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Seitz GmbH

Administrative Assistant / Executive SupportLocation: Tampa, Florida (On-site) Duration: Full-timeAbout the CompanySEITZ INCFounded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise.Role OverviewWe are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units.This role goes beyond traditional administration&mdash;it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage calendars, appointments, and scheduling priorities</li><li>Organize meetings, prepare agendas, and track follow-ups</li><li>Draft professional correspondence (strong written English required)</li><li>Coordinate domestic &amp; international travel, including expense reports</li><li>Maintain organized records, files, and documentation</li></ul>Coordination &amp; Communication<ul><li>Act as a central point of contact across departments</li><li>Track deadlines, deliverables, and internal follow-ups</li><li>Ensure smooth and structured communication flow</li></ul>Project &amp; Operational Support<ul><li>Support ongoing projects with administrative coordination</li><li>Maintain trackers, reports, and status updates</li><li>Assist in preparing presentations and decision-making materials</li></ul>Executive Support<ul><li>Proactively support leadership with day-to-day priorities</li><li>Manage and prioritize incoming requests</li><li>Handle confidential and sensitive information with discretion</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>2&ndash;7 years of experience in administrative or executive support roles</li><li>Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint)</li><li>Excellent written and verbal communication skills in English</li><li>Basic understanding of accounting (AP/AR preferred)</li><li>High level of digital and system literacy</li></ul>Key Skills<ul><li>Strong organizational and multitasking abilities</li><li>Attention to detail and structured working style</li><li>Excellent communication and coordination skills</li><li>Professionalism, discretion, and reliability</li><li>Proactive, problem-solving mindset</li></ul>Work Details<ul><li>Location: Tampa, Florida (on-site role)</li><li>Working Hours: Standard business hours</li><li>Reporting to: Executive VP of Operations</li></ul>Why Join Us<ul><li>Work with a globally established German company</li><li>Exposure to international business operations</li><li>Structured and professional work environment</li><li>Growth opportunities into senior administrative roles</li></ul>Pay: $30,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have 3+ years of executive/administrative support experience?</li><li>Are you comfortable managing calendars and travel for senior leadership?</li><li>Do you have experience with Microsoft Outlook and Excel at an advanced level?</li><li>Are you willing to work on-site in Tampa, FL?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33634 (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant / Executive Support

Ascendo Resources

<div>
 
 Ascendo is seeking experienced Administrative Assistants for an opportunity located in Tampa!
 
 
 
 
 
 Candidates MUST have the following:
 
 
 
 
 <ul>
 <li>
 High School Diploma/GED
 </li>
 <li>
 Associates/Bachelors Degree highly desired
 </li>
 <li>
 3+ years of Administrative Assistant experience
 </li>
 <li>
 Proficient with MS Office, Data Entry, and Typing
 </li>
 <li>
 Experience within a Law Firm setting highly desired
 </li>
 </ul>
 
 
 
 
 Qualified candidates will be contacted IMMEDIATELY!! APPLY NOW!!
 
 
 
</div>

Administrative Assistant

Enterprise Mobility

<div><h3 class="jobSectionHeader">Overview</h3><div>
Enterprise Mobility has an immediate opening for a full-time Administrative Assistant position.</div><div></div><div> 
The Administrative Assistant will provide a high level of customer service to both internal and external customers primarily via the phone in addition to administrative support. This person will fill a leadership role in facilitating the phone call process, including handling, and resolving escalated customer comments and complaints pleasantly while working over the phone with customers. They will create and maintain a friendly, efficient environment for all customers and employees. They will also assist in administrative task completion.</div><div></div> 
This position will be based out of our airport administrative office located at: 5405 Airport Service RD, Tampa, Fl 33607
This is a full-time position that offers $18.00/hr and provides full benefits such as medical, dental, vision, 401k, paid time off and other company paid benefits.
Apart from religious observation, must be able to work the following schedule: Friday- Tuesday 8:00AM-4:30PM<div>
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.</div><div> 
</div>Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Overdue Renter Report TPA/PIE &ndash; update customers that are overdue daily via phone and/or email, initiate conversion process, and report failure to redeliver vehicle to police when necessary.</li><li>
Assist with working and closing incomplete rentals and returns for TPA/PIE.</li><li>
Pro-actively work and collect past due balances on Bad Debt Report for 42F1, 42F5, 42F6.</li><li>
Van Addendum Processing &ndash; Copy, scan, and file all van addendums for all brands and send to risk management daily. Assist with auditing addendums when necessary, with Risk Management.</li><li>
Entering, filing, and maintaining inventory of Precut rental agreements.</li><li>
Daily collection of Rental Agreement and miscellaneous paperwork- bundle contracts and paperwork to be sent to xerox, sort paperwork for admin, copy and file all precuts and van addendums as needed.</li><li>
Order, organize, deliver, and facilitate returns of uniforms for both TPA and PIE.</li><li>
Weekly completion of reporting and auditing on GPS and Travel Tab inventory</li><li>
Reclassification of Customer Satisfaction Report daily.</li><li>
Maintain inventory and stock zipkord products throughout TPA facility.</li><li>
Weekly reporting to be sent to management including, but not limited to: DX/NX Report, Unaccounted, Accident Completion Report, DGP's , Lost and Found Processing, DKT reports, Daily Game Plan Reports, Bad Debt Report, etc.</li><li>
Other reporting responsibilities include Rental Tickets Rate Reporting, Greenlight Integrity Sales Report, Fuel Reporting, DKT Report, Unaccounted.</li><li>
Handling of RSA Alerts, FBO's, QSPs, Rewrite Renewals, and Customer Emails for both TPA/PIE.</li><li>
Main Point of Contact for Supplies Orders.</li><li>
Management and response to customer messages through the new messaging center for both TPA and PIE</li></ul><div>
 Equal Opportunity Employer/Disability/Veterans</div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Must have a high school diploma/GED</li><li>
Must have a minimum of 1 year of customer service or sales experience in retail, guest services, or administrative support</li><li>
Beginner level or above proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint</li><li>
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future</li><li>
Must have a valid driver's license with no more than 2 moving violations and/or at-fault accidents on driving record within the past 3 years, and no drug or alcohol related convictions on driving record within the past 5 years (DUI/DWI)</li><li>
Apart from religious observation, must be able to work the following shift/schedules: Friday- Tuesday 8:00AM-4:30PM</li></ul></div>

Administrative Assistant - Tampa International Airport

Healthcare Realty

<div>Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our North Florida medical office building portfolio. The position is based in Tampa. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.
 
 
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Requirements<ul><li>
Four+ years progressively responsible office environment experience in property management company or equivalent.</li><li>
Congenial disposition, accounting capabilities, excellent communication and organizational skills.</li><li>
Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.</li><li>
Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.</li><li>
Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.</li><li>
Ability to read and understand contracts.</li><li>
Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.</li><li>
Bilingual, preferred not required</li></ul>
Job Duties<ul><li>
Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.</li><li>
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.</li><li>
Work with tenants, building maintenance staff and vendors to ensure work orders are complete.</li><li>
Prepare monthly chargebacks and rent statements.</li><li>
Maintain system for tenant, vendor, and contractor certificates of insurance.</li><li>
Process, organize and review regional paperwork.</li><li>
Prepare regional reports.</li><li>
Perform any additional duties assigned by the Property Manager and other company management.</li></ul></div>

Early Learning Coalition of Hillsborough County

<div>Description:

POSITION TITLE: Program Initiatives and Education Support Specialist
FLSA STATUS: Non-Exempt
PAY GRADE: N1
PAY RANGE: $39,228 to $53,081 per year
DEPARTMENT: Program Initiatives &amp; Education
POSITION SUMMARY
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul>
SUPERVISORY RESPONSIBILITIES
None.
PHYSICAL ACTIVITY/WORK CONDITIONS<ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</li></ul></div>

Administrative Support Specialist

Advanced Executive Services, LLC

Job Overview Our company is seeking a reliable and detail-oriented Administrative Assistant to support a growing Association Management business. This is a part-time, independent contractor position offering 10&ndash;12 hours per week with flexible, work-from-home scheduling. Candidates based in or near Tampa, FL are preferred.Responsibilities<ul><li>General administrative support</li><li>Email management and correspondence (Webmail platforms)</li><li>Data entry and spreadsheet management (Excel)</li><li>Basic bookkeeping tasks using QuickBooks</li><li>Assisting with day-to-day operational tasks as needed</li></ul>Qualifications<ul><li>Prior administrative experience preferred</li><li>Proficiency in Microsoft Excel and web-based email systems</li><li>Familiarity with QuickBooks is a plus</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and meet deadlines</li></ul>Compensation<ul><li>$18&ndash;$20 per hour, based on experience</li></ul>Pay: $18.00 - $20.00 per hourExpected hours: 10.0 &ndash; 12.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet visitors warmly and assist them with inquiries to create a positive experience.
 
 
 &bull; Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.
 
 
 &bull; Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.
 
 
 &bull; Perform general office duties such as data entry, filing, and maintaining accurate records.
 
 
 &bull; Operate a multi-line phone system to answer and direct calls efficiently.
 
 
 &bull; Address routine inquiries from clients and staff promptly and courteously.
 
 
 &bull; Ensure office supplies are adequately stocked by monitoring inventory and placing orders.
 
 
 &bull; Support the organization by assisting with event coordination and other clerical duties as required.
 
 
 
 &bull; At least 1 year of experience in a receptionist, administrative, or similar role.
 
 
 &bull; Professional services industry experience required, including legal, financial or similar type of industry experience.
 
 
 &bull; Proficiency in handling multi-line phone systems and managing inbound calls.
 
 
 &bull; Strong organizational skills with the ability to multitask effectively.
 
 
 &bull; Excellent communication and interpersonal abilities to interact with diverse individuals.
 
 
 &bull; Basic proficiency in office software such as Microsoft Office Suite.
 
 
 &bull; Ability to maintain a detail-oriented approach in a fast-paced environment.
 
 
 &bull; Attention to detail and accuracy in administrative tasks.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Receptionist/Administrative Assistant

Explore 194+ Administrative support assistant in Tampa this April. Find roles across top companies and apply now to boost your career.

194 administrative support assistant jobs In Tampa

Administrative Assistant / Executive Support

Administrative Assistant

Administrative Assistant - Tampa International Airport

Administrative Assistant

Administrative Support Specialist

Administrative Assistant

Receptionist/Administrative Assistant