administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

accounting administrative assistant Jobs in Miami

accounting administrative assistant

administrative assistant - sales Jobs in Miami

administrative assistant - sales

administrative assistant, executive Jobs in Miami

administrative assistant, executive

administrative office assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Family and Financial Law Firm

Pay: $16.00 - $18.00 per hourJob description:&lt;Job Overview&gt; In Person Position. Hours are from 8:30 am to 12:30 or 1:00 pm to 5 pm Monday through Friday. We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess understanding of various areas of law, including estate planning, family law, and litigation. This role requires excellent organizational skills, the ability to manage multiple tasks efficiently, and a commitment to providing exceptional administrative support in a fast-paced legal environment.Duties<ul><li>Assist attorneys with case preparation by document review.</li><li>Manage legal documents and maintain organized filing systems using document management systems.</li><li>Draft and proofread legal documents, contracts, and correspondence with attention to detail.</li><li>Support project management efforts by tracking deadlines and ensuring timely completion of tasks.</li><li>Provide executive administrative support including scheduling appointments, managing calendars, and handling phone communications with professionalism.</li><li>Collaborate with team members on various legal matters including immigration law, landlord-tenant law, personal injury law, and more.</li><li>Maintain confidentiality of sensitive information while adhering to ethical standards in the legal profession.</li></ul>Skills<ul><li>Writing skills for drafting legal documents and correspondence.</li><li>Excellent organizational skills to manage multiple priorities effectively.</li><li>Ability to perform data entry accurately while maintaining attention to detail.</li><li>Clerical experience with filing systems and administrative processes within a law office setting.</li><li>Effective phone etiquette for client interactions and communications within the firm.</li></ul>Job Types: Part-time, ContractWork Location: In personPay: $16.00 - $20.00 per hourWork Location: In person

Administrative Legal Assistant

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Florida National University

<div>Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required. 
 
Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines. 

Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus close at 7:00pm on Friday

Specific Duties and Responsibilities
<ul>
<li>Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process</li>
<li>Responds to communications (email/voicemail) on a daily basis</li>
<li>Answer phones and transfer to the appropriate staff member</li>
<li>Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.</li>
<li>Greet public and clients and direct them to the correct staff member</li>
<li>Receive, sort and distribute incoming mail</li>
<li>Coordinate the coverage of the reception area to ensure proper handling at all times</li>
<li>Faxing, scanning and copying of documents</li>
<li>Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed</li>
<li>Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds</li>
<li>Assist with the billing, receivables, and cashier functions of the campus</li>
<li>Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education</li>
<li>Assist with completing students&rsquo; registration process</li>
<li>Ensure office equipment is properly maintained and serviced</li>
<li>Perform work related errands as requested such as going to the post office and bank</li>
<li>Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation</li>
<li>Distributes, collects and files Final Grades Roster from faculty and ensures that students&rsquo; records are kept according to FNU policy</li>
<li>Support and participate in University Commencement Ceremonies</li>
<li>Performs other duties as assigned</li>
</ul>
Must pass background test and per-employment drug screening.

Education and Experience
<ul>
<li>Associates Degree (Bachelor required)</li>
<li>English language fluency REQUIRED</li>
<li>Spanish language working proficiency</li>
<li>Working knowledge of Excel</li>
<li>1-2 years of related experience</li>
<li>Competent computer skills including MS Office or equivalent</li>
</ul>
Job Type: Full-time
Salary: $18.00 per hour
Benefits:
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li></ul></div>

General Administrative Assistant

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Explore 232+ Administrative office assistant in Miami this April. Find roles across top companies and apply now to boost your career.

232 administrative office assistant jobs In Miami

Administrative Assistant

Administrative Assistant

Administrative Legal Assistant

Administrative Assistant

General Administrative Assistant

Executive Administrative Assistant

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)