administrative & office manager / lead coordinator

administrative assistant - civil construction

administrative assistant - investment firm

executive assistant Jobs in San Francisco

executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative office assistant

Bank of America

<div><p><b>Job Description:</b></p><p></p><p>
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.<br>
<br>
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates&rsquo; physical, emotional, and financial wellness through affordable, competitive and flexible benefits.<br>
<br>
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.<br>
<br>
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.<br>
<br>
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!</p><p></p><p><b>
Job Description:</b><br>
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.</p><p></p><p><b>
Responsibilities:
 </b></p><ul><li><p>Support 6-8 Bands 2&amp;3 employees with minimal indirect support for their direct reports</p></li><li><p>
Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners</p></li><li><p>
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.</p></li><li><p>
Manage multiple objectives, projects or activities all at once</p></li><li><p>
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence</p></li><li><p>
Proactively manage executive calendar, key deadlines, delivery commitments, routines</p></li><li><p>
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges</p></li><li><p>
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed</p></li><li><p>
Assist in organizing and executing All Hands/Staff Meetings</p></li><li><p>
Maintain email distribution groups / Update orientation slides and org chart monthly</p></li><li><p>
Assists with on-boarding of employees and contractors as well as coordinating employee events</p></li><li><p>
Communicates with executives and line management to gather and convey relevant information</p></li><li><p>
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment</p></li><li><p>
Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner</p></li><li><p>
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments</p></li><li><p>
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills</p></li><li><p>
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems</p></li></ul><p></p><p><b>
Required Qualifications:</b></p><ul><li><p>
3-5 years of experience providing administrative support at the senior management level</p></li><li><p>
Significant time management, multi-tasking and prioritization skills</p></li><li><p>
Highly organized with strong attention to detail</p></li><li><p>
Ability to work effectively under pressure and time constraints</p></li><li><p>
Strong written and verbal communication skills, ability to interface with Senior Executives</p></li><li><p>
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)</p></li><li><p>
Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.</p></li><li><p>
Concur or similar experience processing travel and expenses</p></li></ul><p><b>
Skills:</b></p><ul><li><p>
Administrative Services</p></li><li><p>
Attention to Detail</p></li><li><p>
Customer and Client Focus</p></li><li><p>
Planning</p></li><li><p>
Prioritization</p></li><li><p>
Adaptability</p></li><li><p>
Collaboration</p></li><li><p>
Event Planning</p></li><li><p>
Office Administration</p></li><li><p>
Problem Solving</p></li><li><p>
Facilities Management</p></li><li><p>
Oral Communications</p></li><li><p>
Recording/Organizing Information</p></li><li><p>
Research</p></li><li><p>
Written Communications</p></li></ul><p>
The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position Credit Solutions Advisor II: FDIC, Safe Act/Loan Originators</p><p></p><p><b>
Shift:</b></p>
1st shift (United States of America)<p></p><p><b>
Hours Per Week:</b></p>
40</div><p></p>

Administrative Assistant III

Airport Express Shuttle, Inc.

<p><strong>Job Overview</strong><br /><br /><strong>Airport Express Shuttle, Inc.</strong> is seeking a diligent and professional <strong>Virtual Assistant</strong> to join our team on a <strong>full-time</strong>, remote basis. At Airport Express Shuttle, Inc., we provide friendly, affordable, and convenient shared-ride airport shuttle services, making travel easier for our customers. The successful candidate will play a crucial role in supporting our daily operations by providing outstanding administrative and customer service support from a remote location. This role is ideal for a self-motivated individual with excellent organisational skills and a commitment to customer satisfaction. Please note that while this is a remote position, the role requires working hours aligned with our core operations in the Pacific Time Zone (San Francisco).<br /><br /><strong>Responsibilities</strong><br /><br />* Provide first-class customer support by responding to enquiries via email, phone, and online chat in a timely and professional manner.<br />* Manage all aspects of the booking process, including new reservations, modifications, and cancellations.<br />* Coordinate with our team of drivers to ensure schedules are accurate and that pickups and drop-offs are seamless.<br />* Maintain and update customer information accurately within our company database.<br />* Perform general administrative duties, such as data entry, report generation, and supporting the management team as required.<br />* Handle customer feedback and resolve any issues or complaints with empathy and efficiency to ensure a positive outcome.<br />* Assist with the processing of payments and the management of invoices.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as a Virtual Assistant, Customer Service Representative, or in a similar administrative role.<br />* Exceptional written and verbal communication skills.<br />* Strong organisational, multitasking, and time-management abilities.<br />* Proficiency in using Microsoft Office Suite and other common remote working tools.<br />* The ability to work independently and take initiative in a remote environment.<br />* A customer-focused attitude with a high degree of professionalism and reliability.<br />* Access to a quiet, dedicated workspace and a stable, high-speed internet connection.<br />* Previous experience in the transport or travel industry is advantageous but not essential.</p>

Virtual Assistant

Houlihan Lokey

<div><p><b>Business Unit:</b></p>
Corporate Finance<p><b>
Industry:</b></p>
General
<p><b>Overview</b></p>
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.
<p><b>Corporate Finance</b></p>
Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&amp;A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&amp;A transactions.
<div><p><b>Scope</b><b>:</b></p></div><p></p><div><p>
As an Executive Assistant, you will have delegated authority from the Head(s) of Corporate Finance (the &ldquo;Head(s)&rdquo;) to perform advanced administrative tasks on special projects and confidential assignments directly related to significant Company matters with minimal supervision. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the Head(s)&rsquo; external contacts. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. The Executive Assistant role requires extensive knowledge of Company operations and organizational procedures. It may also require regular use of technical and business vocabulary.</p></div><p></p><div><p><b><br>
Core</b><b> </b><b>Responsibilities</b><b>:</b></p></div><div><div><ul><li><p>
Provides administrative support to the Head(s) and their direct team in an efficient and timely manner. Stays informed of current projects, issues, and priorities across the line of business and takes on additional tasks as appropriate.</p></li></ul></div><div><ul><li><p>
Manages the following processes on behalf of Corporate Finance (&ldquo;CF&rdquo;) Management:</p></li></ul></div><div><ul><li><p>
Event Request process review and approval up to $1000</p></li></ul></div><div><ul><li><p>
Quarterly Business Review Process &ndash; including facilitating materials and complex scheduling with discretion over timing on behalf of the Head(s)</p></li></ul></div><div><ul><li><p>
Innovation Submission Committee Administration &ndash; including creation of a process for a new committee, drafting of communications, and furthering committee objectives</p></li></ul></div><div><ul><li><p>
Performance Review Process &ndash; including helping coordinate year-end review meetings, managing event logistics, and serving as on-site support for the year-end review meeting in Dallas</p></li></ul></div><div><ul><li><p>
Manages highly confidential, business sensitive information.</p></li></ul></div><div><ul><li><p>
Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.</p></li></ul></div><div><ul><li><p>
Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company&rsquo;s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.</p></li></ul></div><div><ul><li><p>
Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.</p></li></ul></div></div><div><div><ul><li><p>
Independently creates company-wide correspondences on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Maintains a professional work environment, helping to create and foster a positive CF administrative culture.</p></li></ul></div><div><ul><li><p>
Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Understands and upholds Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.</p></li></ul></div><p></p><div><p><b><br>
Additional</b><b> </b><b>Responsibilities:</b></p></div><div><ul><li><p>
Assures that the executive(s)&rsquo; schedules are aligned with identified priorities. Uses independent judgment in rearranging the executive(s)&rsquo; schedule daily to ensure efficient use of time and manageable workload.</p></li></ul></div><div><ul><li><p>
Effectively coordinates and collaborates with colleagues, clients, and stakeholders at all levels to complete tasks and/or projects as needed.</p></li></ul></div><div><ul><li><p>
Performs other related duties and special projects as assigned.</p></li></ul></div></div><p></p><div><div><p><b>
Qualifications</b><b>:</b>
</p></div><div><ul><li><p>Exceptional attention to detail and organizational skills.</p></li></ul></div><div><ul><li><p>
Minimum of five (5) years of experience in an advanced administrative position, preferably in the professional or financial services industry.</p></li></ul></div><div><ul><li><p>
Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</p></li></ul></div><div><ul><li><p>
Demonstrates effective decision-making skills and can make decisions independently or with minimal direction.</p></li></ul></div><div><ul><li><p>
Excellent analytical skills with the ability to work proactively and independently.</p></li></ul></div><div><ul><li><p>
Strong interpersonal and communication skills with ability to work with colleagues and clients.</p></li></ul></div><div><ul><li><p>
Advanced written communication skills, with accurate spelling, grammar, and punctuation.</p></li></ul></div><div><ul><li><p>
Ability to communicate in a clear, precise, and professional manner in both written and verbal communications.</p></li></ul></div><div><ul><li><p>
Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.</p></li></ul></div></div><div><div><ul><li><p>
Ability to multitask, prioritize, and manage the completion of projects in an efficient and timely manner independently or with limited supervision.</p></li></ul></div></div>
<p><b>Compensation and Benefits</b></p>
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm&rsquo;s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
<p>$120,000 - $130,000</p>
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate&rsquo;s relevant qualifications, skills, and experience and the location where this position may be filled.
<p>Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:</p><p></p><p><b>
2026 Benefits</b></p><p></p><p><b><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.</i></b></p>
#LI-117799</div>

Executive Assistant

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
<br><br>
<b>Benefits and perks:</b><br>
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
The Executive Assistant (EA) provides a wide range of functions to ensure the effectiveness of the President & CEO and the Managing Director of Strategic Initiatives (MDSI) of a mission-driven nonprofit organization dedicated to providing healthcare to those who can least afford it. The CEO sets the strategic direction for the organization. The MDSI sets the final deliverables. The EA implements and follows the MDSI’s decisions and direction and ensures completion of assigned actions. This role is ideal for a hyper organized, tech savvy person who thrives on moving complex work forward across teams and stakeholders.
<br><br>
This position requires excellent judgement and decision-making, the ability to manage confidential and non-routine information, a proactive mindset, and an action-oriented approach. The ideal candidate has precise attention to detail, the ability to function with minimal supervision, excellent written and verbal communication skills, and very high customer-service orientation, including a willingness to help with a diverse set of tasks and needs that come up throughout their daily work.
<br><br>
<b>Key Duties and Responsibilities:</b><br>
Executive Assistance to the CEO and MDSI
<br><ul>
<li>Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination</li>
<li>Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items</li>
<li>Organize and file important agency mail, emails, records, and other important paperwork</li>
<li>Track and submit expense reports</li>
<li>Track projects and other initiatives and provide timely updates</li>
<li>Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables</li>
<li>Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events</li>
<li>Organize catering for in person meetings/retreats and special events</li>
</ul>
Administrative Headquarters Facility Coordination
<br><ul>
<li>Maintain consistent presence at the facility and take ownership of the space</li>
<li>Monitor supply levels and reorder supplies and equipment as needed (office supplies, hygiene supplies, printer materials, meeting supplies, kitchen items, etc.)</li>
<li>Maintain organized supply storage areas and ensure supplies are neat and accessible</li>
<li>Ensure common areas (conference rooms, reception, kitchen, shared workspaces) are tidy, functional, and ready for use</li>
<li>Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)</li>
<li>Maintain an organized system for reserving rooms and equipment</li>
<li>Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests</li>
<li>Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space</li>
<li>Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals</li>
<li>Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed</li>
<li>Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)</li>
<li>Maintain an updated HQ procedures guide and communicate relevant updates to staff</li>
<li>Serve as a point of contact for day to day HQ logistical and administrative questions</li>
</ul>
Administrative Support for the Executive Team for MDSI Led Work
<br><ul>
<li>Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow up with executive team in coordination with the MDSI</li>
<li>Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks</li>
<li>Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution</li>
<li>Handle sensitive information with discretion and maintain organized digital files and records</li>
</ul>
Board of Directors Liaison and Management for MDSI Led Work
<br><ul>
<li>Serve as the liaison between the CEO and MDSI and the Board of Directors</li>
<li>Provide administrative and logistical support to the Board of Directors and the committees such as take minutes, file important documents, ensure compliance with by-laws, etc.</li>
<li>Prepare agendas, board packets, formal written reports, and other relative documents</li>
<li>Take and archive meeting minutes and keep organized for distribution to relative departments as needed</li>
<li>Provide support with board stewardship such as board recruitment and recognition</li>
<li>Schedule and attend board meetings, committee meetings, retreats, and special events</li>
<li>Order supplies and catering for meetings and events</li>
</ul>
Committee and Project Coordinating for MDSI Led Work
<br><ul>
<li>Participate as an active member of organization’s Employee Engagement Committee and serve as the secretary and project coordinator for the iDARE (DEIB) Steering Committee, Project Management Committee (PMC), and the Modernization Team.</li>
<li>Schedule meetings, track projects, monitor milestones, flag delays, and surface risks to the MDSI</li>
<li>Attend committee meetings, take structured notes and track follow-ups and ensure committee members complete assigned tasks on time</li>
<li>Coordinate input from multiple departments and stakeholders (collecting updates, documents, data, etc.) and ensure effective cross team communication</li>
<li>Assist with drafting, formatting, and assembling project deliverables such as reports, presentations, timelines, and summaries</li>
<li>Schedule recurring and ad hoc committee meetings, secure meeting spaces or virtual links, and ensure all logistics are in place</li>
<li>Prepare agendas, drafts, and supporting documents and ensure materials are distributed in advance and accessible to all participants</li>
<li>Maintain organized archives of agendas, minutes, and decision logs.</li>
<li>Send reminders, status updates, and follow-up communications consistent with MDSI expectations</li>
<li>Support the onboarding and orientation of new committee members (e.g., sharing materials, charter documents, norms)</li>
</ul>
<b>Required Knowledge, Skills and Abilities:</b><br>
<ul>
<li>Bachelor's degree and at least 2-4 years of related professional experience, including experience with project management, complex calendaring and scheduling, and external stakeholder communication</li>
<li>Must be able to commute and work out of the administrative headquarters 4-5 days per week</li>
<li>Must be able to travel to programs throughout California as needed</li>
<li>Must be able to work evenings and some weekends for events as needed</li>
<li>Collaborative spirit; willingness to support colleagues and constituents, ability to remain calm and maintain a sense of humor in high- pressure situations</li>
<li>Ability to thrive under pressure; diplomatically multi-task and cope with uncertainty</li>
<li>Excellent written, oral, and interpersonal skills; ability to maintain a professional demeanor while interacting with all types of stakeholders and consumers</li>
<li>Ability to exercise common sense in routine and non-routine situations, willingness to manage up as necessary and appropriate</li>
<li>Excellent organizational skills; keen appreciation for accurate filing and recordkeeping systems</li>
<li>Ability to maintain the confidentiality of sensitive and non-routine information</li>
<li>Excellent computer skills including Microsoft Office Suite and Internet including Microsoft Teams</li>
<li>Experience working in healthcare, social services or non-profit settings</li>
<li>Experience with board management, project management, and committee management</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>


NUTRIMED INTERNATIONAL LLC

<p><strong>Location:</strong> United States<br /><strong>Job Type:</strong> Full-Time / Part-Time<br /><strong>Work Arrangement:</strong> Fully Remote</p><h2>Position Overview</h2><p>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.</p><p>The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.</p><h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

Immigration Center for Women and Children

<p><b>Job description</b></p><p>The Immigration Center for Women and Children (ICWC) seeks a full-time, bilingual staff attorney. ICWC is a non-profit legal organization providing immigration services to underrepresented immigrants in California and Nevada. ICWC strives to provide security and stability for children who are abused, abandoned, or neglected and for immigrants who are survivors of domestic violence, sexual assault and other violent crimes. The organization primarily works with federal immigration laws that allow marginalized immigrants apply for work authorization and permanent residency.</p><p>ICWC&rsquo;s team is recognized nationally for its humanitarian immigration law expertise and for the exceptional legal services it provides to immigrants who are survivors of trauma. To date, ICWC has served more than 75,000 individuals. More information about ICWC is available at www.icwclaw.org .</p><p>The salary range is $78,000 - $90,000 annually for licensed attorneys , depending on experience. The salary for law graduates who are not yet licensed is $71,000.</p><p><b>Duties and Responsibilities</b>:</p><p>The staff attorney will provide direct immigration legal services to survivors of domestic violence, sexual assault, and other violent crimes; and will also represent unaccompanied immigrant children who fled abuse in their home country and are in, or released from, federal Office of Refugee Resettlement (ORR) custody. Those duties would include: conducting client intake, case assessment, and ongoing case management; researching and drafting legal documents and attending court hearings. The attorney will work collaboratively with social service and law enforcement agencies. The attorney's casework would involve providing relief under the Violence Against Women Act (VAWA), the U visa, asylum, and/or Special Immigrant Juvenile Status (SIJS). The staff attorney will collaborate with other attorneys, legal and administrative assistants, and volunteers at ICWC. The attorney may supervise law students and other volunteers.</p><p><b>Requirements</b>:</p><ul><li>Juris Doctor degree</li><li>Active bar admission, California bar preferred but not required. Law graduates registered to take the July 2026 bar exam may also apply.</li></ul><p><b>Other</b> <b>Qualifications</b>:</p><ul><li>Immigration law experience preferred (including law school clinic experience and internships)</li><li>U visa, VAWA, SIJS, and/or asylum experience preferred</li><li>Strong writing skills and meticulous attention to detail</li><li>A demonstrated interest in low-income legal services and/or a commitment to immigrants' rights</li><li>Ability to work effectively with youth and survivors of trauma</li><li>Desire to work collaboratively within a team, including administrative and legal assistants</li><li>Adept at delegating tasks effectively and appropriately to support staff</li><li>Ability to work effectively and communicate with external stakeholders, including law enforcement</li><li>Spanish language skills required</li></ul><p>Come join a diverse and inclusive team that genuinely values and respects each individual's contributions and works collaboratively as a group. Experience a supportive work environment that prioritizes work-life balance and promotes overall employee well-being. The role involves weekly on-site work - once onboarded and trained, the attorney may incorporate some remote work days.</p><p><b>Benefits package includes </b>medical, dental, vision, life, and long-term disability insurances, a retirement plan with employer match, FSA (flexible spending account for healthcare, dependent care, and commuting expenses), and reimbursement for preventative wellness activities. Generous paid-time off, in addition to office closures for 13 state and federal holidays and a week-long winter break. A relocation stipend is also available.</p><p>To apply - please attach (1) your resume <b>and </b>(2) a cover letter addressed to Deputy Director, Jessica Farb.</p><p>Job Type: Full-time</p><p>Pay: $78,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>San Francisco, CA 94102 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>San Francisco, CA 94102: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in San Francisco, CA 94102</p>

Staff Attorney

Instabase

<div><div><p>At Instabase, we're passionate about democratizing access to cutting-edge AI innovation to enable any organization to solve previously unsolvable unstructured data problems in their industry. With customers representing some of the largest and most complex organizations in the world, and investors like Greylock, Andreessen Horowitz, and Index Ventures, our market opportunity is near infinite.</p>
<p>
Instabase offers a consumption-based pricing model where customers can pay only for what they use, aligning directly with the value our products deliver. It empowers our clients to explore our AI Hub platform features extensively, enabling them to uncover crucial business insights. This customer-centric model allows Instabase to glean insights from diverse use cases and behaviors, ensuring we deliver top-tier solutions that provide unmatched advantages for everyday business operations.</p>
<p>
With offices in San Francisco and Bengaluru, Instabase is a truly global company. We are <b>people-first</b>, and we've built a fearlessly experimental, endlessly curious, customer obsessed team who work together and help organizations around the world turn their unstructured data into insights instantly.</p></div><h1 class="jobSectionHeader"><b>
Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents</b></h1>
<h2 class="jobSectionHeader"><b>About Instabase and the Evolution of Our Business Model</b></h2>
<p>
Instabase is the pioneer in helping the world's largest enterprises&mdash;including global banks, insurance leaders, and healthcare giants&mdash;unlock and automate value from unstructured data. Our core platform is the industry standard for reading, understanding, and processing complex, unstructured documents at massive scale.</p>
<p>
As a strategic addition to our current business model, we are building <b>SuperApp,</b> our natively multimodal, stateful AI assistant and autonomous agent platform. SuperApp represents the next evolution of Instabase: moving from passive document extraction to active, self-correcting agentic execution. By combining our enterprise-grade document understanding with secure, real-time sandboxed code execution, SuperApp enables users to not only parse unstructured data but programmatically act on it, write and run execution scripts, orchestrate complex software tools over Model Context Protocol (MCP), and complete open-ended reasoning tasks in a secure environment.</p>
<p>
To lead the engineering team behind this next-generation capability, we are seeking an elite, hands-on <b>Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents</b>.</p>
<h2 class="jobSectionHeader"><b>
The Role: Player-Coach Leadership</b></h2>
<p>
This is an high-impact, low-bureaucracy role designed for a world-class systems engineer and builder. We keep our teams intentionally lean and fast. You will serve as a <b>Player-Coach leading a tight, elite squad of 3 to 5 AI systems engineers</b>.</p>
<p>
At Instabase, we believe managers of small teams should stay close to the metal. Your time will be split:</p>
<ul>
<li><b>60% to 70% Hands-on Engineering:</b> Actively designing multi-turn agent loops, writing production code, building secure sandboxing environments, and architecting systems.</li>
<li><b>30% to 40% Leadership &amp; Mentorship:</b> Recruiting top-tier talent, mentoring engineers, reviewing PRs, and aligning product roadmaps with technical execution.</li>
</ul><h2 class="jobSectionHeader"><b>What You Will Do</b></h2>
<ul><li><b>Architect Stateful Agent Loops:</b> Design and implement highly reliable, multi-turn agentic planning and execution state machines capable of self-correction, tool orchestration, and long-context memory persistence.</li>
<li><b>Build Secure Execution Sandboxes:</b> Own the runtime execution layer where model-generated code (such as Python data-analysis scripts) is safely isolated, monitored, and run in real-time without compromising enterprise security boundaries.</li>
<li><b>Pioneer Tool Orchestration &amp; MCP:</b> Expand our agent capabilities by designing composable tool-calling integrations using Model Context Protocol (MCP) and custom API interfaces.</li>
<li><b>Build Evaluation &amp; Trajectory Testing Harnesses:</b> Establish programmatic frameworks (using LLM-as-a-judge and trajectory evaluations) to test if agent loops, tool-calling selections, and error recoveries behave safely and deterministically.</li>
<li><b>Scale High-Performance Systems:</b> Work on deep systems problems including latency optimization, semantic caching, speculative execution, and streaming intermediate agent states for a responsive user experience.</li>
<li><b>Scale the Team:</b> Bootstrap, hire, and mentor a small, elite, high-velocity team of software and AI engineers.</li>
</ul><h2 class="jobSectionHeader"><b>Our Technical Stack</b></h2>
<ul><li><b>Orchestration &amp; Frameworks:</b> LangGraph, LangChain, Go/Python, React, Node, Next.js.</li>
<li><b>Infrastructure &amp; Security:</b> Secure sandboxed runtimes (Docker, gVisor, WebAssembly), GCP, AWS, Kubernetes, Cloud SQL (PostgreSQL, TimescaleDB), Redis, Pub/Sub.</li>
<li><b>AI &amp; Models:</b> Integration with advanced reasoning models (GPT-4o, o3, Claude 3.5 Sonnet, DeepSeek) across custom function-calling, LLM fine-tuning, and hybrid vector-search RAG pipelines.</li>
<li><b>Standards:</b> Model Context Protocol (MCP) tool schemas and APIs.</li>
</ul><h2 class="jobSectionHeader"><b>About You</b></h2>
<ul><li><b>8+ Years of Professional Engineering Experience:</b> A strong, proven background in software engineering, with significant tenure building and scaling backend systems, infrastructure, or platform services.</li>
<li><b>Active LLM &amp; Agentic Engineering Experience:</b> Practical, hands-on experience building production-grade LLM applications, multi-agent workflows (using DAGs or state machines), or tool-calling executors.</li>
<li><b>Systems &amp; Infrastructure Rigor:</b> Deep familiarity with building secure sandboxed runtimes, container isolation, API platforms, caching strategies, or high-throughput real-time data streaming.</li>
<li><b>Small-Team Leadership Experience:</b> Proven track record of mentoring senior engineers, driving technical design reviews, and leading high-velocity squads as a Tech Lead, TLM, or hands-on EM.</li>
<li><b>An Active Builder:</b> You love writing code. You are excited about the prospect of coding daily and staying out of the meetings and administrative bloat of traditional big-tech management.</li>
<li><b>Educational Background:</b> BS, MS, or Ph.D. in Computer Science, Computer Engineering, or a highly quantitative field.</li>
</ul>
<p><b>Compensation</b>: The base salary range for this role is $230,00 to $270,000 + bonus, equity, and benefits. The actual pay may vary based on factors such as location, experience, and skills.</p>
<div>
<div><b>US Benefits:</b></div>
<ul><li><b>Flexible PTO</b>: Because life is better when you actually live it!</li>
<li><b>Comprehensive Coverage</b>: Top-notch medical, dental, and vision insurance.</li>
<li><b>401(k) with Matching</b>: We've got your back for a secure future.</li>
<li><b>Parental Leave &amp; Fertility Benefits</b>: Supporting you in growing your family, your way.</li>
<li><b>Therapy Sessions Covered</b>: Mental health matters&mdash; 10 free sessions through Samata Health.</li>
<li><b>Wellness Stipend</b>: For gym memberships, fitness tech, or whatever keeps you thriving.</li>
<li><b>Lunch on Us</b>: Enjoy a lunch credit when you're in the office.</li>
</ul>
<p>#Li-Hybrid</p></div><div><br>
<p>
</p></div><div><p>Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Research shows that in order to apply for a job, women feel they need to meet 100% of the criteria while men usually apply after meeting about 60%. Regardless of how you identify, if you believe you can do the job and are a good match, we encourage you to apply.</p></div></div>

Technical Lead Manager

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