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Alison Brown Placement Specialists, LLC

<div>
 
 
 Assistant in the Office of the CEO
 
 
 
 
 
 
 We are seeking an experienced, highly organized and high-level Assistant to support the Office of the Chief Executive Officer of a rapidly scaling artificial intelligence startup focused on applying advanced AI to engineering, manufacturing, and real-world systems. The company launched with significant funding and has assembled top technical talent from leading AI organizations, building toward breakthrough applications across computing, automotive, aerospace, and other industries.
 
 
 
 
 
 In this role you will support the CEO with calendaring, managing travel details and transportation logistics, expense reporting, hosting guests and being an office team player.
 
 Role is fully in-office in San Francisco and salary is around $130K+, plus bonus, equity, and benefits.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage complex, heavy calendaring with meeting logistics, including agendas, dial-in details, room reservations and all supporting materials
 </li>
 <li>
 Coordinate travel arrangements for the CEO and team members, including flights, accommodations, ground transportation, expense reporting and remote support
 </li>
 <li>
 Organize internal executive meetings and coordinate with external guests or partners
 </li>
 <li>
 Own information flow and administrative systems for the CEO office, ensuring clarity, accessibility and timely updates
 </li>
 <li>
 Adapt to help cross-functional teams as needed on high-priority projects
 </li>
 <li>
 Collaborate closely with the Chief of Staff to anticipate needs, track priorities, and manage high volumes of information and change
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3-6 years' proven experience as an Executive or high-level Administrative Assistant in a high-growth technology environment
 </li>
 <li>
 Client services (HNWI) support experience
 </li>
 <li>
 Exceptional organizational skills and ability to manage shifting priorities with ease
 </li>
 <li>
 Strong communicator with excellent judgment and professionalism
 </li>
 <li>
 Travel coordination and logistics experience at the executive level
 </li>
 <li>
 Comfortable working onsite, full-time in San Francisco
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Sales &amp; Partnerships Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 3 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:
</h2>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:
</h2><ul><li>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</li><li>Provide prompt and professional service to all internal and external clients.
</li><li>Prepares and distributes internal communications and serves as a central clearing position for general information.
</li><li>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</li><li>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</li><li>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</li><li>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</li><li>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</li><li>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</li><li>Provide support by photocopying, filing, and sending faxes as needed.
</li><li>Pulls and put files to dead storage as required.
</li><li>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</li></ul><h2 class="jobSectionHeader">WHAT YOU BRING TO US:
</h2><ul><li>Associate degree in Business Administration or related discipline
</li><li>Minimum 2 years' experience in office administrative work
</li><li>Can be a combination of education, training, and relevant experience
</li></ul><h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:
</h2><ul><li>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</li><li>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</li><li>Prioritize and manage multiple tasks, changing priorities as necessary
</li><li>Work under pressure and adapt to changing requirements with a positive attitude
</li><li>Oral and written communication skills as required for the position
</li><li>Self-motivated, proactive and an effective team player</li><li>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul>
<h2 class="jobSectionHeader">TRAVEL:
</h2><ul><li>0 %</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:
</h2><ul><li>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</li><li>Noise level is typically low to medium.
</li><li>Occasional lifting of up to 30 lbs.
</li><li>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation</li></ul>
Pay Range
$25.55-$33.50 Hourly
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Old Navy

<div><h2 class="jobSectionHeader">About Old Navy</h2>
Forget what you know about old-school industry rules. When you work at Old Navy, you&rsquo;re choosing a different path. From day one, we&rsquo;ve been on a mission to democratize fashion and make shopping fun again. Our teams make style accessible to everyone, creating high-quality, must-have fashion essentials for the whole family, with love, season after season.
We opened our first store in 1994 in San Francisco and have been on a roll ever since. We cultivate a community of playful personalities that thrive in a fast-paced environment where our employees can be their most authentic selves. Here, we&rsquo;re family.<h2 class="jobSectionHeader">
About the Role</h2>
In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.<h2 class="jobSectionHeader">
What You'll Do</h2><ul><li>
Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
</li><li>Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
</li><li>Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.</li><li>
Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.</li><li>
Ability to handle multiple tasks/projects, concurrently, with tight deadlines.</li></ul><h2 class="jobSectionHeader">
Who You Are</h2><ul><li>
Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management</li><li>
Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)</li><li>
Strong sense of urgency with the ability to handle multiple tasks</li><li>
High degree of professionalism and confidentiality</li><li>
Experience in customer service and/or a high-pressure, multitask environment</li></ul><h2 class="jobSectionHeader">
Benefits at Old Navy</h2>
<ul><li>Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.</li>
<li>One of the most competitive Paid Time Off plans in the industry.*</li>
<li>Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*</li>
<li>Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*</li>
<li>Employee stock purchase plan.*</li>
<li>Medical, dental, vision and life insurance.*</li>
<li>See more of the benefits we offer.</li>
</ul><ul><li>For eligible employees</li></ul>
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity. 
 
Hourly Range: $43.20 - $52.90 USD 
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.</div>

Sr Administrative Assistant, Old Navy, Product

Addison Group

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Coordinator
 
 
 
 Location (city, state):
 
 San Francisco, CA (100% onsite)
 
 
 
 Industry:
 
 Professional Services / Consulting
 
 
 
 Pay:
 
 $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 About our client:
 
 
 
 Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 
 
 
 
 
 
 Job Description:
 
 
 
 This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
 </li>
 <li>
 Coordinate office operations including supplies, vendor relationships, and general workplace organization
 </li>
 <li>
 Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
 </li>
 <li>
 Process expense reports and assist with routine administrative tasks
 </li>
 <li>
 Support planning and execution of office events and team activities
 </li>
 <li>
 Assist with onboarding new hires and general HR/administrative projects
 </li>
 <li>
 Partner with internal stakeholders to ensure smooth day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;4+ years of administrative, office support, or similar experience
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent communication skills, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Comfortable working onsite five days per week
 </li>
 <li>
 Local to the San Francisco area with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting executives or senior leaders
 </li>
 <li>
 Exposure to office management or operations responsibilities
 </li>
 <li>
 Familiarity with collaboration tools such as Teams or Zoom
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
 </li>
 <li>
 Flexibility required for occasional early or late hours (overtime paid at 1.5x)
 </li>
 <li>
 Fully onsite role with no current hybrid option
 </li>
 <li>
 Interview process includes multiple rounds (virtual and onsite)
 </li>
 <li>
 Background check required
 </li>
 <li>
 Professional references will be requested
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 High-visibility role with direct interaction with leadership
 </li>
 <li>
 Opportunity for career growth into an Executive Assistant position
 </li>
 <li>
 Dynamic, people-facing work environment
 </li>
 <li>
 Collaborative and team-oriented office culture
 </li>
 <li>
 Overtime earning potential and bonus opportunity
 </li>
 </ul>
 
 
</div>

Office Administrative Assistant

Cambridge Associates

<div>Firm Overview:
Cambridge Associates (&ldquo;CA&rdquo;) is a leading global investment firm. CA&rsquo;s goal is to help endowments &amp; foundations, pension plans, and ultra-high net worth private clients implement and manage custom investment portfolios that generate outperformance so that they can maximize their impact on the world. Cambridge Associates delivers a range of services, including outsourced CIO, non-discretionary portfolio management, and investment consulting.
Headquartered in Boston, Massachusetts, CA has offices in key markets in North America, the United Kingdom, Europe, Asia, and Oceania. Our worldwide teams ensure our clients benefit from decades of global presence, local expertise, and relationships with the top global investment managers across the world. For more information, please visit www.cambridgeassociates.com .
Job Description Summary:
Position Overview
 
The Senior Team Assistant will perform a wide variety of administrative functions to an assigned
 
group, which may include Investment Directors, Investment Associates, and department staff. In
 
addition, a Senior Team Assistant will take on high-level duties such as conducting research, creating
 
materials, preparing correspondence, and special projects. The Senior Team Assistant will respond to
 
information requests, exhibit excellent judgement, think outside the box, and consistently seek to
 
contribute to those he/she supports, our clients, and the firm at large by assuming greater
 
responsibilities. The Senior Team Assistant may also mentor staff and take on leadership roles.
Job Description: 
<div> 
Principal Duties
 
<ul><li>Works closely and effectively with Investment Directors and Investment Team to keep them
</li></ul>well informed of commitments and responsibilities, informing them of conflicts, and
 
following up proactively
 
<ul><li>Extensive calendar management: schedule many internal and external meetings involving
</li></ul>heavy coordination with internal staff
 
<ul><li>Make complex and detailed travel arrangements using travel agency and Neo (online travel
</li></ul>booking tool)
 
<ul><li>Manage multiple tasks with a high degree of efficiency and discretion
</li><li>Support marketing efforts and researching backgrounds and bios when needed
</li><li>Work with Catering Manager or OS catering support team to support onsite Client and team
</li></ul>meetings
 
<ul><li>Provide administrative support to several Investment Directors and Investment Team:
</li></ul>o Create and maintain Box files on behalf of the team
 
o Schedule conference rooms, provide internal and external meeting support in Outlook
 
and in person
 
o Serve as a virtual support resource for MS Teams, Webex and Zoom as needed and on
 
behalf of Investment Team
 
o Monitor MS Teams Channels for team requests
 
o Research information via CA Home and Internet
 
o Prepare and reconcile timesheets, expense reports, and Amex statements
 
o Schedule manager meetings involving coordination with meeting planners
 
o Pull manager comments, manager quarterly letters, and factsheets for Investment
 
Team as needed
 
o Maintain Client Contacts in CRM Dynamics
 
o Organize and manage business contacts in Outlook on behalf of Investment Directors
 
Senior Team Assistant
 
o Communicate and ensure the Firm&rsquo;s standards for formatting are applied to all
 
correspondence, presentations, and materials
 
o Prepare materials for yearly conferences and speaking engagements
 
o Prepare FedEx labels for shipment
 
<ul><li>Provide coverage for Investment Directors and management staff during administrative team
</li></ul>member absences
 
<ul><li>Works closely with Administrative Manager to mentor and train team members
</li><li>May perform special projects and assume certain responsibilities as assigned by the
</li></ul>Administrative Manager or Practice Management Teams
 
Qualifications
 
<ul><li>4 or more years of administrative/secretarial experience.
</li><li>Advanced knowledge of MS Word, Excel (levels 1 and 2), PowerPoint, and Outlook is
</li></ul>required. Experience with Adobe Acrobat is preferred.
 
<ul><li>Knowledge of Box, Concur, MS Dynamics, MS Teams, Oracle, WebEx a plus
</li><li>Proactive approach to problem solving with strong decision-making capabilities
</li><li>Ability to multi-task and prioritize multiple requests
</li><li>Excellent organizational skills and attention to detail
</li><li>In depth knowledge of administrative procedures and tools
</li><li>Ability to use resources efficiently and effectively
</li><li>Eagerness to learn and ability to work independently while being a team player
</li><li>Exhibits initiative to forge productive cross-team/department relationships with members
</li></ul>who are high frequency touch points
 
<ul><li>Excellent writing and proofreading skills with an emphasis on accuracy, spelling, punctuation,
</li></ul>and grammar
 
<ul><li>Strong verbal skills with ability to listen and mentor others
</li><li>Must be able to maintain a high degree of confidentiality
</li><li>Ability to communicate effectively cross-office, with clients and other CA departments and
</li></ul>interact effectively in a service-oriented environment.
</div>Base salary range for this role:
Pay Range Minimum:
81070
Pay Range Maximum:
105380
In addition to the listed salary range, this position is eligible for an annual performance-based bonus and a comprehensive, competitive benefits package. Actual placement within the stated salary range will be determined based on factors such as skills, experience, and qualifications, as well as internal equity.
The firm is committed to the concept and practice of equal employment opportunity and will not discriminate against any employee or applicant on the basis of race, color, religion, age, sex, national origin, sexual orientation, gender identity, disability, or veteran status. It is expected that all employees will follow a similar policy toward their co-workers.</div>

Senior Team Assistant

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