel costs Assist in preparations for meeting and calls Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager On-boarding of new employees Carrying out specific small projects &amp; research, assist in projects Other administrative duties as assigned (e.g., ordering office supplies, send FedEx).
 
 
 
 COMMUNICATION/TEAMWORK
 
 
 
 Strong interpersonal and influencing skills Strong attention to detail Professional/polished communication style Actively listens, expresses ideas/thoughts effectively Ability to work with multiple managers and personality types - in different time zones Works within and outside formal lines of authority Patient &amp; humble &ndash; partners effectively with various stakeholders
 
 
 
 Your areas of knowledge and expertise that matter most for this role:
 
 
 
 <ul>
 <li>
 EXPERIENCE, KNOWLEDGE, &amp; EDUCATION (IF APPLICABLE) REQUIRED
 </li>
 <li>
 2+ years&rsquo; Experience in positions related to sales and marketing
 </li>
 <li>
 Experience in coordinating large events &amp; meetings preferred
 </li>
 <li>
 Understanding of P&amp;L and business drivers preferred
 </li>
 <li>
 Understanding of business insight/category management principles preferred
 </li>
 <li>
 Strong MS Office Skills: Outlook, PowerPoint, Excel and Word must be very proficient
 </li>
 <li>
 Strong written/verbal communication &ndash; professional writing skills (letters, internal emails, etc.)
 </li>
 <li>
 Capable of working well with diverse personalities
 </li>
 <li>
 Excellent organization and project management skills
 </li>
 <li>
 Experience supporting multiple leaders preferred
 
 
 </li>
 </ul>
 This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.
 
 
 The base salary range for this position is $38,000 - 57,600 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
 
 
 Our current Benefits include:
 
 
 Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO &amp; Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
 
 
 Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.
</div>

Tradepending

<div>Description:

Company Overview
TradePending makes software for car dealerships. We&rsquo;ve been doing it since 2014, and count over 6,000 dealerships as customers. TradePending brings dealers and customers together across North America with cutting-edge products.
Working at TradePending
We offer competitive compensation and comprehensive benefits. Our dedicated team is not only passionate about their work but also knows how to have fun. While you'll face exciting challenges and work hard, our positions come with great benefits and fulfillment for those who excel. If you bring your best self to the table, we promise to do the same.
Position Summary
The Executive Assistant is responsible for providing high-level administrative, logistical and organizational support to senior executives.
Key responsibilities<ul><li>
Scheduling and coordination: Manage complex schedules and calendars, schedule meetings, prepare agendas, coordinate travel arrangements and detailed itineraries (flights, hotels, transportation) and handle inbox correspondence.</li><li>
Communication and liaison: Act as a point of contact between executives, staff and clients and other partners; screen and direct calls and manage incoming and outgoing correspondence.</li><li>
Document and information management: Prepare, format and organize documents, presentations and reports, manage filing systems and take minutes during meetings.</li><li>
Administrative support: Handle day-to-day administrative tasks, such as managing expense reports, managing filing system and maintaining contact databases.</li><li>
Project and Company event management: Assist with special projects and the organization and planning of key internal and external events, including budget management.</li><li>
Office Management: Is the key coordinator and manager of all things related to the Atlanta Office HQ, including budget management and timelines for key office initiatives.</li></ul>
Requirements:

Required skills and qualifications<ul><li>
Experience: 5+ years of previous experience as an executive assistant, personal assistant, or in a similar administrative role.</li><li>
Budget Management</li><li>
Technical skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>
Soft skills: Excellent verbal and written communication, adaptability, outstanding organizational skills, time management and strong, proactive problem-solving abilities.</li><li>
Professionalism: High level of discretion and confidentiality when handling sensitive information.</li></ul></div>

Executive Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Lensa

<div>
 Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Actalent. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.
 
 
 Job Title: Remote Administrative Assistant - PART TIME
 
 
 
 Job Description
 
 
 
 As a Remote Administrative Assistant, you will play a crucial role in promoting and maintaining a safe work environment while handling various administrative tasks. You will be responsible for processing, tracking, and coordinating the completion of staff timesheets and procurement card reports, ensuring adherence to administrative, accounting, and compliance procedures. Additionally, you will perform a range of office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, and coordinating office relocations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist Forestry and Right-of-Way Business Support with administrative duties.
 </li>
 <li>
 Manage expense reports and time corrections, estimated at 10 hours per week.
 </li>
 <li>
 Assemble payment requests in Oracle ERP for Right-of-Way, approximately 2 hours per month.
 </li>
 <li>
 Handle miscellaneous data entry and manipulation requests from CAMP, ES Maximo, Arbor Day Database, or other data sources.
 </li>
 <li>
 Conduct contract escalation data assembly activities.
 </li>
 <li>
 Perform contract QA/QC of data between executed contract documents and Supply Chain databases.
 </li>
 <li>
 Execute other administrative duties as assigned.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Proficiency in Excel, including Power Query, Formula, and Pivot Table/Chart mastery (4-5 years).
 </li>
 <li>
 Strong data entry skills.
 </li>
 <li>
 Proficiency in calendar management.
 </li>
 <li>
 Excellent administrative support skills.
 
 
 </li>
 </ul>
 
 Additional Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Experience in general secretarial tasks such as typing/keyboarding proficiency and managing calendars.
 </li>
 <li>
 Familiarity with construction, right of way, forestry, utility construction.
 </li>
 <li>
 Experience with Oracle, expense management, and Maximo.
 
 
 </li>
 </ul>
 Work Environment
 
 
 This position is 100% remote and part-time, expected at 20 hours a week. You will log into the virtual desktop for duties and will not receive physical technology. Enjoy the flexibility of a remote work setting while contributing to a dynamic team.
 
 
 Job Type &amp; Location
 
 
 This is a Contract position based out of Atlanta, GA.
 
 
 Pay and Benefits
 
 
 The pay range for this position is $22.00 - $23.00/hr.
 
 
 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 
 
 <ul>
 <li>
 Medical, dental &amp; vision
 </li>
 <li>
 Critical Illness, Accident, and Hospital
 </li>
 <li>
 401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
 </li>
 <li>
 Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)
 </li>
 <li>
 Short and long-term disability
 </li>
 <li>
 Health Spending Account (HSA)
 </li>
 <li>
 Transportation benefits
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Time Off/Leave (PTO, Vacation or Sick Leave)
 
 
 </li>
 </ul>
 Workplace Type
 
 
 This is a fully remote position.
 
 
 Application Deadline
 
 
 This position is anticipated to close on Mar 17, 2026.
 
 
 
 About Actalent
 
 
 
 Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
 
 
 The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
 
 
 If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.
 
 
 If you have questions about this posting, please contact support@lensa.com
</div>

Remote Administrative Assistant 1

Thomas I Horstemeyer

We are seeking a highly motivated Legal Assistant to join our talented team. This full-time hybrid role, based in Atlanta, GA, offers the perfect balance of in-office collaboration and remote flexibility. As a Legal Assistant at Thomas Horstemeyer, you&rsquo;ll play an essential role in supporting groundbreaking legal work in the world of intellectual property. You&rsquo;ll work closely with attorneys and other IP professionals with the administrative support for patents, and copyrights, managing filings with the USPTO, tracking deadlines, and communicating with clients.What You&rsquo;ll Do:<ul><li>Be at the heart of innovation: Assist attorneys in preparing and filing patent prosecution applications (both intent- to- use and use) with the USPTO</li><li>Make a tangible impact: Conduct conflict checks, prepare response shells, issue fee transmittals, IDS&rsquo;s, and other transmittal documents that are needed to complete the due date task.</li><li>Work on high-profile cases: Prepare and file responses to office actions, manage patent prosecution docket, and review USPTO communications</li><li>Master your craft: Continuously develop your expertise in IP law by managing complex filings, sending reminders to clients, and attorneys, and send reporting emails</li><li>Work where you&rsquo;re valued: Collaborate with a team that truly supports each other&mdash;whether you're working on-site or remotely, you&rsquo;ll always feel connected and appreciated</li></ul>What We&rsquo;re Looking For:<ul><li>Knowledge of USPTO and foreign procedures, rules, and requirements</li><li>Detail-oriented and highly organized, with the ability to manage multiple priorities efficiently</li><li>Excellent communication skills, both written and verbal, to effectively collaborate with our team and clients.</li><li>Previous experience in a legal setting, particularly in the field of intellectual property, is highly desirable</li></ul>Why You'll Love Working Here:<ul><li>Flexibility &amp; Balance: Enjoy the best of both worlds with a hybrid work schedule that lets you thrive in the office and from the comfort of your home</li><li>Collaborative Culture: Join a team that values innovation, collaboration, and mutual respect. At Thomas Horstemeyer, your ideas and contributions will always be heard and appreciated</li><li>Free Medical &amp; Dental Benefits: We offer free medical and dental coverage</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How many years of experience do you have working in IP Law?</li></ul>Experience:<ul><li>Legal administrative: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Atlanta, GA 30339 (Required)</li></ul>Work Location: Hybrid remote in Atlanta, GA 30339

Legal Assistant

Explore 293+ Administrative office assistant in Atlanta this March. Find roles across top companies and apply now to boost your career.

293 administrative office assistant jobs In Atlanta

Brokerage Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Practice Assistant

Remote Administrative Assistant 1

Legal Assistant