executive assistant

administrative assistant Jobs in New York

administrative assistant

executive personal assistant Jobs in New York

executive personal assistant

senior executive assistant Jobs in New York

senior executive assistant

executive administrative assistant Jobs in New York

executive administrative assistant

administrative personal assistant

Career Group

<div>
 
 
 Executive Assistant/Personal Assistant (TEMP TO PERM)
 
 
 
 We&rsquo;re partnering with a fast-growing, well-funded startup in the live events/consumer tech space to hire an Executive Assistant / Personal Assistant supporting two Co-Founders during an exciting period of growth. This is a newly created, high-impact role ideal for someone early in their career (1&ndash;3 years of experience) who is eager, proactive, and excited to roll up their sleeves in a startup environment.
 
 
 
 
 
 
 5 days onsite, NoHo NYC
 
 
 
 
 
 
 
 Compensation:
 
 
 
 &bull; Temporary hourly rate: equivalent to permanent salary
 
 
 &bull; Permanent salary: $80&ndash;90K
 
 
 
 
 
 
 The Role
 
 
 
 This position will serve as the right hand to the founders, acting as a true gatekeeper and operational partner. The role is ~85&ndash;90% professional support with some personal assistance as needed.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Heavy calendar and inbox management across two executives
 
 
 &bull; Coordinating complex scheduling, meetings, and travel logistics
 
 
 &bull; Assisting with day-to-day operations and administrative tasks
 
 
 &bull; Supporting office management (snacks, vendors, team events, etc.)
 
 
 &bull; Helping implement processes and create structure in a growing environment
 
 
 &bull; Occasional personal support (errands, appointments, travel-related needs)
 
 
 
 
 
 
 Who They&rsquo;re Looking For:
 
 
 
 &bull; 1&ndash;3 years of EA/AA/PA experience
 
 
 &bull; Highly organized, detail-oriented, and proactive
 
 
 &bull; Calm under pressure with strong judgment
 
 
 &bull; Someone who thrives in a fast-paced, startup environment
 
 
 &bull; A &ldquo;no task too big or small&rdquo; mindset
 
 
 &bull; Professional and highly trustworthy
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting
 
 workgrades.com/home/candidate
 
 . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Executive Assistant/Personal Assistant (TEMP TO PERM)

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Administrative Assistant

Advice Personnel

<div>
 
 
 Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) &ndash; $190-$250k plus fully paid benefits!
 
 
 
 
 
 
 We are seeking a highly organized and detail-oriented Executive Personal Assistant to support a dynamic, fast-paced UHNW Principal. This role is focused on managing a complex professional and personal ecosystem with heavy philanthropic exposure.
 
 
 
 
 
 The role requires exceptional administrative abilities, strong technical capabilities, and a proactive, solutions-oriented mindset to manage an intricate, global schedule and high-volume workflow. This role requires a 24/7 mentality as the Principal always traveling in various time zones, with their primary residences in the USA.
 
 
 
 
 
 
 In-office days and hours at the Midtown office (near Grand Central) are at the discretion of the EA/PA. While in-person collaboration is encouraged a few days per week, the role offers a high degree of flexibility given the Principal&rsquo;s frequent travel, allowing the assistant to manage their schedule with autonomy.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage a complex, high-volume calendar across multiple time zones, ensuring accuracy and seamless coordination of all commitments
 </li>
 <li>
 Coordinate extensive domestic and international travel, including detailed itineraries and real-time troubleshooting
 </li>
 <li>
 Provide day-to-day personal and operational support, including liaising with staff across multiple locations and handling ad hoc requests
 </li>
 <li>
 Plan and execute high-touch events, managing vendors, guest communications, and end-to-end logistics
 </li>
 <li>
 Maintain and update a large, highly detailed CRM database; generate targeted reports and contact lists
 </li>
 <li>
 Track and analyze data to support event planning, relationship management, and strategic initiatives
 </li>
 <li>
 Oversee large-scale special projects, managing timelines, vendors, and logistics
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 8&ndash;15+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar)
 </li>
 <li>
 Advanced proficiency in Excel and CRM systems such as Salesforce or HubSpot
 </li>
 <li>
 Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel (private aviation exposure preferred)
 </li>
 <li>
 Exceptional attention to detail with strong data management and organizational skills
 </li>
 <li>
 Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours
 </li>
 <li>
 High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 $190-$250k, plus fully paid benefits, 401k (with match), and more benefits/perks.
 
 
 
 
 
 The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 
 
 
 
 
 If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 
 
 
 
 
 
 
 
 
 
 
 Advice Personnel
 
 
 
 
 
 
 *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
 
 
 
 
 
</div>

Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $190-$250k plus fully paid benefits!

FMC Maple Ave

ABOUT THE PRINCIPALSYou will be supporting two principals &mdash; a husband and wife &mdash; whose combined professional and personal lives span a broad range of industries and activities:<ul><li>Multi-industry professional and entrepreneurial endeavors across finance, entrepreneurship, and business operations</li><li>Active AI ventures and technology-driven businesses requiring fast-moving operational support</li><li>A deep commitment to philanthropy, with ongoing charitable initiatives, donor relationships, and community engagement that require thoughtful coordination and support</li><li>Three or more residences requiring ongoing coordination across property managers, vendors, and household contacts</li><li>Extended family relationships and occasional family logistics that require thoughtful, discreet management</li><li>Frequent domestic and international travel, including both planned itineraries and last-minute changes</li><li>A broad network of advisors, partners, vendors, and personal contacts globally</li></ul>This role will require someone who is not only highly organized and discreet, but who brings intellectual curiosity, emotional intelligence, and a deep commitment to excellence across everything they touch.OVERVIEWWe are seeking an exceptional Executive &amp; Personal Assistant to serve as a trusted right hand to two principals in a sophisticated family office environment. This is a high-trust, high-touch role spanning executive support, personal assistance, household coordination, travel, scheduling, and day-to-day logistics across both professional and personal lives &mdash; simultaneously, and at a consistently high standard.The ideal candidate is polished, highly organized, discreet, and calm under pressure. They are equally comfortable managing complex calendars, coordinating international travel, handling sensitive personal matters, drafting correspondence, overseeing follow-through, and bringing order to a fast-moving environment with many competing priorities. They have excellent judgment, strong interpersonal instincts, and a natural ability to anticipate needs before they arise.A meaningful part of this role is the intelligent use of AI tools and agentic workflows. We are looking for someone who does not simply work harder, but works smarter &mdash; someone who is eager and able to automate recurring tasks, streamline coordination, improve responsiveness, and build lightweight systems that make support more efficient, reliable, and scalable.This position requires excellent judgment, a no-drama mindset, and a genuine commitment to making two demanding lives run seamlessly.Important Note on Availability: This role requires high availability throughout the day, including evenings and weekends. The Principals operate across time zones, travel frequently, and require a level of responsiveness commensurate with their pace. Candidates who require strictly defined hours should consider whether this is the right fit.RESPONSIBILITIESExecutive &amp; Personal Support<ul><li>Manage and coordinate calendars for both principals across business, personal, family, social, and travel commitments</li><li>Balance overlapping priorities, shifting schedules, and last-minute requests across two principals with efficiency and diplomacy</li><li>Coordinate meetings, appointments, reservations, and daily logistics for both principals, individually and jointly</li><li>Anticipate needs in advance and ensure both principals are always prepared, informed, and well supported</li><li>Help manage inbound requests and competing demands on time and attention across multiple businesses and personal obligations</li><li>Handle a broad range of personal assistant responsibilities with responsiveness, professionalism, and absolute discretion</li></ul>Travel, Family &amp; Lifestyle Logistics<ul><li>Arrange detailed domestic and international travel, including private and commercial flights, hotels, ground transportation, dining, itineraries, and last-minute changes</li><li>Coordinate across three or more properties: manage schedules with property managers, household vendors, service providers, and maintenance contacts</li><li>Coordinate family logistics including important dates, celebrations, gifting, appointments, and extended family obligations as needed</li><li>Assist with lifestyle management including purchases, deliveries, returns, household scheduling, and special requests</li><li>Ensure logistics across home, family, and travel are handled smoothly, proactively, and without the principals having to ask twice</li><li>Coordinate with household staff, service providers, vendors, and outside contacts as needed across all residences</li></ul>Communication &amp; Administrative Coordination<ul><li>Draft, edit, proofread, and manage emails, letters, and other written correspondence on behalf of both principals</li><li>Track follow-ups, reminders, and action items to ensure nothing is missed across business and personal domains</li><li>Prepare agendas, briefing notes, summaries, and other support materials as needed</li><li>Maintain organized records, contacts, files, and important documents across business and personal matters</li><li>Handle scheduling outreach, confirmations, calls, and routine coordination with polish and professionalism</li><li>Build and maintain clear administrative systems that are accurate, current, and easy for both principals to navigate</li></ul>HR, Payroll &amp; Vendor Management<ul><li>Manage payroll processing and coordination with the principals&rsquo; accountants and payroll providers for household and personal staff</li><li>Maintain organized HR records for any household or personal employees, including onboarding documentation, schedules, and personnel files</li><li>Liaise with benefits providers, insurance contacts, and external HR or accounting advisors as needed</li><li>Coordinate contracts, invoices, and payments for vendors, service providers, and recurring household expenses</li><li>Track and reconcile household and personal expenses, supporting the principals&rsquo; financial team with accurate records</li></ul>AI, Automation &amp; Workflow Optimization<ul><li>Use AI tools and agentic workflows to automate as much of the role as practical while maintaining quality, judgment, and confidentiality</li><li>Build systems for scheduling, reminders, drafting, follow-ups, travel planning, information retrieval, and recurring administrative work</li><li>Identify repetitive tasks and redesign them into more efficient workflows using tools such as Claude, ChatGPT, task automation platforms, and related technologies</li><li>Create lightweight systems for organization, task tracking, contact management, and document management across both principals</li><li>Continuously evaluate new AI tools and automation opportunities that can improve speed, consistency, responsiveness, and leverage</li><li>Apply technology thoughtfully to reduce manual work and increase efficiency across professional and personal life</li></ul>Trusted Right Hand Support<ul><li>Serve as a reliable, composed, and highly trustworthy extension of the principals at all times</li><li>Navigate the preferences, communication styles, and evolving priorities of two distinct principals with maturity and good judgment</li><li>Build strong working relationships with advisors, household contacts, vendors, family contacts, and other key external parties</li><li>Handle all sensitive information with absolute discretion</li><li>Bring a calm, resourceful, solutions-oriented approach to both routine responsibilities and unexpected changes</li><li>Represent the principals with professionalism and warmth in all interactions with third parties</li></ul>QUALIFICATIONSRequired<ul><li>5+ years of experience in a high-level Executive Assistant, Personal Assistant, or similar role</li><li>Significant experience supporting a senior executive, founder, principal, or entrepreneur in a demanding, fast-moving environment</li><li>Proven experience supporting multiple stakeholders or principals simultaneously</li><li>Exceptional organizational skills and meticulous attention to detail across business and personal domains</li><li>Proven ability to manage complex calendars, international travel, scheduling, and logistics at a high level</li><li>Excellent written and verbal communication skills; able to draft polished correspondence independently</li><li>Strong judgment, professionalism, and discretion &mdash; especially in high-stakes or sensitive situations</li><li>High level of initiative and ability to work independently with minimal direction</li><li>Comfort handling both executive support and deeply personal assistant responsibilities simultaneously</li><li>Advanced proficiency with Google Workspace, Microsoft Office, and standard productivity tools</li><li>Strong fluency with AI tools and agentic workflows, with demonstrated ability to apply them in practical day-to-day operations</li><li>Willingness to sign a Non-Disclosure Agreement prior to commencement of employment</li></ul>Preferred<ul><li>Experience in a family office, private office, or high-profile principal environment</li><li>Experience coordinating across multiple residences, household staff, and property vendors</li><li>Familiarity with New York City logistics, travel, dining, and service networks</li><li>Experience with Notion, Airtable, Zapier, n8n, or similar workflow and automation platforms</li><li>Comfort learning and implementing new AI tools quickly and independently</li><li>Experience with luxury travel coordination, including private aviation and high-end hospitality</li></ul>PERSONAL QUALITIESSkills can be learned. The following qualities cannot &mdash; and they are what will determine whether this role is a fit:✔ Exceptionally organized and detail-oriented✔ Proactive and resourceful &mdash; solves before being asked✔ Calm, composed, and steady under pressure✔ Polished, professional, and presentation-ready✔ Warm, thoughtful, and emotionally intelligent✔ Highly discreet and unconditionally dependable✔ Execution-focused &mdash; closes every loop✔ Technologically fluent and genuinely curious✔ Naturally inclined to improve systems and reduce friction✔ Comfortable balancing two principals, multiple priorities, and moving pieces simultaneouslyWHAT SUCCESS LOOKS LIKE IN YEAR ONEDAY 30You understand both principals&rsquo; communication styles, priorities, and preferences &mdash; and are already anticipating needs rather than reacting to them.DAY 60You have taken full ownership of calendar management, travel coordination, and administrative systems. The principals feel the difference.DAY 90You have built or significantly improved at least three workflows using AI or automation tools, reducing manual work and increasing response speed.DAY 365You are indispensable. Both principals trust you completely &mdash; with their time, their information, their family, and their lives.Pay: $150,000.00 - $200,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Personal Assistant

Barclays

<div><div>Date live: 04/13/2026
 Business Area: Risk
 Area of Expertise: Business Support &amp; Administration
 Contract: Permanent
 Reference Code: JR-0000102632
 Salary / Rate $80,000.00 - $115,000.00</div></div>
 <div>Join us as a Personal Assistant &amp; Administration professional supporting senior leadership in a fast-paced, global environment. In this role, you will manage complex calendars, coordinate meetings and travel, and ensure smooth day-to-day administrative operations. You will use sound judgment and discretion, anticipate stakeholder needs, and balance multiple priorities. As a key point of contact, you will deliver high-quality support and help drive the efficiency and effectiveness of the wider team.
To be successful as a Personal Assistant &amp; Administration, you should have:
<ul><li>Personal Assistant experience supporting senior stakeholders in a global or corporate environment
</li><li>Strong calendar management, organization, and prioritization skills
</li><li>Proven experience supporting senior stakeholders in a fast-paced, corporate environment
</li><li>Advanced calendar management and meeting coordination skills, including scheduling across time zones
</li><li>Experience coordinating travel and itineraries, and managing logistics end-to-end
</li><li>Strong judgment and discretion, with the ability to handle sensitive information confidentially
</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
</li></ul>Some other highly valued skills may include:
<ul><li>Ability to communicate effectively in writing and verbally, with confidence interacting at senior levels
</li><li>Ability to work effectively in a high-pressure environment while maintaining accuracy, discretion, and confidentiality
</li><li>Ability to manage multiple tasks simultaneously, demonstrating initiative and proactive problem-solving
</li><li>Strong communication skills and confidence interacting at senior levels
</li><li>Ability to manage multiple priorities with discretion, accuracy, and sound judgment
</li></ul>You may be assessed on key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills.
This role is located in New York.
Minimum Salary: $80,000
Maximum Salary: $115,000
The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.
Purpose of the role
To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.
Accountabilities
<ul><li>Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.</li>
<li>Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.</li>
<li>Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.</li>
<li>Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li>
<li>Management and facilitation of senior executive members meetings.</li>
</ul>Analyst Expectations
<ul><li>To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li>
<li>Requires in-depth technical knowledge and experience in their assigned area of expertise</li>
<li>Thorough understanding of the underlying principles and concepts within the area of expertise</li>
<li>They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li>
<li>If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li>
<li>OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li>
<li>Will have an impact on the work of related teams within the area.</li>
<li>Partner with other functions and business areas.</li>
<li>Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li>
<li>Escalate breaches of policies / procedure appropriately.</li>
<li>Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li>
<li>Advise and influence decision making within own area of expertise.</li>
<li>Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li>
<li>Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li>
<li>Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li>
<li>Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li>
<li>Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li>
<li>Guide and persuade team members and communicate complex / sensitive information.</li>
<li>Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li>
</ul>All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Personal Assistant & Administration

Phyton Talent Advisors

<div>
 
 
 Overview
 
 
 
 We are seeking a highly organized and discreet Executive Personal Assistant to support a senior executive in a fast-paced environment. This role requires strong Excel expertise, experience with Salesforce or similar CRM systems, and the ability to anticipate needs while managing shifting priorities.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling, and daily logistics with precision.
 </li>
 <li>
 Coordinate domestic and international travel end-to-end.
 </li>
 <li>
 Maintain and update contact data within Salesforce or CRM systems.
 </li>
 <li>
 Leverage advanced Excel skills for tracking, reporting, and data organization.
 </li>
 <li>
 Monitor communications, prioritize requests, and ensure timely follow-up.
 </li>
 <li>
 Provide administrative and project support, including document and event coordination.
 </li>
 <li>
 Handle time-sensitive and confidential matters with professionalism and discretion.
 </li>
 <li>
 Support ad hoc tasks, special projects, and operational needs as required.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 7+ years of experience supporting senior leadership.
 </li>
 <li>
 Advanced Excel skills (formulas, filtering, data management).
 </li>
 <li>
 Experience with Salesforce or similar CRM platforms preferred.
 </li>
 <li>
 Detail-oriented, proactive, and highly organized.
 </li>
 <li>
 Strong communication skills and ability to multitask effectively.
 </li>
 <li>
 Proven ability to manage confidential information with integrity.
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, and Mac OS.
 </li>
 </ul>
 
 
</div>

JW Michaels & Co.

<div>
 
 Global company in NYC is hiring an Executive Personal Assistant to support the CEO. This role is hybrid.
 
 
 
 
 
 The Executive Personal Assistant will be managing calendars, booking travel arrangements, assisting with projects, expenses, and providing executive level support.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree is required
 </li>
 <li>
 7+ years supporting a CEO
 </li>
 <li>
 Experience with both executive assistant and some personal assistance required
 </li>
 </ul>
 
 
</div>

Explore 950+ Administrative personal assistant in New York this April. Find roles across top companies and apply now to boost your career.

950 administrative personal assistant jobs In New York

Executive Assistant/Personal Assistant (TEMP TO PERM)

Administrative Assistant

Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $190-$250k plus fully paid benefits!

Executive Personal Assistant

Personal Assistant & Administration

Executive Personal Assistant

Executive Personal Assistant