administrative coordinator Jobs in Chicago

administrative coordinator

administrative support

The Larko Group

<div>
 
 This role offers the opportunity to directly support efforts that advance education equity and expand opportunities for young people across Chicago and Lake County. Reporting to the Executive Director, you&rsquo;ll work closely with a collaborative team to strengthen initiatives spanning early childhood through college and career success, as well as key supports like experiential learning, mental health, and violence reduction. We&rsquo;re looking for someone who thrives in a fast-moving, mission-driven environment and is passionate about partnering with nonprofits to make a lasting impact.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage the Executive Director&rsquo;s complex calendar, including scheduling meetings, calls, and travel, while proactively resolving conflicts and anticipating time-sensitive needs.
 </li>
 <li>
 Draft, proofread, and edit correspondence, presentations, reports, and meeting materials.
 </li>
 <li>
 Prepare and submit monthly expense reports and ensure compliance with submission deadlines.
 </li>
 <li>
 Provide project management support for meetings, internal initiatives, and process improvement efforts.
 </li>
 <li>
 Coordinate and execute logistics for internal and external meetings, events, and special projects.
 </li>
 <li>
 Oversee office and vendor management, ensuring a professional, well-maintained workspace and effective vendor relationships.
 </li>
 <li>
 Support team culture by planning team-building activities, volunteer events, and celebrations that strengthen collaboration.
 </li>
 <li>
 Provide ad hoc scheduling and administrative support for senior staff and stakeholders reporting to the ED, working closely with fellow administrative staff to ensure seamless coordination.
 </li>
 </ul>
 
 
 
 
 
 Ideal Experience
 
 
 <ul>
 <li>
 Deeply committed to making a difference, with a passion for nonprofit/foundation work and education equity.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred; minimum of 5 years of experience providing executive-level support.
 </li>
 <li>
 Highly detail-oriented with strong proofreading skills and accuracy in managing forms and documentation.
 </li>
 <li>
 Proactive and resourceful with a strong work ethic and sense of accountability.
 </li>
 <li>
 Proven track record of excellence, integrity, discretion, and strong collaboration skills.
 </li>
 <li>
 Skilled at thriving in fast-paced environments with the ability to prioritize, multitask, and manage diverse projects and deadlines effectively.
 </li>
 <li>
 Open to candidates from diverse industry backgrounds; commitment to diversity, equity, and inclusion strongly valued.
 </li>
 <li>
 Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint) and familiarity with collaboration platforms such as Teams and Zoom.
 </li>
 </ul>
 
 
 
 
 #117901
 
 
 
 
 
 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
 
 
 
</div>

Administrative Support

Grupo Bimbo

<div><div>Have you ever enjoyed Arnold&reg;, Brownberry&reg; or Oroweat&reg; bread? A Thomas&rsquo;&reg; English muffin or bagel? Or perhaps snacked on a Sara Lee&reg;, Entenmann&rsquo;s&reg; or Marinela&reg; cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!</div><div>
</div><div>
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.</div><div>
</div><div>
Administrative Coordinator</div><div>
</div><div>
The Administrative Coordinator is responsible for supporting various administrative functions within the company, including recruitment, personnel records management, and employee communications. This role requires strong organizational skills and the ability to handle confidential information with discretion.</div><div>
</div><div>
Top Reasons to Apply:</div><div>
</div><ul><li>
Base Pay: $26.00/hr.</li><li>
Shift: Monday - Friday. 7am-3:30pm</li><li>
Full benefits offered: Medical, Dental, Vision, Retirement Plan.</li><li>
Opportunity to support and coordinate key functions within a growing organization.</li></ul><div>
</div><div>
What You Will Be Doing:</div><div>
</div><ul><li>
Provide support in areas such as recruitment, staffing, and orientation.</li><li>
Assist in maintaining personnel records.</li><li>
Process a variety of confidential forms, including enrollment, pay changes, and pre-employment screening information.</li><li>
Support employee communications by responding to routine questions on HR policies and procedures, and identifying potential issues.</li><li>
Coordinate plant-wide activities relating to safety and associate engagement.</li><li>
Assist in the preparation of special projects, such as PowerPoint presentations and skills development training.</li><li>
Support donation requests, check sorting, and attendance tracking.</li><li>
Provide back-up relief for the Administrative Assistant, including receptionist and mail distribution duties.</li><li>
Support Plant Management staff with announcements and communication boards throughout the bakery.</li><li>
Conduct safety observations as required within the bakery.</li><li>
Other administrative support duties as assigned.</li></ul><div>
</div><div>
What We Need From You:</div><div>
</div><ul><li>
Minimum High School or equivalent, plus three to five (3-5) years of experience.</li><li>
A combination of education, training, and experience that results in demonstrated competency to perform the work may be substituted.</li><li>
Ability to maintain confidentiality of any personal or company information encountered.</li><li>
Excellent organizational and communication (written &amp; oral) skills.</li><li>
Excellent interpersonal skills.</li></ul><div>
</div><div>
#YOUBELONGATBBU</div><div>
Equal Opportunity Employer/Disabled/Veterans.</div><div>
The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.</div><div>
</div><div>
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.</div><div>
</div><div>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</div></div>

Administrative Coordinator

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Legal Administrative Assistant (LAA) &ndash; Transactions , working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm&rsquo;s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The LAA role requires a high level of flexibility and willingness to work in a fast-paced environment where multiple projects may have to be prioritized for the firm&rsquo;s attorneys. Projects will often require high-level technical skills with Microsoft Office programs or various types of legal software commonly seen in law firms.
 
 
Location
This position can be located in our Chicago or Minneapolis office locations and offers a hybrid work schedule.
 
 
Responsibilities
<ul><li>Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly.
</li><li>Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
</li><li>Oversees the maintenance and organization of electronic and paper filing systems within the firm&rsquo;s DMS/repositories. Ensures all work products are easily accessible and up to date.
</li><li>Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
</li><li>Organizes and monitors assignments within the firm&rsquo;s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include but are not limited to time entry and expense reimbursements.
</li><li>Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a liaison between attorneys and the Billing Department regarding issues arising throughout the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney&rsquo;s request.
</li><li>Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other DLA Piper business professionals.
</li></ul>Desired Skills
The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully.
The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. Must have the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Must have ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney&rsquo;s practice. Must have the ability to be flexible within a fast-paced environment and ensure that all deliverables and work products adhere to firm best practices, and a willingness to receive constructive feedback from attorneys and managers. Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate. Works well under pressure and able to stay positive and productive. 
 
Must have a general familiarity with legal terminology, documentation, and best practices for law firms or similar settings. Exhibits strong attention to detail and excellent problem-solving skills that enable them to make quick decisions. Possesses prior experience in workflow-management related roles. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney&rsquo;s practice.
 
 
Minimum Education
<ul><li>High School or GED. 
 
</li></ul>Preferred Education
<ul><li>Bachelor's Degree in Legal Studies, Business Administration, or a related field. 
 
</li></ul>Minimum Years of Experience
<ul><li>2 years&rsquo; experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment. 
 
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com . 
 
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $35.09 - $47.79 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

Legal Administrative Assistant – Transactions

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
Provides basic administrative support for a variety of assignments and projects. Interns will gain practical work experience through hands-on assignments, structured training and mentorship. Interns will work collaboratively in a team environment within the Legal Support Services Department. 
 
Reports To
<ul><li>Department Manager 
</li></ul> 
Responsibilities
<ul><li>Performs administrative duties to include creating and editing documents, maintaining spreadsheets, and analyzing basic data.
</li><li>Researches information, gathers data and prepares basic reports or analyses.
</li><li>Collates documents, brochures or other materials.
</li><li>Prepares basic correspondence. Accesses document management system to update and/or create new documents as needed.
</li><li>Attends and participates in meetings to gain an understanding of department objectives and recent activities.
</li><li>Assists on special projects and assignments.
</li><li>Answers phones, files and responds to questions as necessary.
</li><li>Other duties as assigned.
</li></ul>Desired Skills
 
Solid skills in Microsoft office to include Word and Excel. Strong written and verbal communication skills. Good interpersonal and organizational skills. Strong attention to detail. Must be able to work effectively in a fast-paced environment.
 
 
Minimum Education
<ul><li>Candidate should have completed at least two years of college, with a preference for three or more. 
</li></ul> 
Certifications
Internships require an in-office presence from Monday through Friday and a GPA of 3.0 or higher. 
 
Minimum Years of Experience
<ul><li>To qualify for the internship, candidate must have an interest in gaining practical work experience. Some previous office or internship experience preferred. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
</li><li>Provide timely, accurate, and quality work product;
</li><li>Successfully meet deadlines, expectations, and perform work duties as required;
</li><li>Foster positive work relationships;
</li><li>Comply with all firm policies and practices;
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment;
</li><li>Perform all other duties, tasks or projects as assigned.
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. 
 
Physical Demands
 
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
 
 
Work Environment-The firm's work location requirements may be modified at the firm's discretion
<ul><li>In-office presence required 
</li></ul> 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.
Application Process: Applicants must apply directly online instead of sending application materials via email. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
Pay Transparency
The firm&rsquo;s expected hiring range for this position is $24.00 per hour. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors, including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications.
Agency applications will not be considered.
No immigration sponsorship is available for this position.
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

Intern - Legal Support Services

Chick-fil-A Restaurants

<div>Chick-fil-A Wrigleyville is looking for a vibrant, thorough Human Resources professional to ensure our operations run smoothly, remain compliant, and will contribute to a healthy work culture as our business grows. We are looking for someone who is passionate about the Chick-fil-A brand, the frontline worker, and the hospitality industry. While this is an Human Resources Coordinator Role, guest service is at the heart of what we do - this position will require the individual to work in restaurant operations to supplement for full-time status. 
 
The Human Resources Coordinator will be solely responsible for all HR functions, systems, and processes throughout the business including but not limited to: employee compliance, payroll processing and management, screening new candidates, and protecting workplace culture. 
Responsibilities:<ul><li>
Planning HR and Administrative activities weekly</li><li>
Setting, monitoring, and achieving HR targets</li><li>
Overseeing payroll function</li><li>
Ensuring company compliance with federal, state, and local legislation</li><li>
Ensuring full employee compliance with company policies and procedures</li><li>
Managing employee relations</li><li>
Managing recruiting, onboarding, and exit procedures</li></ul> 
Preferred Qualifications:<ul><li>
Bachelor's degree in Human Resources or Management</li><li>
2+ years in a similar role</li><li>
Previous Chick-fil-A experience</li></ul><h2 class="jobSectionHeader"> 
REQUIREMENTS</h2><ul><li>
Minimum 18+ years old</li><li>
Previous customer service experience</li><li>
Previous payroll and budget management experience</li><li>
Previous administrative experience</li><li>
Previous accounts receivable/payable management experience</li><li>
People leadership experience</li><li>
Previous talent recruiting and selection experience</li><li>
Proven ability to multitask</li><li>
Proven record of strategic thinking</li><li>
Must be able to be on feet for up to 8 hours at a time</li><li>
Able to make quick, effective decisions under pressure</li></ul> 
In our kitchens, we focus on fresh and simple ingredients. And we always have. Since the beginning, we've served chicken that is whole breast meat, with no added fillers or hormones, and we bread it by hand in our restaurants. Produce is delivered fresh to our kitchens several times a week. Salads are chopped and prepared fresh throughout the day. Whole lemons are freshly squeezed in our restaurants and combined with pure cane sugar and water (yep, that&rsquo;s all) to make Chick-fil-A Lemonade&reg;. It may not be the easy way, but it's the only way we know.</div>

Human Resources Coordinator

Dykema

<div>
 Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Support Coordinator &ndash; Consumer Litigation in our Chicago location. The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service. Under the supervision of the Office Administrator, the Legal Support Coordinator is responsible for providing administrative support to meet the daily needs of the office location. Responsibilities include coordinating national legal support team for the assigned products liability group practice. The Legal Support Coordinator will assist with preparing, organizing and filing electronic and non-electronic court filings and other legal documents; assisting with data entry for new business intake (NBI), utilizing the NetDocs document management system for file and document storage; processing invoices/expense reports, providing clerical support to attorneys and other professional personnel. Responsibilities can vary widely from day to day, and office needs may vary depending on location.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provides day-to-day support to attorneys and legal support staff; primary duties include supporting the assigned products liability team and coordinating national discovery management.
 </li>
 <li>
 Assists with new business intake processes, saves client/attorney incoming emails and court notifications in NetDocs or similar document management systems; performs electronic filing, following court e-filing procedures and utilizing court web portals.
 </li>
 <li>
 Creates, types, modifies and saves correspondence, memoranda, notes, legal documents, etc., whether from drafts, originals or dictation.
 </li>
 <li>
 Copies and scans documents; and creates/updates binders.
 </li>
 <li>
 May assist with attorney time entry, travel and scheduling. Maintains list of all current billing numbers.
 </li>
 <li>
 As requested, may provide support for reception, the conference center and/or copy center, as duties/office needs can vary widely from day to day.
 </li>
 <li>
 Performs other administrative duties as assigned by firm management.
 
 
 </li>
 </ul>
 
 Knowledge , Skills And Abilities Required
 
 
 
 <ul>
 <li>
 Two years of post-high school education and related work experience required; Associate&rsquo;s Degree preferred; prior law firm/legal department experience is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills, including data entry, proofreading, spelling, grammar and punctuation.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); typing proficiency with +55 wpm preferred.
 </li>
 <li>
 Possesses a high level of organizational and project management skills.
 </li>
 <li>
 Self-motivated with ability to multi-task and work with minimal supervision.
 </li>
 <li>
 Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.
 </li>
 <li>
 Demonstrates a high degree of professionalism and confidentiality regarding firm and client matters and protects sensitive information.
 </li>
 <li>
 Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine).
 </li>
 <li>
 Ability to execute tasks in a client-centric manner and to work effectively and efficiently in a team setting and with a diverse group of people at all levels of the organization.
 </li>
 <li>
 Ability to take direction, receive and apply feedback, and communicate support needs.
 </li>
 <li>
 Ability to effectively follow procedures and manage competing priorities; demonstrate attention to detail, accuracy and excellent organizational skills.
 </li>
 <li>
 Ability to work independently with some level of autonomy, taking initiative to ensure performance aligns with the successful operations of the office.
 </li>
 <li>
 Ability to be flexible, work flexible hours when required, and respond quickly and calmly to urgent situations; occasionally working overtime, evening or weekend hours may be required.
 
 
 </li>
 </ul>
 
 WHY YOU SHOULD APPLY
 
 
 
 Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual.
 
 
 The salary range for this position is $45,000 - $50,000 in Chicago. The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.
 
 
 
 EEO STATEMENT
 
 
 
 It is the Firm&rsquo;s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual&rsquo;s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.
 
 
 Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
 
 
 It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm&rsquo;s goal of furthering the principle of equal employment opportunity.
 
 
 
 
 E-Verify
 
 
 
 
 Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.
</div>

Legal Support Coordinator - Consumer Litigation

Dykema Gossett, pllc

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Support Coordinator &ndash; Consumer Litigation in our Chicago location. The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service. Under the supervision of the Office Administrator, the Legal Support Coordinator is responsible for providing administrative support to meet the daily needs of the office location. Responsibilities include coordinating national legal support team for the assigned products liability group practice. The Legal Support Coordinator will assist with preparing, organizing and filing electronic and non-electronic court filings and other legal documents; assisting with data entry for new business intake (NBI), utilizing the NetDocs document management system for file and document storage; processing invoices/expense reports, providing clerical support to attorneys and other professional personnel. Responsibilities can vary widely from day to day, and office needs may vary depending on location.ESSENTIAL DUTIES AND RESPONSIBILITIES:&middot; Provides day-to-day support to attorneys and legal support staff; primary duties include supporting the assigned products liability team and coordinating national discovery management.&middot; Assists with new business intake processes, saves client/attorney incoming emails and court notifications in NetDocs or similar document management systems; performs electronic filing, following court e-filing procedures and utilizing court web portals.&middot; Creates, types, modifies and saves correspondence, memoranda, notes, legal documents, etc., whether from drafts, originals or dictation.&middot; Copies and scans documents; and creates/updates binders.&middot; May assist with attorney time entry, travel and scheduling. Maintains list of all current billing numbers.&middot; As requested, may provide support for reception, the conference center and/or copy center, as duties/office needs can vary widely from day to day.&middot; Performs other administrative duties as assigned by firm management.KNOWLEDGE , SKILLS AND ABILITIES REQUIRED:&middot; Two years of post-high school education and related work experience required; Associate&rsquo;s Degree preferred; prior law firm/legal department experience is a plus.&middot; Excellent verbal and written communication skills, including data entry, proofreading, spelling, grammar and punctuation.&middot; Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); typing proficiency with +55 wpm preferred.&middot; Possesses a high level of organizational and project management skills.&middot; Self-motivated with ability to multi-task and work with minimal supervision.&middot; Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.&middot; Demonstrates a high degree of professionalism and confidentiality regarding firm and client matters and protects sensitive information.&middot; Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine).&middot; Ability to execute tasks in a client-centric manner and to work effectively and efficiently in a team setting and with a diverse group of people at all levels of the organization.&middot; Ability to take direction, receive and apply feedback, and communicate support needs.&middot; Ability to effectively follow procedures and manage competing priorities; demonstrate attention to detail, accuracy and excellent organizational skills.&middot; Ability to work independently with some level of autonomy, taking initiative to ensure performance aligns with the successful operations of the office.&middot; Ability to be flexible, work flexible hours when required, and respond quickly and calmly to urgent situations; occasionally working overtime, evening or weekend hours may be required.WHY YOU SHOULD APPLYDykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual.The salary range for this position is $45,000 - $50,000 in Chicago. The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.EEO STATEMENTIt is the Firm&rsquo;s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual&rsquo;s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm&rsquo;s goal of furthering the principle of equal employment opportunity.E-Verify Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.Job Type: Full-timePay: $21.63 - $24.03 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li><li>Wellness program</li></ul>Work Location: In person

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