administrative & program support assistant

administrative assistant

executive assistant

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administrative & program support assistant Jobs in Houston

administrative specialist executive support

OpTech

<div>
 
 We are seeking for a
 
 polished, executive-level, highly organized, tech-savvy, proactive administrative professional who can independently support senior leadership in a fast-paced corporate environment and manage complex schedules, travel, communication, and special projects with discretion and confidence.
 
 
 
 
 
 
 
 This is with our Direct Client.
 
 
 
 
 Location: Houston, TX (Hybrid &ndash; 3 Days Onsite Houston | 1 Day Freeport | Remote Fridays)
 
 
 
 
 Duration - This is Long term (No end date)/permanent Job.
 
 
 
 
 Pay rate - $35/hour on W2 - $40/hour on W2.
 
 
 
 
 
 
 
 Position Overview
 
 
 
 We are seeking an experienced
 
 Administrative Specialist
 
 to provide high-level administrative and executive support to senior leadership in a fast-paced corporate environment. This role requires strong organizational skills, discretion, and the ability to work independently with minimal supervision.
 
 
 The ideal candidate will be proactive, resourceful, and capable of managing complex schedules, travel arrangements, events, and executive communications.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide specialized administrative support to senior leaders and teams
 </li>
 <li>
 Manage complex calendars, scheduling, and changing priorities
 </li>
 <li>
 Arrange domestic and international travel; prepare detailed itineraries
 </li>
 <li>
 Coordinate department meetings, workshops, and special events (including catering and visitor management)
 </li>
 <li>
 Take detailed meeting notes and prepare concise summaries with action items
 </li>
 <li>
 Compile, edit, and polish executive-level presentations (PowerPoint)
 </li>
 <li>
 Manage and review Travel &amp; Expense Reports (TERs)
 </li>
 <li>
 Serve as a key administrative point of contact internally and externally
 </li>
 <li>
 Handle sensitive and confidential information with discretion
 </li>
 <li>
 Support leadership in prioritizing tasks and managing workflow
 </li>
 <li>
 Collaborate across teams to ensure smooth communication and coordination
 </li>
 <li>
 Supervise or delegate tasks to other administrative staff when required
 </li>
 </ul>
 
 
 
 
 Required Qualifications
 
 <ul>
 <li>
 Minimum 5+ years of administrative or executive assistant experience
 </li>
 <li>
 Experience supporting senior leaders in a corporate environment
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams)
 </li>
 <li>
 Advanced calendar and time management skills
 </li>
 <li>
 Experience coordinating complex travel (domestic &amp; international)
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 
 Ability to work onsite in both Houston and Freeport weekly
 
 </li>
 </ul>
 
 
 
 
 
 Work Schedule
 
 
 <ul>
 <li>
 Houston, TX &ndash; 3 days per week (Primary location)
 </li>
 <li>
 Freeport, TX &ndash; 1 day per week
 </li>
 <li>
 Remote Fridays (flexibility based on business needs)
 </li>
 <li>
 Normal commute; mileage not reimbursed
 </li>
 </ul>
 
 
</div>

Administrative Specialist (Executive Support)

Katalyst Data Management

<div>Join the dynamic and collaborative team at Katalyst Data Management (KDM). We are seeking an Executive Leadership &amp; Engagement Coordinator with exceptional organizational skills and a strong ability to build effective working relationships. This role offers an exciting opportunity to play a key part in supporting executive leadership, driving administrative excellence, and contributing to company‑wide engagement initiatives. The ideal candidate brings a high level of attention to detail, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment.<ul><li>
Located in Houston</li><li>
8:00 a.m. &ndash; 5:00 p.m. Monday to Friday</li><li>
Full-Time position</li></ul>
The Company
Katalyst Data Management (KDM) is the global leader in hosted subsurface data management solutions for the oil and gas industry, with offices in Houston, Calgary, London, Perth, and Kuala Lumpur. From data capture and verification, to data storage and organisation, to marketing data online, our specialised data services cater to large multinational corporations, national governments and small independents. KDM&rsquo;s web-based iGlass services and their related controls, including system redundancy, are key differentiators in providing and maintaining high availability, 24/7 access for customers. Innovation and commitment has enabled KDM to provide excellence in both technologies and service qualities.
Key Responsibilities and Accountabilities
The Executive Leadership &amp; Engagement Coordinator provides high‑level administrative, operational, and coordination support to Executive Leadership across the organization. This role also partners with Human Resources to support employee recognition and engagement initiatives that enhance connection, culture, and the overall employee experience. Reporting directly to the Vice President, Human Resources, the position functions as a shared executive resource and does not include Human Resources compliance or employee relations responsibilities.
Key Responsibilities:
Executive &amp; Administrative Support<ul><li>
Provide proactive administrative support to all Executives, balancing priorities across multiple executives.</li><li>
Manage complex calendars, including leadership meetings, cross-functional initiatives, and external engagements.</li><li>
Coordinate travel arrangements, itineraries, expense reports, and related documentation.</li><li>
Prepare, edit, and format executive-level correspondence, presentations, and reports.</li><li>
Serve as a central coordination point for President &amp; Vice President scheduling and administrative requests.</li><li>
Manage the company&rsquo;s Docusign accounts.</li><li>
Oversee corporate apartment administration, including maintenance coordination, scheduling, and vendor management.</li><li>
Coordinate company vehicle usage and service.</li></ul>
Meeting &amp; Communication Management<ul><li>
Assist with the coordination of leadership meetings including agendas, materials, minutes, and follow-up on action items.</li><li>
Track executive deliverables and ensure timely completion.</li><li>
Support internal communications requiring executive alignment or visibility.</li></ul>
Employee Recognition &amp; Engagement Support (HR Partnership)<ul><li>
Partner with Human Resources to support employee recognition programs, awards, and engagement initiatives.</li><li>
Coordinate logistics for employee recognition events, service awards, and milestone acknowledgements.</li><li>
Maintain tracking and documentation related to employee recognition activities.</li><li>
Assist with executive communications related to appreciation, culture, and recognition initiatives.</li></ul>
Operational &amp; Cross-Functional Support<ul><li>
Assist with planning leadership offsites, town halls, and company meetings.</li><li>
Maintain organized electronic filing systems for executive and recognition documentation.</li><li>
Identify opportunities to improve executive and engagement-related administrative processes.</li><li>
Collaborate with HR, Finance, and Operations teams as needed to support leadership initiatives.</li></ul>
Skills Required:<ul><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
High level of discretion, professionalism, and judgment.</li><li>
Ability to manage competing priorities across multiple executives.</li><li>
Advanced proficiency in Microsoft Office and collaboration tools.</li></ul>
Required Education and Experience<ul><li>
Highschool Diploma or equivalent.</li><li>
5+ years of experience supporting senior executives, preferably in a shared or multi-executive model.</li><li>
Experience supporting employee engagement or recognition initiatives is a plus.</li></ul>
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
This is a largely sedentary role; however, some tasks involve filing and extended computer use. These types of activities would require the ability to lift, bend, stand and sit as necessary.
Position Type and Expected Hours of Work:
This is a full-time position. As a full-time position, the Executive Leadership &amp; Engagement Coordinator is eligible to participate in benefits coverage offered to Katalyst employees based on geographical location.
Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Travel:<div>
This role requires regular business‑related travel within the Houston area to support company operations, including offsite meetings and business errands. Mileage incurred while conducting approved business travel will be reimbursed at the current IRS‑mandated rate per mile</div></div>

Executive Leadership & Engagement Coordinator

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

ThinkingIT Corp.

<div>About the Role
ThinkingIT Corp. is seeking a dedicated and highly organized Executive Support professional to join our team. In this role, you will provide comprehensive administrative assistance to our executives, enabling them to focus on strategic initiatives while you manage various operational tasks.
Your responsibilities will include managing schedules, coordinating meetings, preparing reports, and facilitating communication across departments. This position is essential for maintaining efficient operations and ensuring that executive tasks run smoothly.
Key Responsibilities<ul><li>
Manage busy calendars, scheduling meetings, and appointments for executives.</li><li>
Prepare and organize meeting materials, including agendas, presentations, and reports.</li><li>
Act as a point of contact between executives and internal/external stakeholders.</li><li>
Coordinate travel arrangements and itineraries for executives as needed.</li><li>
Assist in preparing expense reports and managing budgets.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Perform general administrative tasks to support day-to-day operations.</li></ul> 

Requirements 
<ul><li>
2+ years of experience in an executive support or administrative role.</li><li>
Proficient in Microsoft Office Suite and other productivity tools (e.g., Google Workspace).</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong verbal and written communication skills.</li><li>
Ability to manage multiple tasks and projects simultaneously in a fast-paced environment.</li><li>
Attention to detail and a commitment to maintaining high-quality work.</li><li>
Experience in a remote working environment is a plus.</li></ul> 

Benefits 
<ul><li>
Competitive salary package.
</li><li>Professional growth and development opportunities.
</li><li>Dynamic and supportive work environment.
</li><li>Fully remote set up</li><li>
Paid Time Off</li></ul></div>

Executive Support (Remote)

Eagle

<div>
 
 
 About the Company
 
 
 
 
 
 
 Serving customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results. Learn more at www.eagleanalytical.com.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 We are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Assistant, President, and management team.
 </li>
 <li>
 Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
 </li>
 <li>
 Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
 </li>
 <li>
 Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
 </li>
 <li>
 Handle incoming calls, greet visitors, and direct inquiries appropriately.
 </li>
 <li>
 Prepare meeting minutes, Board resolutions, and related documentation as required.
 </li>
 <li>
 Coordinate domestic and international travel arrangements and reconcile expense reports.
 </li>
 <li>
 Secure and maintain highly confidential company and employee records.
 </li>
 <li>
 Serve as backup support for managers and administrative staff as needed.
 </li>
 <li>
 Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.
 </li>
 <li>
 Track sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.
 </li>
 <li>
 Support procurement, inventory tracking, and organization of laboratory supplies and equipment.
 </li>
 <li>
 Assist with laboratory compliance, quality, and safety audits.
 </li>
 <li>
 Ensure laboratory and office environments remain organized, efficient, and operationally compliant.
 </li>
 <li>
 Assist with employee onboarding, offboarding, and maintenance of HR records and systems.
 </li>
 <li>
 Coordinate employee training sessions, internal meetings, and company events.
 </li>
 <li>
 Support HR processes including benefits administration, time-off tracking, and internal communications.
 </li>
 <li>
 Explain and apply company policies and procedures consistently and professionally.
 </li>
 <li>
 Coordinate small to large meetings, catering events, and internal or external gatherings.
 </li>
 <li>
 Plan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.
 </li>
 <li>
 Monitor deadlines and ensure required materials, resources, and participants are prepared in advance.
 </li>
 <li>
 Ensure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.
 </li>
 <li>
 Research, compile, and analyze information from multiple sources to support management reporting.
 </li>
 <li>
 Support project coordination by tracking timelines, communicating updates, and maintaining interim reports.
 </li>
 <li>
 Communicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.
 </li>
 <li>
 Demonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.
 </li>
 <li>
 Participate in cross-functional team discussions and contribute to achieving company goals.
 </li>
 <li>
 Assist with special projects as assigned by the Executive Assistant or leadership team.
 </li>
 <li>
 Support continuous improvement initiatives across operations, HR, and administration.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Science, or a related field preferred.
 </li>
 <li>
 Minimum of 2&ndash;3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time-management skills with keen attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal systems quickly.
 </li>
 <li>
 Demonstrated ability to manage confidential information with discretion and professionalism.
 </li>
 <li>
 Strong problem-solving skills and ability to remain calm and effective under tight deadlines.
 </li>
 <li>
 Familiarity with laboratory operations, HR processes, compliance environments, or executive support is a plus.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Good Judgement: Expert
 </li>
 <li>
 Task Management: Expert
 </li>
 <li>
 Time Management: Advanced
 </li>
 <li>
 Flexibility: Advanced
 </li>
 <li>
 Detail Oriented: Advanced
 </li>
 <li>
 Dependability: Expert
 </li>
 <li>
 Communication: Advanced
 </li>
 </ul>
</div>

Administrative Assistant

SynergenX Health Holdings

<div><h1 class="jobSectionHeader">Executive Assistant to the COO</h1>
SynergenX | Low T Center | HerKare 
Location: Houston, TX (On-Site) 
Schedule: Full-Time | 40&ndash;50 hours per week 
Reports To: Chief Operating Officer<h2 class="jobSectionHeader">
About the Role</h2>
We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.
The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.
This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.<h2 class="jobSectionHeader">
Our Core Values</h2>
Successful team members embrace and execute our core values:<ul><li>Compassionate Care</li><li>Unity</li><li>Accountability</li><li>Commitment</li><li>Continuous Improvement</li><li>Integrity</li><li>Efficiency</li></ul>
We also operate under three key principles of success:
Master Communication<ul><li>
Deliver clear and concise messaging</li><li>
Embrace constructive feedback</li><li>
Listen first, then make decisions</li><li>
Lead with honesty and transparency</li></ul>
Follow Through<ul><li>
If assigned a task, complete it.</li></ul>
Solutions Mindset<ul><li>
When raising problems, propose solutions.</li></ul><h1 class="jobSectionHeader">
Key Responsibilities</h1><h3 class="jobSectionHeader">
Executive Support</h3><ul><li>
Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders</li><li>
Manage and prioritize the COO&rsquo;s calendar, meetings, and strategic commitments</li><li>
Prepare agendas, briefing documents, and materials for executive meetings</li><li>
Maintain discretion and confidentiality in all executive communications</li></ul><h3 class="jobSectionHeader">
Operations Coordination</h3><ul><li>
Track communications and maintain organized contact databases</li><li>
Ensure follow-up on action items and departmental deliverables</li><li>
Support Operations leadership with meeting preparation and strategic initiatives</li><li>
Facilitate communication across departments to streamline workflow</li></ul><h3 class="jobSectionHeader">
Meeting &amp; Project Support</h3><ul><li>
Coordinate executive meetings including agendas, materials, and minutes</li><li>
Compile reports and presentations for leadership meetings and board communications</li><li>
Conduct research and gather information for executive decision-making</li><li>
Track and manage departmental reporting schedules</li></ul><h3 class="jobSectionHeader">
Administrative Management</h3><ul><li>
Manage inbound calls, emails, and executive correspondence</li><li>
Coordinate complex travel arrangements and executive itineraries</li><li>
Draft and proofread professional documents including memos, reports, and presentations</li><li>
Maintain filing systems and corporate records</li></ul><h3 class="jobSectionHeader">
Financial &amp; Reporting Support</h3><ul><li>
Assist with basic bookkeeping and financial documentation</li><li>
Compile financial summaries and reports for leadership review</li><li>
Track daily, monthly, quarterly, and annual operational reports submitted to the COO</li></ul><h3 class="jobSectionHeader">
Office &amp; Operational Support</h3><ul><li>
Welcome and manage visitors to the executive office</li><li>
Manage mail, faxes, and internal correspondence</li><li>
Support team members and assist with cross-department initiatives as needed</li><li>
Remain accessible outside normal hours for urgent executive communications when necessary</li></ul><h1 class="jobSectionHeader">
Required Qualifications</h1><h3 class="jobSectionHeader">
Education &amp; Experience</h3><ul><li>Bachelor&rsquo;s degree preferred</li><li>OR some college plus 3+ years supporting senior leadership as an Executive Assistant</li></ul><h3 class="jobSectionHeader">
Skills &amp; Abilities</h3><ul><li>Exceptional attention to detail</li><li>Ability to manage multiple priorities and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Strong organizational and project management skills</li><li>Customer-service oriented mindset</li><li>Ability to exercise sound judgment and independent decision-making</li></ul><h3 class="jobSectionHeader">
Technical Skills</h3><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with spreadsheets, databases, and reporting tools</li><li>Experience with financial or operational software systems is a plus</li></ul><h1 class="jobSectionHeader">
Key Competencies</h1>
Successful candidates will demonstrate:
Adaptability 
Ability to manage competing priorities and navigate a dynamic work environment.
Integrity &amp; Ethics 
Commitment to professionalism, confidentiality, and organizational values.
Communication Excellence 
Clear written and verbal communication with strong listening skills.
Customer Service Orientation 
Professional, responsive, and solution-focused approach to internal and external stakeholders.
Dependability 
Strong accountability, punctuality, and commitment to completing tasks.
Team Collaboration 
Contributes to a positive team environment and supports cross-functional success.<h1 class="jobSectionHeader">
Why Join Our Team</h1>
SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.
This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.<h1 class="jobSectionHeader">
Work Environment</h1>
This is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available.<h1 class="jobSectionHeader">
Ready to Apply?</h1>
If you are a highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment, we encourage you to apply.
Please submit your resume and a brief introduction outlining your experience supporting senior executives.
8steOfgTEj</div>

Executive Assistant to COO

UnifiedCommunications.com

Title: Executive Assistant / Personal AssistantReports to: President and Chief Operating OfficerEstimated Start Date: ASAPAdvanced English (100%): Fluent in reading, writing, and speaking.Resume in English: applications will only be considered with an updated CV in English.Proven Experience in the relevant field (to be specified according to the position).Location: 2075 W Governors Circle Houston, TX 77092.UnifiedCommunications is a global leader in helping organizations embrace modern work and collaboration &mdash; and we&rsquo;re looking for a highly capable Executive Assistant / Personal Assistant to support our President and Chief Operating Officer.This role goes beyond traditional administrative support. It&rsquo;s about being a trusted right hand to fast-moving executives, ensuring their time, priorities, and daily operations are handled seamlessly so they can focus on strategy, client success, and growth. You&rsquo;ll balance executive-level coordination with hands-on personal assistance, anticipating needs and keeping everything running smoothly.We&rsquo;re seeking someone who is obsessively organized, tech-savvy, process-minded, and fluent in the language of business. You thrive in dynamic environments, juggle multiple priorities with ease, and communicate clearly and professionally in English, both written and verbal.What You&rsquo;ll DoExecutive &amp; Business Support&middot; Provide high-level administrative support to C-suite leaders, amplifying their impact across client relationships, internal initiatives, and revenue-driving activities&middot; Act as a trusted extension of the executives by managing calendars, meetings, priorities, and follow-ups&middot; Prepare agendas, presentations, correspondence, and briefing materials&middot; Track and manage multiple concurrent projects, deadlines, and action items to completion&middot; Serve as a professional point of contact with internal teams, partners, and clientsPersonal Assistant &amp; Daily Operations Support&middot; Manage travel arrangements, itineraries, and expense reporting&middot; Handle personal scheduling needs, reminders, and logistics as requested&middot; Coordinate appointments, reservations, and time-sensitive personal tasks&middot; Anticipate needs and proactively resolve issues before they escalate&middot; Maintain discretion and confidentiality at all timesOrganization, Process &amp; Efficiency&middot; Proactively identify inefficiencies in workflows and suggest improved processes&middot; Organize files, documents, and information systems for easy access and clarity&middot; Ensure nothing falls through the cracks by maintaining task lists and priority trackers&middot; Support execution across key initiatives by keeping plans organized and moving forwardOnsite &amp; Local Support&middot; Serve as reliable local presence for day-to-day needs&middot; Provide hands-on, physical support for internal and customer events (setup, coordination, and on-the-ground logistics)&middot; Help maintain a professional, well-stocked environment (managing supplies, light organization, and ensuring key areas are ready for guests)&middot; Coordinate with local vendors and service providers as needed (scheduling, access, deliveries, and follow-ups)&middot; Handle local pick-ups and drop-offs, including meals, items and other time-sensitive needs&middot; Support local PA activities as requested (errands, pick-up/delivery runs) and assist with daily office opening/closingWhat You Bring&middot; Exceptional English fluency &mdash; polished, professional, and confident in both written and spoken communication&middot; Strong organizational skills with the ability to manage competing priorities with precision&middot; High attention to detail paired with the ability to see the big picture&middot; Comfort handling both strategic executive support and day-to-day personal assistance&middot; A proactive, service-oriented mindset &mdash; you anticipate needs rather than waiting to be asked&middot; Tech-forward approach &mdash; energized by productivity tools, platforms, and systems&middot; Ability to remain calm, adaptable, and solutions-focused under pressure&middot; Proficiency with calendars, spreadsheets, document tools, and online communication platformsBonus Points For&middot; Experience supporting senior executives in a fast-paced or high-growth environment&middot; Familiarity with sales operations, client-facing teams, or revenue-driven organizations&middot; Background in project coordination, operations, or business support roles&middot; Experience managing travel, expenses, and personal logistics for executivesIf you thrive in a high-performance environment, enjoy being the steady force behind busy leaders, and love balancing executive-level coordination with personal support &mdash; we&rsquo;d love to hear from you.Job Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

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