administrative assistant

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account service coordinator Jobs in Atlanta

account service coordinator

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administrative assistant (entry-level) Jobs in Atlanta

administrative assistant (entry-level)

administrative support

OrthoAtlanta

<div>Location: Atlanta, GA 
Compensation: Competitive compensation and inclusive benefits for a strong total rewards package. 
About OrthoAtlanta
Become part of OrthoAtlanta, the largest independent physician-owned orthopedic and sports medicine practice in Georgia and contribute to our mission of providing comprehensive orthopedic care. At OrthoAtlanta, you'll be an integral member of a dedicated team of Healthcare Professionals committed to enhancing our patients' quality of life. We offer diverse career paths for talented individuals seeking professional growth and development within a supportive and rewarding work environment where your contributions will make a significant impact. 
What You'll Do
Administrative Support to the Chief Medical Officer<ul><li>
Provide high-level administrative and operational support to the Chief Medical Officer, serving as a trusted partner in managing priorities, communications, and day-to-day activities.</li><li>
Manage complex calendars, coordinate meetings, and proactively prioritize scheduling to optimize executive effectiveness and organizational objectives.</li><li>
Prepare, edit, and coordinate executive correspondence, presentations, reports, meeting materials, and other business documents with a high degree of accuracy and professionalism.</li><li>
Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-through on critical initiatives and action items.</li><li>
Maintain and organize confidential business, clinical, and personnel records while exercising the highest level of discretion, professionalism, and sound judgment.</li><li>
Support special projects and strategic initiatives on behalf of the CMO, ensuring deadlines and deliverables are met.</li></ul>
Administrative Support to the Director of Physician Recruiting<ul><li>
Partner closely with the Director of Physician Recruiting to coordinate all aspects of the physician and advanced practice provider recruitment process.</li><li>
Manage candidate logistics, including travel arrangements, interview schedules, itineraries, executive meetings, and clinic or hospital site visits, ensuring a seamless candidate experience.</li><li>
Coordinate recruitment-related communications and serve as a liaison between candidates, providers, executives, and operational leaders.</li><li>
Support provider onboarding activities and facilitate a smooth transition from recruitment through employment.</li><li>
Prepare recruitment-related expense documentation, payment requests, and supporting materials while ensuring compliance with organizational processes.</li><li>
Maintain accurate recruitment records, candidate activity, and pipeline data within Crelate and other recruiting systems, generating reports and supporting recruiting analytics as needed.</li></ul>
Operations Support<ul><li>
Provide administrative and operational support across the department as needed, contributing to process improvements and organizational efficiency.</li><li>
Serve as a backup resource for front office administrative functions when necessary.</li><li>
Perform additional duties and special projects as assigned.</li></ul>
What We Are Looking For
Education and Experience<ul><li>
Highschool or Associate's degree required; Bachelor&rsquo;s degree preferred.</li><li>
Minimum of 3 to 5 years of progressively responsible experience in executive support, operational coordination, or business administration, including direct support of senior leaders and management of complex, high-priority initiatives.</li><li>
Experience supporting senior leaders, executives, physicians, healthcare operations, or provider recruitment functions strongly preferred.</li><li>
Experience managing multiple priorities and stakeholders in a fast-paced, highly professional environment.</li><li>
Technically savvy with the ability to quickly learn, navigate, and leverage a variety of software platforms, business applications, and collaboration tools to improve efficiency and support organizational objectives.</li><li>
Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams. Candidates will be assessed during the interview process on their proficiency in Microsoft Outlook and other executive support functions.</li></ul></div>

Administrative Assistant

Rimkus

<div>Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference!
Rimkus (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.
NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!
Overview
Supports the business group and/or specific operating department by performing clerical and administrative duties for office personnel. Prepares letters, emails, and spreadsheets. Maintains job files and business records, coordinates meetings and assists with special projects. Reviews other confidential client communications. Process and distribute incoming mail, greet visitors, answer phones, and route calls to office personnel. Provides specialized administrative support to the District Manager or department head. Works under general supervision in the performance of assigned tasks.
Essential Job Functions
Matter Specific Administration<ul><li>
Prepares general correspondence and emails.</li><li>
Receives incoming matter assignments, addresses all elements of matter sheet, and inputs assignment into company systems with accuracy.
</li><li>Ensures timely review of invoices and submits to clients via email or client portal.</li><li>
Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company&rsquo;s business.</li><li>
Depending on office size, may oversee evidence storage, evidence records, and process legal subpoenas.</li></ul>
General Office Administration<ul><li>
Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.</li><li>
Processes matters and check requests, and third-party invoices.</li><li>
Serves as a primary point of contact by answering and directing incoming calls to appropriate office personnel and assisting clients by responding to inquiries in a professional and timely manner.</li><li>
Works effectively with administrative staff and the broader office team to support office operations and ensure coordination of day-to-day activities.</li><li>
Works collaboratively with administrative team in other offices to provide back-up support, as needed.</li></ul><ul><li>
Maintains the functionality and professional appearance of the office by overseeing common areas and managing inventory of office supplies, snacks, and related items.</li><li>
May assist the District Manager and Business Development Manager with client collections.</li><li>
Adheres to directives as outlined in the Administrative Systems and Procedures Manual.</li><li>
Attends and participates in monthly region administrative conference calls.</li><li>
Performs other duties as assigned.</li></ul>
At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.
Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.
THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.
Rimkus works with a limited number of approved recruiting partners. All agency submissions must be made through our designated submission process. Unsolicited resumes will not be recognized. 
Requirements 
Required Education and Certifications<ul><li>
High school diploma with some college.</li><li>
Associate degree or higher desired.</li><li>
Minimum of 3 years&rsquo; experience in an administrative capacity.</li><li>
Experience in legal, construction, insurance industries a plus.</li></ul>
Required Skills and Abilities<ul><li>
Must possess strong interpersonal and client service skills, with a demonstrated ability to communicate with professional tact and diplomacy and provide responsive, professional support in a fast-paced office environment.</li></ul><ul><li>
Must be able to handle sensitive and confidential information.</li><li>
Must be able to understand departmental operations and procedures.</li><li>
Must be able to interact and communicate with individuals at all levels of the organization.</li><li>
Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs.</li><li>
Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.</li><li>
Must have the ability to read, analyze, and understand information and ideas presented in writing.</li><li>
Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.</li><li>
Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
</li></ul>Physical Demands, Overtime, Language and Writing Skills, and Travel Requirements
Physical Demands - Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, crouch, talk, and hear. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.
Overtime - This position is salaried with a non-exempt FLSA status. Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch. There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.
Language and Writing Skills - Must have ability to read, analyze, and understand information and ideas presented in writing. Able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
Travel Requirements &ndash; Not expected for this position. 
Benefits 
<ul><li>
Health Care Plan (Medical, Dental &amp; Vision)</li><li>
Retirement Plan (401k, IRA)</li><li>
Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li><li>
Paid Time Off (Vacation, Sick &amp; Public Holidays)</li><li>
Family Leave (Maternity, Paternity)</li><li>
Short Term &amp; Long Term Disability</li><li>
Training &amp; Development</li></ul></div>

Administrative Assistant - Atlanta, GA

Ideal Salon Studio Suites

Position Overview:Ideal BizCenter is seeking a reliable, organized, and detail-oriented Executive Assistant to support daily business operations and administrative functions. This role is ideal for someone who enjoys organization, communication, customer service, marketing, and helping businesses run efficiently.The Executive Assistant will provide administrative support across multiple businesses operated by Ideal BizCenter, including email management, customer and tenant correspondence, record keeping, social media marketing, marketing available suites, and general office support. There will also be opportunities to assist with special projects and business development initiatives across the Ideal BizCenter family of businesses.This position offers opportunities for increased hours, compensation growth, and expanded responsibilities based on individual performance and business growth.Key ResponsibilitiesAdministrative Support:<ul><li>- Manage and organize business emails and correspondence</li><li>- Assist with scheduling, calendar management, and follow-up communications</li><li>- Maintain digital records, files, and business documentation</li><li>- Prepare reports, spreadsheets, and basic business documents as needed</li><li>- Perform general clerical and administrative duties</li></ul>Customer &amp; Tenant Relations:<ul><li>- Respond to customer and tenant inquiries in a professional and timely manner</li><li>- Maintain tenant and customer records</li><li>- Assist with account updates, payment reminders, and routine communications</li><li>- Coordinate communication between customers, tenants, vendors, and management</li><li>- Help ensure operational issues and requests are properly documented and addressed</li></ul>Marketing &amp; Business Support:<ul><li>- Assist with marketing available office and salon suites</li><li>- Respond to inquiries from prospective tenants and clients</li><li>- Create, schedule, and manage social media content across multiple platforms</li><li>- Help maintain online listings, marketing materials, and promotional content</li><li>- Support customer service and follow-up efforts</li><li>- Assist with special projects and operational improvements as needed</li></ul>Business Development Support:<ul><li>- Conduct basic research and provide administrative support for growth initiatives</li><li>- Assist with marketing campaigns and promotional efforts</li><li>- Support projects across multiple Ideal BizCenter businesses</li><li>- Help identify opportunities to improve efficiency and customer experience</li></ul>*Qualifications<ul><li>- Strong organizational and time management skills</li><li>- Professional written and verbal communication skills</li><li>- Comfortable using email, Microsoft Office, Google Workspace, social media platforms, and basic business software</li><li>- Ability to work independently and manage multiple tasks</li><li>- Detail-oriented with strong follow-through</li><li>- Customer service experience is a plus</li><li>- Experience with social media marketing is preferred</li><li>- Administrative, office support, or customer service experience preferred but not required</li></ul>What We Offer<ul><li>- Flexible work schedule</li><li>- Competitive hourly pay of $15&ndash;$25 per hour based on skills and experience</li><li>- Opportunities for increased hours and compensation based on performance and business growth</li><li>- Hands-on experience supporting multiple businesses</li><li>- Opportunities to contribute to marketing and business development initiatives</li><li>- Supportive and collaborative work environment</li></ul>Pay: $15.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Atlanta, GA 30311

Executive Assistant

Rogers Law Group

Overview Join our dynamic legal team as a Personal Injury Case Manager, where your expertise will drive the success of client claims and ensure seamless case progression. This role offers an exciting opportunity to utilize your comprehensive legal knowledge, exceptional organizational skills, and passion for advocacy to make a meaningful impact in personal injury law. You will coordinate all aspects of personal injury cases, from initial client intake through resolution, providing vital support to attorneys and clients alike. Your proactive approach and attention to detail will help streamline processes, manage complex documentation, and uphold the highest standards of legal service.Duties<ul><li>Manage the full lifecycle of personal injury cases, including client onboarding, document collection, and case file organization using legal case management systems such as Casepeer and iManage.</li><li>Conduct thorough legal research across personal injury law and related areas like Personal Injury Law to support case strategies.</li><li>Review and draft legal documents, correspondence, reports, and pleadings with precision, ensuring accuracy through diligent proofreading and editing.</li><li>Interview clients, witnesses, medical providers, and other stakeholders to gather essential case information and build comprehensive case files.</li><li>Coordinate with medical providers, insurance companies, and external experts to facilitate timely communication and case development.</li><li>Maintain meticulous records of all case activities, data entry in document management systems, and filing to ensure compliance with legal standards.</li><li>Support attorneys with administrative tasks such as scheduling appointments, managing calendars, preparing litigation materials for court proceedings, and providing executive administrative support when needed.</li></ul>Qualifications<ul><li>Proven paralegal experience or legal administrative experience within a law office environment specializing in personal injury law or related fields such as Workers' Compensation Law or Litigation.</li><li>Strong knowledge of legal research tools including Westlaw and LexisNexis; familiarity with UCC Law, Tort Law &amp; Regulations is a plus.</li><li>Proficiency in legal case management software like Casepeer; document management systems such as iManage; data entry; and file organization skills.</li><li>Excellent interviewing skills with the ability to communicate effectively with clients and stakeholders from diverse backgrounds.</li><li>Exceptional organizational skills with the ability to manage multiple cases simultaneously while maintaining attention to detail.</li><li>Strong writing skills for drafting reports, correspondence, contracts, and legal documents; keen proofreading abilities are essential.</li><li>Familiarity with electronic discovery tools like Westlaw for legal research; experience in document review and litigation support is highly desirable.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism in all interactions.</li><li>Effective phone etiquette combined with excellent clerical skills including filing, transcription, and administrative support tasks. Join us in delivering outstanding legal service by managing complex personal injury cases with enthusiasm and precision!</li></ul>Pay: $41,600.00 - $52,000.00 per yearWork Location: In person

Personal Injury Case Manager

Hapag-Lloyd AG

<div><div>Description</div>
<div>
At Hapag-Lloyd, we will support the further development of your skills in our culturally diverse, stimulating environment as you help us grow our customer base. We are seeking a dynamic and proactive Executive Assistant to provide comprehensive support to our executive team by applying advance skills, serving as a resource in the resolution of complex non-routine problems and issues. They may orient, train and check work of other team members. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks with efficiency. This role involves providing executive-level administrative support, including scheduling, event planning, travel coordination, and expense management.
</div><div>CorporateDescription</div>
<div></div><div>OrganizationDescription</div></div><div></div>
 <div><div>Qualifications</div>
<div>
<ul><li>Associate degree and 3 years&acirc;&euro;&trade; experience as Executive Assistant working with C-Suite or SVP.
</li><li>Proven experience as an executive assistant or in a similar administrative role supporting senior management.
</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
</li>Strong communication and interpersonal skills, with the ability to interact professionally with internal and<li> stakeholders.
</li><li>Proficiency in Microsoft Office Suite and other relevant software applications.
</li><li>Attention to detail and a high level of accuracy in all work.
</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.
</li><li>Flexibility and adaptability to work in a fast-paced environment and handle multiple tasks
</li><li>This position is located in the United States and requires eligibility to work in the US and completion of the employment eligibility form required under federal law upon hire.
</li></ul>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the incumbent is regularly required to sit, talk and hear. The incumbent regularly uses hands and fingers in the course of daily job duties, including the use of a personal computer. The vision requirement includes close vision. May incur mental stress due to time deadlines. May need to lift up to 15 pounds at times.</div></div>
 <div><div>Responsibilities</div>
<div><ul><li>Sr. Management Support: Provide high-level administrative support to Senior Executives, including managing correspondence, handling phone calls, and prioritizing meetings and tasks.
</li><li>Scheduling Meetings: Coordinate and schedule meetings, appointments, and conferences, ensuring optimal use of executive time and resources.
</li><li>Expenses for Sr. Management: Process and track expense reports for Senior Executives, ensuring accuracy, compliance with company policies, and timely reimbursement.
</li><li>Office Lunches: Organize and oversee office lunches, including coordinating catering orders, setting up dining areas, and managing budgets.
</li><li>Travel Planning: Handle all aspects of travel planning for executives, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
</li><li>Conference Planning: Assist in planning and coordinating conferences, seminars, and other business events, including registration, logistics, and material preparation.
</li><li>Car Maintenance Coordination: Manage the coordination of car maintenance tasks for Senior Executives, including scheduling car washes, servicing, and repair visits.
</li><li>Car Services for Guests: Arrange transportation services for guests as needed, ensuring their comfort and convenience during their visit.
</li><li>Maintain Inventory of Office Supplies: Monitor and replenish office supplies for the department, ensuring adequate stock levels and efficient use of resources.
</li><li>Support HR with Company events: Assist the HR department in planning and organizing holiday parties, picnics, and other company events, including venue selection, logistics, and coordination of activities.
</li><li>Maintain Power of Attorneys: Maintain records and documentation related to Power of Attorneys for relevant staff members, ensuring accuracy, completeness, and compliance with legal requirements.
</li><li>Backup for Other Executive Assistants: Provide backup support for other executive assistants during their absence, ensuring continuity of administrative functions and seamless operation of the department.</li></ul></div></div>

Emergency Solutions

Dermatology Physician Assistant (PA) Needed in Atlanta, GeorgiaJoin a collegial team of four board-certified dermatologists and three advanced practice providers serving a diverse and growing patient population throughout metro Atlanta.Our providers enjoy a collaborative environment where quality patient care, teamwork, and professional growth are prioritized.This is an established, physician-owned dermatology practice dedicated to providing exceptional patient care throughout the Atlanta community. Located in the heart of Buckhead, our growing practice combines cutting-edge technology, a collaborative culture, and a patient-centered approach to deliver comprehensive dermatologic care.We are seeking a Dermatology PA with a minimum of three years of clinical dermatology experience to join our team in a full-time, four-day-per-week role. This is an outstanding opportunity to become part of a respected, physician-led organization that values clinical excellence, professional development, and work-life balance.Position Highlights<ul><li>Four-day work week</li><li>Competitive first-year guaranteed salary</li><li>Production-based bonus opportunity</li><li>Annual CME stipend</li><li>Physician-owned and physician-led practice</li><li>Established patient base with strong referral sources</li><li>Dedicated administrative support team</li><li>Modern, newly constructed office space in Buckhead</li><li>Integrated ModMed (EMA) electronic medical record and practice management system</li><li>Competitive reimbursement rates through participation in an Accountable Care Organization (ACO)</li></ul>Clinical ResponsibilitiesThe practice maintains a strong emphasis on:<ul><li>General Medical Dermatology</li><li>Pediatric Dermatology</li><li>Skin Cancer Detection and Treatment</li></ul>Physicians with an interest in cosmetic dermatology will have the opportunity to develop and expand an aesthetic practice, including:<ul><li>Neuromodulators and dermal fillers</li><li>Laser and energy-based procedures</li><li>Cosmetic consultations and treatments</li></ul>State-of-the-Art Aesthetic CenterGeorgia Skin Specialists offers a full-service aesthetic center featuring on-site aestheticians and advanced technologies from:<ul><li>Sciton</li><li>InMode</li><li>Cartessa</li><li>Cutera</li><li>HydraFacial</li></ul>Additional revenue opportunities are available through cosmetic procedures, spa referrals, and product sales commissions.Qualifications<ul><li>Board Certified Physician Assistant through the NCCPA</li><li>Active Georgia PA license (or ability to obtain)</li><li>Minimum of three years of clinical dermatology experience required</li><li>Strong medical dermatology foundation</li><li>Excellent communication and patient care skills</li><li>Team-oriented mindset and commitment to collaboration</li></ul>Compensation &amp; Benefits<ul><li>Competitive guaranteed base salary in 1st Year</li><li>Production-based bonus structure</li><li>Annual CME allowance</li><li>Established patient demand and referral network</li><li>Administrative support for credentialing, billing, and operations</li><li>Opportunity for cosmetic practice growth and ancillary revenue streams</li></ul>LocationOur brand-new clinic is conveniently located in a medical office building with referring physicians on-site and within walking distance of Piedmont Hospital. Buckhead is one of Atlanta's most desirable communities, offering:<ul><li>Excellent public and private schools</li><li>Family-friendly neighborhoods</li><li>Premier dining and entertainment</li><li>Vibrant cultural and professional opportunities</li></ul>To Find Out More Contact:John Haritanjharitan@emergency-solutions.org407-620-6465Emergency SolutionsPay: $125,000.00 - $150,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Relocation assistance</li><li>Retirement plan</li></ul>Work Location: In person

Dermatology Physician Assistant Needed in Atlanta

ENT of Georgia

Job Summary Join our dynamic healthcare team as a Medical Assistant, where your enthusiasm and dedication will directly impact patient care and clinic efficiency. In this vital role, you will support physicians and healthcare providers by performing clinical and administrative tasks that ensure smooth patient flow and exceptional service. This position offers an exciting opportunity to develop your skills across the ENT specialty while contributing to a compassionate, patient-centered environment.Duties<ul><li>Assist with patient intake procedures, including collecting medical histories and recording vital signs such as blood pressure, temperature, pulse, and respiration rates.</li><li>Prepare patients for examinations and procedures by explaining processes clearly and ensuring comfort throughout their visit.</li><li>Support physicians with clinical tasks.</li><li>Operate and maintain diagnostic equipment including EHR (Electronic Health Record) systems, and other medical devices relevant to outpatientcare.</li><li>Document patient encounters accurately using ICD coding for diagnoses and procedures to ensure proper billing and recordkeeping.</li><li>Maintain a clean, organized clinical environment while adhering to safety protocols.</li></ul>Qualifications<ul><li>Strong knowledge of anatomy, physiology, medical terminology, ICD coding, and medication administration protocols.</li><li>Familiarity with EHR systems for documentation and patient record management.</li><li>Ability to perform clinical tasks efficiently while maintaining a compassionate approach to patient service.</li><li>Excellent communication skills with the ability to explain procedures clearly and support patients through their healthcare journey. Join us in making a difference through dedicated patient care! We are committed to fostering a supportive environment where your skills grow across multiple specialties&mdash;delivering meaningful healthcare experiences every day.</li></ul>Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Assistant

Explore 109+ Administrative support in Atlanta this June. Find roles across top companies and apply now to boost your career.

109 administrative support jobs In Atlanta

Administrative Assistant

Administrative Assistant - Atlanta, GA

Executive Assistant

Personal Injury Case Manager

Executive Assistant

Dermatology Physician Assistant Needed in Atlanta

Medical Assistant