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administration coordinator Jobs in Riyadh

administration coordinator

administrative assistant

administrative support

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 
 
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 
 
 <ul>
 <li>
 Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
 </li>
 <li>
 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
 </li>
 <li>
 Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
 </li>
 <li>
 Assist and follow up on office and accommodation's management, requests and maintenance issues.
 </li>
 <li>
 Maintain accurate company address list.
 </li>
 <li>
 Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
 </li>
 <li>
 Perform administrative and support duties to all departments when needed.
 </li>
 <li>
 Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
 </li>
 <li>
 Review requisitions and check availability of items with suggested suppliers.
 </li>
 <li>
 Receive purchased items and check quality, quantity and specifications.
 </li>
 <li>
 Assist in sustaining proper inventory levels of office supplies.
 </li>
 <li>
 Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
 </li>
 <li>
 Assist in forecasting requirements and order products to meet office demands.
 </li>
 <li>
 Handle an effective physical and electronic archiving and filing system.
 </li>
 <li>
 Supports the HR team once needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or equivalent.
 </li>
 <li>
 The candidate should be Saudi
 </li>
 <li>
 At least 1 year of experience in Administration.
 </li>
 <li>
 Proficiency in English and/or Arabic is a must.
 </li>
 </ul>
</div>

Administration Coordinator

King Abdullah Bin Abdulaziz University Hospital

<div>Job Purpose:
The purpose of this position is to provide administrative support to facilitate the clinical and operational needs of the care environment.
Key Accountabilities &amp; Responsibilities:
General Roles and Responsibilities
<ul><li>Supports the Head Nurse with chart audits and data collection.
</li><li>Supports the Unit Based Council (UBC) members and HN in monitoring quality improvement data for reporting purposes within the clinical areas.
</li><li>Demonstrates knowledge of hospital variance reporting system and appropriate management procedures for unexpected occurrences.
</li><li>Supports the mission and vision, goals and strategy of KAAUH and Nursing Affairs and participates in the performance improvement of the organization.
</li><li>Deliveries of a customer focused service to patients, their families and visitors.
</li>Provides administrative assistance to the clinical staff and accurate data transmission of patient movement while upholding the philosophies of the unit. 
<li>
</li></ul>Specific Roles and Responsibilities
<ul><li>Collaborates with nursing staff in promoting excellent customer service, which delivers prompt and efficient response to patients.
</li><li>Communicates effectively, accurately, applying discretion and tact where necessary, with written, telephone and face-to-face contact, with patients, visitors, other staff and various external agencies. Provides informal translation in clinical setting as needed.
</li><li>Acts as unit receptionist. Receives patient, visitor and staff inquiries at the nursing station. Acts as a resource to nursing staff for location of forms, manuals, Policy &amp; Procedure etc.
</li><li>Utilizes IT systems to communicate effectively and efficiently.
</li><li>Undertakes tasks such as typing, answering telephones, reception duties, photocopying, filing, ordering and maintaining stationery
</li><li>Ensures patients disposition is tracked such through the HIM system this includes the , admitting , transferring , discharging of patients and where necessary make follow-up appointments, from the ward using the appropriate systems.
</li><li>Ensures that patient identification details are correct and up-to-date, in terms of written and electronically held records and patient identification labels are printed.
</li><li>Assists in preparing and issuing Hospital Medical Certificates, insurance and claim forms as required.
</li><li>Liaises with the Emergency Bed Service regarding the availability and current capacity of the clinical area.
</li><li>Arranges appropriate patient transport as requested by ward staff and communicate effectively with the Ambulance Liaison Personnel.
</li><li>Documents accurate records, including diet lists, discharge clearance list, and compilation of daily census.
</li><li>Reviews all patient data is in the correct sequence and ensuring file is in order prior to sending to Medical Records.
</li><li>Maintains adequate stock levels of forms and supplies in keeping with established stock levels. Prepares pre-collated admission packs, maintains appropriate supply of forms in exam rooms. Prepares monthly requests for forms and supplies and utilizes supplies in a cost-effective manner.
</li><li>Respects patients and their families to promote a patient-centered care culture.
</li><li>Participates in and supports quality improvement and patient safety activities as an individual or as part of a multidisciplinary team.
</li><li>Performs other job related duties, as assigned
</li></ul>Job Qualifications and Experience:
-Bachelor&rsquo;s degree in English, Business Administration, Hospital Administration, Science, Secretarial, or any related field. (No Experience Required)
-2 years Diploma in Business Administration, Hospital Administration, Secretarial, or any related field. (with 4 years of experience)
-3 years Diploma in Business Administration, Hospital Administration, Secretarial, or any related field. (with 2 years of experience)</div>

Ward Clerk I

Gallup

<div>Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do
<ul>
<li>Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed</li>
<li>Coordinate travel arrangements and manage calendars for MENA regional leaders</li>
<li>Process and submit expenses for consulting and business development teams</li>
<li>Support collections efforts by persistently following up on past-due payments</li>
<li>Scan accounting-related documents</li>
<li>Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms</li>
<li>Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team</li>
<li>Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls</li>
<li>Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally</li>
<li>Register Gallup on vendor and supplier platforms</li>
<li>Update contact information in the CRM system</li>
</ul>
Who We Want
<ul>
<li>Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care</li>
<li>Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues</li>
<li>Exceptional achievers who bring discipline, dependability and follow-through to every task</li>
<li>Master multitaskers who stay organized and manage competing priorities flawlessly</li>
<li>Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right</li>
</ul>
What You Need
<ul>
<li>Saudi national status with at least three years of relevant professional experience required</li>
<li>Experience processing work permits and visas required</li>
<li>Experience processing government billing and transactions required</li>
<li>Proficiency in Microsoft Word, Outlook and Excel required</li>
<li>Fluency in English and Arabic required</li>
<li>A commitment to working on-site at Gallup's office required</li>
</ul>
What You'll Experience
<ul>
<li>Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.</li>
<li>An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.</li>
<li>Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe &mdash; and expected &mdash; to challenge the status quo.</li>
<li>Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.</li>
<li>A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.</li>
</ul>
Learn more about life at Gallup.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

To review Gallup's Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.</div>

Administrative Assistant

Confidential

<div>
 
 
 Summary
 
 
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. We are looking for an
 
 Administrative Assistant
 
 to become an integral part of our administrative team. In this role, you will be responsible for efficiently organizing daily operations and providing direct support to management through data management, reporting, and accurate analysis.
 
 
 We are seeking a proactive partner who can contribute data-driven insights that improve performance and support strategic decision-making.
 
 
 You will be part of a professional work environment that offers continuous development opportunities and allows you to contribute to innovative solutions that enhance efficiency and strengthen cross-departmental communication.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and organize administrative correspondence.
 </li>
 <li>
 Prepare meeting schedules, follow up on appointments, and coordinate tasks across departments.
 </li>
 <li>
 Accurately enter data into approved systems and databases.
 </li>
 <li>
 Prepare periodic analytical reports (administrative, financial, and operational) for management review.
 </li>
 <li>
 Develop and design dashboards to monitor performance and results.
 </li>
 <li>
 Extract and analyze data from multiple sources to support performance improvement.
 </li>
 <li>
 Follow up on the implementation of decisions and recommendations issued by management.
 </li>
 <li>
 Support electronic archiving processes and organizing files and documents.
 </li>
 <li>
 Contribute to enhancing the efficiency of administrative workflows by providing development proposals.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Information Systems, or a related field.
 </li>
 <li>
 Minimum of 3 years of proven experience in administrative roles.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
 </li>
 <li>
 Practical experience in designing and analyzing reports using Excel, Power BI, Google Data Studio, or similar tools.
 </li>
 <li>
 Strong skills in time management, follow-up, and attention to detail.
 </li>
 <li>
 Ability to communicate effectively and work collaboratively within a team.
 </li>
 <li>
 Ability to prepare data-driven presentations for senior management.
 </li>
 <li>
 Provide analytical reports and statistics to support Sales, Finance, and Operations teams.
 </li>
 <li>
 Contribute to the development of electronic archiving systems and implement more efficient digital solutions.
 </li>
 <li>
 Manage and continuously update administrative databases to ensure they remain a reliable reference.
 </li>
 </ul>
 
 
</div>

SANY Saudi Arabia

<div>
 
 
 Job Title:
 
 Admin Manager
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Company:
 
 SANY Saudi Arabia
 
 
 
 Department:
 
 Administration
 
 
 
 Notice Period:
 
 Immediate
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The
 
 Admin Manager
 
 will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management &amp; Administration
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure a well-organized and efficient work environment.
 </li>
 <li>
 Manage office facilities, utilities, supplies, and vendor relationships.
 </li>
 <li>
 Implement and maintain effective administrative policies and procedures.
 </li>
 <li>
 Ensure all licenses, permits, and legal documents are up to date.
 </li>
 </ul>
 
 
 2. HR &amp; Employee Support (Coordination Role)
 
 
 <ul>
 <li>
 Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
 </li>
 <li>
 Support employee engagement initiatives and address administrative-related staff concerns.
 </li>
 <li>
 Manage employee records, attendance, and leave documentation.
 </li>
 </ul>
 
 
 3. Compliance &amp; Government Relations (GRO)
 
 
 <ul>
 <li>
 Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
 </li>
 <li>
 Ensure full compliance with Saudi regulations and corporate governance standards.
 </li>
 <li>
 Manage relationships with external legal and governmental bodies.
 </li>
 </ul>
 
 
 4. Budgeting &amp; Cost Control
 
 
 <ul>
 <li>
 Prepare and manage the administration department&rsquo;s budget.
 </li>
 <li>
 Monitor costs related to office operations, procurement, and facilities management.
 </li>
 <li>
 Identify cost-saving opportunities without compromising operational efficiency.
 </li>
 </ul>
 
 
 5. Leadership &amp; Team Management
 
 
 <ul>
 <li>
 Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
 </li>
 <li>
 Foster a culture of teamwork, accountability, and continuous improvement.
 </li>
 <li>
 Act as a bridge between employees and senior management for administrative issues.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
 </li>
 <li>
 
 Experience:
 
 Minimum
 
 7&ndash;10 years of experience
 
 in administration, including at least
 
 3 years in a managerial role
 
 in Saudi Arabia.
 </li>
 <li>
 
 Languages:
 
 </li>
 <li>
 Proficiency in
 
 English
 
 &ndash; required.
 </li>
 <li>
 
 Arabic
 
 &ndash; preferred.
 </li>
 <li>
 Mandarin Chinese &ndash; an added advantage.
 </li>
 <li>
 Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
 </li>
 <li>
 Excellent leadership, problem-solving, and decision-making skills.
 </li>
 <li>
 Proficiency in MS Office Suite and ERP systems.
 </li>
 </ul>
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Strong organizational and planning skills.
 </li>
 <li>
 Effective communication and negotiation abilities.
 </li>
 <li>
 Attention to detail with a focus on compliance.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 High level of integrity and professionalism.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Asteri Beauty (B Corp™)

<div>
 
 
 Job purpose
 
 
 
 
 
 
 The Retail Coordinator is responsible for ensuring smooth day-to-day operations across all retail outlets by maintaining accurate reporting, compliance documentation, communication flow, and administrative trackers. The role acts as a central point of coordination between retail teams, head office functions, and external stakeholders to support productivity, compliance, and business continuity.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Operational Support &amp; Reporting
 
 
 <ul>
 <li>
 Maintain the Daily Sales Report (DSR) and support daily MIS reporting.
 </li>
 <li>
 Monitor store CCTVs regularly to highlight gaps and recommend actions for improving staff productivity.
 </li>
 <li>
 Maintain and update daily operational trackers to ensure accuracy and timely reporting.
 </li>
 <li>
 Prepare and circulate meeting minutes, maintain follow-up trackers, and ensure timely closure of pending actions.
 </li>
 <li>
 Support store opening and closing checklists to ensure compliance with company standards.
 </li>
 </ul>
 
 
 Compliance &amp; Licensing
 
 
 <ul>
 <li>
 Track and maintain up-to-date records for:
 </li>
 <li>
 Civil Defence Certificates
 </li>
 <li>
 Store Licenses
 </li>
 <li>
 VAT Certificates
 </li>
 <li>
 Baladiya Licenses
 </li>
 <li>
 Ministry of Health (MOH) / Ministry of Labor (MOL) documents
 </li>
 <li>
 Ensure timely renewal of all certificates, licenses, and legal requirements.
 </li>
 </ul>
 
 
 Lease &amp; Property Management
 
 
 <ul>
 <li>
 Maintain trackers for lease renewals.
 </li>
 <li>
 Support in coordinating with landlords and property management for renewals and related documentation.
 </li>
 </ul>
 
 
 Retail Operations Coordination
 
 
 <ul>
 <li>
 Facilitate effective communication between Retail, HR, and Finance teams at the office level.
 </li>
 <li>
 Maintain weekly staff rotas to ensure proper workforce planning and scheduling.
 </li>
 <li>
 Track and record promotional activities across stores, ensuring proper execution and documentation.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 2 years of experience in retail operations, coordination, or administrative support.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple trackers and deadlines simultaneously.
 </li>
 <li>
 Proficiency in MS Office (Excel, PowerPoint, Word) and reporting tools.
 </li>
 <li>
 Strong attention to detail, accuracy, and follow-up skills.
 </li>
 <li>
 Excellent communication skills to liaise between internal teams and external parties.
 </li>
 </ul>
 
 
</div>

Retail Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant (Saudi National) to join our team!
What You&rsquo;ll Be Doing:
Operational Support to Parsons Team:
<ul><li>Provide hands-on administrative support to Parsons&rsquo; project managers, engineers, and site personnel.
</li><li>Coordinate and manage Parsons&rsquo; internal communications, scheduling meetings, and tracking action items to support project delivery.
</li><li>Assist Parsons&rsquo; team in logistics coordination, including travel arrangements, site access permits, and resource mobilization.
</li></ul>Document and Communication Management:
<ul><li>Manage Parsons&rsquo; project documentation flow on-site, including receiving, logging, and distributing technical documents, correspondence, and reports.
</li><li>Ensure effective communication between Parsons&rsquo; staff, contractors, consultants, and client representatives on-site.
</li><li>Assist in preparing meeting agendas, minutes, and follow-up on Parsons&rsquo; project activities.
</li></ul>On-site Office Operations:
<ul><li>Maintain Parsons&rsquo; site office supplies, equipment, and facilities to support operational efficiency.
</li><li>Support Parsons&rsquo; procurement and administration processes related to site activities.
</li><li>Assist in onboarding Parsons&rsquo; new team members, including coordination of inductions, site orientations, and compliance with site safety protocols.
</li></ul>Health, Safety &amp; Compliance:
<ul><li>Support Parsons&rsquo; compliance with site health, safety, and environmental policies by facilitating documentation and reporting requirements.
</li><li>Participate in site safety meetings and ensure Parsons&rsquo; administrative requirements align with project HSE standards.
</li></ul>What Required Skills You&rsquo;ll Bring:
Education:
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.
</li></ul>Experience:
<ul><li>Minimum 2 years of experience in an administrative or operations support role within construction or infrastructure projects.
</li><li>Prior experience working directly with or supporting international contractors or engineering firms (preferably Parsons or similar) on site.
</li></ul>Skills &amp; Knowledge:
<ul><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
</li><li>Strong organizational, multitasking, and communication skills.
</li><li>Ability to work proactively and support multiple stakeholders under tight timelines.
</li><li>Familiarity with project documentation systems (Aconex, SharePoint, etc.) is a plus.
</li></ul>What Desired Skills You&rsquo;ll Bring:
<ul><li>Experience supporting operations in airport, airfield, or large infrastructure projects.
</li><li>Understanding of Parsons&rsquo; project delivery methodologies and site operations.
</li><li>Fluency in Arabic is an advantage.
</li><li>Basic knowledge of HSE requirements in construction environments.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (Saudi National)

Explore 1648+ Administrative support in Riyadh this September. Find roles across top companies and apply now to boost your career.

1648 administrative support jobs IN Riyadh

Administration Coordinator

Ward Clerk I

Administrative Assistant

Administrative Assistant

Administrative Manager

Retail Coordinator

Administrative Assistant (Saudi National)