administrative assistant to vp, techops planning, technology and material operations

administrative assistant

executive administrative asst Jobs in Atlanta

executive administrative asst

administrative assistant to vp, techops planning, technology and material operations Jobs in Atlanta

aircraft support mechanic Jobs in Atlanta

aircraft support mechanic

community support coordinator Jobs in Atlanta

community support coordinator

administrative support

The Home Depot

<div><b>Position Purpose:</b><p>
The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.</p><b><br>
Key Responsibilities:</b><ul><li>
30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.</li><li>
30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.</li><li>
25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
</li><li>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.</li></ul><br>
<b>
Direct Manager/Direct Reports:</b><ul><li>
This position typically reports to Director/Sr. Director</li><li>
This position has 0 Direct Reports</li></ul><br>
<b>
Travel Requirements:</b><ul><li>
No travel required.</li></ul><br>
<b>
Physical Requirements:</b><ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul><br>
<b>
Working Conditions:</b><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li><li>No travel required</li></ul><br>
<b>
Minimum Qualifications:</b><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Provides primary support to a specific supervisor and/or department.</li><li>
Typically has frequent contacts outside the workgroup.</li><li>
Typically assignments follow existing routines or instructions.</li><li>
Typically considers among a few options and past practice when solving problems</li><li>
Typically, guidance is always available and prior permission is required before changing work methods.</li></ul><br>
<b>
Preferred Qualifications:</b><ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.</li><li>
Skills in operating office equipment (e.g., fax, copier, phone, etc.)</li></ul><br>
<b>
Minimum Education:</b><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul><br>
<b>
Preferred Education:</b><ul><li>
No additional education</li></ul><br>
<b>
Minimum Years of Work Experience:</b><ul><li>
2</li></ul><br>
<b>
Preferred Years of Work Experience:</b><ul><li>
No additional years of experience</li></ul><br>
<b>
Minimum Leadership Experience:</b><ul><li>
None</li></ul><br>
<b>
Preferred Leadership Experience:</b><ul><li>
None</li></ul><br>
<b>
Certifications:</b><ul><li>
None</li></ul><br>
<b>
Competencies:</b><ul><li>
Action Oriented</li><li>
Decision Quality</li><li>
Collaborates</li><li>
Instills Trust</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Resourcefulness</li></ul></div>

Administrative Assistant

Perma Fix Environmental Services Inc

<div>Description:
<p>
Non-Exempt. Provides administrative support for the project management personnel. In addition to typing, filing, scheduling, responsible for coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Arrange travel through Internet and outside agents.</p><p><b>
Duties</b></p><ul><li>Assist with the coordination of various office support services, including purchasing office supplies, and photocopier maintenance.</li><li>Assist with the coordination of direct mailings and handle messages (with voice mail, regular postal mail, and express mail (Federal Express).</li><li>Complete expense reports after trip.</li><li>Work independently and within a team on special nonrecurring and ongoing projects. Plan and coordinate multiple presentations, disseminate information, and organize operations events.</li><li>Type and design general correspondence, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.</li><li>Maintain computer files, directories, and databases.</li><li>Assist in the production of management plans, technical documents and presentation graphics.</li><li>Organize and maintain project library, files and field project binders.</li><li>Edit technical documentation including plans, technical documents, presentation graphics or other customer deliverables and documents.</li><li>Perform such other duties and responsibilities as may be assigned.</li></ul>
Requirements:
<ul><li>High school diploma, technical school or college degree.</li><li>College coursework in business management, office systems technology, or a related field preferred.</li><li>Minimum of five years&rsquo; experience in office administration.</li><li>Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 4 or more years related experience.</li><li>Must have knowledge of a variety of computer software applications in word processing, spreadsheets, graphs, database and presentation software.</li></ul><p>
While performing the duties of this job, the employee is exposed to normal office conditions. The noise level in the work environment is usually moderate.</p></div>

Robert Half

<div>
 We are looking for a highly organized and detail-oriented Administrative Assistant to provide comprehensive travel coordination and administrative support. Based in Atlanta, Georgia, this position involves managing travel arrangements, maintaining accurate records, and ensuring smooth communication with travelers and vendors. This is a long-term contract role, offering an excellent opportunity to contribute to the seamless operation of our team.
 <br/>
 <br/>
 Responsibilities:
 <br/>
 &bull; Arrange domestic and international travel, including flights, transportation, and accommodations, while adhering to individual preferences and company guidelines.
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 &bull; Collaborate with travel vendors to negotiate favorable rates and address any issues that arise during travel.
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 &bull; Develop and maintain detailed travel itineraries for employees, ensuring accuracy and clarity.
 <br/>
 &bull; Monitor travel expenses and compile precise reports for reimbursement purposes.
 <br/>
 &bull; Update and modify reservations as schedules change or unexpected circumstances occur.
 <br/>
 &bull; Prepare necessary travel documentation, such as visas, confirmations, and authorizations, to ensure a hassle-free experience.
 <br/>
 &bull; Provide proactive communication and support to travelers throughout their trips.
 <br/>
 &bull; Ensure compliance with company travel policies while accommodating specific traveler needs.
 <br/>
 &bull; Proven experience in administrative support, particularly in travel coordination.
 <br/>
 &bull; Strong ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
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 &bull; Exceptional communication skills, both written and verbal.
 <br/>
 &bull; Proficiency in data entry and maintaining accurate records.
 <br/>
 &bull; Familiarity with answering inbound calls and receptionist duties.
 <br/>
 &bull; Demonstrated expertise in handling administrative office responsibilities.
 <br/>
 &bull; Attention to detail and a commitment to delivering high-quality work.
 <br/>
 &bull; Ability to adapt and solve problems efficiently when faced with unexpected challenges.
 <br/>
 TalentMatch
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  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
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 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Southern Company

<div><p><b>Senior Administrative Assistant (Coordinator) &ndash; Chief Financial Officer Organization</b></p>
<p><b>Position Summary:</b></p>
<p>The Senior Administrative Coordinator provides advanced-level administrative and operational support to senior management within the Chief Financial Officer (CFO) organization. This role instills confidence and trust by anticipating administrative needs, proactively addressing them, and ensuring smooth departmental operations. The position is responsible for creating administrative efficiencies, managing executive support functions, and coordinating projects to improve productivity and processes.</p>
<p><b>Key Responsibilities</b></p>
<p><b>Functional Expertise:</b></p>
<ul><li><div>Provide comprehensive administrative support to senior management and their teams, including preparing and reviewing correspondence, reports, filings, and presentations.</div></li>
<li><div>
Manage calendars, schedule internal and external meetings, and coordinate rescheduling to meet business priorities.</div></li>
<li><div>
Maintain departmental dashboards and track deliverables to ensure timely completion.</div></li>
<li><div>
Plan and coordinate logistics for meetings and special events, including venue arrangements, refreshments, audio-visual needs, and participant invitations.</div></li>
<li><div>
Coordinate travel arrangements (air, hotel, ground transportation, restaurants) for executives.</div></li>
<li><div>
Manage mail, office supplies, and invoice processing, handle time entry, and expense reconciliation.</div></li>
<li><div>
Create and manage purchase orders, requisitions, and purchasing card activities; enter payment requests using Oracle Financials or equivalent systems.</div></li>
<li><div>
Administer technology assignments and maintain filing systems.</div></li>
<li><div>
Provide backup support to other administrative assistants as needed.</div></li>
</ul>
<p><b>Business Acumen:</b></p>
<ul><li><div>Serve as a resource for employees, providing guidance on company policies and procedures.</div></li>
<li><div>
Handle confidential information with discretion and professionalism.</div></li>
<li><div>
Anticipate issues and proactively identify solutions to support senior management.</div></li>
<li><div>
Recommend and implement systems and processes to improve departmental efficiency.</div></li>
<li><div>
Coordinate special projects and assist with implementation and tracking.</div></li>
</ul>
<p><b>Engagement:</b></p>
<ul><li><div>Lead or support special projects unique to the business unit.</div></li>
<li><div>
Develop standard and ad hoc reports; analyze and summarize data for management decision-making.</div></li>
<li><div>
Communicate process improvements and ensure adherence across affected teams.</div></li>
<li><div>
Assess and manage administrative needs, providing exceptional customer service to internal stakeholders.</div></li>
</ul>
<p><b>Driving Results:</b></p>
<ul><li><div>Act as a liaison for inquiries; research, resolve, and respond with minimal supervision.</div></li>
<li><div>
Monitor departmental needs to ensure adequate administrative and supply support.</div></li>
<li><div>
Compile metrics and reports for key functions and deliver accurate, timely information.</div></li>
<li><div>
Provide supplemental support during peak activity periods.</div></li>
</ul>
<p><b>Qualifications</b></p>
<p><b>Education &amp; Certifications:</b></p>
<ul><li>Associate degree in Business, Office Administration, or related field required.
</li></ul><p><b>Experience:</b></p>
<ul><li><div>Minimum of 5 years in an administrative or project coordination role.</div></li>
<li><div>
Proven experience identifying and implementing process improvements.</div></li>
</ul>
<p><b>Skills &amp; Knowledge:</b></p>
<ul><li><div>Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Oracle Financials.</div></li>
<li><div>
Strong organizational, prioritization, and multitasking skills.</div></li>
<li><div>
Exceptional judgment, discretion, and ability to handle sensitive information.</div></li>
<li><div>
Excellent written and verbal communication skills.</div></li>
<li><div>
Ability to work independently and proactively in a fast-paced environment.</div></li>
<li><div>
Strong interpersonal skills with the ability to interact effectively at all organizational levels, including executives and board members.</div></li>
<li><div>
Keen attention to detail and a strong sense of responsibility in managing executive schedules and deliverables.</div></li>
</ul>
<p><b>Working Conditions:</b></p>
<ul><li><div>Primarily office-based; frequent computer use required.</div></li>
<li><div>
Occasional travel for team events, meetings, and conferences (0&ndash;15%).</div></li>
<li><div>
May require occasional after-hours support (5&ndash;10%).</div></li>
<li><div>
Ability to lift to 10 pounds.</div></li>
</ul>
<p><b>Disclaimer:</b></p>
<p>This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.</p>
<p><b>About Southern Company Gas</b></p>
<p>Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America&rsquo;s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .</p>
<p>Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .</p>
<p>Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.</p>
<p>Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.</p>
<p>Job Identification: 17763</p>
<p>Job Category: Administrative &amp; Clerical</p>
<p>Job Schedule: Full time</p>
<p>Company: AGL Services Company</p></div>

Sr. Administrative Asst (Coordinator) – Chief Financial Officer Org

Emory Healthcare

<div>Overview:
<div><b>
Be inspired. Be valued. Belong.</b></div><div></div><div><br>
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:</div><ul><li>
Comprehensive health benefits that start day 1</li><li>
Student Loan Repayment Assistance &amp; Reimbursement Programs</li><li>
Family-focused benefits
</li><li>Wellness incentives</li><li>
Ongoing mentorship, development, leadership programs...and more</li></ul>
Description:
<div>
Acts as an individual contributor, exercising independent discretion and judgment. May supervise administrative functions and support departmental operations at an advanced level.</div><h3 class="jobSectionHeader"><b>
RESPONSIBILITIES</b></h3><ul><li><div>
Completes special assignments requiring the collection, organization, and analysis of data, which may serve as the basis for significant decisions</div></li><li><div>
Assists in preparing budgets, provides guidance on budget projects, and monitors departmental expenses</div></li><li><div>
Performs complex assignments and resolves issues escalated by staff or supervisors</div></li><li><div>
Executes all administrative tasks assigned to lower-level administrative roles as needed</div></li></ul><h3 class="jobSectionHeader"><b>
Administrative &amp; Office Support</b></h3><ul><li><div>
Answers phones, screens calls, takes messages, and directs inquiries to appropriate staff</div></li><li><div>
Greets visitors courteously, identifies needs, and directs them accordingly</div></li><li><div>
Establishes and maintains departmental filing systems and procedures</div></li><li><div>
Retrieves and provides information for internal and external use</div></li></ul><h3 class="jobSectionHeader"><b>
Scheduling &amp; Coordination</b></h3><ul><li><div>
Manages calendars, appointments, and meetings for one or more executives</div></li><li><div>
Coordinates domestic and international travel, including itineraries and expense reports</div></li><li><div>
Prepares executives for daily activities and priorities</div></li><li><div>
Organizes meetings and special events, including:</div><ul><li><div>
Reserving facilities</div></li><li><div>
Arranging equipment and materials</div></li><li><div>
Coordinating speakers, meals, or refreshments</div></li><li><div>
Developing agendas and seating arrangements</div></li></ul></li></ul><h3 class="jobSectionHeader"><b>
Communication &amp; Documentation</b></h3><ul><li><div>
Receives, reviews, and distributes incoming correspondence</div></li><li><div>
Reviews outgoing communications for consistency and adherence to policies</div></li><li><div>
Prepares correspondence, reports, manuscripts, charts, and graphs</div></li><li><div>
Designs and generates reports, statistics, and presentations</div></li></ul><h3 class="jobSectionHeader"><b>
Operations &amp; Budget Support</b></h3><ul><li><div>
Operates standard office equipment (phones, copiers, fax machines, computers)</div></li><li><div>
Gathers, verifies, and consolidates data for budget preparation and variance monitoring</div></li></ul><h3 class="jobSectionHeader"><b>
Leadership &amp; Staff Support</b></h3><ul><li><div>
May provide guidance or direction to clerical or administrative staff</div></li><li><div>
Distributes work assignments and assists in training employees</div></li><li><div>
Provides input for performance evaluations and personnel actions</div></li><li><div>
Initiates and processes employee transactions with appropriate approvals</div></li><li><div>
Assists in resolving employee concerns and determining appropriate actions</div></li><li><div>
Interprets departmental policies and directs staff to appropriate resources when needed</div></li></ul><h3 class="jobSectionHeader"><b>
Professional Development</b></h3><ul><li><div>
Collaborates with management to develop professional growth plans</div></li><li><div>
Participates in training and educational in-services</div></li></ul><h3 class="jobSectionHeader"><b>
Additional Duties</b></h3><ul><li><div>
Performs other duties as assigned</div></li></ul><h2 class="jobSectionHeader"><b>
MINIMUM QUALIFICATIONS</b></h2><ul><li><div>
High School Diploma required</div></li><li><div>
Bachelor&rsquo;s Degree preferred</div></li><li><div>
Minimum of five (5) years of progressively responsible related experience</div></li><li><div>
Equivalent combinations of education and experience may be considered</div></li></ul>
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.</div><div></div><div><br>
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare&rsquo;s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.</div></div>

Sr. Administrative Assistant - Planning, Design & Construction

Walker Consultants

<div>
 <p>
  <span>
   Work Location:&nbsp;Midtown Office (downtown) 10 10th Street, NW, Suite 330, Atlanta, GA 30309
  </span>
 </p>
 <br/>
 <p>
  <span>
   Employment Type: Full-time regular - (Monday-Friday, in-office)
  </span>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  <u>
   <strong>
    How your Role will Shape Our Success
   </strong>
  </u>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  <span>
   We are seeking a responsible, take-charge Office Manager to support our firm&rsquo;s growing operations.
  </span>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  <span>
   This role is primarily responsible for performing a wide range of administrative, accounting, and marketing support functions for a professional engineering and consulting office. The ideal candidate brings strong organizational skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced environment.
  </span>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
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  <span>
   In this role, you will provide office administration and support to a team of engineers, architects, and consultants while helping ensure smooth day-to-day office operations.
  </span>
 </p>
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  <span>
   &nbsp;
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 </p>
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  <span>
   In addition, this position requires the ability to travel between our Downtown and Duluth offices as needed.
  </span>
 </p>
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  &nbsp;
 </p>
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 <p>
  <strong>
   <u>
    Office &amp; Administrative Support:
   </u>
  </strong>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
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 <ul>
  <br/>
  <li>
   <br/>
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    <span>
     Coordinate travel arrangements for office staff.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
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    <span>
     Respond to and direct incoming inquiries and provide primary phone coverage.
    </span>
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  </li>
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  <li>
   <br/>
   <p>
    <span>
     Maintain office filing systems, records retention programs, and contract compliance documentation.
    </span>
   </p>
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  </li>
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  <li>
   <br/>
   <p>
    <span>
     Report local business insurance claims in coordination with Corporate HR and Accounting.
    </span>
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  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Be proficient in Deltek to generate reports and support management requests.
    </span>
   </p>
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  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Assist with proofreading reports, proposals, specifications, and correspondence.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Maintain office equipment and supply inventory; order supplies as needed.
    </span>
   </p>
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  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Familiarize new staff with project initiation processes, time sheets, expense reports, and internal systems.
    </span>
   </p>
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  </li>
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  <li>
   <br/>
   <p>
    <span>
     Coordinate with other offices and assist with special projects as required.
    </span>
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  </li>
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    <span>
     Ensure timely processing of employee paperwork for both new and terminating employees.
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    <span>
     Ensure all new employee forms are completed accurately and signed as required.
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    <span>
     Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist.
    </span>
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  </li>
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   <br/>
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    <span>
     Support staff with updates in Employee Self Service and notify HR of changes, such as address updates, life events, or leave of absence.
    </span>
   </p>
   <br/>
  </li>
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  &nbsp;
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  <strong>
   <u>
    Accounting Support:
   </u>
  </strong>
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  &nbsp;
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    <span>
     Coordinate with accounting to expedite weekly employee time submittals.
    </span>
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  </li>
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    <span>
     Review and approve employee expense reports and vendor invoices; monitor and resolve discrepancies.
    </span>
   </p>
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    <span>
     Exercise appropriate purchasing controls and assist with ongoing expense management.
    </span>
   </p>
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  </li>
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  <li>
   <br/>
   <p>
    <span>
     Compile month‑end documents (copies, postage, tools, logs, etc.) and forward to accounting.
    </span>
   </p>
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  </li>
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    <span>
     Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements.
    </span>
   </p>
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  </li>
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   <p>
    <span>
     Obtain the project manager's approval of subcontract invoices and forward them to accounting.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Work with collections to support timely accounts receivable.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Maintain and reconcile travel records in coordination with accounting.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <strong>
   <u>
    Marketing Assistance:
   </u>
  </strong>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Enter and update opportunities in Deltek, and track status changes.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Support planning/organizing of activities, networking events, career fairs, conferences, and other meetings, as needed.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <strong>
   <u>
    Qualifications and Competencies:
   </u>
  </strong>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     An Associate&rsquo;s and/or Bachelor's Degree in Business, Marketing, or a similar field is required.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     5+ years of experience of progressively responsible experience in a professional office environment, required.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Experience and aptitude with Microsoft Office Suite.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     High-level multitasking and management ability.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Excellent writing and communication skills.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Strong organizational skills.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Likes to take the initiative and help improve office operations.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Team player attitude and willingness to help.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Excellent time management skills and ability to balance short-term deadlines with long-term goals.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Experience with Deltek Vision or similar CRM experience required.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   Physical Requirements:
  </span>
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   <span>
    Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.
   </span>
  </li>
  <br/>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   Preferred Experience:
  </span>
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Prior administrative experience in an architecture/engineering (A/E) setting.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <li>
   <br/>
   <p>
    <span>
     Experience with Adobe InDesign.
    </span>
   </p>
   <br/>
  </li>
  <br/>
  <br/>
 </ul>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <u>
   <strong>
    Compensation &amp; Benefits:
   </strong>
  </u>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $60,000 - $75,000
  </span>
  <strong>
   &nbsp;
  </strong>
  <span>
   per year. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker&rsquo;s total rewards philosophy during the recruiting process.&nbsp; &nbsp; &nbsp;
  </span>
 </p>
 <p>
  <p>
   <br/>
  </p>
  <strong>
   We offer a robust total compensation and rewards package designed to support our employees&rsquo; well-being, growth, and diverse needs, including:
  </strong>
  <ul>
   <br/>
   <li>
    <br/>
    <p>
     Annual discretionary bonus program&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Opportunity to purchase Walker stock - Walker is 100% employee-owned!&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Medical, dental, vision, company-paid life insurance
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Mental wellness benefits&nbsp;&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Health Savings Account with company contribution&nbsp;&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     401(k) with company match&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Flexible Spending Accounts and Commuter Spending Accounts&nbsp;&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     529 college savings plan&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     A minimum of 3 weeks of Paid Time Off per year&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     9 paid holidays per year, including 3 paid floating holidays&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     5 days of bereavement leave and PTO Donation Bank to help during difficult times&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     100% compensation replacement during short-term disability leaves&nbsp;&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Paid community involvement hours&nbsp;
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Tuition and licensure reimbursement, and sponsorship of professional memberships
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Internal conferences and professional development opportunities
    </p>
    <br/>
   </li>
   <br/>
   <li>
    <br/>
    <p>
     Employee Resource Groups and Affinity Groups
    </p>
    <br/>
   </li>
   <br/>
   <br/>
  </ul>
 </p>
 <p>
  <br/>
 </p>
 <br/>
 <p>
  <strong>
   Why Walker Consultants?
  </strong>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.
  </span>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  <span>
   Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.
  </span>
 </p>
 <br/>
 <p>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  <span>
   Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <strong>
   Join Us!
  </strong>
  <span>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   We know that great talent comes in many forms. If you're excited about this role but don&rsquo;t meet every single requirement, we still encourage you to apply! You might just be the right person for this role&amp;mdash;or another opportunity on our team.&nbsp;
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know&amp;mdash;we will work with you to ensure a fair and accessible experience.&nbsp;&nbsp;&nbsp;
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   <em>
    Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.&nbsp;
   </em>
   &nbsp;
  </span>
 </p>
 <br/>
 <p>
  We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 </p>
</div>


Office Manager

Children's Healthcare of Atlanta

<b>Note:</b> If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).
<br>Work Shift Day
<br><br>
Work Day(s) Monday-Friday
<br><br>
Shift Start Time 8:00 AM
<br><br>
Shift End Time 5:00 PM
<br><br>
Worker Sub-Type Regular
<br><br>
Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.
<br><br>
Job Description Provides executive-level administrative support for vice president/senior vice president roles.
<br><br>
Experience
<br>4 years of administrative experience supporting vice president-level roles
<br><br>
Preferred Qualifications
<br>Bachelor’s degree in Business, Healthcare, or related field
<br><br>
Education
<br>High school diploma or equivalent
<br><br>
Certification Summary
<br>No professional certifications required
<br><br>
Knowledge, Skills, and Abilities
<br>Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
<br>Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
<br>Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
<br>Experience coordinating large-scale VP-level division and team meetings
<br><br>
Job Responsibilities
<br>Maintains calendar, schedules appointments, and works with leader to manage time.
<br>Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
<br>Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
<br>Approves expense reports as assigned by leader.
<br>Screens incoming phone calls and manages relationship with outside vendors and internal staff.
<br>May serve on special projects, committees, or act as manager or department representative.
<br>Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
<br>Provides backup when other Executive Assistants are out or need assistance.
<br>Opens, distributes, reads/handles mail as requested or required.
<br>Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.
<br><br>
Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.
<br><br>
Primary Location Address 1920 Briarcliff Rd NE
<br><br>
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