executive assistant

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administrative assistant

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office administrator

administrative support

ALPHA PLUS

Executive Administrative &amp; HR CoordinatorLocation: Riyadh, Saudi Arabia Job Type: Full-TimeJob Overview: We are seeking a female expatriate Executive Administrative &amp; HR Coordinator to handle daily administrative operations, HR support, sales coordination, and inter-department communication. This role works closely with the CEO, HR, Finance, Sales, and Production teams.Key Responsibilities:<ul><li>Daily attendance, overtime records, and payroll preparation support</li><li>HR coordination, job offer preparation, and JISR system handling</li><li>Quotation preparation and enquiry follow-ups</li><li>Email management (Sales, Management, Hiring &amp; PR)</li><li>Job order issuing and tracking for production</li><li>Coordination between CEO, HR, Finance, and other departments</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Strong MS Excel and email communication skills</li><li>HRMS / payroll system experience (JISR preferred)</li><li>Highly organized and able to multitask</li></ul>Salary: Competitive, based on experienceHow to Apply: Apply via Indeed with your updated CV.Job Types: Full-time, PermanentPay: ﷼2,500.00 - ﷼4,000.00 per month

Executive Administrative & HR Coordinator

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25159690
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 W Riyadh - KAFD, Area 1 Al Aqeeq Street Financial District, Riyadh, Saudi Arabia, Saudi Arabia, 13519VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Na Marriott International, n&oacute;s nos dedicamos para sermos um empregador que oferece oportunidades iguais, que acolhe todas as pessoas e que fornece acesso a oportunidades. N&oacute;s promovemos ativamente um ambiente em que o hist&oacute;rico &uacute;nico de nossos associados &eacute; celebrado e valorizado. Nossa maior for&ccedil;a est&aacute; na mistura rica de cultura, talento e experi&ecirc;ncia de nossos associados. Estamos comprometidos com um ambiente em que n&atilde;o haja discrimina&ccedil;&atilde;o ou preconceitos em rela&ccedil;&atilde;o a caracter&iacute;sticas protegidas, incluindo defici&ecirc;ncia, status de veterano ou qualquer outra caracter&iacute;stica protegida por lei.
 
 
 
 A miss&atilde;o do W Hotels &eacute; incentivar a curiosidade e expandir horizontes. Somos um lugar onde se pode experimentar a vida. Estamos aqui para abrir portas e mentes. Somos constantemente inspirados por novas caras e experi&ecirc;ncias. Um esp&iacute;rito apurado, disposto a ousar, est&aacute; no cerne da nossa marca e, atrav&eacute;s dele, tornamos-nos reconhecidos por reinventar as normas do luxo pelo mundo. Nossa cultura de atendimento &eacute; a de que tudo pode ser feito a qualquer momento, e assim transformamos em realidade as paix&otilde;es dos h&oacute;spedes. Se voc&ecirc; &eacute; original e inovador e sempre contempla o futuro, seja bem-vindo(a) ao W Hotels. Ao entrar para o W Hotels, voc&ecirc; se junta a um portf&oacute;lio de marcas da Marriott International.
 
 Esteja
 
 onde pode realizar seu melhor trabalho,
 
 agir
 
 conforme seu prop&oacute;sito,
 
 fazer parte
 
 de uma incr&iacute;vel equipe global e
 
 se tornar
 
 a melhor vers&atilde;o de quem voc&ecirc; &eacute;.
</div>

Coordinator-Admin

Bayut KSA - بيوت السعودية

<div>
 
 
 
 As the Document Controller, you are responsible for ensuring the timely completion, collection, and accuracy of all sales-related documents. You will serve as the "connection" between Sales Managers, Consultants, and internal departments, following up on missing paperwork, collecting booking forms, preparing contract amendments, making copies, and supporting the documentation process. You will also be responsible for keeping documentation accurate, organized, and complete, enabling the Sales Development team to finalize smoothly and on time
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 
 Document Collection &amp; Follow-Up
 
 
 <ul>
 <li>
 Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time
 </li>
 <li>
 Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients
 </li>
 <li>
 Remind and track outstanding documentation requirements to ensure the timely completion of files
 </li>
 </ul>
 
 
 Document Preparation &amp; Drafting
 
 
 <ul>
 <li>
 Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive
 </li>
 <li>
 Support in writing contract amendments, details, and adjustments as required
 </li>
 <li>
 Make copies, circulate, and archive contracts and related documents
 </li>
 </ul>
 
 
 Documentation Management
 
 
 <ul>
 <li>
 Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files
 </li>
 <li>
 Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review
 </li>
 <li>
 Assist in compiling and drafting standard document templates for recurring sales activities
 </li>
 </ul>
 
 
 Coordination &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork
 </li>
 <li>
 Coordinate with Finance, Legal, and Sales Development teams for pending documentation
 </li>
 <li>
 Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals
 </li>
 <li>
 Collect, review, and circulate booking forms and contracts
 </li>
 <li>
 Draft and prepare sales agreements, addenda, and amendments
 </li>
 <li>
 Follow up with internal teams to complete pending documents
 </li>
 <li>
 Organise and maintain a filing system for all physical and electronic sales documents
 </li>
 <li>
 Provide administrative support for documentation activities
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or bachelor's degree in business administration, Sales &amp; Marketing, or related field
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Familiarity with document management systems is an advantage
 </li>
 <li>
 Bilingual is a must; typing and speaking Arabic are mandatory
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 1-3 years of experience in documentation, administrative, or sales support roles
 </li>
 </ul>
 
 
 Knowledge
 
 
 <ul>
 <li>
 Understanding of contract preparation and document handling
 </li>
 <li>
 Familiarity with sales processes in the real estate/business sector in KSA is preferred
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organisational and multitasking skills
 </li>
 <li>
 Good drafting and document formatting ability
 </li>
 <li>
 Effective coordination and communication skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 </ul>
 
 
 Traits
 
 
 <ul>
 <li>
 Proactive, task-driven, and detail-oriented
 </li>
 <li>
 Service-focused with a "go-getter" attitude
 </li>
 <li>
 Reliable and accountable in completing ground-level follow-up work
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 </ul>
 <ul>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 </ul>
 <ul>
 <li>
 Learning &amp; Development
 
 </li>
 </ul>
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 #KSABayut
 
 
</div>

Document Controller

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Administrative Assistant

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 The Administrative Affairs Store Senior Specialist I is responsible for executing end-to-end store operations and overseeing the maintenance of store equipment and office materials across NHC facilities. The role ensures availability, accuracy, safety, and efficiency of store operations in line with NHC requirements, policies, and operational standards.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Policies, Processes &amp; Continuous Improvement
 
 
 
 
 
 
 Comply with all applicable NHC policies, procedures, and standard operating instructions to ensure controlled and consistent operations.
 
 
 
 
 
 Contribute to continuous improvement initiatives by identifying opportunities to enhance processes, reduce costs, and improve productivity.
 
 
 
 
 
 Promote adherence to policies and operational procedures among team members and stakeholders.
 
 
 
 
 
 
 Store &amp; Inventory Management
 
 
 
 
 
 
 Collect store requirements and ensure the availability of functional equipment and materials across NHC facilities.
 
 
 
 
 
 Maintain accurate records of inventory, stock movements, and storage activities.
 
 
 
 
 
 Monitor inventory levels, anticipate future needs, and place or expedite supply orders accordingly.
 
 
 
 
 
 Ensure proper receipt, inspection, storage, and documentation of incoming deliveries.
 
 
 
 
 
 Equipment &amp; Facility Support
 
 
 
 
 
 Ensure optimal operation of store equipment through preventive maintenance, coordination of repairs, and regular equipment evaluations.
 
 
 
 
 
 Maintain up-to-date equipment inventories and assess new equipment as needed.
 
 
 
 
 
 Provide administrative and operational support to ensure efficient store operations within NHC facilities.
 
 
 
 
 
 
 Team Coordination &amp; Compliance
 
 
 
 
 
 
 Manage daily store workflows by assigning tasks to assistants and administrative staff, ensuring accuracy, efficiency, and timely completion.
 
 
 
 
 
 Enforce in-store security, health, and safety regulations in compliance with organizational and regulatory standards.
 
 
 
 
 
 
 Stakeholder Management
 
 
 
 
 
 
 
 Internal:
 
 
 
 
 
 
 Administration Services &amp; Facilities Team
 
 
 
 
 
 
 External:
 
 
 
 
 
 
 Service Providers and Vendors
 
 
 
 
 
 
 Job Requirements
 
 
 
 
 Education
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field (required)
 
 
 
 
 
 
 Experience
 
 
 
 
 
 
 Minimum of 3&ndash;4 years of relevant experience in store management, inventory control, or administrative operations
 
 
 
 
 
 
 Disclaimer
 
 
 
 
 
 
 The above description outlines the general nature and level of responsibilities associated with this role. It is not intended to be an exhaustive list of duties or requirements.
 
</div>

Administrative Affairs Store Sr. Specialist I (Outsource)

Sysmex Saudi Arabia

<div>
 <ul>
 <li>
 
 Administrative Support:
 
 Provide general administrative support to HR staff, including scheduling meetings, preparing reports, and maintaining HR documents.
 </li>
 <li>
 
 Recruitment Assistance:
 
 Assist in the recruitment process by screening resumes, and scheduling interviews.
 </li>
 <li>
 
 Assist with Onboarding and Offboarding:
 
 Support the onboarding process for new hires, including preparing paperwork, and assisting with the completion of required forms. Also, assist with exit formalities for departing employees, ensuring clearance and document accuracy
 </li>
 <li>
 
 Governmental Portals Management and Procedures:
 
 (Qiwa-GOSI-Mudad-Muqeem-MHRSD-COC)
 </li>
 <li>
 
 Employee Benefits Administration:
 
 Help with administering employee benefits, such as health insurance.
 </li>
 <li>
 
 Check and Maintain Employee Files:
 
 Regularly review and ensure all required documentation for each employee is included and up-to-date, such as employment contracts and identification documents.
 </li>
 <li>
 
 Assist with Company Events:
 
 Help the HR team in preparing for and organizing company events
 </li>
 <li>
 
 Assist with Employee Engagement Activities:
 
 Support HR in planning and executing employee engagement initiatives to improve workplace culture and employee satisfaction.
 </li>
 <li>
 
 Handle travel and accommodation bookings for employees
 
 , candidates and guests as needed.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in HR or Business Administration Field
 </li>
 <li>
 Minimum 3 years of experience
 </li>
 <li>
 Proficiency in Microsoft Office, particularly Excel, and data entry
 </li>
 <li>
 Fluency in English (written and spoken)
 </li>
 <li>
 Ability to handle confidential information with integrity.
 </li>
 </ul>
 
 Key Skills
 
 <ul>
 <li>
 Confidentiality
 </li>
 <li>
 Excellent Communication Skills
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Time Management
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Organizing and Prioritizing
 </li>
 </ul>
</div>

Human Resources Specialist

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

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