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administrative support assistant

Eaton Financial

Job Title: Administrative AssistantLocation: Tampa, FL (Westchase) Job Type: Full-Time | In-Office (Remote positions are not available)OverviewWe are a growing boutique financial advisory firm seeking a reliable, professional, and detail-oriented Administrative Assistant to support daily office operations, office administration, and client support. This role is essential to maintaining a smooth office environment and delivering a high level of service to our clients.The ideal candidate is organized, personable on the phone, and able to manage multiple tasks while maintaining accuracy and professionalism. This position requires reliability, professionalism, and the ability to interact with clients in a polished and courteous manner within a professional office environment.Responsibilities<ul><li>Greet clients and visitors to the office in a professional and welcoming manner</li><li>Answer incoming phone calls and assist clients in a professional and courteous manner</li><li>Contact existing and prospective clients to schedule appointments</li><li>Manage and maintain the firm&rsquo;s appointment calendar and scheduling system</li><li>Perform office administration tasks including filing, data entry, scanning, and document preparation</li><li>Prepare, organize, and file client documents and internal paperwork</li><li>Assist with client follow-ups and appointment confirmations</li><li>Support advisors and team members with administrative tasks and client support as needed</li><li>Maintain confidentiality and professionalism when handling sensitive client information and financial documents</li><li>Help maintain an organized and efficient office environment</li></ul>Note: As the firm grows and the employee&rsquo;s skills develop, job duties and responsibilities may evolve over time to better support the needs of the team and office environment.Qualifications<ul><li>Strong communication skills and professional phone etiquette</li><li>Comfortable speaking with clients on the phone and maintaining a friendly, professional tone</li><li>Professional demeanor and strong attention to detail</li><li>Highly organized and dependable</li><li>Basic computer proficiency (email, Microsoft Office, scheduling tools)</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Administrative or customer service experience preferred</li><li>Ability to work collaboratively as part of a team while also taking initiative and working independently with minimal supervision</li><li>Must be able to successfully pass a background check and fingerprinting as required for employment in the financial services industry</li></ul>CompensationSalary based on experience and qualifications.Benefits<ul><li>Health, dental, and vision insurance</li><li>Additional ancillary insurance coverage options</li><li>Employer-matched retirement plan</li><li>Paid time off (PTO)</li></ul>ScheduleMonday&ndash;Thursday: 8:30 AM &ndash; 4:45 PM Friday: 9:00 AM &ndash; 4:00 PMWhy Join Our Team<ul><li>Supportive, close-knit team environment</li><li>Opportunity to grow with an expanding financial advisory firm</li><li>Stable industry with long-term career potential</li><li>Meaningful role supporting clients and financial professionals</li></ul>How to ApplyPlease submit your resume along with a brief message describing your interest in the position and why you believe you would be a good fit for this role.Applications that include a brief message about your interest in the role will be given priority consideration.Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience performing general administrative tasks such as filing, data entry, or managing calendars?</li><li>Have you previously worked in a client-facing role (phone, in-person, or email)?</li><li>Are you comfortable speaking with clients on the phone and maintaining a professional and courteous tone?</li><li>Describe how you would handle a situation where a client is upset or frustrated.</li><li>Are you willing and able to successfully pass a background check and fingerprinting as required for employment?</li><li>How do you handle working in an environment where personal autonomy is important?</li></ul>Work Location: In person

Administrative Assistant

Jersey College

<div>Information: 
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses. 
 
Job Title: Administrative Assistant/ Receptionist 
 
Job Responsibilities:<ul><li>
Student Routing</li><li>
Filing</li><li>
Report</li><li>
Answering all incoming calls from multi-line switchboard</li><li>
Transferring/routing all calls, taking messages as needed</li><li>
Assisting all applicants and students (on the phone and in-person) with basic campus information</li><li>
Greeting visitors and prospective students</li><li>
Providing administrative support as needed (faxing, filing, basic word processing, etc.)</li><li>
Processing incoming/outgoing mail and courier packages</li><li>
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness</li><li>
Identifying required supplies and coordinating placement of orders</li><li>
Proctoring entrance examinations</li><li>
Maintaining test and interview schedules for management and admission representatives</li><li>
Receiving and processing all cash and credit card payments from customers</li><li>
Compiling weekly reports</li><li>
Developing reports</li><li>
Compiling all admissions documents for students folders prior to enrollment</li><li>
Filing other pertinent information into student files, including transcripts</li><li>
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced</li><li>
Perform other duties and responsibilities as assigned</li></ul>
Preferred Qualifications/Competencies<ul><li>
One (1) year of related experience and a High School diploma/GED</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Excellent organizational, analytical, and problem-solving skills</li><li>
Exceptional customer service, listening, and teamwork skills</li></ul>
NON-DISCRIMINATION POLICY 
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (&ldquo;Protected Status&rdquo;) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment. 
 
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education&rsquo;s Office for Civil Rights, or both. Jersey College&rsquo;s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu. 
 
Jersey College&rsquo;s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled &ldquo;Civil Rights Policies&rdquo; and &ldquo;Title IX and VAWA Policies&rdquo;.</div>

TA- Administrative Assistant

VSP Vision

<div>
 Job Type
 
 
 Full-time
 
 
 
 Description
 
 
 
 With general supervision, provide routine administrative support to department.
 
 
 
 Essential Functions
 
 
 
 Create and edit correspondence, presentations, and reports from rough drafts to completion ensuring accuracy of spelling, grammar, etc.
 
 
 Screen telephone calls and route to the appropriate department/person
 
 
 Open, review and distribute mail throughout the department to ensure mail is received by addressee
 
 
 Maintain department's records/files to ensure accurate record keeping, security, and confidentiality of files
 
 
 Maintain calendar(s), schedule meetings and appointments, and arrange travel and hotel accommodations as necessary to ensure effective time management
 
 
 Perform confidential administrative functions such as assembling reports or proposals for staff, customers, or outside agencies
 
 
 Maintain and order department's office supplies, forms, brochures, and/or advertising/sales materials
 
 
 
 Requirements
 
 
 
 
 Job Specifications
 
 
 
 
 Typically Has The Following Skills Or Abilities
 
 
 
 One to two years of administrative experience with at least one year providing Administrative support
 
 
 Demonstrated ability to successfully perform multiple tasks in a fast-paced environment
 
 
 Type 30 wpm
 
 
 Proficient with Microsoft Word
 
 
 Working knowledge of Microsoft Excel and PowerPoint
 
 
 Knowledge of desktop publishing
 
 
 Strong verbal and written communication skills
 
 
 Ability to type, proofread, revise, and edit up to 75% of the time
 
 
 Monitor and track expenses within budget guidelines
 
 
 
 Working Conditions
 
 
 
 The working environment is favorable. Lighting and temperature is adequate, there are no hazards or unpleasant conditions caused by noise, dust, etc.
 
 
 The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
 
 
 VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
 
 
 The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding Optical Outlets benefits, please visit opticaloutlets.com/careers
 
 
 Salary Description
 
 
 $21.00 - $25.00
</div>

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

HealthIsFreedom LLC

Operations &amp; Administrative CoordinatorLocation: Tampa, FL (Hybrid &ndash; 3 days onsite / 2 days remote)Compensation: $20+ per hour (flexible based on experience)Schedule: Full-TimeAbout the RoleWe are seeking a highly organized and task-oriented Operations &amp; Administrative Coordinator to support day-to-day business operations.This role is ideal for someone who thrives on executing clearly defined tasks, following direction, and ensuring projects are completed accurately and on time. The right candidate is comfortable taking on assignments they may not have completed before and has the initiative to research, learn, and execute independently.This is not a strategic leadership role. It is an execution-focused position designed to help keep operations running smoothly.Key Responsibilities<ul><li>Execute assigned operational and administrative tasks with accuracy and follow-through</li><li>Research unfamiliar processes or systems and implement solutions</li><li>Coordinate vendors, service providers, and internal communications</li><li>Maintain organized documentation and process records</li><li>Assist with scheduling, tracking deliverables, and managing deadlines</li><li>Support special projects as assigned</li><li>Follow up to ensure assigned items are completed properly</li></ul>What Success Looks Like<ul><li>Tasks are completed thoroughly and on time</li><li>Information is organized and easy to access</li><li>Assigned projects move forward without constant oversight</li><li>Communication is clear, professional, and concise</li></ul>Qualifications<ul><li>2+ years of experience in an administrative, office management, or operations support role</li><li>Strong written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Comfortable working with deadlines and multiple priorities</li><li>Strong research and problem-solving ability</li><li>Proficient in Google Workspace / Microsoft Office</li><li>Ability to work hybrid schedule (3 days onsite in Tampa)</li></ul>Ideal Background<ul><li>Office Manager at a small company</li><li>Administrative Assistant supporting multiple departments</li><li>Operations Coordinator</li><li>Legal, medical, or professional services administrative support</li></ul>Who This Role Is Ideal For<ul><li>Someone who enjoys structure and clear direction</li><li>A dependable executor who takes ownership of assigned tasks</li><li>A self-starter who can figure things out when encountering something new</li><li>A professional looking for stability and growth within operations</li></ul>Job Type: Full-timePay: $20.00 - $23.50 per hourExpected hours: 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Administrative Coordinator

Equivity

<div><div>Equivity is seeking a detail-driven Remote Legal Assistant to submit and manage electronic filings through specialized e-filing software. This is a full-time position working Monday through Friday, 9:00am&ndash;6:00pm Eastern Time, with a 30-minute lunch. Availability for live, real-time work during scheduled hours is required.</div><div></div><div> 
This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency.</div><div></div><div> 
Training will be provided on the client&rsquo;s proprietary platform.</div><div></div><div> 
What You&rsquo;ll Do</div> 
<div></div><ul><li>
Prepare and submit electronic filings using a designated software platform</li><li>
Monitor submission status and confirm successful filings</li><li>
Coordinate corrections and resubmissions if needed</li><li>
Track deadlines and ensure timely processing</li><li>
Maintain organized filing records and confirmations</li><li>
Communicate filing updates to internal team members</li></ul><div></div><div> 
What We&rsquo;re Looking For</div> 
<div></div><ul><li>
Experience in a legal assistant or legal administrative role</li><li>
Strong attention to detail and quality control</li><li>
Comfortable learning and working within specialized software systems</li><li>
Ability to manage deadline-driven tasks with consistency and maintain expected daily productivity levels.</li><li>
Clear written and verbal communication skills</li><li>
Comfortable working independently in a remote setting</li><li>
Bachelor&rsquo;s degree strongly preferred</li><li>
Electronic filing experience is strongly preferred. Training will be provided on the client&rsquo;s proprietary software.</li></ul><div>
</div><div>
Compensation &amp; Benefits</div> 
<div></div><ul><li>
Medical, dental, and vision coverage</li><li>
Paid sick time</li><li>
Eight paid holidays</li><li>
Employee discounts and expense reimbursements</li><li>
Ongoing professional support</li></ul><div></div><div> 
Why Join Equivity?</div><div>
Equivity was founded by an attorney and is led by legal professionals who understand the importance of precision and timeliness in legal operations. Our team works remotely but operates in a structured, process-driven environment with clearly defined expectations.</div><div></div><div> 
This role offers the opportunity to develop expertise in legal filing coordination while working within a consistent, systems-based workflow.</div><div></div><div> 
About Equivity</div><div>
Equivity provides specialized virtual paralegal and legal administrative support services to attorneys and businesses across the United States.</div><div>
Equivity is an Equal Opportunity Employer committed to a diverse and inclusive workplace.</div>
E04JI802msqh408oedq</div>

Remote Legal Assistant

Explore 205+ Administrative support assistant in Tampa this March. Find roles across top companies and apply now to boost your career.

205 administrative support assistant jobs In Tampa

Administrative Assistant

TA- Administrative Assistant

Administrative Assistant

Executive Assistant (Remote)

Practice Assistant

Operations & Administrative Coordinator

Remote Legal Assistant