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administrative support assistant

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 3 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Administrative Assistant

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:
</h2>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:
</h2><ul><li>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</li><li>Provide prompt and professional service to all internal and external clients.
</li><li>Prepares and distributes internal communications and serves as a central clearing position for general information.
</li><li>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</li><li>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</li><li>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</li><li>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</li><li>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</li><li>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</li><li>Provide support by photocopying, filing, and sending faxes as needed.
</li><li>Pulls and put files to dead storage as required.
</li><li>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</li></ul><h2 class="jobSectionHeader">WHAT YOU BRING TO US:
</h2><ul><li>Associate degree in Business Administration or related discipline
</li><li>Minimum 2 years' experience in office administrative work
</li><li>Can be a combination of education, training, and relevant experience
</li></ul><h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:
</h2><ul><li>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</li><li>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</li><li>Prioritize and manage multiple tasks, changing priorities as necessary
</li><li>Work under pressure and adapt to changing requirements with a positive attitude
</li><li>Oral and written communication skills as required for the position
</li><li>Self-motivated, proactive and an effective team player</li><li>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul>
<h2 class="jobSectionHeader">TRAVEL:
</h2><ul><li>0 %</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:
</h2><ul><li>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</li><li>Noise level is typically low to medium.
</li><li>Occasional lifting of up to 30 lbs.
</li><li>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation</li></ul>
Pay Range
$25.55-$33.50 Hourly
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Handlery Hotels, Inc.

Executive Administrative Assistant to the Hotel General ManagerPOSITION PURPOSEThe Executive Assistant to the General Manager (GM) provides high‑level administrative, operational, and guest‑service support at Handlery Union Square Hotel, a family‑owned independent hotel in San Francisco. This position serves as a trusted partner to the General Manager, helping coordinate daily operations, manage communications, handle confidential information. The ideal candidate is professional, detail‑oriented, warm, and committed to delivering exceptional hospitality.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide comprehensive administrative support to the General Manager, including scheduling, calendar management, meeting coordination, and written correspondence.</li><li>Draft, edit, and distribute reports, memos, presentations, and internal communications on behalf of the GM.</li><li>Coordinate cross‑departmental communication and follow‑up to ensure timely completion of initiatives.</li><li>Maintain confidential files, records, and documents with discretion and professionalism.</li></ul>Guest Relations &amp; Service Support<ul><li>Manage and respond to guest surveys, including monitoring feedback, drafting responses, escalating issues when necessary, and tracking trends to support service improvements.</li><li>Support guest travel-related email inquiries, ensuring timely, accurate, and service‑oriented communication that aligns with the hotel&rsquo;s standards.</li><li>Process and manage gift certificate requests, including creation, payment coordination, fulfillment, and recordkeeping.</li><li>Assist with VIP guest arrangements, special requests, and personalized service touches.</li></ul>Operational Support<ul><li>Support the General Manager with preparation for daily operations meetings, leadership check‑ins, and guest arrival reviews.</li><li>Liaise with department heads to gather information, coordinate projects, and ensure alignment with organizational goals.</li><li>Prepare and maintain operational documentation, SOPs, and property communication tools.</li></ul>Financial &amp; Administrative Coordination<ul><li>Assist with invoice processing, expense tracking, and budget documentation as directed by the GM.</li><li>Maintain logs, spreadsheets, and reports related to guest services, operations, and administrative activity.</li><li>Support procurement and vendor communication when administrative assistance is needed.</li></ul>AI Awareness &amp; Property Security<ul><li>Must demonstrate strong awareness of modern, AI‑enabled scams (including voice cloning and highly convincing phishing) and apply sound judgment when requests feel unusual or urgent.</li></ul>&middot; Must safeguard sensitive information and confidential hotel records, including guest data, internal contacts, access details, and operational procedures.&middot; Must maintain discretion online and on personal devices; understands that internal matters, guest situations, and property operations are not to be posted or shared publicly.&middot; Must be comfortable following established verification and escalation standards for requests involving money, guest privacy, system access, or vendor/payment changes.<ul><li>Assist with tracking business priorities, deadlines, flight reservations and action items for the GM and leadership team.</li></ul>QualificationsEducation &amp; Experience<ul><li>Associate or bachelor&rsquo;s degree in hospitality, Business Administration, Communications, or related field preferred but not required.</li><li>3+ years of administrative executive support required &amp; hotel operations experience / hospitality experience strongly preferred.</li><li>Experience with guest service or guest relations responsibilities is highly desirable.</li></ul>Skills &amp; Competencies<ul><li>Excellent English written and verbal communication skills.</li><li>Strong organizational ability with both soft and hard documents, contracts, forms, etc. Along with impeccable attention to detail.</li><li>Must be proficient in Microsoft Office (word, excel, powerpoint, copilot etc.) or Microsoft 365; experience with hotel PMS systems is a plus.</li><li>Ability to maintain confidentiality, professionalism, and sound judgment.</li><li>Strong interpersonal skills and a warm, guest‑focused demeanor.</li><li>Ability to multitask and manage competing priorities in a fast‑paced environment.</li></ul>Attributes for Success<ul><li>Warm, genuine, and service‑minded.</li><li>A proactive self‑starter who anticipates needs before they arise.</li><li>Discreet, trustworthy, and comfortable handling sensitive information.</li><li>Able to balance administrative precision with hospitality grace.</li><li>Team‑oriented and capable of building strong relationships across the property.</li></ul>Working Conditions<ul><li>Full‑time, exempt position based onsite at the hotel.</li><li>Must be available during regular business hours and occasionally during peak periods, events, or special needs.</li><li>Professional appearance and adherence to hotel grooming standards required.</li></ul>Pay: $85,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

BRICKHOUSE

Overview Join our dynamic team as an Administrative Assistant/Bookkeeper, where your expertise will drive the financial health and operational efficiency of our organization. This role offers a vibrant environment for detail-oriented professionals passionate about managing financial records, supporting administrative functions, and ensuring compliance with accounting standards. You&rsquo;ll play a crucial part in maintaining accurate financial data, streamlining processes, and supporting organizational growth through meticulous bookkeeping and administrative support.Responsibilities<ul><li>Manage day-to-day bookkeeping tasks using QuickBooks, to ensure accurate recording of financial transactions.</li><li>Perform bank reconciliations, account reconciliations, and general ledger accounting to maintain precise financial records aligned with GAAP (Generally Accepted Accounting Principles).</li><li>Process accounts payable and accounts receivable, including invoice management, payment processing, and vendor communication.</li><li>Prepare journal entries, conduct balance sheet reconciliation, and perform general ledger reconciliation to ensure financial accuracy.</li><li>Support payroll processing and tax-related activities, ensuring compliance with governmental accounting standards and regulations.</li><li>Assist in budgeting processes by analyzing financial data and preparing detailed reports for management review.</li><li>Write clear financial reports, analyze account activity through account analysis, and support technical accounting tasks related to governmental or non-profit organizations.</li><li>Assist with additional administrative work with other event-based programs, inventory and POS.</li></ul>Experience<ul><li>Proven experience working with accounting software such as QuickBooks, Xero, Sage, or similar platforms is essential.</li><li>Strong understanding of corporate accounting principles, including double entry bookkeeping, debits &amp; credits, journal entries, and financial concepts.</li><li>Experience in non-profit or governmental accounting is highly desirable.</li><li>Familiarity with GAAP standards and experience performing account reconciliation and bank reconciliation tasks.</li><li>Knowledge of payroll processing, tax regulations related to finance operations, and accounts payable/receivable management.</li><li>Ability to perform 10 key typing efficiently while maintaining high accuracy in data entry.</li><li>Prior experience in public accounting or technical accounting roles will be considered an asset. Embark on a rewarding career where your skills in bookkeeping and administrative support will make a tangible difference! We&rsquo;re committed to fostering an environment that values precision, transparency, and continuous improvement&mdash;empowering you to thrive professionally while contributing to our organizational success.</li></ul>Pay: $27.16 - $32.71 per hourWork Location: Hybrid remote in San Francisco, CA 94107

Administrative Assistant/Bookkeeper

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 
 
 
 
 
 This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to multiple senior executives
 </li>
 <li>
 Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries
 </li>
 <li>
 Track, reconcile, and process expense reports
 </li>
 <li>
 Organize meetings, prepare conference rooms, and develop presentation materials
 </li>
 <li>
 Maintain and update internal CRM systems for pipeline and deal tracking
 </li>
 <li>
 Coordinate catering and daily office logistics (including team lunches)
 </li>
 <li>
 Partner closely with the broader administrative team to ensure seamless operations
 </li>
 <li>
 Provide backup support across the admin team as needed
 </li>
 <li>
 Assist with special projects and ad hoc initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 3+ years of executive or administrative support experience
 </li>
 <li>
 Prior experience in financial services, private equity, or professional services strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 CRM experience a plus! (Salesforce preferred)
 </li>
 <li>
 Exceptional attention to detail and organizational skills
 </li>
 <li>
 Strong interpersonal skills with a service-oriented mindset
 </li>
 <li>
 Ability to manage multiple priorities with efficiency and discretion
 </li>
 <li>
 Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Join a strong &amp; supportive admin team with great company culture and work/life balance!
 </li>
 <li>
 Opportunity to work closely with senior leadership at a respected investment firm
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite - flexible WFH Fridays)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resumes today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 
 
 
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Administrative Assistant - Investment Firm

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

CMG Landscape Architecture

Job Title: Accounting Assistant / Accounting ClerkAspirationsCMG is a mission-oriented landscape architecture practice working to increase social and ecological wellbeing through artful design. We are a passionate and creative collective. We value collaboration, and it is reflected in our work environment and design process. CMG aspires to develop leaders at all levels of experience and within all aspects of the practice. We believe strengthening our culture by supporting the pursuit of innovation and learning is important towards realizing this goal. We hope to attract passionate people who are visionary in seeking and creating opportunities to help grow and improve the ongoing project that is CMG. We value team members with integrity, honesty, and respect who are committed to creating a safe environment for everyone to do their best work. As a living company, these aspirations are fundamental to how we evolve and stay nimble build together.Position SummaryCMG is seeking an in-person Accounting Assistant / Accounting Clerk to support the Accounting Team. This role is responsible for handling day-to- day accounting functions. The ideal candidate is proactive, highly organized, detail-oriented, collaborative and capable of managing multiple priorities in a fast-paced environment with weekly supervision. This is a great opportunity for someone interested in beginning their accounting career, as you will gain exposure to many aspects of the accounting operations including finance and human resources.This is a permanent position and could be part-time or full-time depending on candidates desired hours. Accounting &amp; Finance Duties<ul><li>Prepare and send out Accounts Receivable (AR) invoices</li><li>Maintain and update AR worksheets for invoicing</li><li>Perform Accounts Payable (AP) entry and processing</li><li>Process ACH payments and transactions</li><li>Manage and reconcile expense reports</li><li>Monitor and reconcile company credit card transactions</li><li>Prepare and Upload Monthly print logs for Invoicing</li><li>Submit and track Subconsultant AP invoices</li><li>Record and process cash receipts and bank deposits</li><li>Code expense reports for administrative charges</li></ul>Project &amp; Contract Support<ul><li>Assist with project setup in internal systems</li><li>Update and maintain contract amendments</li><li>Track and manage Certificates of Insurance (COIs)</li></ul>Human Resources Support<ul><li>Review Employee Timesheets</li><li>Prepare and Process Payroll</li></ul>Qualifications &amp; Skills<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Business Administration or related field preferred</li><li>2+ years of experience in administrative and/or accounting support roles</li><li>Basic understanding of accounting principals (AR/AP processes)</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience a plus</li><li>Strong organizational skills and attention to detail</li><li>Flexible, collaborative and people-focused approach to day-to-day work with excellent communication skills</li><li>Excellent communication and self management skills</li><li>Ability to handle sensitive and confidential information with discretion</li></ul>Work Environment &amp; Schedule<ul><li>Permanent Part-Time or Full-Time position depending on Candidate Desired hours</li><li>Office-based role with regular interaction across departments</li></ul>Compensation&middot; The annual salary range for this position is $60,000 - $75,000Pay: $28.84 - $33.84 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant / Accounting Clerk

Explore 173+ Administrative support assistant in San Francisco this May. Find roles across top companies and apply now to boost your career.

173 administrative support assistant jobs In San Francisco

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant/Bookkeeper

Administrative Assistant - Investment Firm

Executive Assistant to Head of Strategy & Operations

Accounting Assistant / Accounting Clerk