administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

administrative support

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Buxani Counseling Care

Job Title: Administrative Assistant (Part-Time)Company: Buxani Counseling CareLocation: 9700 S Dixie Highway, Suite 880 Miami, FL 33156About Us: Buxani Counseling Care is a dynamic and rapidly growing private mental health clinic dedicated to empowering individuals to lead healthy and satisfying lives. We achieve this by tailoring therapy to each individual's needs through compassionate psychotherapy. Whether it's individual, family, or couples therapy, we provide understanding, guidance, and support to help clients build on their strengths and achieve personal growth. We pride ourselves on fostering a collaborative and supportive work environment where creativity and innovation thrive. As we continue to expand, we are seeking passionate and driven individuals to join our team and contribute to our success.Responsibilities:<ul><li>Assist with general office administrative tasks, including answering phones, managing emails, and handling correspondence.</li><li>Organize and maintain physical and electronic files and records.</li><li>Assist in scheduling appointments, meetings, and conferences.</li><li>Support the administrative team in preparing reports, and documents.</li><li>Assist with special projects and tasks as assigned.</li><li>Lead and support networking efforts, including outreach to community partners, referral sources, and professional organizations.</li></ul>Requirements:<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Detail-oriented with a high level of accuracy.</li><li>Proactive and willing to take initiative.</li><li>Previous administrative experience or relevant coursework is a plus.</li></ul>Salary and Benefits:<ul><li>$14-$16 per hour</li><li>Hands-on experience in a professional business environment.</li><li>Opportunity to work closely with experienced professionals and gain valuable mentorship.</li><li>Exposure to various aspects of business operations and administration.</li><li>Networking opportunities with industry professionals.</li><li>Potential for future career advancement within the company.</li></ul>How to Apply: Interested candidates should submit a resume outlining their qualifications. Please also include your availability for the internship duration. Applications can be sent to admin@buxanicare.com.Join us and embark on a rewarding internship experience that will kickstart your career in business administration! We look forward to welcoming you to our team.Job Type: Part-timePay: $15.00 - $16.00 per hourWork Location: In person

Administrative Assistant (part-time)

FirstService Residential

<div>Description
Temp to Perm Administrative Assistant
Schedule: Monday-Friday
Pay: $23.50 hourly 
Job Overview:
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess a strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistant - Temp to Perm

A.S.P. Enterprises

About the RoleA.S.P. Enterprises Inc., a family owned business, is one of the largest cigar wrapper grower in the world. We specialize in dark air-cured tobacco wrappers, binders, and fillers from Ecuador, Nicaragua, and other parts of Central and South America.We are seeking a detail-oriented and organized Accounting Assistant to support our accounting team. This position will assist with accounts payable, accounts receivable, vendor payments, purchasing, record organization, and general administrative accounting tasks. The ideal candidate is reliable, proactive, comfortable working with financial systems, and able to manage multiple priorities with accuracy. If you enjoy a structured office environment and balancing routine responsibilities with problem-solving, this position may be an excellent fit.Key Responsibilities1. Accounts Receivable<ul><li>Create and enter invoice information into the accounting system</li><li>Maintain organized invoice records and filing systems</li><li>Process incoming payments via wire transfers and checks</li><li>Record and apply payments accurately within the accounting system</li><li>Communicate professionally with clients regarding outstanding invoices and late payments</li></ul>2. Accounts Payable<ul><li>Review vendor invoices for accuracy, proper documentation, and required backup</li><li>Communicate with vendors regarding invoice discrepancies or required corrections</li><li>Process vendor payments through online bill pay systems and prepare checks when necessary</li><li>Prepare and submit monthly and scheduled wire payments for recurring vendors</li><li>Verify payment details and ensure timely processing of scheduled payments</li><li>Maintain organized records and file invoices, payment confirmations, and supporting documentation</li></ul>3. Purchasing &amp; Administrative Accounting Support<ul><li>Assist with purchasing office supplies and general office needs</li><li>Verify items received match purchase orders and submitted requests</li><li>Maintain organization of office materials and supplies</li><li>Purchase, set up, and organize new accounting/administrative binders annually</li><li>Assist with coordinating daily office lunch orders</li><li>Ensure employee reimbursement documentation is complete, organized, and easily accessible</li></ul>Qualifications<ul><li>Previous experience in accounting, bookkeeping, accounts payable, or administrative support preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize tasks and meet deadlines</li><li>Professional communication skills with vendors, clients, and internal team members</li><li>Proficiency with Microsoft Office (specifically Excel) and accounting software</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills<ul><li>Experience processing invoices and payments</li><li>Experience with accounting systems and online payment platforms</li><li>Basic understanding of accounts payable and accounts receivable processes</li></ul>Benefits<ul><li>Stable Monday&ndash;Friday schedule</li><li>Full-time position</li><li>Professional office environment</li><li>401(k) matching</li><li>Health/Dental Insurance</li><li>Paid time off</li><li>Paid sick days</li><li>Parental leave</li><li>Retirement plan</li></ul>Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Accounting Assistant

Ready- Contractors

Job Overview Ready- Contractors, a reputable company that has been serving the eastern North Carolina community with quality workmanship since 1969, is seeking a highly organised and self-motivated individual to join our team as a WFH Administrative Assistant. This is a full-time, remote position based in the United States, offering the flexibility to work from home. The successful candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of our construction business. We are looking for a proactive professional with excellent communication skills and a keen eye for detail. Responsibilities  <ul><li>Manage and maintain executives' schedules, appointments, and travel arrangements.</li><li>Handle and screen incoming calls and correspondence, directing them to the appropriate person.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organise and maintain digital filing systems, ensuring documents are easily accessible.</li><li>Liaise with clients, suppliers, and internal staff in a professional and courteous manner.</li><li>Assist with basic bookkeeping duties, including data entry and expense tracking.</li><li>Provide administrative support for various construction projects as needed.</li><li>Coordinate virtual meetings, prepare agendas, and take minutes when required.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.</li><li>Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.</li><li>Strong written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software.</li><li>Ability to work independently with minimal supervision in a remote setting.</li><li>High level of attention to detail and accuracy.</li><li>Experience within the construction industry is highly desirable but not essential.</li><li>A proactive approach to problem-solving and a 'can-do' attitude.</li></ul> Benefits  <ul><li>Competitive hourly wage of $40 - $100 USD, based on experience and qualifications.</li><li>A fully remote position offering an excellent work-life balance.</li><li>The opportunity to be part of a well-established company with a strong reputation for quality and reliability.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

WFH Administrative Assistant

Cardiovascular Associates of America

<div>Clinical Research Data Assistant 
This will be an in-person position in South Miami, Florida
Position Summary
The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
Essential Responsibilities
Data Management<ul><li>Enter study data into sponsor electronic data capture (EDC) systems.</li><li>Transcribe source documentation into sponsor systems accurately and timely.</li><li>Review entered data for completeness and accuracy.</li><li>Resolve basic data discrepancies and escalate complex issues.</li><li>Maintain study tracking logs and databases.</li></ul>
Sponsor Systems Management<ul><li>Maintain user access and system tracking documentation.</li><li>Upload required documents into sponsor portals.</li><li>Monitor sponsor system notifications and alerts.</li><li>Support completion of sponsor-required documentation.</li></ul>
Screening, Enrollment, and Study Reporting<ul><li>Prepare routine reports on screening, enrollment, randomization, and retention metrics.</li><li>Track recruitment and enrollment performance.</li><li>Maintain study enrollment dashboards and tracking tools.</li><li>Generate reports for site leadership and study teams.</li></ul>
Regulatory and Document Support<ul><li>Route study documents for review and signature.</li><li>Assist with collection of regulatory documents.</li><li>Maintain electronic and paper study files.</li><li>Support regulatory filing activities.</li><li>Assist with investigator and staff training documentation.</li></ul>
Communication Management<ul><li>Manage study email inboxes.</li><li>Route sponsor communications to appropriate team members.</li><li>Track action items from sponsor correspondence.</li><li>Assist with scheduling sponsor meetings and study-related calls.</li></ul>
Coordinator and Site Support<ul><li>Provide administrative support to Clinical Research Coordinators and investigators.</li><li>Assist with study start-up documentation.</li><li>Support study close-out activities.</li><li>Assist with preparation for sponsor monitoring visits, audits, and inspections.</li></ul>
Quality and Compliance<ul><li>Maintain confidentiality of participant information.</li><li>Ensure data accuracy and completeness.</li><li>Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.</li><li>Participate in quality improvement initiatives.</li></ul>
Qualifications
Education<ul><li>High School Diploma required.</li><li>Associate's degree or Bachelor's degree preferred.</li></ul>
Experience<ul><li>Previous healthcare, data entry, administrative, research, or regulatory experience preferred.</li><li>Experience with electronic systems and databases preferred.</li></ul>
Knowledge, Skills, and Abilities<ul><li>Exceptional attention to detail.</li><li>Strong data entry and computer skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple deadlines.</li><li>Strong organizational skills.</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li><li>Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.</li></ul>
Physical Requirements<ul><li>Ability to perform prolonged computer-based work.</li><li>Ability to review detailed documentation for extended periods.</li><li>Ability to occasionally lift and move files or supplies up to 15 pounds.</li></ul> 

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Clinical Research Data Assistant

Elevare Branding

<div>
 At Elevare Branding, we are dedicated to helping businesses build strong connections with their audiences through innovative branding solutions and exceptional client experiences. Our team is committed to professionalism, collaboration, and continuous growth. We believe that every interaction matters, and we strive to create a welcoming and efficient environment for both our clients and team members.
 
 
 
 Job Description
 
 
 
 Elevare Branding is seeking a professional and organized Registration Desk Staff member to serve as the first point of contact for visitors, clients, and guests. This role is ideal for an individual who enjoys providing excellent customer service, maintaining organized records, and ensuring smooth daily operations in a fast-paced environment.
 
 
 The successful candidate will play an important role in creating a positive experience while supporting administrative and registration-related activities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and guests in a professional manner.
 </li>
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 Manage registration processes and maintain accurate records.
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 Answer incoming inquiries and direct them to the appropriate department.
 </li>
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 Schedule appointments and coordinate visitor check-ins.
 </li>
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 Verify information and ensure all registration documentation is completed correctly.
 </li>
 <li>
 Maintain organized files and administrative records.
 </li>
 <li>
 Support daily front-desk operations and office coordination.
 </li>
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 Assist with data entry, reporting, and general administrative tasks.
 </li>
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 Ensure a clean, professional, and welcoming reception area.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
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 Excellent organizational and time-management abilities.
 </li>
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 Attention to detail and accuracy in handling information.
 </li>
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 Ability to multitask and prioritize responsibilities effectively.
 </li>
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 Professional demeanor and customer-focused mindset.
 </li>
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 Basic computer proficiency and familiarity with office software.
 </li>
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 Strong problem-solving skills and adaptability.
 </li>
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 Ability to work independently and as part of a team.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
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 Competitive salary package ($32,000 &ndash; $36,000 annually).
 </li>
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 Career growth and advancement opportunities.
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 Professional development and ongoing training.
 </li>
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 Supportive and collaborative work environment.
 </li>
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 Valuable administrative and customer service experience.
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 Opportunity to develop organizational and communication skills.
 </li>
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 Stable full-time employment with a growing company.
 </li>
 <li>
 Positive workplace culture focused on teamwork and success.
 </li>
 </ul>
</div>

Registration Desk Staff

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