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administrative office assistant

Fargo Funding LLC

MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDEREDFargo Funding on LinkedIn@fargofunding on InstagramJob Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul>Requirements<ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul>Job Types: Full-time, ContractPay: $55,000.00 - $70,000.00 per yearWork Location: Remote

Administrative Assistant

University of Miami

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 
 Administrative Assistant
 
 
 
 The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
 
 
 <ul>
 <li>
 Supports department and/or department leadership with daily clerical tasks.
 </li>
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 Prepares basic reports, charts, budgets and other presentation materials.
 </li>
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 Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
 </li>
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 Plans meetings and takes detailed minutes, as needed.
 </li>
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 Answers phone calls, provides information to callers or connects callers to appropriate staff.
 </li>
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 Schedules appointments and updates calendars.
 </li>
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 Makes travel arrangements and reservations for department leadership and staff, as needed.
 </li>
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 Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
 </li>
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 Greets and provides general support to visitors.
 </li>
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 Develops and maintains department filing system.
 </li>
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 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
 <ul>
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 Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements for research participants.
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 Compose visit schedules for research participants in accordance with study team
 </li>
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 Responsible for the maintenance, requisition and submission of supplies and regular inventory of research spaces.
 </li>
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 Prepare research materials for upcoming research visits (both in person and remote) for study team.
 </li>
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 Maintenance and filing of research records.
 </li>
 <li>
 Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
 </li>
 <li>
 Composes and types correspondence and takes detailed minutes
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Core Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
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 Minimum 1 year of relevant experience
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
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 General knowledge of office procedures and operations.
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 Ability to accurately prepare and maintain records, files, reports and correspondence.
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 Ability to communicate effectively in both oral and written form.
 </li>
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 Ability to maintain effective interpersonal relationships.
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 Ability to process and handle confidential information with discretion.
 </li>
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 Skill in completing assignments accurately and with attention to detail.
 </li>
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 Proficiency in computer software (i.e., Microsoft Office).
 
 
 
 </li>
 </ul>
 
 
 Any relevant education, certifications and/or work experience may be considered.
 
 
 
 
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
</div>

BlueCrest Capital Management

<div>
 
 Overview:
 
 
 
 BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.
 
 
 BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.
 
 
 The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.
 
 
 In this position the successful incumbent will:
 
 
 <ul>
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 Conduct general office administration duties
 </li>
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 Liaise with local building management teams external parking company, organise local vendors and office visits
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 During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.
 
 
 
 </li>
 </ul>
 
 Reception duties:
 
 
 
 <ul>
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 Receiving visitors at the front desk
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 Answering, screening and managing incoming phone calls
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 Setting up video conferences/meetings as needed
 
 
 
 </li>
 </ul>
 
 Office Administration duties:
 
 
 
 <ul>
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 Receiving, sorting, scanning, and delivering mail
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 Processing invoices, payments and expenses
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 Arranging local and international couriers
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 Managing security access passes for new hires and leavers
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 Liaison with building security and building management
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 Liaison with contractors / cleaners visiting office
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 Tracking and ordering office supplies
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 <li>
 Ad-hoc administrative assistance to all staff locally
 
 
 
 </li>
 </ul>
 
 Personal Assistant duties (when required):
 
 
 
 <ul>
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 Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
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 Arranging travel and accommodation when needed
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 Additional ad-hoc daily assistance
 
 
 
 </li>
 </ul>
 
 Experience required:
 
 
 
 <ul>
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 Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
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 Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
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 Proficient in Outlook Calendar, Word, PowerPoint and Excel;
 </li>
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 Ability to handle documents with confidentiality and discretion;
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 <li>
 Excellent interpersonal skills;
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 Resourceful, proactive, assertive, detail-oriented and energetic;
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 Self-starter, high level of motivation, ability to work independently;
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 Excellent organization and follow up skills;
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 Proven ability to make effective decisions and solve problems;
 </li>
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 Effective time management and organizational skills;
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 Flexibility to work outside of business hours (when required)
 
 
 
 </li>
 </ul>
 
 BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.
 
</div>

Office Administration Assistant - Miami based

Leon Medical Centers

<div><div><div>SUMMARY:</div><div>
The Administrative Assistant will provide comprehensive support to ensure the smooth and efficient operation of the department, handling a wide range of tasks including typing, filing, scheduling, recordkeeping, and coordinating meetings, conferences, and special projects. This role manages office functions such as supply ordering, direct mailings, and the preparation of highly confidential and sensitive documents, while also serving as a professional point of contact for internal staff at all levels and a diverse group of external callers and visitors. The ideal candidate is detail‑oriented, highly organized, and able to thrive in a dynamic, fast‑paced environment while maintaining exceptional communication skills and the highest level of discretion.</div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Schedules and organizes complex activities such as meetings, travel, and conferences.</li><li>
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.</li><li>
Organizes and prioritizes large volumes of information and calls.</li><li>
Opens, sorts and distributes mail. Drafts written responses or replies by phone when necessary.
</li><li>Responds regularly to ongoing requests for information.</li><li>
Answers phones, takes messages and answers all routine inquiries.</li><li>
Acts as a liaison with other departments and outside agencies. Handles confidential information and explains policies when necessary.</li><li>
Types and designs general correspondence, memos, etc.
</li><li>Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final communication or document.</li><li>
Records meeting minutes.</li><li>
Maintains open channels of communications with other company departments. Answers all inquiries in a professional and courteous manner.</li></ul></div></div>

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Executive Assistant

Ascendo Resources

<div>
 
 Personal Assistant to Private Principals
 
 
 
 Location:
 
 Miami Area (Onsite)
 
 
 
 Compensation:
 
 $80,000 &ndash; $100,000
 
 
 
 Employment Type:
 
 Full-Time
 
 
 Position Overview
 
 
 A confidential private office is seeking a highly professional, discreet, and exceptionally organized Personal Assistant to support two senior principals with day-to-day personal and administrative responsibilities.
 
 
 This is a fully onsite role based in the Miami area. The ideal candidate brings strong corporate presence, sound judgment, and the ability to manage complex priorities with calm confidence. Absolute discretion and integrity are essential.
 
 
 The selected candidate will be required to sign a Non-Disclosure Agreement (NDA).
 
 
 Key Responsibilities
 
 
 Executive &amp; Personal Support
 
 <ul>
 <li>
 Manage two complex and frequently changing calendars with precision and foresight.
 </li>
 <li>
 Coordinate meetings, appointments, and commitments across personal and professional contexts.
 </li>
 <li>
 Act as a gatekeeper&mdash;screen and prioritize requests with diplomacy and sound judgment.
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve issues before they arise.
 </li>
 </ul>
 
 Scheduling &amp; Logistics
 
 <ul>
 <li>
 Coordinate reservations, service providers, household-related appointments, and external vendors.
 </li>
 <li>
 Prepare daily and weekly agendas, briefing notes, and itineraries.
 </li>
 <li>
 Confirm appointments and ensure all parties are aligned on timing, location, and required materials.
 </li>
 </ul>
 
 Confidential Administration
 
 <ul>
 <li>
 Handle highly sensitive information including private communications and personal records.
 </li>
 <li>
 Maintain organized digital and physical filing systems.
 </li>
 <li>
 Draft and proofread correspondence in English and Spanish.
 </li>
 </ul>
 
 Operational &amp; Ad Hoc Support
 
 <ul>
 <li>
 Manage time-sensitive requests with discretion and efficiency.
 </li>
 <li>
 Track action items and follow-ups to ensure timely completion.
 </li>
 <li>
 Assist with event planning, personal projects, and light administrative coordination as needed.
 </li>
 </ul>
 
 Required Qualifications
 
 <ul>
 <li>
 Fluent in Spanish and English (written and spoken).
 </li>
 <li>
 Proven experience supporting senior executives, high-net-worth individuals, or private offices.
 </li>
 <li>
 Demonstrated ability managing multiple principals and complex calendars simultaneously.
 </li>
 <li>
 Strong organizational skills and meticulous attention to detail.
 </li>
 <li>
 Professional demeanor with excellent communication skills.
 </li>
 <li>
 Comfortable working onsite in a fast-paced, high-expectation environment.
 </li>
 <li>
 Willingness to sign an NDA and handle confidential matters.
 </li>
 </ul>
 
 Preferred Qualifications
 
 <ul>
 <li>
 Prior experience in a private office or family office environment.
 </li>
 <li>
 Experience coordinating with attorneys, financial advisors, vendors, or property managers.
 </li>
 <li>
 Travel planning and itinerary coordination experience.
 </li>
 <li>
 Valid driver&rsquo;s license and reliable transportation.
 </li>
 </ul>
 
 
</div>

Personal Assistant

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Explore 141+ Administrative office assistant in Miami this March. Find roles across top companies and apply now to boost your career.

141 administrative office assistant jobs In Miami

Administrative Assistant

Administrative Assistant

Office Administration Assistant - Miami based

Administrative Assistant

Executive Assistant

Personal Assistant

Executive Assistant (Remote)