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Huda Vision

Job Description: Administrative Assistant - Saudi only Location: Riyadh, Saudi ArabiaSalary Range: SAR 6,000 - SAR 7,000 per monthAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in Microsoft Office, excellent communication skills in English and Arabic, and a professional demeanor.Key Responsibilities<ul><li>Office Management:</li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li>Administrative Support:</li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li>Financial/HR Support (as needed):</li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li>Documentation and Data:</li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul>Qualifications &amp; SkillsRequired<ul><li>Education: High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li>Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li>Language: Fluent in both English and Arabic (written and spoken) is mandatory.</li><li>Technical: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Residency: preferred for Saudis .</li></ul>Preferred<ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul>Send your Cv to hnavid.ng@gmail.comLinkedin: https://www.linkedin.com/in/navid-nadiaksa/Job Type: Full-timePay: ﷼5,500.00 - ﷼6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Work Location: Remote

Administrative Assistant - Female

Ultimate Peaks Talent & Strategy

<div>
 
 Job Description Administrative And Accounting Assistant
 
 
 
 📍 Riyadh, Saudi Arabia | Full-time (On-site)
 
 
 About the Company:
 
 
 A creative agency offering full-brand solutions, including visual identity, advertising campaigns, and marketing content. We help businesses connect with their audience and showcase their brand professionally and effectively.
 
 
 About the Role:
 
 
 The Administrative and Accounting Assistant supports the daily operations of the Branding and Creative Design Agency across administrative, financial, coordination, and client-facing tasks. The role requires an organized, proactive, and flexible individual who can perform effectively in a fast-paced and creative work environment.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Record expenses, invoices, and receipts, and follow up on payments to suppliers, freelancers, and clients
 </li>
 <li>
 Enter basic accounting data, maintain financial records, and prepare simple monthly financial summaries
 </li>
 <li>
 Manage documents, files, and contracts, and schedule and organize meetings and calendars
 </li>
 <li>
 Monitor emails and handle general correspondence
 </li>
 <li>
 Assist with HR tasks such as attendance, forms, and recruitment coordination
 </li>
 <li>
 Track office supplies, subscriptions, and logistics
 </li>
 <li>
 Communicate with clients to schedule meetings and gather required information
 </li>
 <li>
 Coordinate workflow between design, content, and marketing teams and ensure timely task completion
 </li>
 <li>
 Prepare simple reports or presentations when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Accounting, Marketing, or related fields
 </li>
 <li>
 5-8 years of experience in administrative, accounting, or coordination roles, preferably within agencies or creative environments
 </li>
 <li>
 Strong organizational skills with high attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (especially Excel) and familiarity with tools such as Google Workspace, Notion, or Trello
 </li>
 <li>
 Fluency in English is required
 </li>
 </ul>
</div>

Administrative and Accounting Assistant

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Administrative Assistant

Caterpillar

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
We are looking for an Administrative Assistant join our Middle East and Eurasia Region Distribution team working within the Europe, Africa, Middle East and Eurasia (EAME) Distribution division.
At Caterpillar, we&rsquo;re committed to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; innovating to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
About the Europe, Africa, Middle East and Eurasia Distribution Division
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
Role Definition: As an admin assistant, you will play a crucial role in supporting high-level executives and ensuring smooth operation of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
What You Will Do:
<ul><li>C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.</li><li>
Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li>
Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li>
Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li>
External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li>
Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.</li><li>
Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li><li>
Document Attestation and Legalization: Oversee the attestation and legalization of company documents, certificates, and other paperwork required by Saudi authorities.</li><li>
License and Permit Management: Assistance in obtaining and renewing business licenses, permits, and approvals from relevant government bodies.</li><li>
Compliance, Policy and Procedure Monitoring: Monitor regulatory changes and updates to ensure the company adheres to all applicable laws, regulations, and policies and advise on adjustments when necessary.</li><li>
Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.</li><li>
Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience</li><li>
Supporting with onboarding: Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.</li></ul>
What You Have (Basic Skills Required):
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
<ul><li>Accurately gauges the impact and cost of errors, omissions, and oversights.</li><li>
Utilizes specific approaches and tools for checking and cross-checking outputs.</li><li>
Processes limited amounts of detailed information with good accuracy.</li><li>
Learns from mistakes and applies lessons learned.</li><li>
Develops and uses checklists to ensure that information goes out error-free.</li></ul>
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
<ul><li>Demonstrates experience participating in productive collaborative processes.</li><li>
Under guidance, initiates collaborative meetings.</li><li>
Assists in communicating shared goals with diverse groups and parties.</li><li>
Helps promote collaboration across generations, functions, regions, and levels.</li><li>
Helps solve business problems and meet business goals through collaborative processes.</li></ul>
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
<ul><li>Delivers helpful feedback that focuses on behaviors without offending the recipient.</li><li>
Listens to feedback without defensiveness and uses it for own communication effectiveness.</li><li>
Makes oral presentations and writes reports needed for own work.</li><li>
Avoids technical jargon when inappropriate.</li><li>
Looks for and considers non-verbal cues from individuals and groups.</li></ul>
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
<ul><li>Adjusts to new or changing assignments, processes, and people.</li><li>
Demonstrates willingness to listen to other opinions.</li><li>
Provides examples of shifting from task to task.</li><li>
Identifies and considers alternative approaches to situations or problems.</li><li>
Accepts new or radical ideas with an open mind; avoids snap reactions.</li></ul>
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
<ul><li>Recognizes changing demands and priorities; validates changes with management.</li><li>
Obtains information about how current assignments contribute to organizational goals.</li><li>
Completes current work according to assigned priorities.</li><li>
Responds to day-to-day operational priorities while still making progress on project work.</li><li>
Performs at least 2-3 concurrent activities without reducing productivity.</li></ul>
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
<ul><li>Explains the value of a disciplined approach to problem solving.</li><li>
Describes problem reporting and escalation practices.</li><li>
Utilizes accepted procedures for problem analysis and resolution.</li><li>
Identifies key aspects of problem-solving techniques used in own area.</li></ul>
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
<ul><li>Arranges meetings, schedules rooms, equipment, refreshments, etc.</li><li>
Operates and maintains standard office equipment such as copiers, faxes, phones.</li><li>
Distributes internal and external correspondence to appropriate recipients.</li><li>
Coordinates travel arrangements and expense reimbursements.</li><li>
Orders, stocks and distributes office supplies.</li></ul>
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
<ul><li>Uses basic features of two or more Office applications.</li><li>
Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.</li><li>
Operates basic Microsoft desktop applications to achieve certain requirements.</li><li>
Converts Word tables to an Excel spreadsheets and vice-versa.</li><li>
Compares the key differences between current and prior releases of Office.</li></ul>
What we offer:
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
About Caterpillar
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
Posting Dates:
December 17, 2025 - December 31, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community.</div>

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Confidential Government

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Workplace Type:
 
 On-site
 
 
 
 Industry:
 
 Government Administration &ndash; Retail &ndash; Real Estate
 
 
 
 Seniority Level:
 
 Entry Level
 
 
 
 Function:
 
 Administrative
 
 
 
 Job Summary
 
 
 
 The Executive Assistant will provide comprehensive administrative and operational support to senior management within a confidential government entity. The ideal candidate must demonstrate excellent English communication skills, strong proficiency in Microsoft Excel and PowerPoint, and the ability to prepare professional reports and presentations. This role requires exceptional organizational abilities, attention to detail, and the capacity to coordinate meetings, manage schedules, and handle sensitive information with discretion.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
 </li>
 <li>
 Prepare high-quality reports, spreadsheets, charts, and presentations using Excel and PowerPoint.
 </li>
 <li>
 Draft, proofread, and edit emails, letters, and official correspondence in English.
 </li>
 <li>
 Maintain accurate documentation, electronic files, and tracking systems for tasks and follow-ups.
 </li>
 <li>
 Take minutes of meetings, follow up on action items, and ensure deadlines are met.
 </li>
 <li>
 Coordinate travel arrangements, logistics, and meeting materials as required.
 </li>
 <li>
 Assist in preparing periodic departmental reports, dashboards, and performance summaries.
 </li>
 <li>
 Liaise professionally with internal departments, external partners, and government stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and integrity.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of English (written and spoken) &mdash; mandatory.
 </li>
 <li>
 Strong proficiency in Microsoft Office, especially
 
 Excel and PowerPoint
 
 .
 </li>
 <li>
 Experience preparing professional reports, presentations, and data summaries.
 </li>
 <li>
 Strong communication, coordination, and interpersonal skills.
 </li>
 <li>
 Ability to prioritize tasks, manage time effectively, and work under pressure.
 </li>
 <li>
 High level of accuracy, attention to detail, and organizational skills.
 </li>
 </ul>
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Previous experience in an administrative or executive assistant role is an advantage.
 </li>
 <li>
 Experience working in government, real estate, or retail sectors is preferred.
 </li>
 <li>
 Knowledge of meeting protocols, business correspondence, and office procedures.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Trivers

<div>
 JOB PURPOSE
 
 The Architectural Executive Assistant provides direct administrative and technical support to the Chairman. This rolebridges executive coordination and architectural insight&mdash;assisting in reviewing project proposals, following up with design and project management teams, and ensuring smooth communication between the Chairman&rsquo;s office and all departments.
 
 KEY RESPONSIBILITIES
 
 &bull;Provide comprehensive administrative support to the Chairman, including calendar management, correspondence, and meeting preparation.&bull;Assist in reviewing architectural and project-related reports, drawings, and proposals before Chairman review.&bull;Coordinate between the Chairman and the Design, Projects, and Strategy departments to ensure project timelines and quality standards are met.&bull;Prepare executive summaries, minutes of meetings, and follow-up action plans for ongoing projects.&bull;Support in research, data collection, and preparation of presentations and reports related to development projects.&bull;Maintain confidentiality of sensitive business and project information.&bull;Represent the Chairman&rsquo;s office professionally in internal and external communications.
 
 COMPETENCIES/SKILL SETS
 
 &bull;Strong organizational and multitasking skills.&bull;High attention to detail and quality.&bull;Excellent communication and coordination abilities.&bull;Professionalism, discretion, and initiative.&bull;Ability to work under pressure and meet deadlines.QualificationsBachelor&rsquo;s degree in Architecture or related field.2&ndash;3 years of experience as an Executive Assistant, preferably within real estate development or architecture firms.Strong knowledge of architectural terminology, project documentation, and design coordination.Excellent command of English and Arabic (spoken and written).Proficient in MS Office and design tools (AutoCAD, SketchUp, or similar software preferred).
</div>

Executive & Architectural Coordinator

Explore 692+ Administrative office assistant in Riyadh this January. Find roles across top companies and apply now to boost your career.

692 administrative office assistant jobs IN Riyadh

Administrative Assistant - Female

Administrative and Accounting Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant to the CEO

Executive Assistant

Executive & Architectural Coordinator