administrative assistant

executive assistant Jobs in San Francisco

executive assistant

administrative business partner Jobs in San Francisco

administrative business partner

executive administrative assistant (6083) Jobs in San Francisco

administrative office assistant

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Administrative Assistant

Spott, Lucey & Wall, Inc. CPAs

Spott, Lucey and Wall, Inc. CPAs is a San Francisco-based CPA firm that provides comprehensive professional taxation, audit, accounting, and management advisory services to domestic and foreign businesses. We emphasize personalized service for our clients. Spott, Lucey and Wall, Inc. CPAs. specializes in US taxation and reporting of international business and tax affairs. We handle matters for foreign corporations investing in or owning United States businesses, foreign citizens working in the United States, as well as U.S. citizens and residents working abroad or exiting the US. We have a working environment where each member of our firm has a real impact on the firm and its clients. We offer our employees a diversity of professional experience and encourage professional development.Position Overview: We are seeking an experienced Administrative Assistant who will undertake a range of clerical and administrative tasks, from routine to moderately complex. Knowledge of standard office procedures is essential, and specific training in our firm's procedures will be provided. The role involves daily interaction with our team and clients, serving as the primary administrative support under general supervision. This hands-on position requires working collaboratively within a team-oriented environment, adhering to firm standards across all administrative and office operations.Essential Duties and Responsibilities: &middot; Collecting and scanning mail each morning and distribute to team members&middot; Answering the main line telephone and directing calls as needed&middot; Assisting with tax return assembly, filing, and billing&middot; Greeting clients entering our office and helping them get settled in the conference room&middot; Organizing and updating client information in the database&middot; Printing and sending routine reports from the database&middot; Printing and processing tax returns for mailing&middot; Taking mail or packages to the post office or express mail providers, etc.&middot; Setting up for firm meetings&middot; Office cleaning and tidying&middot; Ordering supplies for office and ensuring the processing room is properly stocked&middot; Maintaining the kitchen &ndash; ensuring stocked and tidiness&middot; Providing support to the Partners and other staff members&middot; Organizing receipts and preparing firm expense reports&middot; Ordering meals for staff during busy season as needed&middot; Helping with special projects and other administrative tasks as neededQualifications and Competencies: &middot; Customer service experience: able to interact with vendors, clients, and business colleagues to resolve issues or answer questions.&middot; Enthusiastic, energetic, and positive attitude are key.&middot; Possess exceptional organizational skills and attention to detail.&middot; Ability to handle confidential information in a professional manner; comfortable working with a sophisticated client base.&middot; Clear, concise, friendly, and professional verbal and written communication skills.&middot; Excellent time and project management skills to meet timing needs and prioritize tasks.&middot; Growth mindset - actively looks for ways to improve tasks and processes.&middot; Dependable and professional with the ability to work independently and as a team player.&middot; Strong sense of accountability and pride in one's work product.&middot; Flexibility &ndash; Willingness and ability to help within the firm as needed.&middot; Ability to work with the simultaneous needs of multiple executives.&middot; Ability to function in a fast-paced environment, meet deadlines, and work well under pressure&middot; Problem Solving &ndash; Identifies, communicates, and considers solutions for problems in a timely manner; gathers and analyzes information skillfully.Education and Experience: &middot; College degree preferred.&middot; 1-3 years of administrative office experience preferred; or the equivalent combination of education and experience.&middot; Demonstrated skill in using Microsoft Windows and Office Applications (Word, Excel, Outlook, etc.).&middot; Database management experience.&middot; Computer and internet savvy.&middot; Ability to learn new software skills and upgrade to new programs.Benefits: &middot; Medical, dental, and vision insurance (Employer pays 80% of the premiums and the 20% remaining premium is paid by employee via a cafeteria plan).&middot; 17 Personal Time Off days (10 vacation days and 7 sick days) and 9 Holidays per year.&middot; Basic Life and Accidental Death &amp; Dismemberment (AD&amp;D) insurance.&middot; Commuting expenses up to $150/month.&middot; 401(k) profit-sharing retirement plan: Eligible after 1 year of employment. Employer contributes 4% equivalent of salary towards the retirement plan.Spott, Lucey and Wall, Inc. CPAs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Spott, Lucey and Wall, Inc. CPAs participates in the E-Verify Program.Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Tata Consultancy Services

<div>
 
 Job Description
 
 
 
 
 Must Have Technical/Functional Skills
 
 
 
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 
 
 <ul>
 <li>
 Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
 </li>
 <li>
 Strong executive presence; superior interpersonal communications skills
 </li>
 <li>
 Communicates with executives and front line management to gather or convey relevant information
 </li>
 <li>
 Must use considerable tact, diplomacy and judgment
 </li>
 <li>
 Interacts with people from a variety of departments and business coverage areas across the Enterprise
 </li>
 <li>
 Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
 </li>
 <li>
 Pro-active attitude with ability to stay focused and maximize time efficiently
 </li>
 <li>
 Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
 </li>
 <li>
 Experience managing executive calendars and booking travel for team/executives
 </li>
 <li>
 Teamwork - must foster collaboration and trust among team members and business partners
 
 
 </li>
 </ul>
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executes calendar management, expense reporting, and travel arrangements
 </li>
 <li>
 Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
 </li>
 <li>
 Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
 </li>
 <li>
 Manages different and conflicting objectives, projects or activities at once
 </li>
 <li>
 Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
 </li>
 <li>
 Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
 </li>
 <li>
 Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
 </li>
 <li>
 Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
 
 
 </li>
 </ul>
 
 TCS Employee Benefits Summary
 
 
 
 Discretionary Annual Incentive.
 
 
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 
 
 Family Support: Maternal &amp; Parental Leaves.
 
 
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 
 
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 
 
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 
 
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 
 
 Salary Range: $60,000 - $75,000 a year
 
 
 
 Qualifications:
 
 BACHELOR OF COMPUTER SCIENCE
</div>

University of California - San Francisco

<div><div><div><div>Please note: 4 days/week remote; on-site 1 da/week at UCSF Mission Bay campus. Duration: through June 30, 2026. 
 
The UCSF Department of Family &amp; Community Medicine is seeking a highly organized and detail-oriented Temporary Administrative Support Professional to support the Pacific AIDS Education &amp; Training Center (PAETC) NorCAL team.
PAETC NorCAL delivers regional workforce development, clinical education, and training programs across Northern California to advance HIV care and health equity. This role provides essential administrative coordination to support a distributed training team working across multiple counties and community-based partner sites.
This position will coordinate day-to-day office and programmatic support functions to ensure smooth execution of trainings, meetings, and regional initiatives.
Key Responsibilities
Training &amp; Meeting Coordination<ul><li>
Schedule meetings and coordinate calendars for regional training staff</li><li>
Arrange Zoom meetings and provide technical/logistical support as needed</li><li>
Reserve campus meeting spaces (Mission Hall and other UCSF sites)</li><li>
Coordinate external venue bookings for regional trainings</li><li>
Support preparation of training materials and packets</li></ul>
Financial &amp; Administrative Processing<ul><li>
Process reimbursement requests (travel, meals, training expenses)</li><li>
Support purchasing and ordering of program supplies</li><li>
Track invoices and maintain organized financial documentation</li><li>
Liaise with departmental finance and procurement staff as needed</li></ul>
Data &amp; Evaluation Support<ul><li>
Manage training attendee records and sign-in documentation</li><li>
Enter and track evaluation data (e.g., Qualtrics/REDCap or similar platforms)</li><li>
Maintain organized databases of training participants</li><li>
Assist with generating summary reports from evaluation data</li></ul>
Office &amp; Program Support<ul><li>
Order office and training supplies</li><li>
Maintain organized shared drives and documentation systems</li><li>
Support onboarding logistics for new team members or trainers</li><li>
Provide general administrative support as assigned</li></ul>
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</div> 
</div><div>Department Description
<div>UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.</div>
</div><div>Required Qualifications
<div><ul><li>Demonstrated administrative support experience in a professional setting</li><li>
Strong organizational skills and attention to detail</li><li>
Experience with Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Comfort working with databases or survey platforms</li><li>
Ability to manage multiple tasks in a deadline-driven environment</li><li>
Strong written and verbal communication skills</li></ul></div>
</div><div>Preferred Qualifications
<div><ul><li>Experience in higher education, healthcare, or workforce development settings</li><li>
Familiarity with UCSF systems (BearBuy, MyExpense, Qualtrics, etc.)</li><li>
Experience supporting remote and hybrid teams</li></ul></div>
</div><div>About UCSF
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div>Pride Values
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
 
 
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
 
 
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div>Equal Employment Opportunity
<div>The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20
For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination</div>
</div><div>Organization
<div>TEP</div>
</div><div>Job Code and Payroll Title
<div>004722 BLANK AST 3
</div></div><div>Job Category
<div>Administrative Support, Professional (Non-Clinical), Temporary Employment</div>
</div><div>Bargaining Unit
<div>Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
</div></div><div>Employee Class
<div>Temporary Employment</div>
</div><div>Percentage
<div>100%</div>
</div><div>Location
<div>San Francisco, CA
</div></div><div>Campus
<div>Mission Bay (SF)
</div></div><div>Work Style
<div>Flexible</div>
</div><div>Shift
<div>Days</div>
</div><div>Shift Length
<div>8 Hours</div></div></div></div><div></div>

San Francisco Federal Credit Union

<div><div><div>Who Are We?</div></div>
With an &ldquo;A&rdquo; health rating and solid year-over-year growth, San Francisco Federal Credit Union&rsquo;s (SFFedCU) membership is now over 43,000 with assets surpassing $1.3 billion and branches located in San Francisco and San Mateo County. Continuing along it highly successful growth trajectory, SFFedCU is seeking a Marketing Coordinator &amp; Executive Assistant to the CEO for our Golden Gate Branch in San Francisco.
The Position
The Marketing Coordinator &amp; Executive Assistant to the CEO is responsible for providing hands-on operational support to ensure smooth day-to-day operations within the Marketing Department and Office of the CEO. This role supports both the Marketing function (70%) and the Chief Executive Officer (30%). The Marketing Coordinator drives day-to-day campaign execution, brand consistency, vendor coordination, and event logistics. The Executive Assistant component provides high-level calendar management and administrative support to ensure the CEO&rsquo;s time is optimized and aligned with organizational priorities. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment.
As a non-exempt position, this role is eligible for overtime in accordance with applicable wage and hour laws.
Primary Responsibilities
70% &ndash; Marketing Coordination
Campaign &amp; Content Execution<ul><li>
Coordinate execution of marketing campaigns across digital, branch, email, and social channels</li><li>
Manage campaign timelines and ensure deadlines are met</li><li>
Assist in content drafting, editing, and proofing (email, web, signage, collateral)</li><li>
Ensure brand consistency across all materials</li></ul>
Project &amp; Vendor Coordination<ul><li>
Serve as liaison between marketing, branches, lending, and external vendors</li><li>
Track deliverables and follow up on outstanding items</li><li>
Coordinate print production and distribution logistics</li><li>
Maintain marketing calendar and promotional schedule</li></ul>
Events &amp; Promotions<ul><li>
Support planning and execution of member events, community sponsorships, and branch activations</li><li>
Coordinate materials, signage, and promotional inventory</li><li>
Track post-event results and engagement metrics</li></ul>
Administrative &amp; Reporting Support<ul><li>
Maintain marketing asset library and documentation</li><li>
Track campaign performance data and assist in preparing reports</li><li>
Manage invoices and budget tracking for marketing expenses</li></ul>
30% &ndash; Executive Assistant to the CEO
Calendar &amp; Time Management<ul><li>
Manage CEO&rsquo;s calendar with precision and strategic prioritization</li><li>
Schedule internal and external meetings, ensuring appropriate preparation time</li><li>
Coordinate Board-related logistics as needed</li></ul>
Meeting &amp; Communication Support<ul><li>
Prepare meeting materials and briefing documents</li><li>
Serve as a professional point of contact for senior stakeholders</li></ul>
Administrative Excellence<ul><li>
Handle confidential information with discretion</li><li>
Coordinate expense reporting</li><li>
Anticipate scheduling conflicts and proactively resolve them</li></ul>
<div><div>Who Are You?</div></div>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or related field preferred</li><li>
3&ndash;5 years of experience in marketing coordination, executive support, or similar role</li><li>
Experience supporting senior executives strongly preferred</li></ul>
Skills &amp; Competencies<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail (especially proofreading)</li><li>
Ability to manage multiple priorities with competing deadlines</li><li>
Professional judgment and discretion</li><li>
Proficiency in Microsoft Office, marketing platforms, and calendar management tools</li></ul>
Key Success Factors<ul><li>
Delivers marketing initiatives on time and with high quality</li><li>
Maintains a highly organized, forward-looking CEO calendar</li><li>
Demonstrates proactive communication and follow-through</li><li>
Protects confidentiality and exercises strong judgment</li><li>
Operates with professionalism in high-visibility situations</li></ul>
Working Conditions<ul><li>
Occasional evening or event support required</li><li>
Interaction with senior leadership and Board members</li></ul><ul><li>
Ability to sit or stand for extended periods</li><li>
Ability to use a computer, phone, and standard office equipment</li><li>
Ability to work in an office/branch environment with moderate noise levels</li></ul>
Schedule &amp; Overtime
This is a non-exempt, hourly position and is eligible for overtime in accordance with federal, state, and local wage and hour laws. Work hours may vary based on business needs.
<div><div>Why You&rsquo;ll Love It Here</div></div>
You&rsquo;ll work alongside a passionate team in a mission-driven organization, get exposure to executive decision-making, and grow your skills across a broad range of functions. No two days will be the same&mdash;and that&rsquo;s exactly how you like it.
The compensation package includes an excellent benefits program including health insurance plans, generous PTO, 401(k) Plan, profit sharing, competitive base, bi-annual bonuses, as well as tuition reimbursement.
SFFedCU is an Equal Employment Opportunity Employer. In accordance with federal and state laws, SFFedCU does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction</div>

Marketing Coordinator & Executive Assistant to the CEO

Lick Wilmerding high school

<div>Reports to: Head of School
Status: Full-time, exempt
Start Date: July 1, 2026
** Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.
<h5 class="jobSectionHeader">ABOUT LICK-WILMERDING HIGH SCHOOL</h5>
Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.<h5 class="jobSectionHeader">
POSITION SUMMARY</h5>
The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school&rsquo;s leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.
The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school&rsquo;s values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment. The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.<h5 class="jobSectionHeader">
ESSENTIAL FUNCTIONS</h5>
Executive Support &amp; Communications<ul><li>
Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.</li><li>
Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.</li><li>
Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking</li><li>
Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.</li><li>
Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.</li></ul>
Meeting &amp; Event Preparation<ul><li>
Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
</li><li>Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.</li><li>
Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.
</li></ul>Administrative &amp; Operational Support<ul><li>
Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.</li><li>
Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
</li><li>Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.</li><li>
Leverage technology tools and platforms&mdash;including AI-assisted tools, automation, and school information systems&mdash;to streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.</li><li>
Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.
</li></ul>Values &amp; Community<ul><li>
Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.</li><li>
Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.</li><li>
Provide other duties as assigned in support of the Head of School and school community.</li></ul><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.</li><li>
High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.</li><li>
Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.</li><li>
Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.</li><li>
Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school&rsquo;s organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.</li><li>
Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.</li><li>
Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor</li><li>
Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.</li></ul><h5 class="jobSectionHeader">
IDEAL CANDIDATE WILL BRING</h5><ul><li>
A commitment to creating a welcoming, inclusive, and student-centered school environment.</li><li>
A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.</li><li>
A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.</li></ul><h5 class="jobSectionHeader">
TO APPLY</h5>
Interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.</div>

Executive Assistant to the Head of School

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Marketing Coordinator & Executive Assistant to the CEO

Executive Assistant to the Head of School