administrative assistant

office assistant

accounting specialist

accountant

accounting manager

accounting assistant

Superhero fire protection

<div>About the Role:
The Receptionist/Accounting Assistant plays a vital dual role in ensuring smooth front office operations while supporting the accounting department with essential financial tasks. This position serves as the first point of contact for visitors and callers, providing professional and courteous service that reflects the company&rsquo;s values. In addition to managing reception duties, the role involves assisting with some accounting task. The successful candidate will contribute to the overall efficiency of the office by coordinating communication between departments and supporting administrative and accounting functions. This role requires a detail-oriented individual who can balance multitasking with a high level of accuracy and professionalism. TRAINING PROVIDED
Minimum Qualifications:<ul><li>
High school diploma or equivalent.</li><li>
Knowledge of Microsoft Office applications (Outlook, Word, &amp; Excel).</li><li>
The ideal candidate must accurately take notes and direct callers to the correct team member.</li><li>
Ability to quickly learn new accounting software, specifically Sage Intacct.</li><li>
Strong organizational and multitasking abilities.</li></ul>
Preferred Qualifications:<ul><li>
Previous customer service experience (preferred but not required).</li><li>
Basic knowledge of accounting principles (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Prior experience working in a fast-paced environment.</li></ul>
Responsibilities:<ul><li>
Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls and emails promptly and courteously.</li><li>
Perform data entry and maintain accurate financial records, including invoices, and payments.</li><li>
Ensure the reception area is tidy and presentable at all times.</li><li>
Collaborate with other departments to facilitate smooth communication and workflow.</li><li>
Coordinate daily assignments with AR and AP staff.</li></ul>
Skills:
The required skills enable the candidate to efficiently manage front desk operations, ensuring all visitors and communications are handled professionally and promptly. Strong organizational skills help in managing multiple tasks and coordinating between departments. Effective communication skills are essential for interacting with clients, vendors, and colleagues, fostering a positive and collaborative work environment.<div>
Benefits:</div> 
<div></div><ul><li>
Health, Dental, Vision, Life &amp; Disability Insurance.</li><li>
8 Paid Holidays &amp; 1 Floating Holiday</li><li>
4% 401K/Roth Match - Fully Vested on Day 1</li><li>
Start Earning Paid Time Off (PTO) on Day 1</li></ul> 
On-Site Requirement: 100% on-site at our local office location
Full-Time Presence: Monday-Friday 7:00 AM to 4:00 PM
No Remote Option: In-office position with no current remote flexibility</div>

RECEPTIONIST/Accounting Assistant

<div><div><div><div>Accounting Specialist | Job Details
<div></div><div><div><h2 class="jobSectionHeader">Accounting Specialist - Hybrid</h2>
<h2 class="jobSectionHeader">Hybrid | Houston, TX</h2>
<h2 class="jobSectionHeader">Compensation: $55,000 - $65,000 
 
</h2></div>Are you passionate about technology and helping your community?
Interested? Let's dig in.
</div><div>1️⃣ Who we are 
 
Our company was founded in 2006 specializing in all things technical for bus-based public transit systems in the US. This means we design, manufacture, and manage all kinds of different products and features, including driver interfaces, dispatch communications, passenger counters, announcers, GPS tracking, and reporting &amp; data analytics. It also means we build real-time information systems for riders including apps and digital signage found at bus stops. We have relationships with Apple Maps, Google Maps, Transit app, and our work goes out to millions of riders on those platforms. Our product is like air traffic control, but for buses. There are a mix of hardware and software products in this role. We hope this excites you!
 
 
Our team in the US has approximately 70 people. with 2 in the Accounting U.S. team and a global team. It&rsquo;s the best of both worlds: small company feel with big company support. To learn more about the US-based intelligent transportation systems division of GMV, visit www.gmvtransit.com.
 
</div><div><h4 class="jobSectionHeader">2️⃣ We're here to serve customers 
 
</h4>Our customers are public transit operators. Their customers are the transit riding public, which are often the people who rely on transit every day to get where they need to go. Our mission is to Make Transit Work for them, and we take this mission very seriously. Our team thrives on collaboration, growth and the shared goal of making transit better for everyone!
 
 
If you want to be challenged, grow fast, and see your work live on thousands of transit buses nationwide, this is the team for you!
</div><div>3️⃣ We&rsquo;re looking for passion 
 
The Accounting Specialist plays an important role in keeping our financial operations running smoothly. We are looking for someone who is eager to learn, able to effectively manage priorities and deadlines independently, and brings strong attention to detail to everything they do. 
 
 
If you take pride in your work, enjoy problem solving, and are excited by the opportunity to work with a global team, we'd love to hear from you.
</div><div><h4 class="jobSectionHeader">4️⃣ What this role is about: 
 
</h4>This role will take the lead on Accounts Receivable and Accounts Payable activities while contributing to other areas of accounting as needed. The Accounting Specialist will partner with colleagues, stakeholders, and clients throughout the U.S., as well as collaborate with the global Accounting and Finance team to support U.S. financial operations.
Key responsibilities include:
<ul><li>Create, review, and issue customer invoices for project-based, OEM, recurring, and milestone billing.</li>
<li>Manage project billing schedules and ensure invoices are generated accurately and on time.</li>
<li>Maintain project billing structures, milestones, and billing documentation within the ERP system</li>
<li>Collaborate with internal departments regarding billing, contract, and payment matters.</li>
<li>Monitor aging reports and follow up on outstanding balances.</li>
<li>Manage collections activities and customer communication.</li>
<li>Process vendor invoices and verify supporting documentation.</li>
<li>Prepare and process payments to vendors and service providers.</li>
<li>Research and resolve billing discrepancies.</li>
<li>Review payment trends and identify opportunities for process improvements.</li>
<li>Perform detailed account reconciliations and resolve complex discrepancies.</li>
<li>Support with month-end close activities.</li>
<li>Assist in preparing reports and supporting documentation for management, auditors, and external accountants</li>
<li>Assist in developing and documenting internal accounting procedures.</li>
<li>Recommend solutions that improve efficiency, accuracy, and workflow effectiveness.</li>
<li>Analyze data and identify trends, risks, and unusual variances.</li>
<li>Maintain confidentiality of financial information.</li>
</ul>Requirements:
<ul><li>Bachelor's degree in Accounting, Finance, or related field.</li>
<li>1&ndash;3 years of accounts payable, accounts receivable, or accounting support experience.</li>
<li>Advanced Microsoft Excel skills, including formulas, pivot tables, and reconciliations.</li>
<li>Experience with ERP software, preferably Business Central.</li>
Bilingual English and Spanish preferred 
<li>
 
 
</li></ul>We&rsquo;re looking for someone who will grow with us for the long term!
</div><div><h4 class="jobSectionHeader">5️⃣ Our commitment, and yours: 
 
</h4>We dedicate our time to ensure the team is successful. We value internal growth and development, and many of us have long tenure at the company. We are looking for a similar dedication, someone to grow with us over time. We&rsquo;d love the chance to show you why this could be the right place for you.
 
</div><div><h4 class="jobSectionHeader">6️⃣ What we offer:</h4>
Compensation:
<ul><li>$55,000 - $65,000 salary plus 12% bonus potential</li>
<li>Generous medical. dental, vision and voluntary benefits</li>
<li>Generous 3 weeks PTO accrual and 11 Company holidays</li>
<li>Generous paid parental leave after one year</li>
<li>401k plan with company match</li>
<li>Flexible hours with 2 days in the office</li>
</ul>Our team is passionate; our product makes a difference. Let us sell you on that. We&rsquo;ll show you this during the interview process, and we promise you won't be disappointed.</div></div></div></div></div>

Accounting Specialist

New Tax Relief Company

Pay: $16.00 - $18.00 per hourJob description:Job Title: Part-Time Office Assistant &mdash; Tax Office (Will Train)Job Type: Part-time Schedule: 3-4 days per week, Tuesday or Wednesday &ndash; Friday - As Needed, 9:00 AM&ndash;6:00 PM (24 - 28 hours/week) Pay: $16.00&ndash;$18.00 per hour, depending on experience Location: Houston, TX &mdash; in-office (No Remote)About the RoleOur tax preparation and IRS tax resolution office is looking for a dependable, organized part-time Office Assistant. This is a support role &mdash; you'll help keep our client cases moving by making calls, gathering documents, and keeping our files and system up to date.No tax experience is required. We will train you. What matters most is that you're reliable, detail-oriented, and comfortable talking with clients on the phone, meeting with them as necessary.Responsibilities<ul><li>Make and answer client phone calls, and follow up until you get what's needed</li><li>Provide friendly, professional customer service to clients</li><li>Contact clients and third parties to obtain tax returns, transcripts, and documents</li><li>Follow up with clients to collect IRS resolution documents (bank statements, pay stubs, expense records, etc.)</li><li>Enter client information into our tax software accurately</li><li>Upload IRS notices and update client records in our CRM</li><li>Organize and assemble client files so cases are ready for review</li><li>Assist clients with making estimated tax payments as needed</li><li>Run occasional local errands (bank, post office, office supplies)</li><li>Provide general office support as needed</li></ul>With time and training, you may also assist with light tax preparation work under supervision.Qualifications<ul><li>Reliable and punctual &mdash; you show up and follow through</li><li>Strong attention to detail, especially with numbers and dates</li><li>Comfortable making repeated follow-up calls without dropping the ball</li><li>Professional phone manner</li><li>Basic computer skills and the ability to learn new software</li><li>Able to handle confidential client information appropriately</li><li>Valid driver's license and reliable transportation (for errands)</li><li>High school diploma or equivalent</li></ul>Preferred (Not Required)<ul><li>Previous office, front desk, receptionist, or customer service experience</li><li>Any exposure to tax preparation, bookkeeping, or IRS notices</li><li>Bilingual English/Spanish</li></ul>Why Work With Us<ul><li>Daytime hours in a professional office &mdash; no nights or weekends</li><li>Room to grow into light tax preparation, with pay increases as you take on more responsibility</li><li>Small team where your work makes a visible difference</li></ul>No experience required &ndash; training providedTo apply: Email resumeBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In personPay: $15.00 - $17.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Tax Office Assistant – Part-Time

Mohle Adams

<div>Are you an experienced Tax Accountant who wants to stay in public accounting without committing to a traditional full-time schedule. A flex schedule can include reduced hours for the work week, summers off or arranging your schedule around other priorities.
Mohle Adams is looking for a Part-Time Tax Accountant (up to 29 hours per week) with capability to work a flex schedule. A Tax Professional reports directly to a Tax Manager and has varied duties and assignments. Responsibilities include:<ul><li>
Prepare complex tax returns, such as partnership returns with special allocations, trust and estate returns, or multi-state returns.</li><li>
Review staff work and provide feedback</li><li>
Collaborate with colleagues, managers, and partners</li><li>
Communicate with the client in writing or on the telephone</li><li>
Identify issues and planning opportunities during tax return preparation</li><li>
Research complex federal or state tax issues as needed</li><li>
Seek on-going skill development and training</li><li>
Other duties and responsibilities as assigned</li></ul>
Education/Experience:<ul><li>Bachelor degree in Accounting</li><li>CPA eligible (CPA preferred)</li><li>4 - 5+ years of tax compliance experience in public accounting with progressively more complex returns</li></ul>
Success Factors at Mohle Adams:<ul><li>Career-minded</li><li>Strong analytical/problem solving skills</li><li>Sensitive to client needs</li><li>Dedicated to personal growth and professional development</li></ul></div>

Tax Accountant - Flex Schedule (Part-Time)

EmpowHR Consulting

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.Key ResponsibilitiesAdministrative &amp; Executive Support&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.&middot; Screen and prioritize phone calls, emails, and correspondence.&middot; Prepare reports, presentations, spreadsheets, and executive communications.&middot; Coordinate meetings, agendas, minutes, and follow-up action items.&middot; Handle confidential information with discretion.&middot; Coordinate travel arrangements and expense reporting.Strategic Business Support&middot; Assist with business planning and strategic initiatives.&middot; Research vendors, products, and business opportunities.&middot; Develop reports and dashboards to support executive decision-making.&middot; Coordinate cross-functional projects from planning through completion.&middot; Track key initiatives and ensure deadlines are met.&middot; Identify opportunities to improve operational efficiency and implement solutions.&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.Office &amp; Business Operations&middot; Manage day-to-day administrative operations.&middot; Maintain filing systems and office records.&middot; Order office supplies and manage vendor relationships.&middot; Assist with invoices, billing support, and recordkeeping.&middot; Coordinate meetings, events, and employee activities.Pharmacy Administration&middot; Support operational initiatives and special projects.&middot; Coordinate communication with pharmaceutical vendors and suppliers.&middot; Track renewals, inspections, certifications, and compliance deadlines.Experience &amp; QualificationsRequired&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.&middot; Experience supporting executives or business owners.&middot; Excellent organizational, communication, and time-management skills.&middot; Ability to manage multiple priorities independently.&middot; Strong attention to detail and professionalism.&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Preferred&middot; Healthcare, pharmacy, or medical office experience.&middot; Experience with QuickBooks or accounting software.&middot; Knowledge of healthcare administrative processes and compliance.Ideal CandidateThe successful candidate is someone who:&middot; Is a self-starter who requires minimal direction.&middot; Anticipates needs before they arise.&middot; Takes ownership from start to finish.&middot; Thinks strategically and proactively solves problems.&middot; Maintains professionalism under pressure.&middot; Builds strong relationships and improves processes.&middot; Is dependable, trustworthy, and highly accountable.Why Join Our Team?We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.Pay: Up to $31.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

sam's auto carwash

OverviewJoin our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.Duties<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!Job Type: Full-timePay: $8.00 - $10.00 per hourBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Perry Homes

<div>
 
 Position Summary
 
 
 
 We are seeking an experienced Accounting Manager to join our investment-focused, high-performing single family office team. This is a newly created role for an experienced accountant who will partner across the family office team to support a broad range of accounting and financial functions and will lead the transition to a fully in-house accounting function. Core responsibilities will include monthly accounting close, financial reporting, ensuring the accuracy and integrity of financial operations, and collaborating with external tax advisors.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Lead the near-term transition of currently outsourced accounting to a fully in-house function, including transferring knowledge and records from third-party accountants while maintaining accuracy and continuity throughout the transition
 </li>
 <li>
 Maintain general ledgers and perform month-end close for select investment vehicles, trusts, and personal entities, including preparing and posting journal entries, account reconciliations, and supporting analysis across multiple legal entities
 </li>
 <li>
 Account for multiple entities and family office structures, including intercompany transactions, eliminations, and consolidated reporting, and maintain supporting schedules for loans, transfers, and allocations
 </li>
 <li>
 Process accounts payable, expense coding, and vendor payments for household and entity-level obligations
 </li>
 <li>
 Initially assist in preparing financial statements, management reports, presentations, and portfolio performance reports, including quarterly statements prepared in coordination with third-party accountants and supporting documentation for internal management, tax, compliance, and statutory purposes, with the near-term goal of leading this initiative
 </li>
 <li>
 Coordinate documentation for outside tax preparers and assist with K-1, 1099, and partnership reporting cycles
 </li>
 <li>
 Coordinate with tax and legal advisors on year-end planning, estimated payments, and entity structuring needs
 </li>
 <li>
 As needed, coordinate with the operating company's accounting and finance departments
 </li>
 <li>
 Initially support budgeting, forecasting, financial performance analysis, and cash flow forecasting and liquidity tracking across entities, with the goal of eventually leading the cash flow and liquidity work
 </li>
 <li>
 Assist with ad hoc analyses, special projects, and operational and administrative tasks
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 Competitive base salary and annual performance-based bonus
 </li>
 <li>
 Benefits include health, dental and vision insurance
 </li>
 <li>
 401(k) plan
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Professional Experience / Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in accounting, finance, or related field required; CPA preferred
 </li>
 <li>
 Personal and professional integrity
 </li>
 <li>
 At least 5 years of hands-on accounting experience, ideally within a family office, private investment firm, or reputable tax/accounting organization serving UHNW clients
 </li>
 <li>
 Strong proficiency in general ledger management, journal entries, reconciliations, and month-end close processes
 </li>
 <li>
 Ability to design and document internal controls, accounting policies, and repeatable month-end close procedures
 </li>
 <li>
 Project-management skills sufficient to plan and execute a transition from external accounting providers while maintaining accuracy and continuity
 </li>
 <li>
 Experience with Schedule K-1s and partnership allocations
 </li>
 <li>
 Experience with partnership and trust tax accounting is a plus
 </li>
 <li>
 Experience working with multiple legal entities and complex ownership structures
 </li>
 <li>
 Solid understanding of budgeting, forecasting, and financial performance analysis
 </li>
 <li>
 Ability to work independently and prioritize multiple workstreams
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Ability to exercise the highest level of discretion in handling sensitive information
 </li>
 <li>
 Strong computer skills including high proficiency in Microsoft Office
 </li>
 <li>
 Experience with Sage Intacct a plus
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Health &amp; Wellness
 
 
 
 <ul>
 <li>
 Medical, Dental &amp; Vision Coverage
 </li>
 <li>
 Employee Assistance Program (EAP)
 </li>
 <li>
 Fitness Reimbursement
 
 
 
 </li>
 </ul>
 
 Financial Planning
 
 
 
 <ul>
 <li>
 401(k) with Company Match
 </li>
 <li>
 Company-Paid Life &amp; Disability Insurance
 </li>
 <li>
 Supplemental Coverage Options
 
 
 
 </li>
 </ul>
 
 Time Off &amp; Life Balance
 
 
 
 <ul>
 <li>
 PTO &amp; Paid Holidays
 </li>
 <li>
 Leave of Absence Programs
 
 
 
 </li>
 </ul>
 
 Family &amp; Lifestyle
 
 
 
 <ul>
 <li>
 Perry Homes Family College Fund
 </li>
 <li>
 New Home &amp; Employee Discounts
 </li>
 <li>
 Pet Perks, Travel Assistance, &amp; More
 </li>
 <li>
 Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***
 
 
 </li>
 </ul>
 
 Perry Homes is an Equal Opportunity Employer
 
 
 
 
 Disclaimer:
 
 
 Recruitment Fraud
 
 - Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact hrinfo@perryhomes.com.
</div>

Family Office Accounting Manager

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