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evening administrative assistant

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executive administrative assistant

administrative office assistant

Tampa General Hospital

<div><div><b>Administrative Assistant - Women and Children Admin</b> <b>-</b> <b>(</b><b>260000WP</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
Responsible for providing administrative support for the department logistics and flow. Daily functions may include, but are not limited to preparing spreadsheets and presentations, conducting payroll, tracking budgets and financial reconciliations, managing calendars, scheduling meetings, and special projects as assigned. May handle sensitive information and is expected to always maintain confidentiality. Responsible for performing job duties in accordance with the mission, vision, and values of Tampa General Hospital.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
High School diploma or GED; 3 years of progressive administrative support experience; education beyond high school may substitute for one year of experience.</li><li>
Proficient in the use of MS Office, Word, and Excel software.</li><li>
Prior event coordination experience.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Minimum Salary</b><b>:</b> 17.91</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 7:53:48 AM</div></div>

Administrative Assistant - Women and Children Admin

Eaton Financial

<p><b>Job Title: Administrative Assistant</b></p><p><b>Location: Tampa, FL (Westchase)</b><br/><b>Job Type: Full-Time | In-Office (Remote positions are not available)</b></p><p><b>Overview</b></p><p><b>We are a growing boutique financial advisory firm seeking a reliable, professional, and detail-oriented Administrative Assistant to support daily office operations, office administration, and client support. This role is essential to maintaining a smooth office environment and delivering a high level of service to our clients.</b></p><p><b>The ideal candidate is organized, personable on the phone, and able to manage multiple tasks while maintaining accuracy and professionalism. This position requires reliability, professionalism, and the ability to interact with clients in a polished and courteous manner within a professional office environment.</b></p><p><b>Responsibilities</b></p><ul><li><b>Greet clients and visitors to the office in a professional and welcoming manner</b></li><li><b>Answer incoming phone calls and assist clients in a professional and courteous manner</b></li><li><b>Contact existing and prospective clients to schedule appointments</b></li><li><b>Manage and maintain the firm&rsquo;s appointment calendar and scheduling system</b></li><li><b>Perform office administration tasks including filing, data entry, scanning, and document preparation</b></li><li><b>Prepare, organize, and file client documents and internal paperwork</b></li><li><b>Assist with client follow-ups and appointment confirmations</b></li><li><b>Support advisors and team members with administrative tasks and client support as needed</b></li><li><b>Maintain confidentiality and professionalism when handling sensitive client information and financial documents</b></li><li><b>Help maintain an organized and efficient office environment</b></li></ul><p><i><b>Note: As the firm grows and the employee&rsquo;s skills develop, job duties and responsibilities may evolve over time to better support the needs of the team and office environment.</b></i></p><p><b>Qualifications</b></p><ul><li><b>Strong communication skills and professional phone etiquette</b></li><li><b>Comfortable speaking with clients on the phone and maintaining a friendly, professional tone</b></li><li><b>Professional demeanor and strong attention to detail</b></li><li><b>Highly organized and dependable</b></li><li><b>Basic computer proficiency (email, Microsoft Office, scheduling tools)</b></li><li><b>Ability to multitask and prioritize in a fast-paced environment</b></li><li><b>Administrative or customer service experience preferred</b></li><li><b>Ability to work collaboratively as part of a team while also taking initiative and working independently with minimal supervision</b></li><li><b>Must be able to successfully pass a background check and fingerprinting as required for employment in the financial services industry</b></li></ul><p><b>Compensation</b></p><p><b>Salary based on experience and qualifications.</b></p><p><b>Benefits</b></p><ul><li><b>Health, dental, and vision insurance</b></li><li><b>Additional ancillary insurance coverage options</b></li><li><b>Employer-matched retirement plan</b></li><li><b>Paid time off (PTO)</b></li></ul><p><b>Schedule</b></p><p><b>Monday&ndash;Thursday: 8:30 AM &ndash; 4:45 PM</b><br/><b>Friday: 9:00 AM &ndash; 4:00 PM</b></p><p><b>Why Join Our Team</b></p><ul><li><b>Supportive, close-knit team environment</b></li><li><b>Opportunity to grow with an expanding financial advisory firm</b></li><li><b>Stable industry with long-term career potential</b></li><li><b>Meaningful role supporting clients and financial professionals</b></li></ul><p><b>How to Apply</b></p><p><b>Please submit your resume along with a brief message describing your interest in the position and why you believe you would be a good fit for this role.</b></p><p><b>Applications that include a brief message about your interest in the role will be given priority consideration.</b></p><p>Pay: $40,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you have experience performing general administrative tasks such as filing, data entry, or managing calendars?</li><li>Have you previously worked in a client-facing role (phone, in-person, or email)?</li><li>Are you comfortable speaking with clients on the phone and maintaining a professional and courteous tone?</li><li>Describe how you would handle a situation where a client is upset or frustrated.</li><li>Are you willing and able to successfully pass a background check and fingerprinting as required for employment?</li><li>How do you handle working in an environment where personal autonomy is important?</li></ul><p>Work Location: In person</p>

Administrative Assistant

Project Brilliance

<p></p><div><h4 class="jobSectionHeader"><b>Job description</b></h4><p>
We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.</p><p><b>
Responsibilities</b></p><ul><li>
Organize office and assist associates in ways that optimize procedures</li><li>
Sort and distribute communications in a timely manner</li><li>
Review client notes and ensure they are submitted on a timely basis</li><li>
Create and update records ensuring accuracy and validity of information</li><li>
Updates time sheets for missed punches, monitors attendance, PTO, etc</li><li>
New hire orientation, badges, serve as liaison with HR</li><li>
Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies</li><li>
Resolve office-related malfunctions, printers, and respond to requests or issues</li><li>
Coordinate and assist other staff with any clerical needs they may have</li><li>
Maintain trusting relationships with employees, vendors, clients, and parent</li><li>
Perform receptionist duties, answer front doors, assist with drop off and pick up</li></ul><p><b>
Skills</b></p><ul><li>
Proven experience as an office assistant, receptionist or in another relevant administrative role</li><li>
Working knowledge of office equipment (phones, computers, printers, fax, scan)</li><li>
Thorough understanding of office management procedures</li><li>
Excellent organizational and time management skills</li><li>
Analytical abilities and aptitude in problem-solving</li><li>
Excellent written and verbal communication skills</li><li>
Customer service oriented, assist when needed</li><li>
Proficiency in MS Office, Google Suite</li></ul><p><b>
Benefits Offered to Full Time Employees include:</b></p><ul><li>Health Insurance &ndash; 3 options available: HSA, HMO, PPO</li><li>Health Savings Account with company contribution</li><li>Flexible Savings Acct - Medical and Dependent Care</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Company Paid Life Insurance</li><li>Voluntary programs: Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability</li><li>Personal Day paid after 90 days of employment</li><li>Paid Time Off (PTO) of accrued time after 90 days of employment</li><li>Wellness Days after 1 year of employment</li><li>Select Holiday Pay after 1 year of employment</li><li>Advancement Opportunities</li><li>401K with generous company match after 1 year of employment</li><li>Reward Programs for Exceeding Expectations</li><li>Door Dash Discounted Program</li></ul><p>
Job Type: Full-time, 8:30am-5pm</p><p>
Pay: From $18.00 per hour</p></div><p></p>

Jersey College

<div><p><b>Information:</b><br>
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.<br>
<br>
<b>Job Title: Administrative Assistant/ Receptionist</b><br>
<br>
<b>Job Responsibilities:</b></p><ul><li>
Student Routing</li><li>
Filing</li><li>
Report</li><li>
Answering all incoming calls from multi-line switchboard</li><li>
Transferring/routing all calls, taking messages as needed</li><li>
Assisting all applicants and students (on the phone and in-person) with basic campus information</li><li>
Greeting visitors and prospective students</li><li>
Providing administrative support as needed (faxing, filing, basic word processing, etc.)</li><li>
Processing incoming/outgoing mail and courier packages</li><li>
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness</li><li>
Identifying required supplies and coordinating placement of orders</li><li>
Proctoring entrance examinations</li><li>
Maintaining test and interview schedules for management and admission representatives</li><li>
Receiving and processing all cash and credit card payments from customers</li><li>
Compiling weekly reports</li><li>
Developing reports</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced</li><li>
Perform other duties and responsibilities as assigned</li></ul><p><b>
Preferred Qualifications/Competencies</b></p><ul><li>
One (1) year of related experience and a High School diploma/GED</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Excellent organizational, analytical, and problem-solving skills</li><li>
Exceptional customer service, listening, and teamwork skills</li></ul><p>
</p><p>NON-DISCRIMINATION POLICY<br>
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (&ldquo;Protected Status&rdquo;) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.<br>
<br>
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education&rsquo;s Office for Civil Rights, or both. Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu.<br>
<br>
Jersey College&rsquo;s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled &ldquo;Civil Rights Policies&rdquo; and &ldquo;Title IX and VAWA Policies&rdquo;.</p></div>

TA- Administrative Assistant

<div><p><b>Information:</b><br>
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.<br>
<br>
<b>Job Title: Administrative Assistant/ Receptionist </b>- <b><i>EVENINGS - MON-THUR 4:30PM-10PM AND SATURDAYS 830AM-4PM - PART TIME NO BENEFITS</i></b></p><p><b><br>
Job Responsibilities:</b></p><ul><li>
Student Routing</li><li>
Filing</li><li>
Report</li><li>
Answering all incoming calls from multi-line switchboard</li><li>
Transferring/routing all calls, taking messages as needed</li><li>
Assisting all applicants and students (on the phone and in-person) with basic campus information</li><li>
Greeting visitors and prospective students</li><li>
Providing administrative support as needed (faxing, filing, basic word processing, etc.)</li><li>
Processing incoming/outgoing mail and courier packages</li><li>
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness</li><li>
Identifying required supplies and coordinating placement of orders</li><li>
Proctoring entrance examinations</li><li>
Maintaining test and interview schedules for management and admission representatives</li><li>
Receiving and processing all cash and credit card payments from customers</li><li>
Compiling weekly reports</li><li>
Developing reports</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced</li><li>
Perform other duties and responsibilities as assigned</li></ul><p><b>
Preferred Qualifications/Competencies</b></p><ul><li>
One (1) year of related experience and a High School diploma/GED</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Excellent organizational, analytical, and problem-solving skills</li><li>
Exceptional customer service, listening, and teamwork skills</li></ul><p>
</p><p>NON-DISCRIMINATION POLICY<br>
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (&ldquo;Protected Status&rdquo;) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.<br>
<br>
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education&rsquo;s Office for Civil Rights, or both. Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu.<br>
<br>
Jersey College&rsquo;s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled &ldquo;Civil Rights Policies&rdquo; and &ldquo;Title IX and VAWA Policies&rdquo;.</p></div>

Evening Administrative Assistant

ECS Limited

<div>What You'll Do:
<ul><li>Document processing and transmission in a timely manner</li><li>
Word processing and data entry</li><li>
Registering projects and proposals</li><li>
Creating folders</li><li>
Filing, assembling and binding reports</li><li>
Formatting and scanning documents</li><li>
Transmitting documents</li><li>
Assisting with answering phones and office mail delivery</li><li>
Providing backup to other administrative personnel during absences, lunch breaks, training, etc.</li><li>
You may also perform other clerical tasks as required</li></ul>
What We're Looking For:
<ul><li><div>
High school diploma or GED</div></li><li><div>
0-2 years related experience</div></li></ul>
Who We Are:
<div>
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record&rsquo;s Top 500 Design Firms (April 2025), #148 in Engineering News-Record&rsquo;s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group&rsquo;s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.</div><div></div><div><br>
ECS is an Equal Opportunity Employer. To learn more, click here.</div></div>

Administrative Assistant (Facilities Consulting Services)

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Explore 223+ Administrative office assistant in Tampa this March. Find roles across top companies and apply now to boost your career.

223 administrative office assistant jobs In Tampa

Administrative Assistant - Women and Children Admin

Administrative Assistant

Administrative Assistant

TA- Administrative Assistant

Evening Administrative Assistant

Administrative Assistant (Facilities Consulting Services)

Practice Assistant