administrative assistant

executive assistant

accounting & sales support specialist Jobs in Chicago

accounting & sales support specialist

administrative operations coordinator Jobs in Chicago

administrative operations coordinator

client support associate

administrative support

INSPYR Solutions

<div>
 <p>
  Our client is seeking an administrative assistant to support their team on contract basis (4+ months, with potential to extend or convert to FTE). The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Handle and coordinate active calendars
  </li>
  <li>
   Schedule and confirm meetings
  </li>
  <li>
   Ensure file organization based on office protocol
  </li>
  <li>
   Provide ad hoc support around office as needed
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Alpha Baking Co., Inc.

<div>
 Job Details
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Administrative Operations Coordinator provides operational and administrative coordination within a high-volume food manufacturing facility. This role supports plant leadership by maintaining operational reporting systems, coordinating compliance documentation, and managing key administrative processes that support production efficiency and regulatory compliance.
 <br/>
 <br/>
 The position works closely with production supervisors, quality personnel, and plant leadership to ensure accurate reporting, consistent documentation practices, and efficient administrative support for daily manufacturing operations.
 <br/>
 <br/>
 In order to maintain Baking Dominance and support plant performance goals, the Administrative Operations Coordinator assists with production reporting, compliance tracking, training documentation, and operational coordination. The position will also cross train to provide administrative support for receiving operations.
 <br/>
 <br/>
 <strong>
  Core Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Operational Administrative Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate administrative functions that support production, maintenance, quality, and plant leadership.
  </li>
  <li>
   Maintain operational reporting systems related to scrap tracking, production performance, and plant metrics.
  </li>
  <li>
   Assist supervisors and line leads with administrative processes including timecard documentation, attendance records, and disciplinary documentation.
  </li>
  <li>
   Maintain organized plant documentation systems for regulatory, operational, and compliance records.
  </li>
  <li>
   Support audit readiness by preparing documentation required for internal and external inspections.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Reporting &amp; Data Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain plant reporting systems related to scrap tracking, production metrics, and operational performance.
  </li>
  <li>
   Compile data used in the Plant Manager&rsquo;s weekly operational reports.
  </li>
  <li>
   Monitor shift report completion and compliance.
  </li>
  <li>
   Analyze operational reporting data, identify reporting inconsistencies and opportunities for improvement through sequencing.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Training and Compliance Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate and track employee GMP training programs. This consists of scheduling, documenting and tracking employee training related to Good Manufacturing Practices (GMPs), food safety training and plant policies using Alchemy training modules.
  </li>
  <li>
   Support the development and documentation of Standard Operating Procedures (SOPs). This support will include documenting processes that are already in place and developing training modules and checklists for complying with the SOPs.
  </li>
  <li>
   Maintain records related to compliance programs and plant procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain scheduling tools used for dock activity and freezer loads.
  </li>
  <li>
   Assist with inventory verification and location tracking within the facility.
  </li>
  <li>
   Participate in daily operational stand-up meetings and report relevant observations related to scrap tracking or reporting accuracy.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Functional Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Cross-train in administrative support for receiving operations and assist with receiving documentation when required.
  </li>
  <li>
   Provide operational support to plant leadership during special projects or operational initiatives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Daily Operational Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Update scrap whiteboard reporting each morning.
  </li>
  <li>
   Maintain scrap reporting database and verify entries.
  </li>
  <li>
   Accurately enter divider run times for all production lines.
  </li>
  <li>
   Accurately input flour usage data for all production lines.
  </li>
  <li>
   Maintain Vorne mechanical scrap tracking records.
  </li>
  <li>
   Monitor and report shift report compliance.
  </li>
  <li>
   Prepare and distribute daily overtime reports.
  </li>
  <li>
   Coordinate with production line leads and update dock calendar.
  </li>
  <li>
   Attend daily operational stand-up meetings.
  </li>
  <li>
   Provide administrative support for attendance documentation when needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Weekly Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Plant Manager Weekly Report
  <br/>
  <br/>
 </strong>
 Compile the Plant Manager&rsquo;s weekly operational report.
 <br/>
 <br/>
 Identify locations of the two weekly inventory items and conduct a joint inventory with the plant manager.
 <br/>
 <br/>
 Write the weekly email plant update with appropriate content and subjects. Submit to plant manager.
 <br/>
 <br/>
 <strong>
  Documentation
  <br/>
  <br/>
 </strong>
 Coordinate development of Standard Operating Procedures with line leads and convert completed SOP templates into finalized documentation.
 <br/>
 <br/>
 Maintain the SOP library, training records, plant reporting templates.
 <br/>
 <br/>
 <strong>
  Inventory Verification
  <br/>
  <br/>
 </strong>
 Assist plant leadership with periodic inventory compliance checks and product location verification.
 <br/>
 <br/>
 <strong>
  Project &amp; Continuous Improvement Support
  <br/>
  <br/>
 </strong>
 Assist plant leadership and maintenance teams with documentation and coordination for improvement projects such as:
 <br/>
 <br/>
 <ul>
  <li>
   Facility layout documentation
  </li>
  <li>
   Equipment documentation and measurements
  </li>
  <li>
   Operational reporting improvements
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or GED required
  </li>
  <li>
   Associate degree or equivalent experience preferred
  </li>
  <li>
   2+ years of administrative or operational support experience in manufacturing or food production preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
  </li>
  <li>
   Strong organizational and document management skills
  </li>
  <li>
   Ability to manage multiple priorities in a production environment
  </li>
  <li>
   Strong communication and coordination skills; bilingual
  </li>
  <li>
   Familiarity with GMP, HACCP, or food manufacturing environments preferred
  </li>
 </ul>
</div>


Administrative Operations Coordinator

Addison Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Administrative Coordinator (Sales Support)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Remote (U.S. Based)
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Hospitality
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $22.00 &ndash; $25.50/hour
 </p>
 <p>
  <strong>
   Work Schedule:
  </strong>
  Monday &ndash; Friday, 8:30 AM &ndash; 5:00 PM
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  This position is eligible for medical, dental, vision, and 401(k).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Our Client:
  </strong>
 </p>
 <p>
  Addison Group is hiring for our client, a global organization within the hospitality industry that operates a large portfolio of hotel and resort properties worldwide. The company is known for its commitment to delivering exceptional service and creating meaningful experiences for guests and employees alike.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  Our client is seeking a remote Administrative Coordinator to provide operational and administrative support to a national sales team. This role is ideal for a highly organized professional who enjoys managing multiple priorities, working with data and reporting tools, and collaborating with cross-functional teams in a fast-paced environment. The Administrative Coordinator will help ensure smooth day-to-day operations by supporting reporting systems, preparing presentations, and coordinating administrative processes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Provide administrative support to the sales organization and assist with coordination of daily operations
 </p>
 <p>
  &bull; Maintain and support internal sales systems and reporting platforms
 </p>
 <p>
  &bull; Compile and validate reporting data and translate system information into organized spreadsheets and reports
 </p>
 <p>
  &bull; Assist with preparation of presentations, charts, and visual materials for internal and client-facing meetings
 </p>
 <p>
  &bull; Manage calendars, schedule meetings, and coordinate travel-related requests when needed
 </p>
 <p>
  &bull; Process expense reports and maintain documentation accuracy
 </p>
 <p>
  &bull; Draft and edit professional correspondence and internal communications
 </p>
 <p>
  &bull; Support client-related requests and assist with special projects for the sales team
 </p>
 <p>
  &bull; Handle sensitive information with a high level of discretion and professionalism
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; Minimum of 2 years of professional administrative or coordination experience
  <strong>
   within hospitality
  </strong>
 </p>
 <p>
  &bull; High school diploma required
 </p>
 <p>
  &bull; Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint
 </p>
 <p>
  &bull; Ability to create polished presentations, charts, and reporting documents
 </p>
 <p>
  &bull; Excellent written and verbal communication skills
 </p>
 <p>
  &bull; Strong organizational and time management skills with the ability to manage multiple priorities
 </p>
 <p>
  &bull; Ability to work independently in a remote environment while collaborating with a team
 </p>
 <p>
  &bull; Experience within hospitality, travel, or hotel sales environments
 </p>
 <p>
  &bull; Familiarity with hotel or sales reporting systems is preferred
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details:
  </strong>
 </p>
 <p>
  &bull; 100% remote opportunity (equipment will be provided)
 </p>
 <p>
  &bull; Contract assignment expected to run through early October 2026
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks:
  </strong>
 </p>
 <p>
  &bull; Opportunity to support a well-established global hospitality organization
 </p>
 <p>
  &bull; Collaborative and fast-paced team environment
 </p>
 <p>
  &bull; Long-term contract opportunity with potential to gain valuable industry experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
  </em>
 </p>
</div>


McDonald's

<div>
 <p>
  <strong>
   Position Purpose
  </strong>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing &amp; Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed.
 </p>
 <p>
  The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment.
 </p>
 <p>
  We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and collective success.
 </p>
 Responsibilities
 <p>
  Provide executive-level administrative support to assigned senior leaders, including complex calendar management, scheduling, and meeting coordination across multiple time zones.
 </p>
 <p>
  Proactively manage calendars by anticipating conflicts, aligning schedules to priorities, and ensuring leaders are prepared for meetings and key engagements.
 </p>
 <p>
  Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation such as visas, while optimizing leaders&rsquo; time and availability.
 </p>
 <p>
  Process expense reports accurately and in a timely manner.
 </p>
 <p>
  Keep leaders on schedule by providing reminders and ensuring required documents, briefing materials, and agendas are prepared in advance.
 </p>
 <p>
  Serve as a professional point of contact for internal and external stakeholders, including donors, board members, and senior external partners.
 </p>
 <p>
  Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links, materials, food &amp; beverage, and follow-up actions.
 </p>
 <p>
  Draft or lightly edit routine correspondence on behalf of senior leaders, as appropriate.
 </p>
 <p>
  Manage shared inboxes as assigned.
 </p>
 <p>
  Provide back-up administrative support for other senior leaders as needed.
 </p>
 <p>
  Take on additional responsibilities and special projects to support senior leadership and evolving organizational priorities.
 </p>
 Operational Excellence
 <p>
  Anticipate and respond to scheduling, travel, or operational challenges proactively, using a positive and solution-oriented approach.
 </p>
 <p>
  Demonstrate strong follow-through and accountability, consistently closing loops and completing tasks without needing reminders.
 </p>
 <p>
  Maintain excellent attention to detail while managing multiple priorities and deadlines.
 </p>
 <p>
  Take personal responsibility for meeting commitments and ensuring work is completed accurately and on time.
 </p>
 <p>
  Engage with colleagues in a supportive, collaborative manner that contributes to overall team effectiveness.
 </p>
 <p>
  Represent Ronald McDonald House Global and senior leadership with consistent professionalism, discretion, and credibility.
 </p>
 <p>
  Work collaboratively with others in ways that align with organizational values and support shared outcomes.
 </p>
 <br/>
 <br/>
 Qualifications
 <p>
  &nbsp;
 </p>
 <p>
  Ability to work on-site at McDonald&rsquo;s Headquarters three days per week.
 </p>
 <p>
  3+ years of experience providing administrative support to VP-level and/or C-suite executives, including calendar management and travel coordination.
 </p>
 <p>
  Experience working in a matrixed organization with shared priorities, multiple stakeholders, and competing demands.
 </p>
 <p>
  Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
 </p>
 <p>
  Experience using virtual meeting platforms such as WebEx, Teams, or similar tools.
 </p>
 <p>
  Strong written and verbal communication skills.
 </p>
 <p>
  Highly proactive and anticipatory, with the ability to think several steps ahead.
 </p>
 <p>
  Confidence interacting professionally with donors, board members, and senior external partners.
 </p>
 <p>
  Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment.
 </p>
 <p>
  Strong organizational skills and attention to detail.
 </p>
 <p>
  Strong follow-through and ability to close loops without being prompted.
 </p>
 <p>
  Ability to prioritize effectively, work well under pressure, and adapt to a constantly evolving environment.
 </p>
 <p>
  Team-oriented mindset with a willingness to provide back-up support and contribute to shared success.
 </p>
 <br/>
 <br/>
 <strong>
  Salary Range
 </strong>
 <p>
  The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
  <br/>
  &nbsp;
  <br/>
  The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Additional Information:&nbsp;
  </strong>
 </p>
 <p>
  Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 </p>
 <p>
  Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 </p>
 <p>
  McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 </p>
 <p>
  Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 </p>
</div>


Administrative Assistant, Ronald McDonald House Global

Ann & Robert H. Lurie Children's Hospital of Chicago

<div>
 Ann &amp; Robert H. Lurie Children&rsquo;s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &amp; Robert H. Lurie Children&rsquo;s Hospital of Chicago is ranked in all 10 specialties by the U.S. News &amp; World Report.
 <br/>
 <br/>
 Day (United States of America)
 <br/>
 <br/>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 Outpatient Services at 1440 N Dayton
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  General Summary:
  <br/>
  <br/>
 </strong>
 The Administrative Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division.
 <br/>
 <br/>
 <strong>
  Essential Job Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides administrative clerical support to a Director (reporting to Sr. Director) and/or Physician (non-division/department head) and
   <br/>
   <br/>
  </li>
 </ul>
 their respective staff.
 <br/>
 <br/>
 <ul>
  <li>
   Prepares and compose routine correspondence, memoranda, reports, etc.
  </li>
  <li>
   Screens telephone calls and visitors, and resolves routine and some complex inquires.
  </li>
  <li>
   Schedules and maintains calendars, meeting and travel itineraries.
  </li>
  <li>
   Prepares and distributes minutes of meetings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Knowledge, Skills, And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent required.
  </li>
  <li>
   A minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred.
  </li>
  <li>
   Proficiency in Microsoft Office Suite applications.
  </li>
  <li>
   Ability to operate standard office equipment and resolve standard problems.
  </li>
  <li>
   Excellent communication skills &ndash; written and verbal.
  </li>
  <li>
   Ability to prioritize projects and strong problem solving skills.
  </li>
  <li>
   Demonstrated attention to detail, accuracy, and discretion.
  </li>
  <li>
   Ability to provide high level of quality customer service to patient/families, employees, leaders, and external vendors.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 High School Diploma/GED (Required)
 <br/>
 <br/>
 <strong>
  Pay Range
  <br/>
  <br/>
 </strong>
 $19.00-$28.50 Hourly
 <br/>
 <br/>
 At Lurie Children&rsquo;s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children&rsquo;s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.
 <br/>
 <br/>
 <strong>
  Benefit Statement
  <br/>
  <br/>
 </strong>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
  <br/>
  <br/>
 </strong>
 Medical, dental and vision insurance
 <br/>
 <br/>
 Employer paid group term life and disability
 <br/>
 <br/>
 Employer contribution toward Health Savings Account
 <br/>
 <br/>
 Flexible Spending Accounts
 <br/>
 <br/>
 Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
 <br/>
 <br/>
 403(b) with a 5% employer match
 <br/>
 <br/>
 <strong>
  Various Voluntary Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Supplemental Life, AD&amp;D and Disability
  </li>
  <li>
   Critical Illness, Accident and Hospital Indemnity coverage
  </li>
  <li>
   Tuition assistance
  </li>
  <li>
   Student loan servicing and support
  </li>
  <li>
   Adoption benefits
  </li>
  <li>
   Backup Childcare and Eldercare
  </li>
  <li>
   Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
  </li>
  <li>
   Discount on services at Lurie Children&rsquo;s facilities
  </li>
  <li>
   Discount purchasing program
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  There&rsquo;s a Place for You with Us
  <br/>
  <br/>
 </strong>
 At Lurie Children&rsquo;s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints &mdash; recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
 <br/>
 <br/>
 <em>
  Lurie Children&rsquo;s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 Support email: peoplequestions@luriechildrens.org
</div>


Health IT NEWS.Direct!

<div>
 <strong>
  Description:
  <br/>
  <br/>
 </strong>
 We are looking for an employee to join our team at Midway International Airport to work weekend shifts as a dispatcher. As an important part of our team, you will be dispatching jobs to technicians as well provide administrative and office support to multiple supervisors.
 <br/>
 <br/>
 <strong>
  <strong>
   Basic Duties Include (but Not Limited):
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   -Answering incoming phone calls and direct to, or dispatch, the appropriate personnel.
  </li>
  <li>
   -Write basic letters, memos, and correspondence.
  </li>
  <li>
   -Create and/or modify management reports.
  </li>
  <li>
   -Data Entry
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Requirements:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   -Must be proficient with computers and software packages such as MS Office
  </li>
  <li>
   -Great communication skills
  </li>
  <li>
   -Customer service skills
  </li>
  <li>
   -Ability to multi-task and problem solve
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Hours &amp; Compensation:
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Paid job training to start as soon as possible.
  <br/>
  <br/>
 </strong>
 <strong>
  During a two-to-three-week timeframe, from Monday to Friday, employees are required to attend training sessions. These training sessions must cover every type of work shift (e.g., morning, afternoon, night), with the employee participating in at least one training session for each shift type.
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  Training will be modified around candidate's schedule as much as possible.
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  Shift Hours After Training Is Complete:
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 Days Off Are During The Week
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 Full-Time Hours
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  Requirements:
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 <ul>
  <li>
   Must be able to communicate clearly, efficiently and effectively
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   Must have excellent customer service skills
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   Must be able to work with a sense of urgency
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   Must be able to multi-task and problem solve
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 </ul>
</div>


CRO/Dispatcher - (Shift 2:00pm-10:30 pm)

Gensler

<div></div><div><div>Your Role</div><div></div><div>
Gensler, an award-winning architecture and design firm, is seeking a highly skilled Executive Assistant to provide exceptional support to our Chicago Office Co-Regional Managing Principal (RMP). This pivotal role requires a proactive, savvy professional who will act as a trusted partner, optimizing the leader&rsquo;s time and effectiveness so they can focus on high-priority strategic initiatives.</div><div></div><div>
The ideal candidate will possess superior organizational and software skills, with the ability to seamlessly manage and prioritize shifting demands, negotiate complex schedules, and anticipate the needs of the leader. This individual will interact with clients and staff across all levels of the organization and must bring a collaborative spirit, a calm, approachable demeanor, and a warm, yet unflappable presence. A hospitality mindset and the ability to thrive in a fast-paced environment will be key to success in this role.</div><div></div><div>
What You Will Do</div><ul><li><div>
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner</div></li><li><div>
Extensive calendar and time management; ensure RMP is on time and prepared for meetings; consistently reviewing calendar for changes</div></li><li><div>
Build and maintain excellent relationships; stay on top of relevant client information</div></li><li><div>
Liaise with Business Operations (HR, Finance, IT) and Studio Coordinators to support business/people needs</div></li><li><div>
Ensure CRM database and Outlook contacts are up to date and accurate</div></li><li><div>
Coordinate on-site meetings, including set-up and clean-up for meetings led by the RMP</div></li><li><div>
Demonstrate exceptional event hosting and coordination skills, ensuring a welcoming and memorable experience for guests. Go above and beyond to execute high-touch, personalized events that reflect the firm&rsquo;s values and culture</div></li><li><div>
Responsible for the flow of contract and proposal review for projects connected to RMP, ensuring timely preparation and issuance</div></li><li><div>
Organize project files and spreadsheets relating to correspondence with the clients and consultants</div></li><li><div>
Prepare both routine and confidential correspondence, reports, presentations, and other complex documents</div></li><li><div>
Assist with incoming and outgoing communications, using professional judgment and discretion to take action on items requiring follow up</div></li><li><div>
Screen incoming calls and handle accordingly</div></li><li><div>
Manage professional memberships, community &amp; civic engagement, as well as social/personal commitments</div></li><li><div>
Make and manage complex travel plans for RMP as requested</div></li><li><div>
Compile and submit accurate expense reports and reconcile credit card statements monthly on behalf of RMP</div></li><li><div>
Complete and submit timesheets for RMP weekly</div></li><li><div>
Assist with marketing efforts as required</div></li><li><div>
Handle miscellaneous tasks as requested by RMP</div></li><li><div>
Provide back up support for office leadership and EAs as needed.</div></li></ul><div></div><div>
Your Qualifications</div><ul><li><div>
10+ years of experience as an Executive Administrative Assistant supporting Senior Leadership in a fast-paced environment; experience in the architecture, design or commercial real estate development/brokerage industries helpful</div></li><li><div>
Bachelor's degree preferred</div></li><li><div>
Possess strong initiative and expert planning skills</div></li><li><div>
Proactive and able to keenly anticipate executive&rsquo;s needs</div></li><li><div>
Professional and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality, and focus</div></li><li><div>
Proven ability to host and coordinate events with a focus on creating a welcoming, high-touch experience for guests</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Strong problem solving, prioritizing, organizational and time management skills</div></li><li><div>
Ability to work independently with minimal guidance</div></li><li><div>
Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred</div></li><li><div>
Resilient, Fun, uniquely human, high energy</div></li></ul><div></div><div><i>
**The base salary will be estimated between $100,000-120,000 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit </i><div><i>Great People, Great Rewards | Gensler</i></div>.</div><div></div><div>
Life at Gensler</div><div></div><div>
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.</div><div></div><div>
As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

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