administrative assistant

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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

accounting manager

office manager

Los Angeles Unified School District

<div><div><div><div><h2 class="jobSectionHeader"><b>SALARY DETAILS</b></h2>
</div><div><p>
Minumum:$31.34 Hourly</p>
<p>
Maximum: $42.18 Hourly</p></div></div><div><div><h2 class="jobSectionHeader"><b>
APPLICATION FILING DATES</b></h2>
</div><div><p>
July 10, 2026 - July 26, 2026</p><br>
<p></p>
<p><b>
PROMOTIONAL STATUS IS REQUIRED</b></p>
<p>
You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees&rsquo; eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
INFORMATION ABOUT LAUSD</b></h2>
</div><div><p>
We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world &ndash; ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.</p><br>
<p></p>
<p><b>
LAUSD Employees:</b> Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
BENEFITS</b></h2>
</div><div><p><b>
Insurance: </b>Paid premiums for your choice of several medical, dental, vision, and life insurance plans.</p><br>
<p></p>
<p><b>
Retirement: </b>Membership in the California Public Employee Retirement System (CalPERS).</p><br>
<p></p>
<p><b>
Vacation: </b>Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.</p><br>
<p></p>
<p><b>
Paid Holidays: </b>Up to 13 days.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
JOB DUTIES/RESPONSIBILITIES</b></h2>
</div><div><p>
A<b> </b>Continuation School Office Manager performs and is responsible for all of the clerical functions of a Continuation High School office.</p><br>
<p></p>
<p><b>
A Continuation School Office Manager:</b></p><br>
<p></p>
<ul>
<li>Obtains and imparts information in personal and telephone contacts relative to student enrollment and attendance, school activities, and school and District policies and regulations, and obtains and releases confidential student information at the direction of certificated personnel.</li>
<li>Updates and maintains student information in the Student Information System (SIS).</li>
<li>Performs secretarial duties for a Continuation High School Principal in maintaining a calendar, arranging meetings, receiving visitors, screening mail, composing letters from general instructions or rough notes, and obtaining or giving out information on behalf of the Principal.</li>
<li>Establishes and maintains various files and records, including student attendance and cumulative records, health records, work permits, financial accounts, mandated public notices, supplies and equipment inventories, and correspondence.</li>
<li>Records financial transactions regarding instructional material accounts and imprest and student body funds and maintains account balances.</li>
<li>Liaises with Food Services Managers to update student meal rosters and ensure the adequacy of the food supply.</li>
<li>Provides work direction to part-time student helpers and lower-level classified personnel as assigned.</li></ul><br>
<p></p>
<p><b>
NOTE: </b>This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed in these classifications, please visit https://bit.ly/44T00su</p></div></div><div><div><h2 class="jobSectionHeader"><b>
MINIMUM REQUIREMENTS</b></h2>
</div><div><p><b>
PROMOTIONAL STATUS IS REQUIRED</b></p>
<p>
You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation. Laid-off employees&rsquo; eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.</p><br>
<p></p>
<p><b>
EDUCATION</b></p>
<p>
Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management and human relations.</p><br>
<p></p>
<p><b>
EXPERIENCE</b></p>
<p>
Two years of clerical experience that included data input, data processing, and record-keeping duties of which one year was in a school office.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
DESIRABLE QUALIFICATIONS</b></h2>
</div><div><p><b>
Ideal candidates for Continuation School Office Manager will possess the following:</b></p><br>
<p></p>
<ul>
<li><p>The ability to operate a variety of office machines.</p>
</li>
</ul><ul><li><p>The ability organize files and keep accurate records.</p>
</li>
<li><p>Knowledge of office practices and procedures.</p>
</li>
<li><p>Knowledge of Basic bookkeeping methods.</p>
</li>
<li><p>The ability to work effectively with employees, students, and the public.</p>
</li>
<li><p>The ability to Understand and interpret rules, policies, and regulations.</p>
</li>
<li><p>Knowledge of District records, reports, and procedures relating to student attendance, employee time reporting, operation of Instructional Material Account, and other school office functions.</p>
</li>
<li><p>The ability to utilize the capabilities of a personal computer and various District specific software such as Business Tools for Schools (BTS) and School Information Systems (SIS).</p>
</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>EMPLOYMENT SELECTION PROCESS</b></h2>
</div><div><p>
The employment selection process for Continuation School Office Manager may consist of a multiple choice assessment, a writing project, a technical interview, and other test parts as needed.</p><br>
<p></p>
<p><b>
TESTING PROCESS</b></p><br>
<p></p>
<ul>
<li><p>You will be invited to take these assessments online and testing will be conducted remotely and all applications will be required to submit a Candidate Confidentiality Form prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process.</p>
</li>
<li><p>Your test scores from these assessments will be banked and used for final calculation.</p>
</li>
<li><p>You must receive PASSING SCORES on all TEST MODULES, for all the assessments, to remain in the selection process.</p>
</li>
<li><p>Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.</p>
</li>
<li><p>The technical interview may be worth 100% of a candidate's overall score and will be used to rank order candidates on the resulting eligibility list. The writing project will be evaluated in conjunction with your interview.</p>
</li>
<li><p>If you are successful on all the assessments and meet the minimum education and experience requirement, you will be added to the eligibility list provided you submit necessary documantation when requested during the recruitment process.</p><br>
</li>
</ul><p><b>Please be sure to include correspondence from @lausd.net and @successfactors.com as approved senders so that messages aren't accidentally placed into your spam/junk e-mail folder.</b></p></div></div><div><div><h2 class="jobSectionHeader"><b>
APPLICATION PROCESS</b></h2>
</div><div><p>
To apply, click the &quot;Apply&quot; button at the top right corner of this page and log into the application management system; then, (1) click on each of the dropdown tabs and complete the requested information; and (2) submit your application by clicking on the &quot;Apply&quot; button at the bottom of the page to complete the application process, or click &quot;Save&quot; to save your application to complete at a later date.</p><br>
<p></p>
<p><b>
DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?</b></p><br>
<p></p>
<p>
Email us at helpmeapply@lausd.net</p><br>
<p></p>
<p>
To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org</p><br>
<p></p>
<p>
The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
ADDITIONAL POSTING INFORMATION</b></h2>
</div><div><p>
Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.</p><br>
<p></p>
<p>
The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver&rsquo;s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.</p><br>
<p></p>
<p><b>
Follow us on:</b><br>
https://www.instagram.com/lausdjobs/<br>
https://twitter.com/LAUSDjobs<br>
https://www.facebook.com/lausdjobs<br>
https://www.linkedin.com/groups/1997274/</p></div></div></div></div>

Continuation School Office Manager

Vita Aesthetics & Wellness

<p>The LVN Manager coordinates with primary care office supervisors to support the overall operational and clinical functions of our 4-office group while reporting directly to the Practice Administrator. This role manages high-level practice operations, coordinates practice-wide meetings, monitors supervisor performance and task completion, and ensures operational goals and timelines are met. The LVN Manager will also assist in data collection, and clinical support as assigned.</p><p>General Office / Facility Responsibilities</p><ul><li>Work with office supervisors on successful completion of daily tasks, supporting where necessary and communicating performance difficulties and successes to the practice administrator</li><li>Demonstrate strong big-picture managerial skills. Coordinate office-wide meetings, trouble shoot inefficient workflows, problem solve systemic challenges</li><li>Maintain oversight of all facility audits, serve as primary resource and support for office supervisors to ensure operational success</li><li>Collaborate with practice administrator, medical director, wellness department and, professional development coordinator to implement practice-wide initiatives</li><li>Utilize clinical skills for tasks as assigned, including triage services, documentation review, and data collection</li></ul><p>The Patient Experience &ndash; Clinical Care &amp; Customer Service</p><ul><li>Promote high-quality customer service and espouse company values</li><li>Oversee phone operators and communicate operational challenges with practice administrator</li><li>Promote that each patient receives quality healthcare.</li><li>Pursue the objective of making patient facing roles more efficient and the patient visit more seamless, in collaboration with the wellness department and professional development coordinator</li></ul><p>Employee Management</p><ul><li>Act as a liaison between supervisors and practice administrator.</li><li>Provide high-level guidance, oversight and problem-solving support while empowering office supervisors to manage day-to-day operational responsibilities</li><li>Maintain expert knowledge of office policies and act as a reference and advocate for proper clinical and administrative practice</li><li>Cover for office supervisors when absent or tardy</li><li>Collaborate with supervisors in employee orientation and training, ensuring that supervisors are conveying company values</li><li>Maintain and update employee trainings and policies to reflect current practice</li><li>Manage operator staff to ensure skillset and knowledge of assigned duties supports performance that meets or exceeds expectations.</li><li>Perform introductory evaluations and annual performance reviews with the supervisors and practice administrator</li><li>Conduct ongoing training and mentoring of all non-licensed staff</li></ul><p>In person oversight of remote office locations (Norwalk, Whittier, Inglewood) is required as needed.</p><p>*Other duties may be assigned as needed.</p><p>Qualifications</p><ul><li>Associate's degree in nursing with active CA state license</li><li>2-3 years of experience in medical office or healthcare setting with at least 1 year of managerial or leadership experience</li><li>Knowledge of medical office operations, scheduling, and insurances</li><li>Familiarity with EMR systems and standard office software</li><li>Excellent leadership, communication, and organizational skills</li><li>Understanding of HIPAA, OSHA, and general healthcare compliance standards</li></ul><p>Physical Requirements</p><ul><li>Ability to sit, stand, and walk for extended periods.</li><li>Occasional lifting of up to 25 pounds.</li><li>Frequent use of computer, telephone, and standard office equipment.</li><li>May be required to assist with light clinical or administrative tasks in a fast-paced environment.</li></ul><p>Equal Opportunity Employer:</p><p>Our practice is an equal opportunity employer, committed to creating a diverse, inclusive, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, ethnicity, gender, religion, disability, sexual orientation, or veteran status.</p><p>Pay: $40.00 - $45.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Primary care: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>License/Certification:</p><ul><li>LVN license (Required)</li></ul><p>Work Location: In person</p>

LVN Manager

University of Southern California

<div><b>Job ID</b> REQ20177416 <b>Category</b> Keck Medicine of USC</div>
<br><div><p>The Executive Assistant provides administrative support to the Chief Officer or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
</p><p><br>
<b>Departmental Specific Summary</b><br>
<br>
The Executive Assistant provides administrative support to the Chief Officer and/or Executive Leader and is responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, and performing independent and collaborative projects as needed.<br>
<br>
<b>Essential Duties</b></p><ul><li>
Administers operations of the Officer or Executive Leader's office. May include functions such as supervising staff, managing electronic information systems, authorizing acquisitions, maintenance and repair of equipment and facilities, ensuring department's conformity to university policies and procedures, resolving complex departmental problems. Maintains currency on revisions to department, school and/or university policies and procedures. Analyzes department operations, prepares reports including conclusions and recommendations for change.</li><li>
Provides personnel management for the Officer or Executive Leader's office. May include maintaining accurate, secure and confidential faculty and/or staff records, administering faculty benefits programs (including sabbatical leaves) as appropriate, reviewing all proposed departmental staff changes and recommending approval/denial, faculty and/or staff recruitment, staff development and career succession planning.</li><li>
Establishes and maintains contact with faculty and/or staff members reporting directly to a dean or other university executive, monitors progress of department programs and projects, and apprises supervisor of progress toward and attainment of department goals.</li><li>
Manages special department projects on behalf of dean or other university executive. Assists in formation of ad hoc committees and monitors progress toward completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation, as appropriate.</li><li>
Participates in department planning and implementation processes, as assigned. May include budget, contingency, disaster, growth, policy, program/project, space, staff and/or strategic planning.</li><li>
Develops and maintains effective communications program within department. Ensures timely reciprocal exchange of information between Administrative Leaders.</li><li>
Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned by the Officer or Executive Leader's office.</li><li>
Assists in fundraising, public relations and other activities at dean or other university executive's request, including representing department at assigned functions, seeking out funding sources, preparing grant applications, proposals, and/or presentations.</li><li>
Maintains currency with organizations and publications in f1eld, updates executive on new developments, and advises on information deemed significant to department operations.</li><li>
Assists in student relations, as needed. May include recruitment and retention activities, student counseling and curriculum development.</li><li>
Develops and implements security related procedures such as office opening and dosing routines, recognition of duress signals and key controls. Coordinates security activities with university public safety department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of university's aim prevention and suppression programs and services. Ensures dissemination of security related information to staff.</li><li>
Performs other duties as assigned.</li></ul><p><b><br>
Required Qualifications:
</b></p><ul><li>Req High school or equivalent.</li><li>
Req 5 years Previous secretarial experience.</li><li>
Req Experience in supervising administrative operations of multi-faceted.</li><li>
Req Demonstrates excellent verbal and written communication skills.</li><li>
Req Computer literacy in word processing, spreadsheets, etc.</li><li>
Req Microsoft Office knowledge.</li><li>
Req Organization/time management skills.</li><li>
Req Able to function independently and as a member of a team.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Preferred Qualifications:</b><b>
</b></h2><ul><li>Pref Specialized/technical training Formal secretarial training or equivalent education.</li></ul><p></p><p><b>
Required Licenses/Certifications:</b>
</p><ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul><br>
USC Care Medical Group serves as the sole physician entity reporting to the USC Health System, uniting faculty clinical practice under Keck Medicine of USC. This entity oversees clinical governance, physician and ambulatory services, and core enterprise functions including billing, contracting, and financial operations. The organization encompasses 17 clinical departments, with approximately 1,500 physicians and 2,000 staff delivering care across more than 80 locations from Kern County to Orange County and into Las Vegas. USC Care Medical Group is the engine for patient-centered growth&mdash;advancing quality, safety, access, and financial strength through integrated, system-level thinking that transcends silos and traditional models. By building bridges across the enterprise, embracing innovation, and leveraging technology, we deliver seamless, 5-Star access and service while expanding clinical reach and diversified models of care. Our work fuels a sustainable cycle of good health&mdash;organizationally, financially, and within the communities we serve&mdash;driving continued growth from within and beyond the system&rsquo;s boundaries. The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div><b>Job ID</b> REQ20177416 <b>Posted Date</b> 07/09/2026</div></div><p></p>

Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Caliber Collision

<div><p><b>Service Center</b></p>
Beverly Hills<p><b>
JOB SUMMARY</b></p><p></p><p><b>
Caliber Collision</b> has an immediate job opening for an <b>Office Administrator </b>to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center&rsquo;s consistent application of all Caliber Standard Operating Procedure&rsquo;s through ongoing training and monitoring.</p><p></p><p><b>
OUR OFFICE ADMINISTRATOR FOR THIS POSITION CAN MAKE UP TO:
</b></p><ul><li>$22.00 - $26.00 per hour</li></ul><p></p><p><b>
BENEFITS OF JOINING THE CALIBER FAMILY</b></p><ul><li><b>
Benefits from day one:</b> Immediately eligible for medical, dental and vision</li><li><b>
Industry Comparable Pay</b> &ndash; Paid weekly and eligible for overtime</li><li><b>
Paid Vacation &amp; Holidays</b> &ndash; Can begin accruing day 1</li><li><b>
Career growth opportunities</b> &ndash; we promote from within!</li><li><b>
A career for life:</b> You&rsquo;ll gain hands-on experience within a production shop.</li></ul><p></p><p><b>
REQUIREMENTS:
</b></p><ul><li>2+ years of experience within a customer facing environment</li><li>
1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)</li><li>
Must have a valid driver&rsquo;s license and be eligible for coverage under our company insurance policy</li></ul><p></p><p><b>
ABILITES/SKILLS/KNOWLEDGE
</b></p><ul><li>Effective verbal and written communication skills</li><li>
Ability to navigate multiple software systems, i.e., Microsoft Office Suite</li><li>
Work through competing priorities and adapt easily to a fast-paced environment</li><li>
Ability to provide personable, friendly customer service to internal and external customers</li></ul><p></p><p>
Caliber is an Equal Opportunity Employer</p><div><p>
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.</p></div><div><p><br>
</p></div><p><b>Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.</b></p><p></p><p><b>
Must be eligible to work in the U.S. with no restrictions.</b></p></div>

Office Administrator

CreativeFuture

<p>Creative community advocacy organization seeks an experienced Coordinator to support a small staff. Candidate should have desk experience, as well as an interest in entertainment, policy, and advocacy. Position works collaboratively with the Communications, Policy, and Operations departments. Specific responsibilities include scheduling, preparing expense reports, managing membership and contacts databases, proofing and editing documents to ensure consistency, and travel coordination, reception, and more extensive general assistant duties.</p><p>We are seeking a proactive, detail-oriented individual who loves a challenge, is not afraid to ask questions, and is willing to dive in and take ownership of their role.</p><p>Key success factors for this role include being a multi-tasker, strategic and creative thinker, idea-generator, problem solver, and self-starter. A successful candidate for this role will be adaptable and responsive, adhere to strict, agreed upon deadlines, and have the ability to work under pressure, both independently and collaboratively. This candidate should have a strong team orientation, excellent interpersonal and written communication skills, a fine attention to detail, and the desire to learn and grow.</p><p><b>RESPONSIBILITIES:</b></p><p><b>Executive Support:</b></p><ul><li>Manage the daily schedule, including coordinating a general schedule, the scheduling of local recruitment events and speaking engagements, dinners, receptions, screenings, and conferences</li></ul><ul><li>Manage logistics for meetings with CreativeFuture Board members, studio colleagues, Members of Congress and staffers, business leaders, and creative community VIPs</li></ul><ul><li>Maintain CreativeFuture&rsquo;s creative community recruitment database, including updating the CEO&rsquo;s address book periodically and when new entries are made</li></ul><ul><li>Compile monthly expenses</li></ul><ul><li>Proof and edit documents</li></ul><p><b>Meeting/Event Coordination:</b></p><ul><li>Manage the preparation of video meeting links, documents, suite/parking instructions, or reservations are prepared ahead of any scheduled meeting, and communicate all relevant details for company events, outings, and meetings with the CreativeFuture team members</li></ul><p><b>Office Management:</b></p><ul><li>Act as the face/voice of the organization for visitors and callers</li></ul><ul><li>Maintain and refill office and kitchen supplies in the break room</li></ul><ul><li>Be aware of all vendor services required for office operations and ensure consistency of their service by using tracking spreadsheets, including: Shred-It pickups, office cleaners, couriers, telecommunications providers, and various office suppliers</li></ul><ul><li>Liaise with IT consultants to track IT support tickets through Airtable tracking sheet, coordinating projects between consultants and internal staff, and maintaining IT inventory</li></ul><ul><li>Track and log purchases made on behalf of the company and track other finance-related items to assist the Financial Consultant</li></ul><ul><li>Assist the EVP, Public Policy and External Affairs, with tracking company&rsquo;s D.C. lobbying hours for monthly reporting</li></ul><ul><li>Coordinate logistics and waivers for all staff outings</li></ul><ul><li>Liaise with building management to track and coordinate building support tickets, office maintenance projects, and vendor requests</li></ul><ul><li>Assist with other office management tasks, including but not limited to: Running errands or pick-ups around town, distributing and sending mail, sourcing and distributing gifts for VIPS and company colleagues</li></ul><p><b>Travel Coordination:</b></p><ul><li>Coordinate all travel (flights, cars, hotels, restaurants, itineraries, etc.) for CEO, staff, and guests for all company trips. Have a working knowledge of procedures for booking international travel reservations.</li></ul><ul><li>Log and code all travel/event expenses for quarterly trips in tracking spreadsheets for use in budgeting process</li></ul><ul><li>Act as point of contact for external parties while team is on the ground during D.C. quarterly trips.</li></ul><ul><li>Monitor progress of trips, including: all meetings, dinners, events, and various vendor services, and anticipate and resolve any issues on behalf of the team</li></ul><ul><li>Maintain a history of previous trip records, guests, meetings, invoices, receipts, and any other documentation</li></ul><p><b>QUALIFICATIONS:</b></p><p>&middot; Bachelor&rsquo;s degree</p><p>&middot; Solid writing, editing, and verbal communication skills, including a knowledge of AP writing style</p><p>&middot; Proficiency with MacOS</p><p>&middot; Proficiency in Microsoft Office Suite, Adobe Suite, and web conferencing, such as Zoom</p><p>&middot; TV/Film industry knowledge and experience and interest in politics and advocacy campaigns a plus</p><p>&middot; Experience with operations and logistics a plus</p><p>&middot; Must be in Los Angeles, California and willing to working full-time in an office environment</p><p><b>SALARY &amp; BENEFITS:</b></p><p>Salary is commensurate with experience and education. Benefits include health, dental, vision, 401K, and paid vacation.</p><p><b>APPLICATION GUIDELINES:</b></p><p>Please submit a detailed cover letter and resume to: jobs@creativefuture.com</p><p><b>Company Profile:</b></p><p>CreativeFuture is a nonprofit coalition of more than 500 companies and organizations and nearly 300,000 individuals &ndash; from film, television, music, book publishing, photography, and other creative industries. We advocate for strong copyright protections for the millions of Americans working in the creative industries. Creative people and businesses around the world depend on copyright to bring all of us countless moments of inspiration, learning, and joy. The massive harm caused by the global theft of our creative works is devastating. We bring members of our creative community to Washington, D.C. to discuss digital piracy and how it affects our ability to create and to make a living.</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Senior Coordinator

Loyola Marymount University

<div>The Senior Administrative Coordinator helps keep the Department organized and ensures that day-to-day operations run smoothly. The Senior Administrative Coordinator works with the Department Chair, Department faculty and students, BCLA Administrators, and other Senior Administrative Coordinators to facilitate the administrative work of the Department.
<p></p><p><b>Position Specific Accountabilities
</b></p><p><b>In collaboration with the Chair, manage the Department operating budget and other Department funds.
</b></p><ul><li><p>Collaborate with Chair regarding decisions of budget allocation and spending and determining feasibility of purchases and programming. (Supervision of the Department budget remains the responsibility of the Chair.)
</p></li><li><p>Track, monitor, and maintain files relating to Department expenses, including usage of work study hours.
</p></li><li><p>Submit necessary paperwork for purchases related to Department operations as well as other expenses (e.g., reimbursements, honorariums, reclassifications).
</p></li><li><p>Maintain up-to-date knowledge of University fiscal policies and procedures and interpret and apply fiscal policies to ensure Department compliance.
</p></li><li><p>Assist faculty with expense-related functions in Workday.
</p></li></ul><p></p><p><b>Manage all resources and operations necessary to the daily functioning of the Department.
</b></p><ul><li><p>Anticipate, identify, and resolve problems that affect the efficient flow of work within the Department.
</p></li><li><p>Manage and maintain conference and communal spaces within the Department, including maintaining and organizing supplies for the mail/copy room and kitchen.
</p></li><li><p>Assess and manage common equipment, office materials, office space, and other resources (e.g., telephones, RMP lines, ITS PSYC Village work-station computers) and assess and address needs of the Department.
</p></li><li><p>Serve as primary liaison between the Department and all on- and off-campus offices, departments, and vendors.
</p></li><li><p>Serve as primary point of contact for visitors to the Department, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
</p></li></ul><p></p><p><b>Collaborate with Chair, faculty, and students to manage and oversee event coordination and Department meetings.
</b></p><ul><li><p>Coordinate and/or advise on coordination of Department events, which can include scheduling event days/times, creating and monitoring budgets, purchasing necessary items (e.g., food and drink, supplies for activities) for events, and creating marketing and publicity efforts (e.g., via email, flier, web posting).
</p></li><li><p>Manage, set-up, and arrange all items for event production; may include technology, seating, refreshments and awards.
</p></li><li><p>Serve as designated contact for guests and speakers, arranging and providing hospitality and on-site support.
</p></li><li><p>Serve as notetaker for Department meetings.
</p></li></ul><p></p><p><b>Coordinate Department communications.
</b></p><ul><li><p>Maintain the Department website including all schedule updates to reflect most recent schedule postings, faculty research lab descriptions, major/minor requirements, and course descriptions.
</p></li></ul><ul><li><p>Send weekly email reminders to faculty informing them of Department events and other deadlines/important information.
</p></li></ul><ul><li><p>Send monthly e-newsletters to all majors and minors.
</p></li></ul><p></p><p><b>Manage and supervise work study students to assist in daily Department operations.
</b></p><ul><li><p>Coordinate details of hiring process, including creating and posting job descriptions, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
</p></li><li><p>Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.
</p></li><li><p>Track Department work-study usage and update Chair to re-allocate additional funds if necessary.
</p></li></ul><p></p><p><b>Maintain records for the Department and faculty.
</b></p><ul><li><p>Maintain confidential files as necessary, including emergency contact information, birthdays, as well as any other confidential departmental documents.
</p></li><li><p>Compile and maintain records regarding syllabi, course descriptions, and final exams according to current University and College policies.
</p></li><li><p>Assist Chair with assessment activities, compiling and maintaining records as necessary.
</p></li></ul><p></p><p><b>Facilitate faculty recruitment/searches and the hiring/promotion process of tenure-line, term, and part-time faculty in cooperation with the Chair.
</b></p><ul><li><p>Assist Chair with search process for tenure-track and term faculty positions.
</p></li><li><p>Provide administrative support for part-time faculty hiring process and full-time faculty promotion process.
</p></li><li><p>Provide support for orientation for new full-time and part-time faculty on departmental resources, policies, and procedures.
</p></li></ul><p></p><p><b>Participate in shared governance of Bellarmine College of Liberal Arts and the University.
</b></p><ul><li><p>Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
</p></li><li><p>May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair and the Dean.
</p></li><li><p>Represent the Department within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.
</p></li></ul><p></p><p><b>Perform other duties as assigned or requested.
</b></p><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behaviors that support the mission, vision, and values of LMU and that demonstrate high standards of professional and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisite Qualifications
</b></p><ul><li><p>Typically a Bachelor&rsquo;s degree or equivalent experience, with the expectation to continue upgrading knowledge, skills, and abilities needed to perform the job responsibilities.
</p></li><li><p>Minimum 4 years of varied administrative and clerical experience, preferably in a university setting.
</p></li><li><p>Demonstrated knowledge in the areas of: customer service, event planning/ scheduling, office maintenance, copyright laws, &ldquo;fair use&rdquo; and other academic policies.
</p></li><li><p>Highly developed organizational skills including the ability to multi-task and be flexible
</p></li><li><p>Detail-oriented.
</p></li><li><p>Exemplary communication skills (both written and oral)
</p></li><li><p>Leadership skills and ability to take initiative
</p></li><li><p>Demonstrated computer competency; preferably knowledgeable of Microsoft Windows and Office.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p>Staff Regular
<p></p><p>Salary range
</p>$25.87 - $32.31 Salary commensurate with education and experience.
<p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)<br>
<br>
<p>LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.<br>
</p><p></p><p>Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.<br>
</p><p></p><p>When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.<br>
</p><p></p><p>LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.</p></div>

Senior Administrative Coordinator

Allied Universal

<div><p>Security Officer Receptionist</p><h2 class="jobSectionHeader"><b>
Overview</b></h2><div><br>
Allied Universal&reg;, North America&rsquo;s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.<br>
</div><br>
<h2 class="jobSectionHeader"><b>Job Description</b></h2><p></p><p><br>
As a <b>Security Officer Receptionist</b> in <b>Los Angeles, CA</b>, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, and more. Join Allied Universal at a premier commercial real estate location as a Front Desk professional, where you will welcome visitors, manage access, and support daily security-related operations with professionalism and care. In this highly visible role, you will help create a positive experience through strong communication, teamwork, and integrity while contributing to a reliable and innovative environment that puts people first.
</p><p></p><p><b>Position Type: Full Time</b></p><p><b>
Pay Rate: $19.00 / Hour
</b></p><p><b>Job Schedule:</b></p><div><div><div><div><b>
Day</b></div><div><b> Time</b></div></div><br>
</div><div><div><div>
Mon</div><div> 11:00 PM - 07:00 AM</div></div><br>
<div><div>
Tue</div><div> 11:00 PM - 07:00 AM</div></div><br>
<div><div>
Sat</div><div> 03:00 PM - 11:00 PM</div></div><br>
<div><div>
Sun</div><div> 03:00 PM - 11:00 PM</div></div><br>
</div></div><p></p><p><b>
What You'll Do:</b></p><ul><li>
Provide customer service to tenants, visitors, and staff by carrying out site-specific procedures and front desk protocols at a commercial real estate location.</li><li>
Monitor lobby and reception activity, assist with visitor check-in and badge processes, and help to deter unauthorized access through attentive access control practices.</li><li>
Answer phones, greet guests, manage inquiries, and communicate with property management and/or Allied Universal personnel regarding routine matters and incidents.</li><li>
Respond to incidents, urgent situations, and requested assistance in a calm, problem-solving manner, following post orders and emergency response procedures when appropriate.</li><li>
Maintain accurate front desk logs, visitor records, and other required documentation related to security-related activities and daily operations.</li></ul><p></p><p><b>
Minimum Requirements:</b></p><ul><li>
Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles.</li><li>
Possess a high school diploma or equivalent.</li><li>
As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws.</li><li>
Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws.</li><li>
As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law.</li><li>
Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.</li><li>
A valid driver&rsquo;s license will be required for driving positions only.</li></ul><p></p><p><b>
Why Join Us:</b></p><ul><li><b>
Smart Tools:</b> Access to our exclusive technology to view and claim additional shifts to earn more.</li><li><b>
Career Growth:</b> Get paid training and access to career growth opportunities.</li><li><b>
Financial and Health Benefits:</b> Enjoy access to a retirement savings plan, plus medical, dental, vision, basic life and AD&amp;D, and disability insurance.</li><li><b>
Exclusive Perks:</b> Enjoy discounts on top brands and services through our Perks Program.</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Closing</b></h2><div><b><br>
Allied Universal&reg; is an Equal Opportunity Employer.</b> All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com.
</div><p>If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.<br>
</p><br>
<h2 class="jobSectionHeader"><b>Requisition ID</b></h2><br>
2026-1630505</div>

Security Officer Receptionist

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