administrative assistant top level management

administrative assistant

administrative assistant (entry-level) Jobs in Miami

administrative assistant (entry-level)

administrative assistant top level management Jobs in Miami

administrative assistant, executive Jobs in Miami

administrative assistant, executive

office support staff

administrative support

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

Miami Hype

<div>
 
 Administrative Assistant
 
 
 
 Premier Youth Volleyball Club &ndash; South Florida
 
 
 
 
 Full-Time | In-Office (9:00 AM &ndash; 5:00 PM)
 
 
 
 
 
 
 About the Club
 
 
 We are one of South Florida&rsquo;s fastest-growing youth volleyball organizations, serving athletes ages 8&ndash;18 across developmental, regional, and national programs.
 
 
 
 
 
 Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families.
 
 
 
 
 
 We are seeking a reliable and highly organized
 
 Administrative Assistant
 
 to support the daily operations of the club and help maintain structure across all systems.
 
 
 
 Role Overview
 
 
 
 
 
 The
 
 Administrative Assistant
 
 is responsible for managing the club&rsquo;s day-to-day administrative functions, including communication, scheduling support, billing, and general office operations.
 
 
 
 
 
 This is a
 
 full-time, in-office role (9&ndash;5)
 
 that requires someone who is:
 
 <ul>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Responsive and professional
 </li>
 <li>
 Comfortable handling multiple tasks throughout the day
 </li>
 </ul>
 
 
 
 
 You will work closely with leadership and coaching staff to ensure that
 
 operations run smoothly and communication stays clear and consistent
 
 .
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Front Office &amp; Communication
 
 <ul>
 <li>
 Answer and manage
 
 phone calls, emails, and daily inquiries
 
 </li>
 <li>
 
 Serve as a point of contact for parents, players, and new prospects
 
 </li>
 <li>
 
 Provide accurate information regarding programs, schedules, and registration
 
 </li>
 <li>
 
 Ensure timely and professional communication at all times
 
 </li>
 </ul>
 
 
 
 
 2. Billing &amp; Administrative Support
 
 <ul>
 <li>
 Manage
 
 billing, invoices, and payment tracking
 
 </li>
 <li>
 
 Assist families with account questions and payment-related concerns
 
 </li>
 <li>
 
 Maintain organized financial records and administrative documentation
 
 </li>
 <li>
 
 Support backend systems such as registration platforms and spreadsheets
 
 </li>
 </ul>
 
 
 
 
 3. Scheduling &amp; Program Support
 
 <ul>
 <li>
 Assist with
 
 practice schedules, court assignments, and calendar updates
 
 </li>
 <li>
 
 Support coordination of clinics, camps, and club programming
 
 </li>
 <li>
 
 Help ensure all schedules are accurate, updated, and clearly communicated
 
 </li>
 <li>
 
 Assist with tryout organization and general program logistics
 
 </li>
 </ul>
 
 
 
 
 4. Office Operations &amp; Organization
 
 <ul>
 <li>
 Maintain organized systems for:
 </li>
 <li>
 Player rosters
 </li>
 <li>
 Schedules
 </li>
 <li>
 Communication records
 </li>
 <li>
 Administrative files
 </li>
 <li>
 Support daily office operations and ensure a structured environment
 </li>
 <li>
 Assist with preparation for meetings, events, and internal needs
 </li>
 </ul>
 
 
 
 
 5. Staff &amp; Leadership Support
 
 <ul>
 <li>
 Provide administrative support to
 
 club leadership and coaching staff
 
 </li>
 <li>
 
 Assist with coordinating internal communication and documentation
 
 </li>
 <li>
 
 Help ensure coaches and leadership have what they need to operate efficiently
 
 </li>
 </ul>
 
 
 
 
 6. Community &amp; Event Support
 
 <ul>
 <li>
 Assist with organizing
 
 club events, clinics, and community initiatives
 
 </li>
 <li>
 
 Support communication and coordination for community service efforts
 
 </li>
 <li>
 
 Help maintain a positive and professional club presence
 
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 
 
 
 Required
 
 <ul>
 <li>
 Ability to work
 
 in-office, full-time (9&ndash;5)
 
 </li>
 <li>
 
 Strong organizational and multitasking skills
 
 </li>
 <li>
 
 Excellent communication (phone, email, in-person)
 
 </li>
 <li>
 
 High attention to detail and follow-through
 
 </li>
 <li>
 
 Ability to work in a fast-paced environment
 
 </li>
 </ul>
 
 
 
 
 Preferred
 
 <ul>
 <li>
 Previous administrative or office experience
 </li>
 <li>
 Experience in youth sports, athletics, or service-based environments
 </li>
 <li>
 Familiarity with scheduling systems or registration platforms
 </li>
 </ul>
 
 
 
 
 Who This Role Is For
 
 
 This role is for someone who:
 
 <ul>
 <li>
 Is naturally organized and dependable
 </li>
 <li>
 Communicates clearly and professionally
 </li>
 <li>
 Can manage multiple responsibilities without getting overwhelmed
 </li>
 <li>
 Takes pride in keeping systems clean, structured, and efficient
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 <ul>
 <li>
 Communication is handled quickly and professionally
 </li>
 <li>
 Billing and records are accurate and up to date
 </li>
 <li>
 Schedules are clear and organized
 </li>
 <li>
 Leadership and coaches feel supported
 </li>
 <li>
 Daily operations run smoothly and efficiently
 </li>
 </ul>
 
 
 
</div>

Dawa Medical LLC

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul>Skills<ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Experienced Administrative Assistant (1 year)

Morgan Auto Group

<div>We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our dealership. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is critical in ensuring smooth administrative processes and excellent customer service.

Key Responsibilities:
<ul>
<li>Greet and assist customers and visitors in a professional and friendly manner</li>
<li>Answer and direct incoming phone calls, take messages, or route calls appropriately</li>
<li>Handle daily clerical and administrative tasks including filing, data entry, scanning, and document management</li>
<li>Assist with preparing sales and service paperwork, including vehicle purchase agreements, invoices, and title documentation</li>
<li>Maintain office supplies inventory and place orders as needed</li>
<li>Schedule appointments and maintain calendars for management or service departments</li>
<li>Support accounting functions such as processing payments, reconciling daily transactions, and preparing bank deposits</li>
<li>Coordinate with various departments (Sales, Service, Parts) to ensure smooth internal communication and operations</li>
<li>Maintain a clean and organized front desk and customer waiting area</li>
<li>Perform other duties and special projects as assigned by management</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required; Associate&rsquo;s degree preferred</li>
<li>1&ndash;2 years of administrative or office support experience, preferably in a dealership or similar environment</li>
<li>Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Experience with dealership management systems (e.g., CDK, Reynolds &amp; Reynolds) is a plus</li>
<li>Excellent organizational, time management, and multitasking skills</li>
<li>Strong interpersonal and communication skills</li>
<li>Professional appearance and demeanor</li>
</ul>
grts</div>

Administrative Assistant at Kendall Hyundai

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Omega Security Service

Nation Security is a leading provider of comprehensive security solutions throughout Florida. We are seeking a highly skilled professional to serve as the central support hub for our executive office, working directly with our Chief Executive Officer (CEO).Position OverviewThis is a high-impact, fast-paced role ideal for a proactive, exceptionally organized professional. The Executive Administrative Assistant will act as the CEO&rsquo;s trusted partner, managing complex schedules, overseeing communications, and facilitating interactions with internal teams, clients, and franchise partners in both English and Spanish.Key ResponsibilitiesExecutive Calendar Oversight<ul><li>Strategically manage and streamline the CEO&rsquo;s busy calendar, coordinating meetings, site visits, and operational reviews across multiple Florida regions.</li></ul>Travel Coordination<ul><li>Arrange all aspects of domestic business travel, including flights, lodging, and transportation&mdash;ensuring timely and efficient itineraries for client and franchise visits.</li></ul>Bilingual Communications Support<ul><li>Serve as the primary communication link for the CEO. Prepare, manage, and draft professional correspondence, proposals, and internal communications in English and Spanish for clients, vendors, and executive staff.</li></ul>Meeting &amp; Presentation Preparation<ul><li>Develop thorough meeting agendas, briefing documents, and operational reports for executive sessions, internal team meetings, and external presentations.</li></ul>Administrative &amp; Financial Support<ul><li>Maintain daily administrative operations, including accurate expense reporting, invoice coordination, office management, and company event support.</li></ul>Confidential Information Management<ul><li>Handle sensitive information such as client contracts, personnel data, and financial materials with absolute professionalism and discretion.</li></ul>Qualifications<ul><li>Experience: Minimum of 3+ years in administrative support, including 1&ndash;2 years supporting a C-level executive (CEO, President, COO). Experience in security services, logistics, or a related field is preferred.</li><li>Language Skills: Bilingual proficiency in English and Spanish (verbal and written) is required.</li><li>Technical Skills: Advanced abilities in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Core Competencies: Highly resourceful, detail-focused, proactive, and able to anticipate needs while performing well under pressure.</li><li>Availability: Full-time, on-site presence at our Miami, FL headquarters is required.</li></ul>Nation Security, LLC is an Equal Opportunity Employer.Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Tuition reimbursement</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Explore 335+ Administrative support in Miami this May. Find roles across top companies and apply now to boost your career.

335 administrative support jobs In Miami

Administrative Assistant

Administrative Assistant, Executive

Administrative Assistant

Experienced Administrative Assistant (1 year)

Administrative Assistant at Kendall Hyundai

Administrative Assistant

Executive Assistant to the CEO