executive assistant

admin assistant

administrative assistant ii Jobs in Al Khobar

administrative assistant ii

administrative support

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Role
</h3>The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.<h3 class="jobSectionHeader">
Accountabilities</h3><ul>
<li>Manage and organize daily administrative tasks, including filing, scanning, and data entry.
</li><li>Handle incoming and outgoing correspondence (emails, letters, phone calls).
</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.
</li><li>Prepare reports, presentations, and basic documentation as required.
</li><li>Maintain office supplies inventory and coordinate with vendors when needed.
</li><li>Assist in organizing internal events, workshops, and staff meetings.
</li><li>Support HR and other departments with administrative tasks as assigned.
</li><li>Ensure proper documentation control and maintain confidential records securely.
</li><li>Greet visitors and provide professional front-desk support when required.
</li><li>Follow company policies and procedures to ensure smooth office operations.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration or related field (preferred).
</li><li>1&ndash;3 years of experience in administrative or office support roles.
</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent written and verbal communication skills.
</li><li>Strong organizational skills with attention to detail.
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Professional attitude with strong interpersonal skills.
</li><li>Ability to work independently and maintain confidentiality.
</li><li>Time-management skills and ability to meet deadlines.</li></ul></div>

Admin Assistant

Capgemini Engineering

<div>
 
 
 Get the future you Want!
 
 
 
 At Capgemini Engineering, the world leader in engineering services, we bring together a global team of engineers, scientists, and architects to help the world&rsquo;s most innovative companies unleash their potential. From autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&amp;D and engineering services across all industries. Join us for a career full of opportunities. Where can you make a difference. Where no two days are the same.
 
 
 
 
 
 
 Your Role
 
 
 
 We are seeking a detail-oriented and proactive PMO &amp; Admin Officer to assist the team with day-to-day operations and project-related administrative tasks. This role combines typical CRES responsibilities with additional activities focused on portal management, operational support, and coordination with internal and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Consolidate and maintain all customer bidding portals, ensuring timely updates and uploading of required entity documents (e.g., GOSI, Saudization Certificate).
 </li>
 <li>
 Register Capgemini across new customer supplier portals as needed, including occasional travel for registration requirements.
 </li>
 <li>
 Track invoicing portals and coordinate with internal teams to provide weekly status reports.
 </li>
 <li>
 Organize meetings with partners and stakeholders based on business needs.
 </li>
 <li>
 Follow up on project-related administrative tasks, including fleet management and other operational requirements.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate logistics.
 </li>
 <li>
 Support onboarding, travel arrangements, and documentation.
 </li>
 <li>
 Maintain accurate records and assist with reporting for departmental activities
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Your Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 5+ years of experience in administrative or PMO support roles.
 </li>
 <li>
 Strong organizational skills and ability to multitask in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office tools; knowledge of supplier portals is a plus.
 </li>
 <li>
 Fluent in English (Arabic preferred); eligible to work in Saudi Arabia.
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Love About Working Here
 
 
 <ul>
 <li>
 Flexible work arrangements to support work-life balance.
 </li>
 <li>
 Career growth opportunities with access to training and certifications.
 </li>
 <li>
 A diverse and inclusive environment with global exposure.
 </li>
 </ul>
 
 
 
 
 
 Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fuelled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of &euro;22 billion.
 
 
 
 
 Apply now!
 
 
 
 
</div>

PMO & Admin Officer

Kuok (Singapore) Limited

<div>Highly motivated and detail-oriented operations professional with 5+ years&rsquo; experience in the industryand desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Efficient and accurate data entry coordinator with expertise in data entry software and system,providing administrative support to drive operation. 
Responsibilities<ul><li> 
Organize vessels daily activity reports (VTS) and correction check as on daily basis.</li><li>
Uploading all vessels activities data accurately in Aramco MOM systems (Marine Operations Management System) through Aramco extranet access on daily basis.</li><li>
Coordinate with Aramco respective person in charge at TMOD and VTS data entry operators (other company) team members to collect required data (wbs &amp; cost center) through mailing on daily basis.</li><li>
Coordinate with the Aramco planning team to get the work order numbers to charge for MUV vessels.</li><li>
Tracking the Aramco RPA (ROBOTIC PROCESSING AUTOMATION) version to ensure the job entries submissions on daily basis.</li><li>
Tracking vessels off / on hire status to close &amp; resume the job entries in MOMS.</li><li>
Tracking each vessel activity report (VTS) for waiting on weather timing, Aramco user instruction delays as on daily basis.</li><li>
Tracking the vessel&rsquo;s operation hours and job delay hours on utilization reports in the MOMS as on daily basis.</li><li>
Validate the vessel data&rsquo;s entries whether uploading correctly in Aramco MOMS.</li><li>
Tracking each vessel&rsquo;s location, crew&rsquo;s headcount, overdue &amp; vaccination details reporting to Aramco as on daily basis.</li><li>
Tracking Onshore support team&rsquo;s rotation and reporting to Aramco on daily basis.</li><li>
Petty cash handling, claim, summary preparations &amp; submission to Dammam office for top-up.</li><li>
Obtain the approvals for each local purchase materials to respective superior.</li><li>
Liaise with technicians / drivers to purchase the materials locally as per PC &amp; PE instructions.</li><li>
Organize vessel data such as QSI finding, maintenance day, on/off hired details, crew list, vessels crane blue sticker and health check due dates for renewal for update the daily report from port captain.</li><li>
Tracking officer and engineer&rsquo;s evaluation or familiarization progress for update as on daily basis.</li><li>
Administrating assist for shore team and operation manager.</li><li>
Tracking saffaniyah vehicle trip sheet on daily basis.</li><li>
Prepare the saffaniyah office staff, shore welders &amp; drivers over time sheet record.</li><li>
Liaise with finance department to obtain the money for fuel consumption in Syarah account.</li><li>
Tracking the vehicles fuels consumption and prepare the record and submitting to finance department</li></ul> 
Qualifications<ul><li> 
Preferabley with a Degree or Diploma.</li><li>
Experience of Data entry, administrative, cash management. software proficiency, attention to details.</li><li>
Data Entry and software Proficiency, data analysis, vessels Operation, Petty cash Handling, Organizational abilities, communication, teamwork, time management.</li></ul></div>

Operations Coordinator

Wood PLC

<div><ul><li>Provides general coordination and administration support for example, minute taking, diary
</li></ul>management, travel arrangements, stationery and equipment for the department etc.
 
<ul><li>Acts as a focal point for cross-functional queries such as finance and invoicing, procurement, IT and Real
</li></ul>Estate
 
<ul><li>Manages events coordination and booking for internal and external functional events
</li><li>Coordinates reports, briefing papers and presentations
</li><li>Maintains documents and databases
</li></ul><ul><li>Providing administrative and general support to project teams and to corporate managers when required
</li></ul>WORKING RELATIONSHIPS
Internal: P&amp;O LT, wider P&amp;O team, Finance, Supply Chain, IT, RES
 
External: Vendors and visitors</div>
 <div><div>Knowledge, skills and experience:
 
<ul><li>Significant previous administration experience, ideally in a senior level environment
</li><li>Excellent communication skills
</li><li>Advanced experience of Microsoft office
</li><li>Attention to detail
</li><li>Ability to work on own initiative and to tight deadlines, prioritizing in a demanding
</li></ul>environment</div></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Executive Assistant

Bayut KSA - بيوت السعودية

<div>
 
 
 Bayut
 
 is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As a Receptionist &amp; Office Executive, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and promptly. You will also be responsible for handling the Internal communications.
 
 
 
 Reception Management:
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain the reception area to ensure that it is clean and tidy and kept up to a professional standard;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer and transfer calls/messages in a timely and professional manner;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Meet &amp; greet external visitors in a professional and polite manner;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for the distribution of office post &amp; courier deliveries;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule courier collections and deliveries;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Report any maintenance issues to the concerned department;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the cover for both receptions.
 
 
 
 Administration:
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Responsible for office sundry replenishment, inc. stationery, refreshments, and other items;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage &amp; implement the internal event calendar, from small initiatives to engagement activities;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Update the Caf&eacute; monitor with useful information;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage meeting room booking system, including upkeep of meeting rooms;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform administration duties, as and when requested by various departments.
 
 
 &nbsp;
 
 Other:
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage the internal HR communications for Instagram, Slack and other social media platforms as requested;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support with HR projects and ad hoc requests.
 
 
 
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum of secondary education.
 
 
 
 Experience
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Minimum one year experience in a similar field.
 
 
 
 Knowledge
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficient in MS Office.
 
 
 
 Skills
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good oral and written communication skills;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to establish and maintain effective working relationships with people at all levels;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent coordination and organization skills;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to prioritize work requirements;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong internet research and social media skills.
 
 
 
 Traits
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Professional attitude and appearance;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Friendly and well-spoken;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Customer service attitude;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A can-do and flexible approach;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Can perform under pressure and operate in a fast-paced environment;
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong collaborative skills.
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 <li>
 Learning &amp; Development
 
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
 </li>
 </ul>
 
 #KSABayut
 
</div>

Receptionist & Office Executive

FedEx

<div>Quote Desk; Providing Quotes; Revenue Generation &amp; Retention; Transaction Handling; Complaint Handling; Administration; Customer Experience 
Responsible for the completion of defined processes and procedures to deadline, ensuring accuracy, completeness, and compliance with relevant internal and external standards. Identifies anomalies as they arise and uses judgement based on rules and procedures to resolve. For complex issues, may escalate to senior team members.
Performs defined procedures and processes with accuracy and completeness. Ensures time commitments and deadlines are met.Processes may include use of manual procedures or local, regional, international or global systems. Verifies data and completes procedural checks against predefined processes or criteria to ensure accuracy and quality. Uses appropriate tools and equipment as required. May make decisions relating to procedural checks, including situations where the outcome is not clearly indicated. Seeks support of senior team members as required. Provides feedback on processes and procedures proactively, making recommendations for continuous improvement to senior team members.
Investigates and resolves problems or exception situations using systems or equipment, as appropriate. May act as the focal point for specific types of resolutions within the department and across other teams. Makes decisions based on clearly defined criteria and escalates others as appropriate to senior members. As required, evaluates options, escalates and gains approval for solutions that are outside of established parameters. Supports implementation of corrective actions.
CORE COMPETENCIES
Customer Focus: Goes the extra mile to delight internal and external customers Acts with internal and external customers in mind Builds relationships through effective communication Identifies customers&rsquo; needs and expectations.
Quality Focus: Makes Quality the driving force every day Uses best practices to highlight opportunities and develop solutions Ensures attention to detail and accuracy Monitors for problems and issues Implements corrective actions Contributes and adapts to continuous process improvement
Results Focus: Does &lsquo;whatever it takes&rsquo; to meet goals &amp; deliver results Takes ownership of goals and stays focused ensures completion of tasks on time and with high quality. 
Microsoft/ Office PC Skills;Written &amp; Verbal Communication Skills;Project Management Skills;Interpersonal SkillsLanguage: Proficiency in English 
FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone.
All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, pregnancy (including childbirth or a related medical condition), physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.<h2 class="jobSectionHeader">
Our Company</h2>
FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World&rsquo;s Most Admired Companies by &quot;Fortune&quot; magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.<h2 class="jobSectionHeader">
Our Philosophy</h2>
The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy, or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.<h2 class="jobSectionHeader">
Our Culture</h2>
Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions, and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970&rsquo;s. While other companies can copy our systems, infrastructure, and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today&rsquo;s global marketplace.</div>

Quote Desk Representative (Saudi National Only)

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

Explore 261+ Administrative support in Al Khobar this January. Find roles across top companies and apply now to boost your career.