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administrative & bookkeeping assistant

administrative secretary to general counsel

East Baton Rouge Parish School System

<div></div><div><ul><div><div>JobID: 13872</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 CLERICAL/PROFESSIONAL SERVICES<br>
</div><div><b>
Date Posted:</b><br>
 3/11/2026<br>
</div><div><b>
Location:</b><br>
 Central Office</div><div><b><br>
Job Title: Administrative Secretary to General Counsel</b></div><div><b>
Reports To: </b>Immediate Supervisor</div><div><b>
Prepared By: </b>The Division of Human Resources</div><div><b>
Board Approved Date:</b></div><div></div><div><b><br>
Pay Grade Range:</b> SU102</div><div></div><div><b><br>
Summary: </b>The Administrative Secretary to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Secretary to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.</div><div><b>
Essential Duties and Responsibilities:</b></div><ul><li>
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel</li><li>
Types all legal documents and correspondence for General Counsel and prepares correspondence and documents with envelopes for mailing and/or delivery</li><li>
Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel</li><li>
Prepares all workers' compensation settlement documents for approval of General Counsel</li><li>
Establishes and maintains a file tracking system, databases, records, and/or other documents</li><li>
Interfaces with third party administrators and risk management staff, as needed</li><li>
Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel</li><li>
Assists Assistant to the Superintendent, as time permits, when requested by Assistant or General Counsel</li><li>
Coordinates with the Assistant to the Superintendent and other departments to complete assigned duties</li><li>
Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.</li><li>
Assists directly in a wide-range of administrative and operational functions.</li></ul><div><b>
Other Duties:</b></div><div>
Other duties as assigned that are related to the functions of the position.</div><div><b>
Essential Functions/Qualifications/Requirements:</b></div><div><b>
Education and Experience:</b></div><div>
Training and five (5) years on the job experience as a legal secretary are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred.</div><div><b>
Work Environment Conditions:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div><b>
Professional Conduct:</b></div><div>
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.</div><div><b>
Technological Abilities:</b></div><div>
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.</div><div></div><div><br>
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.</div><div>
Verifient Link</div><div>
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.</div></div></ul></div><p></p>

Administrative Secretary to General Counsel

Keck Medicine of USC

<div><p>The Unit Secretary/Monitor Technician performs clerical, and communication functions on assigned nursing unit. S/he monitors patients for arrhythmias and alerts proper personnel as needed. She/he provides courteous reception on the nursing unit and coordinates activities for patient care.</p><p></p><p>
Minimum Education: High School Diploma or GED or equivalent experience
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Completion of a EKG or Rhythm interpretation course
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Minimum Experience/Knowledge: Minimum of one (1) year current experience as a Unit Secretary and Monitor Tech in an acute care preferred
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Ability to communicate effectively in English both verbally and in writing.<br>
Knowledge of medical terminology.<br>
Data entry computer skills<br>
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Required License/Certification: Current Basic Cardiac Life Support (BCLS) card from the American Heart Association.
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ED/Geropsych: AB 508 Certification (if no card upon hire, one must be obtained within 30 days of hire
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EKG course required. Successful candidate must pass rhythm recognition exam
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As part of Keck Medicine of USC, USC Verdugo Hills Hospital is the only community hospital in the Foothills area of Los Angeles backed by an academic medical center. With its 40-year legacy of personalized care from expert physicians, experienced nurses and a dedicated staff the community has come to know and trust, USC&ndash;VHH brings patients the latest medical advancements and 24/7 emergency services. Join this world-class team providing highly-specialized care, up-to-the-minute research and innovative clinical trials.
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The hourly rate for this position is $28.01. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.</p><br>
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
<div><b>Job ID</b> REQ20170783 <b>Posted Date</b> 02/24/2026</div></div><p></p>

Unit Secretary/Monitor Tech - 4th Floor Med/Surg - Per Diem 12 Hour Night Shift (Union)

University of Southern California

<div><b>Job ID</b> REQ20171039 <b>Category</b> Keck Medicine of USC</div>
<br><div><p>The Unit Secretary/Monitor Technician performs clerical, and communication functions on assigned nursing unit. S/he monitors patients for arrhythmias and alerts proper personnel as needed. She/he provides courteous reception on the nursing unit and coordinates activities for patient care.</p><p></p><p>
Minimum Education: High School Diploma or GED or equivalent experience
<br>
Completion of a EKG or Rhythm interpretation course
<br>
<br>
Minimum Experience/Knowledge: Minimum of one (1) year current experience as a Unit Secretary and Monitor Tech in an acute care preferred
<br>
<br>
Ability to communicate effectively in English both verbally and in writing.<br>
Knowledge of medical terminology.<br>
Data entry computer skills<br>
<br>
Required License/Certification: Current Basic Cardiac Life Support (BCLS) card from the American Heart Association.
<br>
ED/Geropsych: AB 508 Certification (if no card upon hire, one must be obtained within 30 days of hire
<br>
EKG course required. Successful candidate must pass rhythm recognition exam
<br>
<br>
As part of Keck Medicine of USC, USC Verdugo Hills Hospital is the only community hospital in the Foothills area of Los Angeles backed by an academic medical center. With its 40-year legacy of personalized care from expert physicians, experienced nurses and a dedicated staff the community has come to know and trust, USC&ndash;VHH brings patients the latest medical advancements and 24/7 emergency services. Join this world-class team providing highly-specialized care, up-to-the-minute research and innovative clinical trials.
<br>
<br>
The hourly rate for this position is $28.01. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.</p><br>
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
<div><b>Job ID</b> REQ20171039 <b>Posted Date</b> 03/03/2026</div></div><p></p>

Unit Secretary/Monitor Tech - 6th Floor Med Surg/Telemetry - Per Diem 12 Hour Day Shift (Union)

Braden James Group

<p><b>Job Summary</b></p><p>The Administrative Assistant II provides administrative and operational support to The Development Group (TDG) Cost Accounting Team. This role supports consultant timekeeping processes, budget documentation, contract budget tracking, and expenditure reporting while maintaining organized electronic records in shared systems. The position also assists with onboarding and training users on the Timekeeping application and provides general administrative support to the team.</p><p>Key Responsibilities</p><ul><li>Provide administrative, clerical, and data support to supervisors and team members following established procedures</li><li>Assist with consultant timekeeping services and support Timekeeping application users</li><li>Prepare, route, and track budget memos and requests</li><li>Update and maintain charge code lists, contract budget authorizations, and monthly expenditure data</li><li>Maintain and organize electronic files and shared documentation systems</li><li>Gather, compile, and summarize data for internal reports</li><li>Scan, distribute, and archive documents and reports as needed</li><li>Create or update reports using spreadsheets, graphs, or written summaries</li><li>Verify data accuracy, including reviewing invoices against records when required</li><li>Prepare routine correspondence and maintain general files</li><li>Answer phones, screen and direct calls, and relay messages</li><li>Receive, sort, and distribute incoming mail</li><li>Maintain an organized workspace and administrative systems</li><li>Support team collaboration and assist with additional administrative duties as needed</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and manage priorities in a fast-paced environment</li><li>Self-motivated with the ability to complete assignments independently</li><li>Dependable with strong attention to detail</li><li>Ability to work collaboratively with cross-functional teams</li></ul><p>Technical Skills</p><ul><li>Proficiency in <b>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</b></li><li>Strong data entry and keyboarding skills</li><li>Experience working with <b>MS Windows and office productivity tools</b></li><li>Experience with <b>Prolog</b> or similar project management systems preferred</li></ul><p>Education &amp; Experience</p><ul><li><b>High school diploma or equivalent required</b></li><li><b>5+ years of administrative or office support experience</b></li></ul><p>Pay: $70,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

The Bug Company

<div><p>The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic ﬁles located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.</p><h2 class="jobSectionHeader"><b>
Essential Job Duties</b></h2><ul><li>
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor</li><li>
Perform various administrative, clerical, data collection, data entry, and report writing tasks</li><li>
Receive direction from immediate supervisor in completing non-routine assignments</li><li>
Gather statistics and general data; review and combine this information into established reports for use internally</li><li>
Scan documents and reports as required</li><li>
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against ﬁle copies</li><li>
Distribute reports as directed by immediate supervisor</li><li>
Originate correspondence and reports not requiring the personal attention of immediate supervisor</li><li>
Prepare general correspondence and maintains general ﬁles</li><li>
Answer telephone, take and relay messages, screen callers and direct calls accordingly</li><li>
Receive, sort, and distribute mail</li><li>
Maintain an organized workspace by keeping documents and supplies properly stored</li><li>
Contribute to the advancement of TDG&rsquo;s goals through commitment to productive collaboration with all stakeholders</li><li>
Perform other responsibilities associated with this position as may be appropriate</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Hardware/Software Knowledge</b></h2><ul><li>
Proﬁciency in Microsoft Oﬃce Suite of software is required</li><li>
Demonstrated proﬁciency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Professional Experience Level/Other Qualiﬁcations</b></h2><ul><li>
Good written and oral communication, organizational, and interpersonal skills are required</li><li>
A working knowledge of TDG policies and procedures is preferred</li><li>
Self-starter, multi-tasker</li><li>
Ability to bring assignments to completion independently</li><li>
Ability to work in a high volume, dynamic team environment</li><li>
Proven record of accomplishments of oﬃce administration</li><li>
Prolog experience</li><li>
Flexible attitude to changing conditions</li><li>
Accountable and dependable to follow through with tasks/project</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Education/Training</b></h2><ul><li>
High school diploma (or equivalent) and ﬁve years or more of relevant work experience</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Element-Speciﬁc Requirements/Notes</b></h2><ul><li>
May assume other duties as required/needed</li><li>
This position oﬀers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.</li></ul></div>

PPI America

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Administrative &amp; Bookkeeping Assistant to join our dynamic team. In this vital role, you will support daily administrative operations while managing comprehensive bookkeeping tasks to ensure accurate financial record-keeping. Your expertise will help streamline processes, maintain compliance with accounting standards, and contribute to the overall efficiency of our organization. This position offers an exciting opportunity to develop your skills in both administrative support and financial management within a collaborative environment.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Duties</b></p><ul><li>Answer emails and assist with basic office communication</li><li>Organize digital and physical files</li><li>Assist with general office tasks and coordination</li><li>Support management with ad-hoc administrative requests</li></ul><p><b>Bookkeeping &amp; Accounting Support</b></p><ul><li>Enter invoices, bills, and expenses into accounting software</li><li>Assist with accounts payable and accounts receivable tracking</li><li>Organize receipts and financial documents</li><li>Help prepare monthly expense reports</li><li>Assist with inventory lists and basic record keeping</li></ul><p><b>Qualifications</b></p><ul><li>Entry-level candidates welcome</li><li>Bilingual in English and Korean.</li><li>High school diploma or equivalent (college coursework in accounting or business a plus)</li><li>Basic knowledge of Microsoft Excel and Teams</li><li>Strong attention to detail and organization skills</li><li>Willingness to learn bookkeeping and accounting processes</li><li>Good communication skills and a positive attitude</li></ul><p><b>Preferred (Not Required)</b></p><ul><li>Familiarity with QuickBooks or similar accounting software</li><li>Prior admin, office, or bookkeeping experience (internships count)</li><li>Basic understanding of invoices and expense tracking</li></ul><p>Join us to be part of a vibrant team dedicated to operational excellence! We value energetic professionals who are eager to grow their expertise in administrative support combined with robust bookkeeping responsibilities. This role provides a platform for professional development in a supportive environment committed to your success.</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Administrative & Bookkeeping Assistant

Careers In Travel | Destination Planners

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  Reservations Support Specialist &ndash; Remote
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 <strong>
  About Us
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 As a coordination-focused services company dedicated to supporting clients with scheduling, reservations, and service-related needs. We emphasize organization, clear communication, and a positive client experience across all interactions.
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  Position Overview
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 The Reservations Support Specialist provides administrative and client-facing support related to scheduling and reservation coordination. This role is responsible for assisting with booking requests, maintaining accurate records, and ensuring timely communication with clients throughout the coordination process.
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 This position is well-suited for individuals who are organized, detail-oriented, and comfortable supporting clients in a remote work environment.
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  Key Responsibilities
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 Assist with reservation and scheduling requests in accordance with established procedures
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 Communicate with clients to confirm details, provide updates, and answer general inquiries
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 Maintain accurate client records, booking information, and documentation
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 Monitor timelines and ensure confirmations and changes are processed correctly
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 Provide general support to ensure a smooth and positive client experience
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 Follow internal workflows and quality standards to ensure consistency and accuracy
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 Collaborate with internal team members as needed to support daily operations
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  Qualifications &amp; Skills
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 Strong customer service and communication skills
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 High level of organization and attention to detail
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 Ability to manage multiple tasks in a structured, remote environment
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 Basic computer skills and comfort learning new systems
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 Reliable, professional, and self-motivated
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 Prior experience in reservations, scheduling, customer support, hospitality, or administrative roles is beneficial but not required.
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  Work Environment &amp; Schedule
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 Fully remote position
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 Flexible scheduling may be available
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 Training and ongoing guidance provided
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  Why Work With Us
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 Remote work flexibility
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 Supportive and process-driven environment
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 Clear expectations and structured workflows
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 Opportunity to develop coordination and client support skills
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  How To Apply
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 Interested candidates are encouraged to apply for consideration. Qualified applicants will be contacted regarding next steps.
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 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Client Operations Associate – Online

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488 administrative secretary to general counsel jobs In Los Angeles

Administrative Secretary to General Counsel

Unit Secretary/Monitor Tech - 4th Floor Med/Surg - Per Diem 12 Hour Night Shift (Union)

Unit Secretary/Monitor Tech - 6th Floor Med Surg/Telemetry - Per Diem 12 Hour Day Shift (Union)

Administrative Assistant

Administrative Assistant

Administrative & Bookkeeping Assistant

Client Operations Associate – Online