procurement assistant

accounting assistant

administrative assistant

administrative officer

executive assistant

administrative support assistant

Top Events Organization

Administrative Assistant &ndash; Duties &amp; Responsibilities (Brief)<ul><li>Manage phone calls, emails, and visitor inquiries</li><li>Schedule meetings and maintain calendars</li><li>Assist the CEO with daily tasks, correspondence, and meeting coordination</li><li>Prepare and organize documents, reports, quotations, and tender submissions</li><li>Maintain filing systems and confidential records</li><li>Support procurement and follow-ups with suppliers/clients</li><li>Manage office supplies and general administrative tasks</li><li>Provide customer service and internal team support</li></ul>Job Types: Full-time, PermanentPay: QAR2,000.00 - QAR4,000.00 per month

Administrative Assistant

Inspire Management Training Center

Seeking an Admin Assistant (Civil) for a short-term project in Qatar to provide administrative support to the civil engineering team. Responsibilities include maintaining project records, preparing reports, coordinating with internal and external stakeholders, and assisting engineers with documentation and follow-ups. Requires a diploma or degree in Civil Engineering or related field, 3+ years of administrative experience in construction or engineering projects, strong English communication skills, and proficiency in MS Office.Nature and Scope of Position / Responsibilities:<ul><li>Maintain and organize project files, drawings, and documentation.</li><li>Assist engineers with correspondence, reports, and documentation follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents with proper formatting.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the civil engineering team or project manager.</li></ul>Experience and Education:<ul><li>Diploma or degree in Civil Engineering or related field.</li><li>Minimum 3 years of administrative experience in construction or engineering projects.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul>Job Types: Full-time, Temporary Contract length: 1 monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Admin Assistant (Construction Projects): 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Admin Assistant (Civil)

Seeking an Admin Assistant (MEP) for a short-term project in Qatar to provide administrative support to the MEP team. Responsibilities include maintaining project records, assisting engineers with documentation, coordinating with contractors and stakeholders, and preparing reports in Arabic and English. Requires a diploma or degree in Mechanical, Electrical, or related field, 3+ years of administrative experience in MEP or construction projects, fluency in Arabic and English, and proficiency in MS Office.Nature and Scope of Position / Responsibilities:<ul><li>Maintain and organize MEP project files, drawings, and documentation.</li><li>Assist MEP engineers with correspondence, reports, and follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents in Arabic and English.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the MEP team or project manager.</li></ul>Experience and Education:<ul><li>Diploma or degree in Mechanical, Electrical, or related field.</li><li>Minimum 3 years of administrative experience in MEP or construction projects.</li><li>Fluency in Arabic and English (writing and speaking).</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul>Job Types: Full-time, Temporary Contract length: 1 monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Admin Assistant (MEP Projects): 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Admin Assistant (MEP)

Hot n cool

Job PurposeTo provide administrative and clerical support to the Human Resources department, with a primary focus on documentation, record management, and ensuring the accuracy and confidentiality of HR files and correspondence.Key Responsibilities<ul><li>Assist the HR department in preparing, organizing, and maintaining employee records, personnel files, and HR documentation.</li><li>Draft, format, and manage HR-related letters, memos, forms, reports, and internal communications.</li><li>Ensure proper filing (digital and physical) of employee documents, contracts, evaluations, attendance sheets, and disciplinary records.</li><li>Support the onboarding and offboarding processes by preparing required documents, forms, and checklists.</li><li>Maintain updated databases, spreadsheets, and tracking systems for staff information, leave records, and HR metrics.</li><li>Coordinate with various departments to collect documents and ensure compliance with company policies and procedures.</li><li>Assist in scheduling interviews, meetings, HR orientations, and training sessions.</li><li>Handle confidential information with integrity, ensuring data protection and confidentiality at all times.</li><li>Provide general administrative support such as scanning, photocopying, printing, and handling inquiries related to HR documentation.</li><li>Contribute to the continuous improvement of HR documentation systems and organizational processes.</li></ul>Qualifications<ul><li>Diploma or Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum of 2 years of administrative experience, preferably within an HR department.</li><li>Knowledge of HR documentation processes and HR information systems is an advantage.</li><li>Strong command of MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail, accuracy, and organizational skills.</li><li>Ability to handle confidential information with discretion.</li></ul>Job Type: Full-timeWork Location: In person

Administrative Assistant – HR Support

Almanal

We are looking for a proactive and well-organized Document Controller cum Admin to join.This hybrid role combines responsibilities in document control and administrative support to ensure smooth office operations and efficient project documentation management.Key ResponsibilitiesDocument Control:<ul><li>Establish and maintain a structured filing and document control system (hard copy &amp; electronic).</li><li>Manage incoming and outgoing correspondence, contracts, and project documents.</li><li>Support project managers and engineers with timely document submissions.</li><li>Archive documents in line with company quality.</li></ul>Administration:<ul><li>Provide general administrative support to management and project teams.</li><li>Handle telephone calls, emails, and correspondence professionally.</li><li>Manage office supplies, records, and coordinate with vendors when required.</li><li>Prepare meeting agendas, minutes, and follow-up action lists.</li><li>HR-related tasks (attendance tracking, leave records, etc.).</li><li>Support finance team with filing invoices, receipts, and administrative paperwork.</li></ul>Qualifications &amp; Skills<ul><li>2&ndash;5 years&rsquo; experience in administration and document control.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management software.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Good communication skills in English (Arabic is a plus).</li><li>Ability to handle confidential information with discretion</li></ul>Job Type: Full-timeSend your resume to:info@almanal-acc.comJob Type: Full-timeJob Type: Full-time

Admin/Document Controller /administrative support(Female)TAGALOG

Capstone Property

<div>
 
 The HR and Admin Support is responsible for providing day-to-day administrative and operational support to the HR and Administration functions. This role ensures the smooth execution of HR processes, maintains employee records, assists with recruitment, onboarding, training, and general office administration, while maintaining confidentiality and compliance with company policies.
 
 
 
 Key Responsibilities: Human Resources Support
 
 
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 Assist in the recruitment process, including posting job ads, scheduling interviews, and coordinating with candidates.
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 Prepare employment offers, contracts, and onboarding documentation.
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 Maintain and update employee records (both physical and digital) ensuring accuracy and confidentiality.
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 Support the attendance management system, leave tracking, and monthly payroll inputs.
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 Assist in the implementation of HR policies, procedures, and company memos.
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 Coordinate training sessions, workshops, and performance appraisal activities.
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 Handle employee requests regarding HR issues, such as letters, benefits, and documentation.
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 Support employee engagement initiatives and internal communications.
 </li>
 </ul>
 
 
 Administration Support
 
 
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 Manage general office administration including supplies, maintenance, and service requests.
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 Handle correspondence, filing, and document control.
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 Coordinate travel arrangements, accommodation, and logistics for staff or visitors.
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 Support in organizing company events, meetings, and office activities.
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 Ensure the office environment is well-organized, professional, and compliant with health and safety standards.
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 Assist with vendor coordination, quotations, and purchase requisitions.
 </li>
 </ul>
 
 
 Qualifications and Skills:
 
 
 <ul>
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 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
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 2&ndash;3 years of experience in HR and/or administrative roles.
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 Familiarity with HR software and MS Office Suite.
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 Strong organizational and multitasking skills.
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 Excellent communication and interpersonal abilities.
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 Attention to detail and a high level of discretion with confidential information.
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 Ability to work independently and collaboratively in a fast-paced environment.
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 </ul>
 
 
 Key Competencies:
 
 
 <ul>
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 Confidentiality and professionalism
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 Accuracy and attention to detail
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 Time management and prioritization
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 Problem-solving attitude
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 Teamwork and adaptability
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 </ul>
 
 
</div>

HR & Admin Support

DesignedByMBS

Job Title: Dual-Role Administrative Assistant (Feora &amp; Designed by MBS)LocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:I. Feora (Sanitary Pads &amp; Feminine Products - E-commerce/Logistics Focus)The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.II. Designed by MBS (Interior Design &amp; Fit-Out - Corporate/Client Focus)The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.Meeting Scheduling &amp; Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.Data Entry &amp; Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.III. Shared Responsibilities (Applicable to Both Companies)Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Familiarity with the interior design or construction industry is a plus.Job Type: Full-timePay: From QAR3,000.00 per month

Dual-Role Administrative Assistant

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