administrative assistant in our downtown miami location

administrative assistant

administrative assistance

administrative assistant (hr support) Jobs in Miami

administrative assistant (hr support)

administrative assistant in our downtown miami location Jobs in Miami

advanced medical support assistant Jobs in Miami

advanced medical support assistant

administrative support

Styles Property Management

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. With a focus on delivering exceptional customer service and maintaining a professional environment, you will be the backbone of our office, ensuring everything runs smoothly and efficiently.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately to create a welcoming atmosphere</li><li>Operate multi-line phone systems with professionalism, ensuring clear communication and efficient call handling</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and high-quality documentation</li><li>Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and report generation</li><li>Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices</li><li>Provide customer support via phone or email, addressing inquiries with excellent phone etiquette and professionalism</li><li>Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles with strong clerical skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Experience with multi-line phone systems, data entry, filing, and proofreading documents accurately</li><li>Bilingual abilities are highly desirable to assist diverse clients and team members effectively</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Excellent time management skills to handle multiple responsibilities simultaneously</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Knowledge of bookkeeping software such as QuickBooks is advantageous</li><li>Demonstrated customer service skills with professional phone etiquette and a friendly demeanor</li></ul>Join us as an Administrative Assistant to be an essential part of our vibrant team! Your dedication will help us deliver outstanding service while maintaining an organized and efficient office environment. We value proactive individuals who thrive on multitasking and supporting our team&rsquo;s success!Pay: From $26.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Vesta Property Services

<div>COMPANY OVERVIEW: Together We Soar!
Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida&rsquo;s Top Workplaces.
Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!
JOB SUMMARY: Your Flight Plan!
The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
RESPONSIBILITIES AND DUTIES: Ready to Fly!
<ul><li>Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
</li><li>Performs desktop publishing. Creates and develops visual presentations.</li><li>
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
</li><li>Organizes and prioritizes large volumes of information and calls.</li><li>
Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary.
</li><li>Responds to regularly occurring requests for information.</li><li>
Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones.</li><li>
Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary.</li><li>
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.</li><li>
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.</li><li>
This position has no supervisory responsibilities.</li></ul>
REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!
<ul><li>High school diploma.</li><li>
Prior administrative experience.</li><li>
Occasional travel may be required</li></ul>
PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest!
<ul><li>This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.</li><li>
Ability to lift up to 15 lbs</li></ul>
BENEFITS: The Perks of Eagle Pride!
At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.
In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!
AAP/EEO Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DRUG FREE WORKPLACE
In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.
OTHER DUTIES MAY BE ASSIGNED
The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time.</div>

FirstService Residential

<div>Description 
 
Job Overview:
 
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
 
 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50 lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
 
 
Supervisory Responsibilities
<ul><li>supervisory responsibilities</li></ul> 
 
Additional Information
<ul><li>Schedule: Monday thru Friday - 9:00 a.m. - 5:00 p.m.</li></ul> 
 
What We Offer: 
As a full-time non- exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
 
 
Compensation: $ 23.50 
 
Disclaimer: 
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 

 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistance

Fargo Funding LLC

MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDEREDFargo Funding on LinkedIn@fargofunding on InstagramJob Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul>Requirements<ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul>Job Types: Full-time, ContractPay: $55,000.00 - $70,000.00 per yearWork Location: Remote

Groundworks

<div><div>Alpha, A Groundworks Company, specializes in helping homeowners with their foundation repair, basement waterproofing, crawl space encapsulation, and concrete needs. Our top priority is providing high-quality home repair solutions and personalized service across the Nation. With fully trained technicians, industry-leading products, and nationally backed warranties, Groundworks is here to restore your foundation or crawlspace.
We're looking to hire a Production Administrative Assistant in Miam. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.
</div><div>Job Responsibilities:</div><div><ul><li>
Provide administrative support for timekeeping</li><li>
Create weekly job packs</li><li>
Create and close purchase orders</li><li>
Ensure office equipment is in working order to include scheduling maintenance</li><li>
Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.</li><li>
Setting and confirming install dates</li><li>
Mailing customer information packets</li><li>
Following up with customers on a variety of issues</li><li>
Updates customer records for accuracy</li></ul></div><div> 
What is required to join our team as a Production Administrative Assistant:</div><div><ul><li>
High School Degree/GED</li><li>
1-2 years Administrative Assistant experience preferred</li><li>
Previous call center or customer service preferred</li><li>
Must be positive and motivated with excellent communications skills</li><li>
Ability to adapt quickly to changes in work strategy</li><li>
Excellent computer skills</li><li>
Great oral and verbal communication</li></ul></div><div><div>
What we provide for our employees:</div><div><ul><li>
Bi-weekly Pay</li><li>
Company Ownership Program</li><li>
Superior training will ensure you start with immediate success</li><li>
Competitive and rewarding, family-oriented culture</li><li>
Advanced leadership training opportunities</li><li>
World-class training and support</li><li>
World-class training and support</li><li>
Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays</li></ul></div></div>
Who is Groundworks?
With more than 50 locations across the USA, Groundworks is the fastest-growing foundation solutions company in the country!
Recognized as a Top Workplaces USA&trade; company and offering ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before!
We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. That's why we're proud to be the Groundworks Tribe! Our shared culture, resources, work ethic, and even the lingo we use unites us as #OneTribe.
When customers choose a local Groundworks company, they can feel confident they&rsquo;re hiring trusted local experts who will ensure the job&rsquo;s done right.
When you choose Groundworks, you'll join thousands of Tribemates who are making history. It&rsquo;s the Groundworks difference!
So come and help us make history. Join our Tribe!
#Groundworks #StrongerTogether #OneTribe</div>

Production Permit Administrative Assistant

Magic Hands Car & Boat Detailer

We are seeking a detail-oriented and organized Administrative Assistant with HR responsibilities to join our team. This role supports daily administrative operations while assisting with key human resources functions including recruiting coordination, onboarding, employee documentation, and commission reporting.The ideal candidate is bilingual, highly organized, and comfortable handling confidential employee information.Key Responsibilities<ul><li>Manage and coordinate the full onboarding process for new employees, including preparing onboarding documents, collecting required paperwork, and ensuring new hires complete all required forms</li><li>Process new hire documentation and employee records</li><li>Coordinate recruitment activities including:</li><li>Managing job postings on recruiting platforms such as Indeed and LinkedIn</li><li>Reviewing candidate applications</li><li>Scheduling interviews with hiring managers</li><li>Assist with HR administrative tasks and maintain organized employee files</li><li>Prepare and issue employee disciplinary documentation, including employee warnings, while ensuring proper documentation and compliance with company policies</li><li>Help manage payroll-related data using Paychex (experience preferred but not required)</li><li>Generate reports to ensure accurate commission payments for sales staff</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative and HR support as needed</li></ul>Qualifications<ul><li>Bilingual required (English and Spanish preferred)</li><li>Previous administrative or HR-related experience</li><li>Experience assisting with employee onboarding or HR documentation</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to handle confidential and sensitive information</li><li>Experience with HR or payroll platforms is a plus (especially Paychex)</li><li>Proficiency with standard office tools (email, spreadsheets, document management)</li></ul>Preferred Skills<ul><li>Experience supporting recruiting and onboarding processes</li><li>Familiarity with employee disciplinary procedures and documentation</li><li>Experience using recruiting platforms</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Opportunity for growth within the company</li><li>Professional and collaborative work environment</li></ul>Pay: $20.00 per hourWork Location: In person

Administrative Assistant (HR Support)

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Explore 246+ Administrative support in Miami this March. Find roles across top companies and apply now to boost your career.

246 administrative support jobs In Miami

Administrative Assistant

Administrative Assistant

Administrative Assistance

Administrative Assistant

Production Permit Administrative Assistant

Administrative Assistant (HR Support)

Part- Time Front Desk Associate