administrative assistant

0772 - receptionist

front desk representative Jobs in Chicago

front desk representative

job title: administrative assistant Jobs in Chicago

job title: administrative assistant

administrative receptionist

Winston & Strawn LLP

<div><div><div><p><b>A</b><b>BOUT US</b></p><p>
For Business Professionals, Winston &amp; Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.</p><p></p><p><b><br>
POSITION SUMMARY</b></p>
<p>Perform all functions related to receiving calls, clients, vendors and deliveries and direct them to appropriate individuals(s) within the firm according to established policies and procedures. Manage visitor and conference room requests. Provide administrative assistance to attorneys, management, and other departments as noted specifically in job description. Maintain contact with attorneys, staff, clients and observe confidentiality of client and firm matters.</p><p><br>
</p><p><b>DUTIES AND RESPONSIBILITIES</b></p>
<ul><li>Greet and welcome clients and visitors, call to announce their arrival and direct such parties in accordance with firm policies and notify supervisor of difficult situations.</li><li>
Maintain positive and professional manner when dealing with internal and external clients. Adhere to professional standards in appearance and dress.</li><li>
Provide administrative support to operations and facilities. Responsibilities include processing invoices for payment in the firm&rsquo;s accounts payable system, scheduling conference rooms and services, and other tasks requested by the Operations Manager.</li><li>
Respond to all Concierge inquiries and direct to appropriate departments or persons for fulfillment.</li><li>
Answer incoming external and internal calls. Provide information and assistance as appropriate.</li><li>
Pre-register guests and ensure the security of the workplace by notifying Building Security or supervisor of unwanted guests in the firm. Provide clearance for non-registered guests as appropriate.</li><li>
Assign visitor offices and inform Facilities for name plate purposes; update any changes in the visitor list.</li><li>
Book and confirm conference rooms for internal and external clients, including food and refreshment orders and additional IS requirements, using the firm&rsquo;s booking system. Ensure catering orders are priced correctly per the current fee schedule.</li><li>
Prepare a weekly look-ahead and daily list of meetings and food requirements.</li><li>
Prepare a weekly recap of catering chargebacks and send reports to Accounting for journal entries. Maintain records of chargebacks for reconciliation purposes.</li><li>
Monitor conference room activity and communicate with appropriate departments to facilitate restocking and daily clean-up.</li><li>
Notify Conference Room Services, Operations, and IS Support with any modifications or cancellations of reservations.</li><li>
Seek approval from the Managing Director of Administration or Regional Office Administrative supervisor for non-billable reservations and/or extended reservations per guidelines.</li><li>
Resolve potential conference room conflicts by contacting appropriate parties; advise manager of potential issues as they may arise.</li><li>
Administer NY office floor plans and phone directory, updating and distributing as needed.</li><li>
Manage office security system and distribution of building access cards. Order new and replacement access cards.</li><li>
Manage business card and stationery orders for the NY office.</li><li>
Manage car service VIP lists with four car companies by requesting cards for new hires and keeping lists current. Order car services upon request.</li><li>
Manage Seamless (food ordering system) account by adding new hires and deleting terminated employees.</li><li>
Provide administrative assistance to attorneys and practice coordinators, including printing documents, emails, scanning, faxing, minor edits to documents, and FedEx labels.</li><li>
Assist Business Development and Attorney Recruiting departments with preparations for client and attorney receptions and special events, as requested.</li><li>
Work overtime when necessary; be flexible with work schedule.</li><li>
Arrange car service reservations for clients and attorneys.</li><li>
Complete various administrative projects as assigned.</li><li>
Maintain neatness of lobby and reception area.</li></ul><br>
</div><br>
<p><b>BASIC QUALIFICATIONS</b></p>
<ul><li>High school diploma or GED equivalent required.</li><li>
1+ years of receptionist or administrative experience working in a law firm or corporate environment required.</li><li>
This is an in-office role and will be expected to be in office 5 days per week.</li></ul><p><b><br>
</b></p><p><b>COMPETENCIES</b></p>
<ul><li>Proficiency in Microsoft Office Suite.</li><li>
Interpersonal skills are necessary in order to communicate by telephone and in person with visitors, attorneys and staff to provide information with ordinary courtesy and tact.</li><li>
Oral, written and visual communication skills to convey understanding.</li><li>
Ability to remain pleasant and accommodating at all times. Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties.</li><li>
Experience with automated telephone and office directory systems.</li><li>
Ability to solve problems by choosing among clear-cut alternatives.</li><li>
Ability to handle telephone calls and visitors, lift small delivery packages, operate telephone equipment and record messages.</li><li>
PC skills to use internet, building security software, computerized office directory and electronic mail.</li><li>
Ability to work in a team environment.</li><li>
Work occasionally requires irregular hours and/or more than 35 hours per week to perform essential duties of the position.</li></ul><p></p><div><p><b><br>
BENEFITS</b></p><p>
Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.</p><p></p><div><p><b><br>
SALARY</b></p><div><div><div><div><b>
New York based applicants only: </b>The target annual salary range for this role is currently $56,000 - $63,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.</div></div></div></div></div><p></p><p><b><br>
We are an equal opportunity employer and welcome applicants from all backgrounds and experien</b><b>ces.</b><b>#LI-DC2</b></p></div></div></div>

Administrative Receptionist

Sinai Chicago

<div><div><div><div><div><b>GENERAL SUMMARY:</b><br>
</div></div><div><div>Receives callers, determines nature of business, and directs callers to destination.</div></div><br>
<div><div>
</div></div><div><br>
<div><b>ESSENTIAL FUNCTIONS AND DUTIES</b></div></div>
<div><ul><li><div>Answers telephones, takes and delivers clear, accurate and timely messages; and screens calls as necessary.</div></li>
<li><div>Performs receptionist duties with agency and hospital staff, and visitors; and makes appointments for staff as requested.</div></li>
<li><div>Types technical material, subject to review by supervisor.</div></li>
<li><div>Corrects incidental grammatical errors, punctuation, and spelling</div></li>
<li><div>Modifies form letters to fit varying situations.</div></li>
<li><div>Compiles and types tables, charts, graphs and statistical reports.</div></li>
<li><div>Operates duplicating and office machines as required and instructs others in the operation of such machines.</div></li>
<li><div>Opens, screens, sorts, and routes mail according to content.</div></li>
<li><div>Maintains a moderately complex general office filing system.</div></li>
<li><div>Posts and maintains records, and takes timely and accurate action for follow-up as indicated.</div></li>
<li><div>May assist in maintaining clinical record forms and all supplies relevant to patient records; and orders and photocopies forms as needed.</div></li>
<li><div>May prepare new, open, and discharged clinical records as needed.</div></li>
<li><div>Maintains office supplies.</div></li>
<li><div>May assist in maintaining clinical record forms and all supplies relevant to patient records; and orders and photocopies forms as needed</div></li></ul><br>
</div>
<div></div><div><div><b>BENEFITS:</b></div></div><br>
<p></p>
<ul><li><div>Tuition Reimbursement</div></li>
<li><div>403 b with Matching Contributions</div></li>
<li><div>PTO</div></li>
<li><div>Medical / Dental / Vision</div></li><br>
</ul><div></div><br>
<div><div><b>MINIMUM EDUCATION:</b><br>
</div></div><div><div>High School diploma or general education degree (GED); or equivalent combination of education and experience.<br>
</div></div>
<div></div><div><div><b>MINIMUM WORK EXPERIENCE:</b><br>
</div></div><div><ul><li><div>One to three months' related experience and/or training.</div></li>
<li><div>Previous experience in an office setting is preferred.</div></li>
</ul>
</div><div></div><div><div><b>KNOWLEDGE, SKILL, ABILITIES:</b></div></div>
<div><ul><li><div>Knows policy and procedures of the Department.</div></li>
<li><div>Demonstrates ability to type 30-35 words per minute.</div></li>
<li><div>Able to operate typewriter, computer, fax machine, and photocopier.</div></li>
<li><div>Demonstrates strong oral and written communication skills, and proofreading abilities.</div></li>
<li><div>Demonstrates ability to organize and maintain file system.</div></li>
<li><div>Demonstrated ability to work independently and follow instructions.</div></li></ul></div><br>
</div>
</div><br>
<div></div>Location: SHS &middot; SMG MD IM - RUPANI ACQUIRED<br>
Schedule: Full Time, Days, 8am</div>

0772 - RECEPTIONIST

ADR Systems

<p>ADR Systems of America LLC, the largest ADR (Alternative Dispute Resolution) service provider in the Chicagoland area, is seeking an administrative professional with exceptional customer service and time management skills for the position of Concierge. Candidate must be able to maintain a calm and friendly demeanor in our fast-paced, client-focused environment.</p><p><b>Responsibilities include but are not limited to:</b></p><ul><li>Greet clients and escort them to appropriate conference rooms</li><li>Set up rooms for cases</li><li>Clean and re-stock rooms throughout the day</li><li>Act as point person for client care, including providing and passing out lunches, assisting with copies, and tending to technical needs</li><li>Assist with administrative duties as needed</li><li>Cover reception desk for receptionist's lunch and other breaks as needed</li><li>Assist with remote cases via Zoom including setting up meetings, sending invitations, starting sessions and recording settlements</li><li>Work with receptionist to ensure office areas stay organized, tidy and properly stocked</li></ul><p><b>Skills required:</b></p><ul><li>Minimum of one year customer service experience</li><li>Strong knowledge of Microsoft Office</li><li>Strong working knowledge of ZOOM</li><li>Exceptional people skills, particularly verbal communication</li><li>Top-notch time management and organization</li><li>Self-starter with the ability to multitask</li><li>Knowledge of legal industry a plus</li></ul><p>This role is primarily on your feet and requires light lifting.</p><p>Hours: Monday through Friday 7:30am - 4:00pm</p><p>To be considered for the Concierge position, please submit your cover letter, including salary requirements, and r&eacute;sum&eacute;.</p><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $47,000.00 per year</p><p>Benefits:</p><ul><li>Commuter assistance</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Concierge

State Farm

<div><div><div><b>Benefits:</b></div>
<ul><li>License reimbursement</li>
<li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Flexible schedule</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div><b>ABOUT OUR AGENCY:</b><br>
Our agency opened in 2022 and has quickly grown into a high-performing team of 11. Before becoming an agent, I spent four years as a State Farm team member and also bring an entrepreneurial background, which has shaped a strong focus on growth, performance, and building something meaningful.<br>
<br>
I&rsquo;m a graduate of the University of Illinois Chicago and moved to the U.S. from Ukraine in 2003. I have a background in competitive soccer and was set to play in college before an ACL injury - an experience that helped shape my resilience and drive. Outside of work, I&rsquo;m passionate about music and am part of a DJ trio.<br>
<br>
I&rsquo;m highly motivated to build a lasting legacy through both my business and the people I work with. We stay actively involved in the community through The Bridge Community Church, the Norwood Park Chamber of Commerce, and ongoing local support and outreach.<br>
<br>
For our team, we offer a 401(k), reimbursement for licensing costs, a strong focus on work-life balance, and extensive training and development programs. We also provide a supportive leadership style, team lunches, and the resources needed to help each team member succeed in a high-performance environment.<br>
<br>
Our office culture is high-energy, driven, and purpose-focused. We&rsquo;re looking for go-getters who want more than just a job&mdash;individuals who are motivated to grow, stand out, and be part of building something bigger. If you bring urgency, personality, and a desire to succeed, this could be the right fit for you.<br>
<br>
<b>ROLE DESCRIPTION:</b><br>
Maks Andronenkov - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.<br>
<br>
Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.</div>
<div></div>
<div><b>RESPONSIBILITIES:</b></div>
<ul><li>Greet customers warmly in person and over the phone, directing them to the appropriate team members.</li>
<li>Manage appointment scheduling and office communications.</li>
<li>Assist in handling incoming inquiries and maintaining customer records.</li>
<li>Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options.</li>
<li>Provide excellent customer service and follow up on customers needs.</li>
<li>Support the team with various administrative tasks and projects.</li>
</ul><div><b>QUALIFICATIONS:</b></div>
<ul><li>Previous experience in a receptionist or customer service role.</li>
<li>Communication and interpersonal skills.</li>
<li>Organizational and multitasking abilities.</li>
<li>Comfortable with engaging in sales conversations.</li>
<li>Basic computer skills, including Microsoft Office and CRM systems.</li></ul></div></div>

Receptionist - State Farm Agent Team Member

Shriners Children's

<div><div>Shriners Children's Chicago is seeking a full time Department Assistant III to join the Shriners team and provide administrative support for our Chief of Staff and Medical Staff!</div><div></div><div><br>
Shriners Children&rsquo;s Chicago offers specialized care for a wide range of pediatric orthopedic, bone and joint conditions, including rare diseases and syndromes. Other specialties include spine and scoliosis care, plastic surgery, cleft lip and palate care, comprehensive rehabilitation and spinal cord injuries.</div><div></div><div><br>
The pay range for this position is $27.55 hourly to $41.35 hourly. Compensation is determined based on years of experience and department equity.</div><div><br>
The Department Assistant III performs advanced level support duties for the Chief of Staff and Medical Staff in coordination with other Medical Staff personnel.</div><div><br>
</div><div>Specifically, this role will provide secretarial support for physicians within the department.</div><div><br>
</div><div>Primary duties include initiating routine or special correspondence and reports, scheduling tests and procedures for select patients, preparation and distribution of departmental schedules to ancillary departments. Receptionist duties may also be required.</div><div><br>
Education and Experience</div><ul><li>
High school diploma/GED required</li><li>
Associate's degree preferred</li><li>
Three years of healthcare office experience is required</li><li>
Three years of advanced computer skills required</li><li>
Three years hospital experience preferred</li></ul><div>
Additional skills:</div><ul><li>
Must be able to demonstrate proficiency with Microsoft Office including Word, Excel, Access and Outlook.
</li><li>Ability to multitask and set priorities in a busy office environment.
</li><li>Must be able to type a minimum of 50 words per minute.
</li><li>Must be able to work effectively and interact with all levels with minimum supervision in a team based environment.
</li><li>Must demonstrate professional demeanor and work well under the pressure of changing deadlines and priorities</li></ul><div></div><div><i><br>
Shriners Children&rsquo;s is an EOE/Drug-Free, Smoke-Free Workplace.</i></div></div>

Department Assistant III for Chief of Staff/Medical Staff

Access Community Health Network

We are an equal opportunity employer. All qualified applicants will receive consideration for employment. We do not discriminate for any reason. We welcome talented individuals who believe in our mission, drive the organization forward, and recognize the positive impact they can bring to our communities.
<br><br>
Who We Are
<br>If you want to work for a mission-driven organization that’s impacting community health care both on a local and national level, then Access Community Health Network (ACCESS) may be the perfect place for you. As a nationally recognized leader in community health, we continue to innovate and improve our integrated care model to address the total health and wellness of our patients. Our dedicated staff are committed to advancing health equity and making a long-term impact on the health outcomes of the more than 150,000 patients that count on ACCESS as their medical home each year.
<br><br>
Position Summary
<br><ul>
<li>Serve as patients’ first point of contact and create a welcoming and supportive environment at the front desk.</li>
<li>Guide patients through check-in, collect accurate data, schedule appointments, process payments, and ensure their visit is smooth and efficient.</li>
<li>Deliver high-quality customer service to support ACCESS' patient-centered medical home model.</li>
<li>Advance organizational goals to improve patient care and community health outcomes.</li>
<li>Receive comprehensive training and hands-on experience with Epic, one of the world's leading Electronic Medical Record systems.</li>
</ul>
Requirements
<br><ul>
<li>High school diploma or equivalent</li>
<li>Basic proficiency in computer skills</li>
<li>Ability to work some evenings and Saturdays</li>
<li>CPR/Basic Life Support Certification</li>
<li>Bilingual English/Spanish</li>
</ul>
Preferred Qualifications
<br><ul>
<li>Receptionist experience in a health care setting</li>
<li>Customer service experience</li>
<li>Administrative experience</li>
<li>Electronic Medical Records (EMR) systems experience</li>
</ul>
Benefits
<br><ul>
<li>Tuition reimbursement and scholarship program</li>
<li>Comprehensive healthcare coverage including Medical, Dental, and Vision</li>
<li>Generous PTO after introduction period</li>
<li>403(B) retirement plan and financial resources to help you save and plan for your retirement</li>
<li>Life Insurance</li>
<li>Opportunity to participate in cross-departmental committees to innovate and transform our care delivery model and our workplace.</li>
</ul>
ACCESS is a Network of Federally Qualified Health Centers treating patients on the frontlines of community-based health care. Depending on position applied/being recruited for, candidates may be required to be vaccinated against communicable diseases and provide supporting documentation proving that they are properly vaccinated, or apply for religious and/or medical vaccination exemption as a part of the application process.
<br><br>
The pay ranges provided represent the minimum to mid-range for positions. Actual compensation will be determined based on a combination of factors including years of experience, educational background, market conditions, and available grant funding.

Bilingual Receptionist- La Villita

Relief Mental Health

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Receptionist is a key member of the Relief Mental Health care team, responsible for creating a welcoming, professional, and efficient front desk experience for patients. This role supports patient flow, data accuracy, revenue integrity, and overall clinic operations while upholding HIPAA compliance and exceptional customer service standards.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Greet patients warmly and professionally upon arrival
  </li>
  <li>
   Check patients in and verify appointment details
  </li>
  <li>
   Confirm and update patient demographics and insurance information
  </li>
  <li>
   Provide and collect required paperwork and assessments
  </li>
  <li>
   Ensure patients are accurately reflected in internal systems
  </li>
  <li>
   Thank patients at checkout and provide clear next-step instructions
  </li>
  <li>
   Collect patient copays, cash-pay balances, and cancellation fees
  </li>
  <li>
   Communicate outstanding balances discreetly and professionally
  </li>
  <li>
   Schedule or confirm follow-up appointments based on provider instructions
  </li>
  <li>
   Monitor voicemail throughout the day and transcribe messages accurately
  </li>
  <li>
   Route calls and messages to appropriate departments (clinical, billing, operations)
  </li>
  <li>
   Maintain accurate documentation in the Receptionist Activity Log
  </li>
  <li>
   Run daily and weekly insurance verifications
  </li>
  <li>
   Identify and flag inactive insurance plans
  </li>
  <li>
   Perform next-day patient audits
  </li>
  <li>
   Review upcoming schedules to identify gaps, errors, or double booking
  </li>
  <li>
   Conduct appointment confirmation calls/texts
  </li>
  <li>
   Assist with basic clinical or operational tasks (e.g., scanning paperwork, supporting TMS patients, taking blood pressures
  </li>
  <li>
   Maintain a clean, organized, and welcoming front desk and waiting area
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent required
  </li>
  <li>
   Prior experience in a medical, mental health, or customer service setting preferred
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Excellent attention to detail and organizational abilities
  </li>
  <li>
   Comfort using technology systems (EHR, scheduling platforms, Monday.com, insurance portals)
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced environment
  </li>
  <li>
   Professional, compassionate, and patient-centered demeanor
  </li>
 </ul>
</div>


Receptionist, Outpatient Behavioral Health- West Loop

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