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University of California - San Francisco

<div><div>Please note: this will be fully on-site at Zuckerberg (ZSFG) campus. Duration of approximately six months; will include optional medical coverage, holiday pay and sick leave accrual.
 
 
The Administrative Assistant III provides critical administrative and operational support for the Division. This role is responsible for maintaining employee and client databases, ordering supplies, performing data entry, managing medical records, filing, faxing, and assisting with division-wide projects. The position supports daily program operations while ensuring compliance with Clinic and University standards.
 
 
Key Responsibilities
 
 
Program Assistant Duties
</div><ul><li>Support administrative operations for the Division.
</li><li>Ensure custodial operations meet Clinic requirements.
</li><li>Procure outside vendors (e.g., shredding, water, equipment repair, refuse/recycling services), ensuring cost efficiency and compliance with Clinic standards and contractual requirements.
</li><li>Manage key and access assignments.
</li><li>Shop for, organize, and maintain the food pantry for client distribution.
</li></ul>Administrative Support
<ul><li>Order, inventory, distribute, and store office supplies for six programs.
</li><li>Answer telephones and route inquiries appropriately.
</li><li>Update and distribute the Staff Directory.
</li><li>Distribute mail and faxes.
</li><li>Open and close client charts.
</li><li>Perform filing and assist with other general office functions.
</li></ul>Program Support
<ul><li>Provide administrative support for 10+ clinicians and managers.
</li><li>Manage client information in the Epic system (Department of Public Health database).
</li><li>Monitor client Medi-Cal eligibility, UMDAP, and treatment plans; run weekly Avatar reports and ensure timely updates and cleanup.
</li><li>Oversee client medical records for approximately 1,200 clients, including creating new records, ensuring quality, reorganizing files, and managing inventory and thinning processes.</li></ul></div>

Administrative Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Affirm

<div>
 Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
 
 
 The COO team at Affirm partners across the business to drive operational excellence and financial integrity. This team supports core accounting and operational leadership, ensuring strong financial stewardship, scalable processes, and effective cross-functional coordination. By enabling efficient executive operations and alignment, the team helps power Affirm&rsquo;s continued growth in a fast-paced, high-impact environment.
 
 
 We are seeking a resourceful, proactive, and highly organized Administrative Assistant II to support our Chief Accounting Officer and two Vice Presidents within the COO organization. In this role, you will be a strategic partner, ensuring our leaders are operating efficiently and effectively each day.
 
 
 From complex calendar management and travel coordination to team meetings and event planning, you will play a critical role in optimizing time, streamlining operations, and supporting a high-performing leadership team.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Support the Chief Accounting Officer and two Vice Presidents with their respective administrative needs
 </li>
 <li>
 Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
 </li>
 <li>
 Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
 </li>
 <li>
 Managing executive schedules to ensure sufficient time for task completion
 </li>
 <li>
 Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
 </li>
 <li>
 Event planning and coordination, including for working onsite/offsite meetings and team building events
 </li>
 <li>
 Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
 </li>
 <li>
 Partner with the Leadership Support Team to coordinate across the wider Affirm team
 </li>
 <li>
 Travel occasionally as needed to support onsite priorities
 
 
 </li>
 </ul>
 
 What We Look For
 
 
 
 <ul>
 <li>
 3+ years of relevant administrative experience
 </li>
 <li>
 Ability to work independently as well as across various teams
 </li>
 <li>
 Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
 </li>
 <li>
 Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
 </li>
 <li>
 Strong work ethic, professionalism, confidentiality, and good judgment
 </li>
 <li>
 Ability to deal with conflict as well as give and receive feedback diplomatically
 </li>
 <li>
 Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
 
 
 </li>
 </ul>
 Pay Grade - I
 
 
 Equity Grade - 2
 
 
 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.
 
 
 Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)
 
 
 USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000
 
 
 USA base pay range (all other U.S. states) per year: $102,000 - $142,000
 
 
 
 Please note that visa sponsorship is not available for this position.
 
 
 
 Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.
 
 
 
 Benefits
 
 
 
 We&rsquo;re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:
 
 
 <ul>
 <li>
 Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
 </li>
 <li>
 Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
 </li>
 <li>
 Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
 </li>
 <li>
 ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
 
 
 </li>
 </ul>
 We believe It&rsquo;s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
 
 
 [For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records.
 
 
 By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.
 
 
</div>

Administrative Assistant IV

Banana Republic

<div>
 
 About Banana Republic
 
 
 
 Banana Republic is a storyteller&rsquo;s brand, outfitting the modern explorer with high-quality, expertly crafted collections made to inspire and enrich life&rsquo;s journeys. Founded in 1978 in San Francisco, we continue to evolve our heritage of exploration through thoughtfully designed apparel and accessories that blend timeless style with exceptional craftsmanship.
 
 
 Our team is made up of passionate, curious storytellers &mdash; creators and visionaries who seek out what&rsquo;s next and bring it to life through elevated design, immersive experiences, and a shared spirit of creativity and innovation.
 
 
 
 About The Role
 
 
 
 In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.
 
 
 What You'll Do
 
 
 <ul>
 <li>
 Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
 </li>
 <li>
 Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
 </li>
 <li>
 Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
 </li>
 <li>
 Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
 </li>
 <li>
 Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
 
 
 </li>
 </ul>
 Who You Are
 
 
 <ul>
 <li>
 Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
 </li>
 <li>
 Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
 </li>
 <li>
 Strong sense of urgency with the ability to handle multiple tasks
 </li>
 <li>
 High degree of professionalism and confidentiality
 </li>
 <li>
 Experience in customer service and/or a high-pressure, multitask environment
 
 
 </li>
 </ul>
 Benefits at Banana Republic
 
 
 <ul>
 <li>
 Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
 </li>
 <li>
 One of the most competitive Paid Time Off plans in the industry.*
 </li>
 <li>
 Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*
 </li>
 <li>
 Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*
 </li>
 <li>
 Employee stock purchase plan.*
 </li>
 <li>
 Medical, dental, vision and life insurance.*
 </li>
 <li>
 See more of the benefits we offer.
 </li>
 <li>
 For eligible employees
 
 
 </li>
 </ul>
 Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.
 
 
 Hourly Range: $43.20 - $52.90 USD
 
 
 Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.
</div>

KP Recruiting Group

<div>
 
 
 
 Why join us?
 
 
 
 
 
 
 💰 Competitive Package
 
 
 
 
 $120k-145k plus meaningful equity
 
 
 
 
 
 
 
 🚀
 
 
 We run GitHub Actions faster and cheaper with their own bare-metal fleet &mdash; we've hit $10M ARR in under 2 years serving 2000+ companies. We're extending this CI infrastructure into a broader platform with agent sandboxes and coding agents.
 
 
 
 
 
 
 
 🎯
 
 
 Join a $13.5M funded startup backed by Google Ventures with exceptional founders who built infrastructure at Faire and Cockroach Labs. You'll work directly with the CEO in a drama-free environment where everyone rows in the same direction.
 
 
 
 
 
 
 
 🏢
 
 
 This dual EA/Office Manager role puts you at the center of operations &mdash; managing the CEO's calendar and travel while building out their SF office from bare bones into a welcoming space. You'll handle everything from furnishing to team events as they scale from 5 to 20+ people in SF.
 
 
 
 
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 
 We're looking for a highly organized and proactive Office Manager &amp; Executive Assistant to support our co-founder &amp; CEO and run our San Francisco office. The ideal candidate will have experience in a similar role at a high-growth startup, with a knack for making things run smoothly and creating a great office environment. This is a critical role to ensure our leadership is unblocked and our office is a place people love to be.
 
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage the CEO's calendar, email, travel, and other administrative tasks to keep them organized and on top of things.
 </li>
 <li>
 Set up, furnish, and maintain the San Francisco office, ensuring it is well-stocked and a welcoming place to work.
 </li>
 <li>
 Handle all new hire setup, including desks, equipment, and onboarding logistics.
 </li>
 <li>
 Plan and execute company events, team dinners, and off-sites to foster a positive and high-energy culture.
 </li>
 <li>
 Proactively identify and address operational gaps, coordinating with vendors and handling deliveries to ensure seamless office operations.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3 - 10 years of experience as an Executive Assistant and/or Office Manager in a startup environment
 </li>
 <li>
 Must have experience as a
 
 
 Executive Assistant
 
 
 , not a pure People Ops/Talent role.
 
 Plus if they also have Project Manager / Office Manager experience
 
 </li>
 <li>
 Previous experience working at a startup or with engineers
 </li>
 <li>
 Experience working directly with a C- level founder/executive.
 </li>
 <li>
 Proven experience managing an office environment from setup to daily operations.
 </li>
 <li>
 Experience with calendar management and travel booking for executives.
 </li>
 <li>
 Experience with vendor management and office supply logistics.
 </li>
 <li>
 Proactive, high- energy, and able to handle ambiguity.
 </li>
 <li>
 Highly organized, reliable, and able to prioritize effectively.
 </li>
 <li>
 Good taste and an eye for office aesthetics.
 </li>
 <li>
 Must be able to work in the
 
 
 San Francisco office 5 days/week
 
 
 .
 </li>
 </ul>
</div>

Executive Assistant/Office Manager - Startup

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

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170 administrative office assistant jobs In San Francisco

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Administrative Assistant IV

Administrative Assistant

Executive Assistant/Office Manager - Startup

Office Manager / Executive Assistant