front desk / administrative support – property management

administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

front desk / administrative support – property management Jobs in Miami

administrative support

MaxRE - GS&M

Overview Front Desk / Administrative Support &ndash; Property ManagementDuties<ul><li>We are currently seeking a motivated individual to join our team in a Front Desk position</li><li>that combines administrative responsibilities with daily operational support.</li><li>The ideal candidate will play a key role in supporting the operations of our Property</li><li>Management team while maintaining a professional and welcoming environment.</li><li>Location: Medley / Doral Area</li><li>Hours: Monday &ndash; Friday, 7:30 AM &ndash; 4:00 PM</li><li>Key Responsibilities:</li><li>- Answer incoming calls and direct inquiries appropriately</li><li>- Greet and assist guests with a warm, professional demeanor</li><li>- Provide administrative and operational support to the team as needed</li><li>Requirements:</li><li>- Bilingual (English/Spanish required)/ Strong communication and organizational skills/- Professional appearance and customer-service mindset</li><li>Greet residents, visitors, contractors-vendor with professionalism.</li><li>Answer phone calls with excellent phone etiquette, directing inquiries efficiently and courteously.</li><li>Assist with property leasing activities, including scheduling tours, processing applications, and upselling available units.</li></ul>If you are interested and qualified for this position, please submit your resume along with a brief summary of your relevant experience: Send resume to Fara@rbicompanies.comPay: $17.00 - $18.00 per hourWork Location: In person

Front Desk / Administrative Support – Property Management

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

Florida National University

<div>Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required. 
 
Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines. 

Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus close at 7:00pm on Friday

Specific Duties and Responsibilities
<ul>
<li>Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process</li>
<li>Responds to communications (email/voicemail) on a daily basis</li>
<li>Answer phones and transfer to the appropriate staff member</li>
<li>Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.</li>
<li>Greet public and clients and direct them to the correct staff member</li>
<li>Receive, sort and distribute incoming mail</li>
<li>Coordinate the coverage of the reception area to ensure proper handling at all times</li>
<li>Faxing, scanning and copying of documents</li>
<li>Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed</li>
<li>Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds</li>
<li>Assist with the billing, receivables, and cashier functions of the campus</li>
<li>Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education</li>
<li>Assist with completing students&rsquo; registration process</li>
<li>Ensure office equipment is properly maintained and serviced</li>
<li>Perform work related errands as requested such as going to the post office and bank</li>
<li>Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation</li>
<li>Distributes, collects and files Final Grades Roster from faculty and ensures that students&rsquo; records are kept according to FNU policy</li>
<li>Support and participate in University Commencement Ceremonies</li>
<li>Performs other duties as assigned</li>
</ul>
Must pass background test and per-employment drug screening.

Education and Experience
<ul>
<li>Associates Degree (Bachelor required)</li>
<li>English language fluency REQUIRED</li>
<li>Spanish language working proficiency</li>
<li>Working knowledge of Excel</li>
<li>1-2 years of related experience</li>
<li>Competent computer skills including MS Office or equivalent</li>
</ul>
Job Type: Full-time
Salary: $18.00 per hour
Benefits:
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li></ul></div>

General Administrative Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

De La Pena Group, P.A.

Job DescriptionDe La Pe&ntilde;a Group, P.A. is seeking a highly organized and detail-oriented Office Assistant to support daily office operations and assist with legal and administrative tasks. This is a hybrid position requiring both remote work and in-office presence at our Miami, Florida location.The ideal candidate is proactive, reliable, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities:&middot; Provide general administrative and clerical support to the office manager&middot; Answer and manage the main office phone line&middot; Maintain physical and electronic filing systems&middot; Assist with drafting correspondence and letters&middot; Calendar legal deadlines and appointments&middot; Review and electronically file court documents&middot; Support attorneys and staff with day-to-day office needs&middot; Assist with basic marketing efforts, including social media updates, client outreach, and promotional materialsSkills and Qualifications:&middot; Fully Bilingual in English and Spanish (required)&middot; Strong verbal and written communication skills, in both languages&middot; Proficiency in Microsoft Office (Word, Outlook, Excel).&middot; Excellent organizational and time-management skills&middot; Ability to work independently and meet deadlines&middot; Basic marketing skills (e.g., social media, content creation, or client engagement) preferred&middot; Prior legal experience preferredWork Environment:Hybrid schedule (in-office and remote; details to be discussed)Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: Hybrid remote in Miami, FL 33131

Office Assistant

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Explore 259+ Administrative support in Miami this April. Find roles across top companies and apply now to boost your career.

259 administrative support jobs In Miami

Front Desk / Administrative Support – Property Management

Administrative Assistant, Executive

General Administrative Assistant

Administrative Assistant

Office Assistant

Part- Time Front Desk Associate

Administrative Assistant