administrative assistant

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administrative program support assistant

Rescued Pets Movement

Position OverviewRescued Pets Movement is seeking a detail-oriented college student to assist with administrative and operational tasks that support the organization&rsquo;s day-to-day work. This role is ideal for someone who enjoys organization, communication, and problem-solving, and who wants to gain experience working inside a fast-paced nonprofit environment.The Administrative &amp; Program Support Assistant will help manage routine inquiries, assist with paperwork and documentation, and provide general administrative support across multiple areas of the organization. Some work may be completed remotely, but occasional in-person time at RPM&rsquo;s Houston facility will be required.This role is flexible and designed to work around a student&rsquo;s academic schedule.A genuine love for animals, especially rescue dogs and cats, is essential. RPM&rsquo;s work directly impacts the lives of homeless pets every day. If you do not feel strongly about animal welfare and lifesaving work, this role will not be a good fit.Key ResponsibilitiesAdministrative Support<ul><li>Assist with organizing digital and physical files</li><li>Help process and organize paperwork related to programs, operations, and compliance</li><li>Assist with data entry and maintaining internal tracking spreadsheets</li><li>Support preparation of documents, forms, and reports</li></ul>Email &amp; Communication Support<ul><li>Help monitor and respond to RPM&rsquo;s public email inquiry line</li><li>Route messages to the appropriate staff member when necessary</li><li>Provide basic information to the public about fostering, volunteering, adopting, and donating</li><li>Maintain clear and professional communication with community members</li></ul>Operational Assistance<ul><li>Help organize supplies, donations, or office materials when on-site</li><li>Assist with small organizational projects such as sorting pet supplies or organizing storage areas</li><li>Support staff with miscellaneous administrative tasks as needed</li></ul>Errands &amp; Miscellaneous Tasks<ul><li>Occasionally run local errands such as picking up supplies, making small deliveries, or assisting with quick logistical needs for the organization</li></ul>General Support<ul><li>Assist with various small projects that arise across departments</li><li>Help ensure information and inquiries are handled efficiently so staff can focus on lifesaving work</li></ul>Ideal CandidateThe ideal candidate is reliable, organized, and comfortable handling a variety of small tasks while maintaining attention to detail.Preferred qualities include:<ul><li>Strong organizational skills and attention to detail</li><li>Clear and professional written communication</li><li>Ability to manage multiple small tasks independently</li><li>Comfortable responding to emails and interacting with the public</li><li>Proficiency with basic computer tools (Google Docs, Google Sheets, email, etc.)</li><li>Passion for animal welfare and interest in nonprofit work</li></ul>Work Environment<ul><li>Flexible schedule: 5&ndash;15 hours per week depending on task availability. More tasks and growth within RPM could be available for the right candidate in the future.</li><li>Hybrid role: Some tasks may be completed remotely, but occasional in-person work at RPM&rsquo;s Houston facility will be required. Living near 77018 would be a plus.</li><li>Student-friendly: Hours can be scheduled around classes</li></ul>Why This Role MattersThis position plays a small but important role in helping RPM operate efficiently. By assisting with routine tasks and communication, the Administrative &amp; Program Support Assistant allows staff to focus on coordinating transports, caring for animals, and expanding RPM&rsquo;s lifesaving work.HOW TO APPLYPlease apply directly on this listing. Bonus points if you send your pet and share a short story about how they came into your life! We love seeing the animals who matter most to our applicants. Send your pet's story to: NewHire@rescuedpetsmovement.orgPay: $16.00 - $20.00 per hourExpected hours: 5.0 &ndash; 15.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX 77018

Administrative & Program Support Assistant

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Primrose Schools

<div><div><div>Benefits:</div>
<ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div>Role: Administrative Assistant at Primrose School of Lakeshore - 16460 W. Lake Houston Pkwy Houston, TX 77044
 
 
Calling All Passionate Individuals: Become a Preschool Administrative Assistant! 
Are you eager to make a difference in the lives of young children and their teachers?
 
Do you have a natural passion for building strong relationships and mentoring teachers?
 
Primrose School of Lakeshore wants YOU to join our team as an Preschool Administrative Assistant. 
 
Position: Administrative Assistant 
As an Preschool Administrative Assistant, you&rsquo;ll be dedicated to the success of our next generation, committed to creating a safe, healthy environment and a culture where all children and team members can thrive.
 
Welcome to... The Beginning of Something Big! 
 
At Primrose School of Lakeshore, you&rsquo;ll find:
</div><ul><li>Exclusive and time-tested Balanced Learning curriculum, delivered in a digital platform for easier delivery and mastery</li>
<li>Competitive pay and benefits</li>
<li>A joyful and welcoming work environment</li>
<li>Fellow leaders who nurture and support the school</li>
<li>Engaged, caring franchise owners</li>
<li>Warm and caring culture that promotes a work-life balance</li>
</ul> <div>Nurture a child&rsquo;s first five years by:</div>
<ul><li>Creating a culture of support within the school for staff, families and children</li>
<li>Cultivating an environment committed to health and safety</li>
<li> Learning all essential functions for each position in the school so you can support and inspire</li>
<li>Managing operation of the school in the Director&rsquo;s absence</li>
<li>Assisting the Director in ensuring maximum enrollment and effective cost control</li>
</ul><div>Salary Range: 13.00-16.00 
 
Shift Schedule: Monday-Friday
 
 
Ready to Make a Difference?
 
If you're excited to embark on an exciting adventure of bringing wonder to little learners, we want to hear from you!</div></div></div>

Preschool Administrative Assistant

Kindle Clinic

Job Summary We are seeking a dynamic and compassionate Certified Medical Assistant (CMA) to join our healthcare team. In this vital role, you will provide exceptional patient care while supporting clinical and administrative functions across diverse medical settings. Your expertise will help ensure smooth clinic operations, accurate patient documentation, and high-quality medical support. This position offers an exciting opportunity to work in a fast-paced environment where your skills in patient service, clinical procedures, and medical administration will make a meaningful difference in patients' lives.Duties<ul><li>Assist with patient intake by collecting medical histories, verifying insurance information, and updating electronic health records (EHR systems)</li><li>Measure vital signs such as blood pressure, pulse, temperature, and respiration rates with precision and professionalism</li><li>Prepare patients for examinations and procedures, ensuring comfort and safety throughout their visit</li><li>Support physicians with clinical tasks including medication administration, wound care, and specimen collection</li><li>Perform basic diagnostic procedures such as X-ray imaging and assist with emergency medicine protocols when necessary</li><li>Document patient encounters accurately using ICD coding for diagnoses and procedures to ensure proper billing and record-keeping</li><li>Maintain a clean, organized clinical environment while adhering to infection control standards and hospital protocols</li><li>Provide medical administrative support by scheduling appointments, managing patient flow, and coordinating follow-up care</li></ul>Requirements<ul><li>Certified Medical Assistant credential from an accredited program with current certification status</li><li>Proven experience in outpatient clinics or hospital environments, preferably within dermatology, internal medicine, or urgent care settings</li><li>Knowledge of physiology, anatomy, and medical terminology essential for effective patient care</li><li>Hands-on experience with EHR systems for documentation and data entry</li><li>Ability to perform vital signs measurement accurately and efficiently in inpatient or outpatient settings</li><li>Familiarity with ICD coding, medication administration protocols, and basic life support (BLS) certification required</li><li>Prior experience working in Level I or Level II trauma centers or emergency medicine environments is highly desirable</li><li>Strong patient service skills with a compassionate approach to diverse populations including geriatrics and pediatric intensive care units (PICU)</li><li>Ability to adapt quickly in high-pressure situations such as hospital medicine or urgent care scenarios</li></ul>Join our team to be part of a vibrant healthcare community dedicated to delivering outstanding patient-centered care. We value energetic professionals who are eager to grow their skills while making a positive impact on the health and well-being of our patients. All roles are paid positions that recognize your expertise and commitment to excellence.Pay: $15.00 - $20.00 per hourWork Location: In person

Certified Medical Assistant with experience

Eagle

<div>
 
 
 About the Company
 
 
 
 
 
 
 Serving customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results. Learn more at www.eagleanalytical.com.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 We are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Assistant, President, and management team.
 </li>
 <li>
 Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
 </li>
 <li>
 Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
 </li>
 <li>
 Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
 </li>
 <li>
 Handle incoming calls, greet visitors, and direct inquiries appropriately.
 </li>
 <li>
 Prepare meeting minutes, Board resolutions, and related documentation as required.
 </li>
 <li>
 Coordinate domestic and international travel arrangements and reconcile expense reports.
 </li>
 <li>
 Secure and maintain highly confidential company and employee records.
 </li>
 <li>
 Serve as backup support for managers and administrative staff as needed.
 </li>
 <li>
 Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.
 </li>
 <li>
 Track sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.
 </li>
 <li>
 Support procurement, inventory tracking, and organization of laboratory supplies and equipment.
 </li>
 <li>
 Assist with laboratory compliance, quality, and safety audits.
 </li>
 <li>
 Ensure laboratory and office environments remain organized, efficient, and operationally compliant.
 </li>
 <li>
 Assist with employee onboarding, offboarding, and maintenance of HR records and systems.
 </li>
 <li>
 Coordinate employee training sessions, internal meetings, and company events.
 </li>
 <li>
 Support HR processes including benefits administration, time-off tracking, and internal communications.
 </li>
 <li>
 Explain and apply company policies and procedures consistently and professionally.
 </li>
 <li>
 Coordinate small to large meetings, catering events, and internal or external gatherings.
 </li>
 <li>
 Plan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.
 </li>
 <li>
 Monitor deadlines and ensure required materials, resources, and participants are prepared in advance.
 </li>
 <li>
 Ensure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.
 </li>
 <li>
 Research, compile, and analyze information from multiple sources to support management reporting.
 </li>
 <li>
 Support project coordination by tracking timelines, communicating updates, and maintaining interim reports.
 </li>
 <li>
 Communicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.
 </li>
 <li>
 Demonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.
 </li>
 <li>
 Participate in cross-functional team discussions and contribute to achieving company goals.
 </li>
 <li>
 Assist with special projects as assigned by the Executive Assistant or leadership team.
 </li>
 <li>
 Support continuous improvement initiatives across operations, HR, and administration.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Science, or a related field preferred.
 </li>
 <li>
 Minimum of 2&ndash;3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time-management skills with keen attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal systems quickly.
 </li>
 <li>
 Demonstrated ability to manage confidential information with discretion and professionalism.
 </li>
 <li>
 Strong problem-solving skills and ability to remain calm and effective under tight deadlines.
 </li>
 <li>
 Familiarity with laboratory operations, HR processes, compliance environments, or executive support is a plus.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Good Judgement: Expert
 </li>
 <li>
 Task Management: Expert
 </li>
 <li>
 Time Management: Advanced
 </li>
 <li>
 Flexibility: Advanced
 </li>
 <li>
 Detail Oriented: Advanced
 </li>
 <li>
 Dependability: Expert
 </li>
 <li>
 Communication: Advanced
 </li>
 </ul>
</div>

Administrative Assistant

beautybyumar.com

Personal Assistant &ndash; Beauty SalonCompany OverviewBeauty and wellness are more than a notion to us &mdash; they&rsquo;re our passion! We&rsquo;ve built the salonto be a welcoming, creative, and professional space where clients feel cared for and confident.As our salon continues to grow, we&rsquo;re looking for someone we can truly rely on &mdash; a right hand whowill help support both the personal and operational sides of the business. If you&rsquo;re organized,proactive, and genuinely enjoy helping things run smoothly behind the scenes, you may be theperfect fit.Job SummaryIf you thrive in a collaborative and fun setting, we want you! Join us as a personal assistant andhelp us keep our client relationships strong. This role is a blend of personal assistance,administrative support, and operational coordination.You will help manage errands, scheduling, client communication, inventory, and overallorganization &mdash; allowing us to focus on delivering exceptional beauty services to our clients.The ideal candidate is detail-oriented, dependable, warm, and thrives in a fast-pacedenvironment.What You&rsquo;ll Be DoingClient Experience●●●●Greet and assist clients in a friendly, welcoming mannerManage appointment confirmations and follow-upsAddress client feedback and resolve minor concerns with careSupport client retention efforts and loyalty initiativesAdministrative Support●●●●Run occasional personal and business-related errandsManage appointment scheduling and calendar coordinationHandle phone calls, emails, and client inquiries with professionalism and warmthMaintain organized records, files, and client databases●Assist with payroll preparation, invoices, and basic bookkeepingOperational Support●●●●Monitor and manage salon inventory and product ordersCommunicate with suppliers and vendorsHelp ensure the salon remains clean, organized, and invitingAssist in managing the daily appointment flow and scheduleMarketing &amp; Social Media (Optional but Preferred)●●●Assist with social media managementHelp coordinate promotions, campaigns, and special eventsCreate simple content such as photos, captions, and storiesWhat I&rsquo;m Looking For●●●●●●●Previous experience as a Personal Assistant, Administrative Assistant, or similar role(beauty industry experience is a plus)Strong organizational and time-management skillsExcellent communication and interpersonal skillsProficiency in Microsoft Office or Google WorkspaceFamiliarity with salon booking systems, especially Vagaro (preferred)Ability to multitask, prioritize, and stay calm under pressureProfessional appearance and positive, can-do attitudeThe Qualities That Matter Most●●●●●Detail-oriented and dependableDiscreet and trustworthyCustomer-service drivenResourceful and solution-focusedComfortable working independently while being part of a teamWhat You Can Expect●Competitive salary (based on experience)●●●A friendly, creative, and supportive work environmentOpportunities for growth as the salon continues to expandEmployee discounts on services and retail productsIf you take pride in being the dependable support behind a busy life and enjoy running personalerrands to keep things seamless, I&rsquo;d love to connect with you. Your help with communication,scheduling appointments, and managing day-to-day needs would be so much help.Job Type: Part-timePay: From $24.97 per hourExpected hours: No more than 10 per weekBenefits:<ul><li>Employee discount</li><li>Paid training</li></ul>Work Location: In person

Personal Assistant

Perry Homes

<div>
 
 About The Role
 
 
 
 The Executive Assistant Serves as the right hand to our SVP of Marketing and Senior Executives providing administrative support and acting as a gatekeeper.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Calendar Management: Scheduling and managing executive calendars to optimize time and prevent conflicts. This includes setting up meetings, sending reminders, and prioritizing appointments
 </li>
 <li>
 Communication: Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses. Drafting and editing correspondence as needed
 </li>
 <li>
 Meeting Coordination: Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed. Taking minutes and distributing them post-meeting
 </li>
 <li>
 Travel Arrangements: Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies
 </li>
 <li>
 Document Preparation: Creating and editing documents, reports, presentations, and spreadsheets. Ensuring accuracy and professionalism in all materials
 </li>
 <li>
 Expense Management: Tracking and processing expenses and reimbursements
 </li>
 <li>
 Confidentiality: Maintaining discretion and confidentiality with sensitive information and internal communications
 
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required, Bachelors degree a plus
 </li>
 <li>
 Requires a minimum of 3-5 years of relevant Executive Assistant or administrative support experience.
 </li>
 <li>
 Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.
 
 
 
 </li>
 </ul>
 
 Why You Will Love Working Here
 
 
 
 Competitive compensation and benefits package:
 
 
 <ul>
 <li>
 Medical, dental, vision coverage
 </li>
 <li>
 Financial Planning
 </li>
 <li>
 Time Off &amp; Life Balance
 </li>
 <li>
 Family &amp; Lifestyle
 </li>
 <li>
 Opportunities for growth and development
 </li>
 <li>
 Culture that is collaborative, inclusive, fast-paced, people-first
 </li>
 <li>
 Stable company with strong reputation in the market
 
 
 
 </li>
 </ul>
 
 Why Join Perry Homes?
 
 
 
 At Perry Homes, we're committed to integrity, excellence, and service&mdash;values that guide every customer interaction. Join a team where your work directly contributes to an exceptional homebuying experience and a trusted brand. We're committed to creating an inclusive workplace where people can do their best work.
 
 
 
 Benefits
 
 
 
 
 
 Health &amp; Wellness
 
 
 
 <ul>
 <li>
 Medical, Dental &amp; Vision Coverage
 </li>
 <li>
 Employee Assistance Program (EAP)
 </li>
 <li>
 Fitness Reimbursement
 
 
 
 </li>
 </ul>
 
 Financial Planning
 
 
 
 <ul>
 <li>
 401(k) with Company Match
 </li>
 <li>
 Company-Paid Life &amp; Disability Insurance
 </li>
 <li>
 Supplemental Coverage Options
 
 
 
 </li>
 </ul>
 
 Time Off &amp; Life Balance
 
 
 
 <ul>
 <li>
 PTO &amp; Paid Holidays
 </li>
 <li>
 Leave of Absence Programs
 
 
 
 </li>
 </ul>
 
 Family &amp; Lifestyle
 
 
 
 <ul>
 <li>
 Perry Homes Family College Fund
 </li>
 <li>
 New Home &amp; Employee Discounts
 </li>
 <li>
 Pet Perks, Travel Assistance, &amp; More
 </li>
 <li>
 Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***
 
 
 </li>
 </ul>
 
 Perry Homes is an Equal Opportunity Employer
 
 
 
 
 Disclaimer:
 
 
 Recruitment Fraud
 
 - Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact hrinfo@perryhomes.com.
</div>

Executive Assistant

Explore 486+ Administrative program support assistant in Houston this March. Find roles across top companies and apply now to boost your career.