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AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description<ul><li> 
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>Familiar with standard concepts, practices, and procedures within a particular field.</li><li>Relies on experience and judgment to plan and accomplish goals.</li><li>Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>Works under general supervision.</li></ul> 
Specifically, the Administrative Assistant key responsibilities and preferred qualifications are shown below:
Key Responsibilities<ul><li>
Supports daily operations of the office and project teams to ensure smooth workflow and efficiency.</li><li>
Coordinate and assist the Branch Manager and Administrative Manager with administrative requirements.</li><li>
Maintain accurate records, filing systems, and confidential company documents.</li><li>
Manage schedules, meeting arrangements, and internal communications.</li><li>
Assist in preparing reports, presentations, and official correspondence.</li><li>
Monitor office supplies and coordinate procurement with vendors.</li><li>
Processed invoices and supported basic financial documentation.</li><li>
Provide front-desk support including handling calls, emails, and visitors.</li><li>
Ensure compliance with Company policies and administrative procedures.</li></ul>
Preferred Qualifications<ul><li>
BSc degree in Business Administration, Management, or related field or a Diploma in Office Administration or Secretarial Studies.</li><li>
Saudi Female preferred with 1 year of experience in an administrative or support role.</li><li>
Familiar with office procedures and documentation standards.</li><li>
Proficient in MS Office ( Word, Excel , Outlook, PowerPoint).</li><li>
Good written and verbal communication ( English and Arabic)</li></ul> 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Administrator

Saleh Al-Rajhi & Partners Co. Ltd

<div>
 
 The Real Estate Department Secretary is responsible for providing administrative and clerical support to the real estate department. The role ensures smooth daily operations by managing correspondence, coordinating meetings, maintaining records, and supporting the department&rsquo;s documentation and communication needs.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide full administrative support to the Real Estate Department.
 </li>
 <li>
 Manage and organize department files, contracts, agreements, and legal documents.
 </li>
 <li>
 Prepare correspondence, reports, and presentations related to real estate activities.
 </li>
 <li>
 Coordinate meetings, appointments, and site visits; prepare agendas and minutes of meetings.
 </li>
 <li>
 Handle incoming and outgoing calls, emails, and official communications.
 </li>
 <li>
 Follow up on contracts, approvals, and documentation with internal departments and external parties.
 </li>
 <li>
 Maintain accurate records of properties, leases, and transactions.
 </li>
 <li>
 Assist in preparing lease agreements, renewal documents, and property-related reports.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive information.
 </li>
 <li>
 Perform other administrative tasks as required by management.
 </li>
 </ul>
 
 Job Requirements
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 3 years experience as a secretary or administrative assistant, preferably in real estate or a related sector.
 </li>
 <li>
 Excellent communication skills in English (Arabic is an advantage).
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Attention to detail and ability to handle multiple tasks.
 </li>
 <li>
 Professional appearance and strong interpersonal skills.
 </li>
 </ul>
 
 
</div>

Secretary

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a motivated and detail-oriented Administrative Trainee to join us under the Tamheer Program. The trainee will support daily administrative operations to ensure smooth workflow and operational efficiency.
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Eligible for the Tamheer Program (Taqat).
 </li>
 <li>
 Fresh graduate.
 </li>
 <li>
 Bachelor&rsquo;s degree in English Language, Business Administration or any related field.
 </li>
 <li>
 Fluent in English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficient in Microsoft Office applications.
 </li>
 </ul>
 
 
</div>

Administrator (Tamheer Trainee)

PulseMediaNL (MENA REGION)

<div>
 Position Overview
 
 
 We are seeking a highly organized, dependable, and detail-oriented
 
 Administrative Assistant
 
 to join our growing remote operations team. This position plays a critical role in supporting administrative workflows and operational processes across regional teams serving the
 
 MENA region
 
 , including the
 
 UAE, Qatar, and Saudi Arabia
 
 .
 
 
 This is an excellent opportunity for individuals looking to build a strong foundation in
 
 administrative support, operations coordination, remote data management, and workflow optimization
 
 . The role is ideal for candidates who thrive in structured environments, enjoy organizing information, value accuracy, and take pride in maintaining clean, reliable systems.
 
 
 As a Remote Administrative Assistant, you will contribute to the efficiency of day-to-day business operations by maintaining organized records, updating internal trackers, monitoring workflow progress, and ensuring documentation standards are consistently met. You will help create clarity, reduce operational friction, and support teams by ensuring information is complete, accurate, and accessible.
 
 
 No extensive prior professional experience is required. This is a true entry-level opportunity with structured guidance and training. Success in this role depends on strong attention to detail, consistency, organizational discipline, accountability, and clear written communication&mdash;especially when identifying missing or unclear information.
 
 
 Key Responsibilities
 
 
 Administrative Data Management &amp; Record Keeping
 
 
 You will play a central role in maintaining clean, structured, and reliable administrative datasets that support internal reporting and operational decision-making.
 
 
 
 Your Responsibilities Will Include:
 
 
 
 <ul>
 <li>
 Updating and maintaining spreadsheets and internal databases on a daily basis using Google Sheets or Microsoft Excel
 </li>
 <li>
 Reviewing data entries for completeness, formatting consistency, and accuracy
 </li>
 <li>
 Standardizing information across records (names, phone numbers, email formats, region identifiers, internal notes)
 </li>
 <li>
 Identifying duplicate records, obvious errors, inconsistencies, or missing fields
 </li>
 <li>
 Flagging incomplete or unclear data for clarification and follow-up
 </li>
 <li>
 Ensuring structured file naming conventions and folder organization
 </li>
 <li>
 Supporting reporting functions by maintaining reliable and well-organized datasets
 </li>
 <li>
 Maintaining accurate logs of updates made and corrections implemented
 
 
 </li>
 </ul>
 This role requires strong
 
 data accuracy, file hygiene, and administrative quality control skills
 
 .
 
 
 Task &amp; Administrative Request Coordination
 
 
 You will support workflow organization and ensure administrative requests are handled efficiently and on time.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing incoming administrative requests and categorizing them according to established workflows
 </li>
 <li>
 Assigning or routing tasks to the appropriate team members
 </li>
 <li>
 Tracking task progress from initial assignment through final completion
 </li>
 <li>
 Following up on overdue, stalled, or incomplete items
 </li>
 <li>
 Maintaining clear documentation of task status and updates
 </li>
 <li>
 Communicating clearly when information is missing or when clarification is required
 
 
 </li>
 </ul>
 Your ability to manage structured task workflows and maintain visibility across moving parts will directly support operational efficiency.
 
 
 Tracking Systems, Logs &amp; Reporting
 
 
 Accurate tracking is essential for operational clarity. You will help maintain transparency across teams through detailed monitoring and reporting.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Updating operational trackers for completed, pending, and in-progress work
 </li>
 <li>
 Logging daily activities including changes made, issues identified, and follow-up items
 </li>
 <li>
 Preparing brief daily or periodic progress summaries
 </li>
 <li>
 Monitoring recurring data issues or process gaps
 </li>
 <li>
 Escalating patterns that indicate workflow inefficiencies
 </li>
 <li>
 Supporting internal reporting processes with organized, up-to-date documentation
 
 
 </li>
 </ul>
 This aspect of the role strengthens internal visibility, accountability, and performance measurement.
 
 
 Scheduling &amp; Coordination Support
 
 
 When required, you will provide light coordination support to help ensure timelines and administrative milestones are met.
 
 
 
 Tasks May Include:
 
 
 
 <ul>
 <li>
 Confirming availability across teams
 </li>
 <li>
 Updating calendars based on provided instructions
 </li>
 <li>
 Sending reminders for deadlines or required steps
 </li>
 <li>
 Tracking onboarding progress, checklist completion, or milestone achievement
 </li>
 <li>
 Supporting internal coordination efforts to prevent missed steps
 
 
 </li>
 </ul>
 This requires reliability, responsiveness, and attention to deadlines.
 
 
 Quality Assurance &amp; Documentation Standards
 
 
 Maintaining clean systems is central to this position. You will support operational reliability by ensuring all records meet documentation standards.
 
 
 
 Responsibilities Include:
 
 
 
 <ul>
 <li>
 Reviewing work prior to submission for compliance and formatting consistency
 </li>
 <li>
 Maintaining standardized folder structures and naming conventions
 </li>
 <li>
 Ensuring documents remain accessible, organized, and easy to locate
 </li>
 <li>
 Supporting internal process documentation updates when necessary
 </li>
 <li>
 Helping maintain SOP (Standard Operating Procedure) compliance
 
 
 </li>
 </ul>
 Strong quality control habits are essential to success in this role.
 
 
 Performance Expectations
 
 
 We are looking for consistent, dependable performance. Successful candidates will demonstrate:
 
 
 <ul>
 <li>
 High level of accuracy with minimal data-entry errors
 </li>
 <li>
 Strong attention to detail and consistency in repetitive tasks
 </li>
 <li>
 Reliable daily output and task completion
 </li>
 <li>
 Clear, professional communication when blocked
 </li>
 <li>
 Proactive follow-up on missing or unclear information
 </li>
 <li>
 Strong organizational habits and digital file management discipline
 </li>
 <li>
 Ability to follow structured SOPs precisely
 </li>
 <li>
 Accountability in a fully remote work environment
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Comfortable working with Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Ability to follow written instructions carefully
 </li>
 <li>
 Detail-oriented mindset with strong organizational habits
 </li>
 <li>
 Comfortable performing repetitive administrative tasks with consistency
 </li>
 <li>
 Ability to work independently in a remote, work-from-home environment
 </li>
 <li>
 Reliable high-speed internet connection
 </li>
 <li>
 Access to a computer suitable for remote administrative work
 </li>
 <li>
 Entry-level candidates welcome &mdash; training and onboarding support provided
 
 
 </li>
 </ul>
 No advanced technical background required. This role focuses on reliability, structure, and accuracy.
 
 
 Work Details
 
 
 <ul>
 <li>
 Location: Fully Remote / Work From Home
 </li>
 <li>
 Region Supported: MENA (UAE, Qatar, Saudi Arabia)
 </li>
 <li>
 Schedule: Flexible scheduling windows with consistent availability required
 </li>
 <li>
 Hours: Full-time or part-time depending on workload and project scope
 </li>
 <li>
 Compensation: Based on experience and engagement level
 
 
 </li>
 </ul>
 Ideal Candidate Profile
 
 
 
 This Position Is Ideal For Individuals Who:
 
 
 
 <ul>
 <li>
 Are beginning a career in administration, operations support, or remote coordination
 </li>
 <li>
 Prefer structured, process-driven environments
 </li>
 <li>
 Take pride in clean spreadsheets and organized systems
 </li>
 <li>
 Enjoy improving workflow clarity
 </li>
 <li>
 Thrive on consistency and predictable responsibilities
 </li>
 <li>
 Want a long-term remote administrative career path
 
 
 </li>
 </ul>
 Growth &amp; Career Development
 
 
 
 This Role Provides Hands-on Exposure To:
 
 
 
 <ul>
 <li>
 Remote operations management
 </li>
 <li>
 Administrative workflow coordination
 </li>
 <li>
 Data management systems
 </li>
 <li>
 Task tracking platforms
 </li>
 <li>
 Internal reporting structures
 </li>
 <li>
 Process documentation standards
 
 
 </li>
 </ul>
 
 Strong Performance May Lead To Advancement Opportunities Such As:
 
 
 
 <ul>
 <li>
 Senior Administrative Assistant
 </li>
 <li>
 Operations Coordinator
 </li>
 <li>
 Quality Assurance Support Specialist
 </li>
 <li>
 Workflow Analyst
 </li>
 <li>
 Team Lead
 </li>
 <li>
 Operations Supervisor
 
 
 </li>
 </ul>
 We prioritize internal growth and structured skill development. Reliable team members who demonstrate consistency, initiative, and ownership will have clear opportunities for progression.
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 100% remote opportunity
 </li>
 <li>
 Entry-level friendly with training provided
 </li>
 <li>
 Clear performance expectations
 </li>
 <li>
 Structured workflows and guidance
 </li>
 <li>
 Growth-focused operational environment
 </li>
 <li>
 Exposure to regional operations in UAE, Qatar, and Saudi Arabia
 </li>
 <li>
 Long-term career development potential
 
 
 </li>
 </ul>
 If you are detail-driven, organized, and looking for a stable remote administrative opportunity with long-term growth potential, we encourage you to apply.
</div>

Administrative Professional - Operations & Office Support (Remote)

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

Administrative Manager

Asteri Beauty (B Corp™)

<div>
 
 Job purpose
 
 
 The Retail Coordinator is responsible for ensuring smooth day-to-day operations across all retail outlets by maintaining accurate reporting, compliance documentation, communication flow, and administrative trackers. The role acts as a central point of coordination between retail teams, head office functions, and external stakeholders to support productivity, compliance, and business continuity.
 
 
 Key Responsibilities: Operational Support &amp; Reporting
 
 
 &bull; Maintain the Daily Sales Report (DSR) and support daily MIS reporting.
 
 
 &bull; Monitor store CCTVs regularly to highlight gaps and recommend actions for improving staff productivity.
 
 
 &bull; Maintain and update daily operational trackers to ensure accuracy and timely reporting.
 
 
 &bull; Prepare and circulate meeting minutes, maintain follow-up trackers, and ensure timely closure of pending actions.
 
 
 &bull; Support store opening and closing checklists to ensure compliance with company standards.
 
 
 
 
 
 Compliance &amp; Licensing
 
 
 &bull; Track and maintain up-to-date records for:
 
 
 Civil Defence Certificates
 
 
 o Store Licenses
 
 
 o VAT Certificates
 
 
 o Baladiya Licenses
 
 
 o Ministry of Health (MOH) / Ministry of Labor (MOL) documents
 
 
 &bull; Ensure timely renewal of all certificates, licenses, and legal requirements
 
 
 
 
 
 . Lease &amp; Property Management
 
 
 &bull; Maintain trackers for lease renewals.
 
 
 &bull; Support in coordinating with landlords and property management for renewals and related documentation.
 
 
 
 
 
 Retail Operations Coordination
 
 
 &bull; Facilitate effective communication between Retail, HR, and Finance teams at the office level.
 
 
 &bull; Maintain weekly staff rotas to ensure proper workforce planning and scheduling.
 
 
 &bull; Track and record promotional activities across stores, ensuring proper execution and documentation.
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 &bull; 2 years of experience in retail operations, coordination, or administrative support.
 
 
 &bull; Strong organizational skills with the ability to manage multiple trackers and deadlines simultaneously.
 
 
 &bull; Proficiency in MS Office (Excel, PowerPoint, Word) and reporting tools.
 
 
 &bull; Strong attention to detail, accuracy, and follow-up skills.
 
 
 &bull; Excellent communication skills to liaise between internal teams and external parties.
 
 
 
</div>

Retail Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

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