administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant - temp to perm Jobs in Miami

administrative assistant - temp to perm

administrative assistant, executive Jobs in Miami

administrative assistant, executive

administrative office assistant

FirstService Residential

<div>Description
Temp to Perm Administrative Assistant
Schedule: Monday-Friday
Pay: $23.50 hourly 
Job Overview:
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess a strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistant - Temp to Perm

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 
 
 </li>
 </ul>
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
 <li>
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
 <li>
 Please always verify communications:
 </li>
 <ul>
 <li>
 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

Media Med

Job OverviewWe are seeking a dynamic and detail-oriented Dental Office Front Desk Agent to join our vibrant dental practice team. In this pivotal role, you will be the first point of contact for patients and visitors, ensuring a welcoming environment while managing essential administrative functions. Your energy and organizational skills will help streamline daily operations, facilitate patient care, and uphold the highest standards of confidentiality and professionalism. This paid position offers an exciting opportunity to contribute to a thriving healthcare setting while developing your expertise in medical administrative support and dental office management.Responsibilities<ul><li>Greet patients warmly, verify their appointments, and manage check-in/check-out procedures efficiently.</li><li>Schedule appointments using dental practice management software such as Dentrix or Eaglesoft, ensuring optimal patient flow.</li><li>Verify insurance coverage, perform insurance eligibility checks, and process claims accurately using systems like Epic, Meditech, or Athenahealth.</li><li>Handle multi-line phone systems with professionalism, providing clear information and directing calls appropriately.</li><li>Manage patient records with precision, including filing, updating electronic health records (EHR) systems, and reviewing documentation for accuracy.</li><li>Assist with billing processes by performing medical collection tasks, coding procedures with CPT and ICD-10 codes, and ensuring compliance with HIPAA regulations.</li><li>Support clinical staff by coordinating patient intake, medical documentation review, and maintaining confidentiality of sensitive health information.</li></ul>Qualifications<ul><li>Proven experience in a dental or medical front desk role with strong knowledge of dental terminology and clinical confidentiality policies.</li><li>Familiarity with EHR systems such as Eaglesoft, Dentrix, eClinicalWorks, or similar platforms; experience with Epic or Meditech is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel) along with excellent typing skills (including 10 key typing).</li><li>Knowledge of health insurance processes including verification, Medicare procedures, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing practices.</li><li>Exceptional customer service skills combined with phone etiquette and effective communication abilities in a fast-paced environment.</li><li>Bilingual abilities are highly desirable to serve diverse patient populations effectively.</li><li>Previous clinic or healthcare office experience is preferred; familiarity with multi-line phone systems and electronic health record management is essential.</li><li>Strong organizational skills with attention to detail in documentation review and office management tasks.</li></ul>Join us to be part of a dedicated team that values professionalism, compassion, and excellence in patient care!Pay: From $18.00 per hourWork Location: In person

Dental Office Front Desk Agent

Alfresco Air

Alfresco Air is South Florida's leading commercial HVAC contractor specializing in high-rise condominiums, commercial buildings, service, maintenance, and large-scale retrofit projects.We are seeking an organized, energetic, and customer-focused HVAC Service Coordinator to join our growing team. This position serves as the primary point of contact between our customers, technicians, and management team. The ideal candidate is highly organized, comfortable handling multiple priorities, and committed to delivering outstanding customer service.Key Responsibilities<ul><li>Answer incoming customer calls and service requests</li><li>Create and manage work orders in Corrigo IFSM</li><li>Schedule and dispatch technicians for service calls and emergency repairs</li><li>Communicate with customers regarding service updates, technician arrival times, and work completion</li><li>Coordinate daily schedules for field technicians</li><li>Maintain accurate service records, work orders, and customer information</li><li>Assist with estimates, proposals, and administrative support tasks</li><li>Follow up with customers to ensure satisfaction and completion of service requests</li><li>Qualifications</li><li>Previous experience in customer service, scheduling, dispatching, property management, or service coordination preferred</li><li>HVAC, plumbing, electrical, restoration, elevator, or property management industry experience is a plus</li><li>Excellent verbal and written communication skills</li><li>Strong computer skills, including Microsoft Office and web-based software platforms</li><li>Bilingual English/Spanish preferred</li><li>Ability to multitask and remain organized in a fast-paced environment</li><li>Positive attitude, strong work ethic, and sense of urgency</li><li>Benefits</li><li>Competitive compensation</li><li>Health insurance</li><li>Paid time off</li><li>Professional development and training opportunities</li></ul>Schedule - Monday through Friday 7:00 AM &ndash; 5:00 PM If you enjoy helping customers, coordinating service operations, and being part of a growing team, we'd love to hear from you! Please send your resume to careers@alfresco-air.com.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33130 (Required)</li></ul>Work Location: In person

HVAC Service Coordinator

Levy

<div>Position Title: 601 Restaurant Host/Hostess
Pay Range: $21.32 to $21.32
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1551998.
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg 
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! 
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app. 
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. 
For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/<div><div><div><h2 class="jobSectionHeader"> 
Job Summary</h2></div><div> 

Summary: Responsible for seating residents in the dining room. Handles customer service situations as they arise.
 
 
Essential Duties and Responsibilities:
<ul><li>Promptly and warmly greets and directs guests to their tables based on availability or desired seating arrangements.
</li><li>Helps create an overall enjoyable dining experience and promotes a safe, clean and neat environment for guests and other associates.
</li><li>Exhibits exceptional communications skills. Gets along well with others, demonstrates flexibility and patience; possesses an interest in people.
</li><li>Maintains a high level of sensitivity and confidentiality regarding personal or medical information that is shared.
</li><li>Supervises the activities of food-service associates in the dining room to ensure proper customer service, food handling and sanitation procedures are followed.
</li><li>Helps train new food-service team members.
</li><li>Supervises the closing of the assigned dining room; ensures side work and station setup is properly completed.
</li><li>Demonstrates knowledge of emergency safety procedures and helps evacuate guests to safety in the event of fire or other emergency.
</li><li>Assists with service, including occasional bussing and food service, while maintaining safe food handling and sanitation standards.
</li><li>May be asked to operate equipment, including but not limited to fire extinguishers, telephones, iced tea/soda machines, soup wells and coffee machines.
</li><li>Works with staff of other departments to perform job duties and during special events or functions.
</li><li>Performs other duties as assigned.
</li></ul></div></div></div>Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ 
Associates of Levy are offered many fantastic benefits.<ul><li>
Instapay (early access to your wages) and high interest savings both through the EVEN app</li><li>
Associate Shopping Program</li><li>
Health and Wellness Program</li><li>
Discount Marketplace</li><li>
Employee Assistance Program</li></ul><div>
For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.</div><div>
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div></div>

601 Restaurant Host/Hostess

<div>Position Title: Bacardi Ocho Lounge Host/Hostess
Pay Range: $21.32 to $21.32
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1552342.
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg 
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! 
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app. 
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. 
For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/<div><div><div><h2 class="jobSectionHeader"> 
Job Summary</h2></div><div> 

Summary: Responsible for seating residents in the dining room. Handles customer service situations as they arise.
 
 
Essential Duties and Responsibilities:
<ul><li>Promptly and warmly greets and directs guests to their tables based on availability or desired seating arrangements.
</li><li>Helps create an overall enjoyable dining experience and promotes a safe, clean and neat environment for guests and other associates.
</li><li>Exhibits exceptional communications skills. Gets along well with others, demonstrates flexibility and patience; possesses an interest in people.
</li><li>Maintains a high level of sensitivity and confidentiality regarding personal or medical information that is shared.
</li><li>Supervises the activities of food-service associates in the dining room to ensure proper customer service, food handling and sanitation procedures are followed.
</li><li>Helps train new food-service team members.
</li><li>Supervises the closing of the assigned dining room; ensures side work and station setup is properly completed.
</li><li>Demonstrates knowledge of emergency safety procedures and helps evacuate guests to safety in the event of fire or other emergency.
</li><li>Assists with service, including occasional bussing and food service, while maintaining safe food handling and sanitation standards.
</li><li>May be asked to operate equipment, including but not limited to fire extinguishers, telephones, iced tea/soda machines, soup wells and coffee machines.
</li><li>Works with staff of other departments to perform job duties and during special events or functions.
</li><li>Performs other duties as assigned.
</li></ul></div></div></div>Apply to Levy today!
Levy is a member of Compass Group USA
Click here to Learn More about the Compass Story 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ 
Associates of Levy are offered many fantastic benefits.<ul><li>
Instapay (early access to your wages) and high interest savings both through the EVEN app</li><li>
Associate Shopping Program</li><li>
Health and Wellness Program</li><li>
Discount Marketplace</li><li>
Employee Assistance Program</li></ul><div>
For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.</div><div>
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div></div>

Bacardi Ocho Lounge Host/Hostess

Tesla MRI

Pay: $45,000.00 - $70,000.00 per yearJob description:Prior Experience in Sales: None RequiredManage and develop a contact list of 100 people in our CRMResponsibilities:*Must meet promptly at 8:30am on a Zoom call every Monday-Friday. Video and Audio on. Engaged and prepared. Monday meetings are to discuss strategy for the upcoming week, positivity, upcoming events, and last about one hour. The Tuesday-Friday meetings are about 2 minutes per person where they discuss who they are going to see for the day.*Must visit at least six medical providers each day. This includes chiropractors, MRI centers, orthopedic doctors, pain management doctors, urgent care centers, EMC doctors, and other medical providers who regularly bill PIP insurance. This is a minimum requirement; team members are encouraged to visit more.*Must attend at least two networking events per quarter*Must host at least one networking event per quarter*Must enter notes in Salesforce after leaving medical provider's office*Must train everyday on our sales training platform by watching 2 videos and maintaining a pass rate of 80%*There are no &ldquo;admin&rdquo; days or days spent working in the office; your &ldquo;office&rdquo; is the road and your phone. You will be expected to be on the road meeting with contacts five days a week unless there is an in-person team meeting.*Company Car Provided, Auto Insurance and Gas ProvidedJob Type: Full-timeJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Sales: 1 year (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Work Location: In personPay: $45,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: On the road

Medical Sales Rep (MIAMI) (L1)

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