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office manager / bookkeeper Jobs in Los Angeles

office manager / bookkeeper

office manager

Law Offices of David Azizi

<p><b>Position Overview:</b> We are seeking a proactive and organized Office Manager to join our team. The ideal candidate will play a pivotal role in streamlining office operations, enhancing client satisfaction, and supporting our attorneys to optimize their efficiency. If you are a detail-oriented professional with strong leadership skills and a passion for creating an organized, efficient, and supportive work environment, we would love to hear from you!</p><p><b>Key Responsibilities:</b></p><ul><li><b>Office Policies Implementation:</b> Develop and enforce office policies and procedures to ensure a smooth and efficient work environment.</li><li><b>Activity Oversight:</b> Supervise day-to-day office activities and operations, ensuring that tasks are completed effectively and in a timely manner.</li><li><b>Employee Management:</b> Manage and support office staff, including scheduling, performance reviews, and conflict resolution.</li><li><b>Human Resources Functions:</b> Handle HR-related tasks such as onboarding, benefits administration, and employee relations.</li><li><b>Client Liaison:</b> Handle client concerns ensuring their satisfaction.</li><li><b>Facilities Management:</b> Oversee office facilities, including maintenance, safety, and supplies management.</li><li><b>Client Satisfaction Improvement:</b> Develop and implement strategies to enhance client satisfaction and address feedback.</li><li><b>Attorney Support:</b> Work closely with attorneys to streamline their workload, assist with administrative tasks, and facilitate a productive work environment.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred but not required.</li><li>Minimum of 2 years of experience in office management or a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Proven ability to manage and motivate a team.</li><li>Excellent communication and interpersonal skills.</li><li>Experience in human resources functions is a plus.</li><li>Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment.</li><li>401k</li><li>Health Insurance</li><li>Paid time off</li></ul><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Office Manager

FlowMotion Management Corp.

<p><b>Job Overview</b><br/>Join our dynamic team as an Office Manager / Bookkeeper, where you will play a pivotal role in ensuring the smooth operation of our office while managing essential financial tasks. You will be the heartbeat of our organization, overseeing administrative functions, bookkeeping duties, and team management. Your expertise in office management and financial oversight will drive efficiency and foster a positive work environment.</p><p><b>What you&rsquo;ll do</b></p><ul><li>Supervise daily office operations, ensuring a productive and organized workspace</li><li>Manage bookkeeping tasks using QuickBooks, including accounts payable and receivable</li><li>Handle payroll processing and maintain accurate employee records</li><li>Coordinate vendor management to ensure timely service delivery and cost efficiency</li><li>Plan and execute company events, fostering team spirit and engagement</li><li>Oversee schedule management, including calendar coordination for team members</li><li>Maintain filing systems and clerical records to ensure easy access to information</li><li>Provide exceptional front desk support, including managing multi-line phone systems with professionalism</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office management or administrative roles</li><li>Strong bookkeeping skills with proficiency in QuickBooks or similar accounting software</li><li>Demonstrated ability to manage payroll processes effectively</li><li>Experience in human resources functions, including training and development initiatives</li><li>Excellent organizational skills with a keen attention to detail</li><li>Effective communication skills to interact with team members and vendors professionally</li><li>Background in medical office management is a plus but not required</li><li>Ability to lead teams effectively while fostering a collaborative environment</li></ul><p><b>Why you&rsquo;ll love it here</b><br/>We are dedicated to creating an inspiring workplace where every employee can flourish. Our commitment to your professional growth is matched by our supportive culture that values teamwork and innovation.</p><p><b>Our benefits include:</b></p><ul><li>Opportunities for professional development and training</li><li>A collaborative work environment that encourages creativity and initiative</li><li>Supportive leadership that values your contributions</li></ul><p>Join us in making a difference! Your skills will not only contribute to our success but also help create an enjoyable workplace for everyone.</p><p>Job Types: Full-time, Part-time, Contract</p><p>Pay: $24.76 - $29.82 per hour</p><p>Work Location: On the road</p>

Office Manager / Bookkeeper

The Hummingbird

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Executive Personal Assistant to support a renowned chef with diverse administrative and operational responsibilities. This role requires a professional with exceptional multitasking abilities, excellent communication skills, and proficiency in office management tools. The ideal candidate will serve as a key point of contact, manage schedules, coordinate projects, and handle various administrative tasks to ensure the chef's daily operations run smoothly and efficiently.</p><p><b>Duties</b></p><ul><li>Manage and maintain the chef&rsquo;s calendar, including scheduling appointments, events, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing audio or video recordings.</li><li>Coordinate event planning activities for private dinners, culinary events, or public appearances.</li><li>Handle bookkeeping and invoicing using QuickBooks and perform basic bookkeeping tasks.</li><li>Oversee office management duties including filing, data entry, and maintaining organized records.</li><li>Manage communication via multi-line phone systems with professional phone etiquette; screen calls and respond to inquiries promptly.</li><li>Assist with project coordination related to culinary initiatives or business development efforts.</li><li>Support personal errands and other tasks as needed to facilitate the chef&rsquo;s professional and personal commitments.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing processes.</li><li>Provide customer service support at the front desk or during events as required.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive assistant, personal assistant, or in office management roles with strong administrative background.</li><li>Exceptional organizational skills with keen attention to detail and ability to prioritize tasks effectively.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and data entry systems.</li><li>Excellent typing speed along with proofreading and transcription skills.</li><li>Strong communication skills including phone etiquette and professional demeanor in all interactions.</li><li>Experience with event planning, project coordination, bookkeeping, and office procedures is highly desirable.</li><li>Ability to handle multiple projects simultaneously while maintaining accuracy and professionalism.</li><li>Familiarity with multi-line phone systems, Microsoft Outlook Calendar, Office experience, and DocuSign is preferred. This position offers an exciting opportunity to work closely with a talented chef in a dynamic environment that values professionalism, efficiency, and creativity.</li></ul><p>Job Type: Part-time</p><p>Projected Total Compensation: $20.00 - $25.00 per hour</p><p>Work Location: In person</p>

Executive Personal Assistant for Chef

B&D Law Group

<p>Our boutique law firm seeks a Personal injury &ndash; Case Manager and an Intake Specialist to start immediately. You will be joining a top-notch law firm in South California with a friendly office environment and plenty of opportunities for growth. The ideal candidate will have the following qualifications:</p><p>- Must have at least 1 years of experience working as a personal injury pre-litigation case manager or 1 year of office experience;</p><p>- Excellent interpersonal skills and ability to work in a team environment;</p><p>- Provide excellent service to clients;</p><p>- Willing to work as a team player and have a great positive attitude;</p><p>Bilingual (Spanish) is a plus!</p><p>IN PERSON POSTION ONLY!</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid sick time</li><li>Parental leave</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90025 (Required)</li></ul><p>Work Location: In person</p>

Personal Injury Case Manager and Intake Specialist

Sheppard Mullin Richter & Hampton LLP

<div><div><b>Sheppard, Mullin, Richter &amp; Hampton LLP, a global Am Law 50 firm, is seeking an experienced Conflicts Analyst.</b></div><div></div><div><br>
<ul><li>This position has a remote work arrangement with the ability to work from home.</li></ul></div><div></div><div><br>
The Lateral Conflicts Analyst is a member of Sheppard Mullin&rsquo;s Office of the General Counsel. Working under the direction of the Manager of Lateral Conflicts and other in-house counsel, the Conflicts Analyst reports on potential conflicts of interest relating to lateral partner and non-partner hiring.</div><div></div><div><br>
</div><div><b>
Primary Responsibilities and Expectations</b></div><div><b>
</b></div><div><b>
Responsibilities:</b></div><ul><li>
Analyze and summarize potential conflicts of interest for further review/resolution by Manager of Lateral Conflicts and in-house attorneys.</li><li>
Conduct factual research using internal and external resources, which may include researching corporate relationships (using LexisNexis, D&amp;B, web publications and similar public databases) and discussions with attorneys and/or legal support staff to gather information and/or clarification regarding a party or matter.</li><li>
Perform conflicts research, database maintenance, data entry, and special projects, as requested.</li><li>
Respond to inquiries timely and effectively.</li></ul><div><br>
<b>
Essential Functions of Job:</b></div><ul><li>
Collaborate with Manager of Lateral Conflicts and attorneys in the Office of General Counsel to research, analyze, and resolve conflicts of interest.</li><li>
Review lateral candidate conflict submissions and intake forms and ensure completeness and accuracy.</li><li>
Review searches and reports for lateral attorney and non-attorney candidates at various stages of recruiting process, and/or other new business, using the Firm&rsquo;s conflicts and intake databases.</li><li>
Ability to articulate in writing the key findings in the form of a summary or report.</li><li>
Monitor and address all incoming email to shared department email inbox for urgent requests.</li></ul><div><br>
<b>
Qualifications and Experience</b></div><div>
</div><div><b>
Required Qualifications:</b></div><div><b>
</b></div><ul><li>
2+ years&rsquo; experience within lateral conflicts administration at a mid to large size law firm</li><li>
Experience with iManage, LegalKey, Intapp, or similar Conflicts administration software
</li><li>Basic typing skills (at least 40 wpm)
</li><li>Proficiency with Outlook, Word and Excel</li><li>
Ability to compile, review, filter, synthesize, and interpret information which is varied in content and format</li><li>
Ability to work independently, exercise good judgment, and make decisions when appropriate</li><li>
Demonstrated ability to interpret and apply the applicable rules of professional conduct regarding conflicts of interest</li><li>
Strong research skills using internal and external resources.
</li><li>Proven aptitude to quickly learn new applications</li><li>
Strong organizational skills, including the ability to produce a high quality and accurate work product with minimal supervision</li><li>
Ability to work effectively with attorneys and staff at all levels</li><li>
Excellent interpersonal and communication skills</li></ul><div>
</div><div><b>
Preferred Qualifications:</b> Experience with clearing/resolving conflicts (i.e. reviewing engagement letters and contacting partners)<br>
<br>
<b>Education </b><b>Required</b>: Bachelor&rsquo;s Degree</div><div></div><div><br>
<b>
Computer/Software Knowledge</b><br>
<br>
<b>Required:</b></div><ul><li>
Proficient in Microsoft Office Suite applications including Word, Excel and Outlook.</li><li>
Experience with database search systems such as Elegrity (now iManage) E-VALUATE, Legal Key, and/or IntappOpen.</li></ul><div>
</div><div><b>
Work Environment</b></div><div><b>
</b></div><ul><li><b>
 </b>Working indoors with limited exposure to hazards (only those that customarily come up in working in a high-rise or office building).</li><li>
Indoor office work environment in a cubical or like workstation.</li><li>
You will be based in one of our local Sheppard Mullin offices but will be allowed to work from home.</li><li>
You are required to come into the office on an as-needed basis.</li><li>
Overtime will be required on occasion as the workload demands.</li></ul><div>
</div><div>
We will consider qualified applicants with criminal histories in a manner consistent with all applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance.</div><div></div><div><div><br>
</div><div><i>
California: The pay range for this position is $37.00 to $56.00 per hour.</i></div><div></div><div><br>
<i>
Illinois: The wage range for this position is: $40.00 - $60.00 per hour. This position is eligible for medical, vision, and dental insurance. Please note that the foregoing compensation and benefit information is a good-faith assessment associated with this position only and is provided pursuant to Illinois Equal Pay Act.</i></div><div></div><div><br>
<i>
Washington DC: The pay range for this position is: $37.00 - $56.00 per hour. Medical, vision, and dental coverage is available, including coverage for dependents and domestic partners. Please note that the foregoing compensation and benefit information is a good-faith assessment associated with this position as of the time of this posting and is provided pursuant to the District of Columbia Wage Transparency Omnibus Amendment Act of 2023.</i></div><div></div><div><br>
<i>
New York: The pay range for this position is: $40.00 - $60.00 per hour. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.</i></div><div></div><div><i><br>
</i></div><div>
 #LI-KG1 #LI-Fulltime #LI-Remote #LI-associate</div></div></div><div></div>

Lateral Conflicts Analyst (Multiple Offices)

Vaco by Highspring

<div>
 <p>
  We're looking for a dynamic
  <strong>
   Human Resources Manager
  </strong>
  to support a growing sales focused organization, who's equal parts policy guru, recruiter, leave wrangler, and employee-whisperer. In this role, you'll manage the day-to-day HR essentials - benefits, employee relations, onboarding, compliance - while making people feel heard, supported, and just a little bit less confused about open enrollment.
 </p>
 <p>
  You'll work closely with senior leadership and employees across all levels, making sure the people stuff runs smoothly (and legally). If you've ever explained FMLA with a smile, created a spreadsheet that actually makes sense, and gently reminded someone that HR is not IT, we want to talk to you.
  <br/>
  <br/>
  <strong>
   This role is fully in office in Glendale.
   <br/>
   <br/>
  </strong>
 </p>
 What You'll Do
 <br/>
 <br/>
 <ul>
  <li>
   <p>
    Manage onboarding, offboarding, and everything in between
   </p>
  </li>
  <li>
   <p>
    Handle employee relations with tact, empathy, and the occasional deep breath
   </p>
  </li>
  <li>
   <p>
    Support benefits administration, leave tracking, and Workers Comp cases
   </p>
  </li>
  <li>
   <p>
    Keep HR policies updated and employees informed
   </p>
  </li>
  <li>
   <p>
    Able to build structure and be an HR partner to leaders and employees
   </p>
  </li>
  <li>
   <p>
    Knowledge of ADP is a plus
   </p>
  </li>
  <li>
   <p>
    Ensure compliance with federal, state, and local employment laws
   </p>
  </li>
  <li>
   <p>
    Ableto come and attomate processes
   </p>
  </li>
  <li>
   <p>
    Partner with c-level executives on streamlining HR polices
   </p>
  </li>
  <li>
   <p>
    Attend meetings, share insights, and occasionally bring snacks
    <br/>
    <br/>
   </p>
  </li>
 </ul>
 What You Bring
 <br/>
 <br/>
 <ul>
  <li>
   <p>
    3+ years in a HR manager or multi-hat HR role
   </p>
  </li>
  <li>
   <p>
    Working knowledge of employment law, benefits, and HR best practices
   </p>
  </li>
  <li>
   <p>
    Experience with HRIS systems
   </p>
  </li>
  <li>
   <p>
    Strong communication skills - you speak both "employee" and "executive" fluently
   </p>
  </li>
  <li>
   <p>
    Problem-solving instincts and a sense of humor
   </p>
  </li>
  <li>
   Bachelor's degree in HR, Business, or a related field preferred
   <br/>
   <br/>
  </li>
 </ul>
 Why You'll Love Working with our Client
 <br/>
 <br/>
 <ul>
  <li>
   <p>
    A supportive, people-first culture that actually cares about work-life balance
   </p>
  </li>
  <li>
   <p>
    Room to grow and shape your HR career
   </p>
  </li>
  <li>
   <p>
    Colleagues who appreciate a good GIF and a well-placed "fun fact" in meetings
   </p>
  </li>
  <li>
   <p>
    Competitive benefits, meaningful work, and the occasional office treat
   </p>
  </li>
 </ul>
 <p>
  Ready to bring your HR expertise to a team that blends structure with heart?
  <br/>
  <strong>
   If this sounds like you, please send your resume ASAP. No relocation offered.
   <br/>
   $120-140,000
  </strong>
 </p>
</div>


HR Manager - ASAP

UCLA Health

<div><div><b>Description</b><p></p><p>
The Principal Laboratory Mechanician will work under the direction of the laboratory and office managers and will be responsible for the overall maintenance and repair of laboratory and office equipment. This role involves mechanical work including the design, fabrication, assembly, modification, maintenance, and repair of specialized equipment and precision instruments of various types. Duties include, but are not limited to, servicing incubators, biosafety hoods, fax machines, copiers, autoclave ovens, distilled water machines, centrifuges, vacuum pumps, and electric pipet aids.</p><p>
Additional responsibilities include:</p><ul>
<li>Conducting regular inventory of all lab equipment and scheduling routine preventative maintenance.</li>
<li>Maintaining detailed reports of maintenance activities.</li>
<li>Keeping records of all Environmental Health &amp; Safety (EHS) and Fire Department inspections.</li>
<li>Performing daily inventory checks of laboratory supplies such as pipettes, flasks, filters, and waste bins, and ordering replacements as needed.</li>
<li>Assisting the laboratory manager with daily disposal of biohazard waste in compliance with health and safety regulations.</li>
<li>Storing incoming lab shipments appropriately, including temperature-sensitive items.</li>
<li>Receiving and verifying laboratory and office orders for accuracy.</li>
<li>Stocking and distributing supplies for both laboratory and administrative offices.</li>
<li>Handling mail pickup and delivery between Santa Monica and various UCLA campus locations.</li>
<li>Screening and directing incoming calls via the laboratory&rsquo;s main phone lines.</li>
<li>Preparing order forms for office and laboratory needs.</li>
<li>Checking deliveries against packing slips and purchase orders to confirm receipt of all items and following up on back orders or discrepancies.</li>
<li>Maintaining office files and databases.</li>
</ul><p></p><p>
This is a part-time, limited, 12-month position that may convert to career.</p><p></p><p>
Hourly Pay Range: $40.15 - $48.41</p></div><div><b><br>
Qualifications</b><p></p><p>
Required:
</p><ul><li>High School Diploma</li><li>
Skill and knowledge of various laboratory equipment eg: CO2 incubators, Z1machine, biosafety cabinet, -80 etc. Capable of repairing it.</li><li>
Construction knowledge to be able to properly mount and install equipment in compliance w/ safety regulation.</li><li>
Ability in maintaining proper usage of laboratory equipment.</li><li>
Knowledge of Biohazardous materials and their disposal methods.</li><li>
Organizational skills to stock laboratory and office supplies to perform inventory.</li><li>
Knowledge of the ordering system to call in orders to vendors and reconciling shipments and PO&rsquo;s.</li><li>
Supervisor/teach lab technicians and lab assistants how to properly use lab equipment, such as sterilizing the incubators before usage, change CO2 cylinders when low, use the CO2 gas measurement machine.</li><li>
Able to quickly learn how to use and adapt to new lab equipment.</li><li>
Acquired necessary UCLA EH&amp;S safety training: biohazardous waste, BSL2+, Biological Safety Cabinet, etc.</li></ul></div></div>

Principal Laboratory Mechanician - Head & Neck Surgery (Part-Time, Limited)

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