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administrative office assistant

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 
 
 
 
 
 This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to multiple senior executives
 </li>
 <li>
 Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries
 </li>
 <li>
 Track, reconcile, and process expense reports
 </li>
 <li>
 Organize meetings, prepare conference rooms, and develop presentation materials
 </li>
 <li>
 Maintain and update internal CRM systems for pipeline and deal tracking
 </li>
 <li>
 Coordinate catering and daily office logistics (including team lunches)
 </li>
 <li>
 Partner closely with the broader administrative team to ensure seamless operations
 </li>
 <li>
 Provide backup support across the admin team as needed
 </li>
 <li>
 Assist with special projects and ad hoc initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 3+ years of executive or administrative support experience
 </li>
 <li>
 Prior experience in financial services, private equity, or professional services strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 CRM experience a plus! (Salesforce preferred)
 </li>
 <li>
 Exceptional attention to detail and organizational skills
 </li>
 <li>
 Strong interpersonal skills with a service-oriented mindset
 </li>
 <li>
 Ability to manage multiple priorities with efficiency and discretion
 </li>
 <li>
 Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Join a strong &amp; supportive admin team with great company culture and work/life balance!
 </li>
 <li>
 Opportunity to work closely with senior leadership at a respected investment firm
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite - flexible WFH Fridays)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resumes today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 
 
 
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Administrative Assistant - Investment Firm

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 3 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Administrative Assistant

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:
</h2>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:
</h2><ul><li>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</li><li>Provide prompt and professional service to all internal and external clients.
</li><li>Prepares and distributes internal communications and serves as a central clearing position for general information.
</li><li>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</li><li>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</li><li>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</li><li>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</li><li>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</li><li>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</li><li>Provide support by photocopying, filing, and sending faxes as needed.
</li><li>Pulls and put files to dead storage as required.
</li><li>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</li></ul><h2 class="jobSectionHeader">WHAT YOU BRING TO US:
</h2><ul><li>Associate degree in Business Administration or related discipline
</li><li>Minimum 2 years' experience in office administrative work
</li><li>Can be a combination of education, training, and relevant experience
</li></ul><h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:
</h2><ul><li>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</li><li>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</li><li>Prioritize and manage multiple tasks, changing priorities as necessary
</li><li>Work under pressure and adapt to changing requirements with a positive attitude
</li><li>Oral and written communication skills as required for the position
</li><li>Self-motivated, proactive and an effective team player</li><li>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul>
<h2 class="jobSectionHeader">TRAVEL:
</h2><ul><li>0 %</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:
</h2><ul><li>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</li><li>Noise level is typically low to medium.
</li><li>Occasional lifting of up to 30 lbs.
</li><li>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation</li></ul>
Pay Range
$25.55-$33.50 Hourly
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div> 
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div> 
This position has an anticipated start date of May 4, 2026.</div><div></div><div> 
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div> 
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div> 
Why join Berkeley Lab?</div><div></div><div> 
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div> 
What You Will Do:<ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div> 
What We Are Looking For:<ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div> 
 Desired Skills/Knowledge:<ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div> 
Additional Information:<ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div> 
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div> 
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div> 
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

Marcus & Millichap

<div><div>Marcus &amp; Millichap is the nation&rsquo;s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus &amp; Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

The base salary range for this role is $25.00-$35.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
</div>
<h3 class="jobSectionHeader">Responsibilities</h3><div>
<ul><li>Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.</li>
<li>Assist the Operations Manager in the processing of sold and closed transactions when necessary.</li>
<li>Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.</li>
<li>Copy, scan, and create proposal bindings and print jobs for agents.</li>
<li>Share the telephone and front desk responsibilities with the other support staff.</li>
<li>Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.</li>
<li>This is a part-time position.</li>
</ul></div><h3 class="jobSectionHeader">Qualifications</h3><div>
<ul><li>Two+ (2+) years of administrative experience.</li>
<li>High School diploma.</li>
<li>Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.</li>
<li>Editing and proofreading skills.</li>
<li>A professional appearance and demeanor</li>
<li>Top-notch phone manner.</li>
<li>Reliable, punctual, and professional.
</li><li>Friendly, upbeat personality with a can-do attitude.</li>
<li>A strong desire to learn and progress within the company</li>
<li>Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.</li>
<li>Previous real estate experience is helpful.</li>
<li>Background in a banking, finance, or legal office environment preferred.</li>
<li>Knowledge of Adobe InDesign is a plus.</li>
</ul>
</div><div>Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada. 
 
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. 
 
Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
 
 
Marcus &amp; Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender 
identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.
</div>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Administrative Assistant - Part Time (Brokerage Administrator)

ClearView Healthcare Partners

<div><div>ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.</div><div>
Role Overview

The Receptionist/Administrative Assistant (RA) has core responsibilities aligned to the office and its day-to-day function. ClearView&rsquo;s RA are seen as the embodiment of the company values, they are a daily presence in the office and are an integral part of the office environment. In addition to the core responsibilities, the RAs provide some basic support to Leadership and some overflow support for the team. Professionalism in demeanor, communication, and appearance is key in this role as the first point of contact for clients and visitors. As with all ClearView employees, there is an opportunity, and expectation, that the RA will join one of our many internal initiatives to integrate themselves into the company culture, engage with employees they may not otherwise, and continue to gain new skills, experience, and knowledge.
General office-related Receptionist responsibilities

There are a range of responsibilities related to the Receptionist role with the most important being the daily maintenance of the office environment. Examples of these activities are:
<ul>
<li>Stock pantry, office supply room</li>
<li>Receive and unpack supplies and ensure orderly storage of items in closets</li>
<li>Take inventory (coordinated with Office Manager)</li>
<li>Receive mail and packages and distribute them as necessary</li>
<li>Greeting guests, logging visitors with building security, parking validation, manage sign- out and return of loaner access cards for visiting employees</li>
<li>Ensure kitchen and reception areas are clean and tidy</li>
<li>Assist in set up and breakdown for office events</li>
<li>Answer phones</li>
<li>Manage general office email inboxand direct inquiries appropriately</li>
</ul>
Basic administrative support for aligned leadership and extended leadership team members

Each RA will have a specific set of aligned leadership and extended leadership team members. Administrative support for the aligned set of individuals is the primary priority of this role.
<ul><li>Manage travel arrangements.</li>
<li>Manage and submit expenses promptly</li>
<li>Calendar and scheduling support (internal and external)</li>
<li>Printing &amp; binding support</li>
</ul>
Alignment to a core internal function (5% - 10%)

Each RA supports one of ClearView&rsquo;s internal functions. To do so effectively, attention to detail and strong Excel, Word, and PowerPoint skills are ideal. While the role will vary depending on the alignment, below are examples of the types of activities an RA may expect to engage in:
<ul>
<li>Support data entry associated with new employees (e.g., HR alignment)</li>
<li>Assist with project documentation or document tracking (e.g., Finance alignment)</li>
<li>Track marketing conference outreach and downstream leads (e.g., Marketing alignment)</li>
<li>Support event planning (e.g., Team Building alignment)</li>
<li>Schedule interviews, book travel, submit candidate expenses for reimbursement (e.g., TA alignment)</li>
<li>New hire training scheduling and coordination (e.g., Learning &amp; Development alignment)</li>
</ul>
Requirements

The successful candidate must have the following skills and experience:
<ul>
<li>1+ years of experience in an office environment</li>
<li>Professional written and oral communication skills</li>
<li>Technological literacy (Microsoft Office Suite)</li>
<li>Strong attention to detail</li>
<li>Ability to lift up to 50 pounds</li>
</ul>
In addition, an outstanding Receptionist/administrative assistant candidate will also have:
<ul>
<li>Ability to be in the San Francisco office 5 days per week (required)</li>
<li>Previous experience in a receptionist or administrative role</li>
<li>Ability to multi-task and prioritize</li>
<li>Comfort with rolling up sleeves regardless of the task</li>
<li>Desire to connect with people and develop relationships</li>
<li>Alignment with ClearView&rsquo;s values (Who We Are - Clearview | Clearview (clearviewhcp.com))</li>
<li>Familiarity with Concur and Salesforce is a plus</li>
</ul>
The first-year base salary for this position is $65,000.

In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.</div><div>
What We Value

We recognize that not every candidate will meet every qualification listed. If you&rsquo;re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.

Equal Opportunity Employer

ClearView Healthcare Partners (&quot;CV&quot;) is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.</div></div>

Receptionist/Administrative Assistant New

Handlery Hotels, Inc.

Executive Administrative Assistant to the Hotel General ManagerPOSITION PURPOSEThe Executive Assistant to the General Manager (GM) provides high‑level administrative, operational, and guest‑service support at Handlery Union Square Hotel, a family‑owned independent hotel in San Francisco. This position serves as a trusted partner to the General Manager, helping coordinate daily operations, manage communications, handle confidential information. The ideal candidate is professional, detail‑oriented, warm, and committed to delivering exceptional hospitality.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide comprehensive administrative support to the General Manager, including scheduling, calendar management, meeting coordination, and written correspondence.</li><li>Draft, edit, and distribute reports, memos, presentations, and internal communications on behalf of the GM.</li><li>Coordinate cross‑departmental communication and follow‑up to ensure timely completion of initiatives.</li><li>Maintain confidential files, records, and documents with discretion and professionalism.</li></ul>Guest Relations &amp; Service Support<ul><li>Manage and respond to guest surveys, including monitoring feedback, drafting responses, escalating issues when necessary, and tracking trends to support service improvements.</li><li>Support guest travel-related email inquiries, ensuring timely, accurate, and service‑oriented communication that aligns with the hotel&rsquo;s standards.</li><li>Process and manage gift certificate requests, including creation, payment coordination, fulfillment, and recordkeeping.</li><li>Assist with VIP guest arrangements, special requests, and personalized service touches.</li></ul>Operational Support<ul><li>Support the General Manager with preparation for daily operations meetings, leadership check‑ins, and guest arrival reviews.</li><li>Liaise with department heads to gather information, coordinate projects, and ensure alignment with organizational goals.</li><li>Prepare and maintain operational documentation, SOPs, and property communication tools.</li></ul>Financial &amp; Administrative Coordination<ul><li>Assist with invoice processing, expense tracking, and budget documentation as directed by the GM.</li><li>Maintain logs, spreadsheets, and reports related to guest services, operations, and administrative activity.</li><li>Support procurement and vendor communication when administrative assistance is needed.</li></ul>AI Awareness &amp; Property Security<ul><li>Must demonstrate strong awareness of modern, AI‑enabled scams (including voice cloning and highly convincing phishing) and apply sound judgment when requests feel unusual or urgent.</li></ul>&middot; Must safeguard sensitive information and confidential hotel records, including guest data, internal contacts, access details, and operational procedures.&middot; Must maintain discretion online and on personal devices; understands that internal matters, guest situations, and property operations are not to be posted or shared publicly.&middot; Must be comfortable following established verification and escalation standards for requests involving money, guest privacy, system access, or vendor/payment changes.<ul><li>Assist with tracking business priorities, deadlines, flight reservations and action items for the GM and leadership team.</li></ul>QualificationsEducation &amp; Experience<ul><li>Associate or bachelor&rsquo;s degree in hospitality, Business Administration, Communications, or related field preferred but not required.</li><li>3+ years of administrative executive support required &amp; hotel operations experience / hospitality experience strongly preferred.</li><li>Experience with guest service or guest relations responsibilities is highly desirable.</li></ul>Skills &amp; Competencies<ul><li>Excellent English written and verbal communication skills.</li><li>Strong organizational ability with both soft and hard documents, contracts, forms, etc. Along with impeccable attention to detail.</li><li>Must be proficient in Microsoft Office (word, excel, powerpoint, copilot etc.) or Microsoft 365; experience with hotel PMS systems is a plus.</li><li>Ability to maintain confidentiality, professionalism, and sound judgment.</li><li>Strong interpersonal skills and a warm, guest‑focused demeanor.</li><li>Ability to multitask and manage competing priorities in a fast‑paced environment.</li></ul>Attributes for Success<ul><li>Warm, genuine, and service‑minded.</li><li>A proactive self‑starter who anticipates needs before they arise.</li><li>Discreet, trustworthy, and comfortable handling sensitive information.</li><li>Able to balance administrative precision with hospitality grace.</li><li>Team‑oriented and capable of building strong relationships across the property.</li></ul>Working Conditions<ul><li>Full‑time, exempt position based onsite at the hotel.</li><li>Must be available during regular business hours and occasionally during peak periods, events, or special needs.</li><li>Professional appearance and adherence to hotel grooming standards required.</li></ul>Pay: $85,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

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199 administrative office assistant jobs In San Francisco

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