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Big Blue Diamond

The Administrative Assistant supports the company's daily administrative operations by organizing files, coordinating schedules, following up on correspondence, and providing administrative support to various teams to ensure efficient workflow.&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;, &#1604;&#1581;&#1583;&#1610;&#1579;&#1610; &#1575;&#1604;&#1578;&#1582;&#1585;&#1580;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: &#65020;&#1636;&#1644;&#1637;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;&#1575;&#1604;&#1578;&#1593;&#1604;&#1610;&#1605;:<ul><li>&#1583;&#1576;&#1604;&#1608;&#1605; (&#1605;&#1601;&#1590;&#1604;)</li></ul>&#1575;&#1604;&#1604;&#1594;&#1577;:<ul><li>English (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>

Administrative assistant

Confidential

<div>
 
 We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
 </li>
 <li>
 Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
 </li>
 <li>
 Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
 </li>
 <li>
 Maintain accurate vehicle and driver records.
 </li>
 <li>
 Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP/AR tasks.
 </li>
 <li>
 Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
 </li>
 <li>
 Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
 </li>
 <li>
 Support onboarding for regional/fleet staff (equipment, logins, documentation) and help coordinate training sessions.
 </li>
 <li>
 Assist with compliance and audit preparations by gathering documentation and maintaining records.
 </li>
 <li>
 Identify process improvement opportunities and help implement administrative best practices.
 </li>
 <li>
 Provide occasional support for ad hoc projects and cross-functional team tasks.
 </li>
 </ul>
 
 
 
 
 
 Minimum requirements of the role:
 
 
 <ul>
 <li>
 2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage.
 </li>
 <li>
 Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry.
 </li>
 <li>
 Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP/XLOOKUP, charts).
 </li>
 <li>
 Proficient with Outlook (email/Callander), Teams and comfortable with Microsoft 365.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Strong attention to detail, time management and organizational skills, ability to priorities competing demands.
 </li>
 <li>
 Demonstrates the ability to work independently and collaborates in team environment.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Reliable, punctual and adaptable to changing business needs.
 </li>
 </ul>
 
 
</div>

Administrative Coordinator (Project Coordinator)

غرينتا هب | GrintaHub

<div>
 
 At&nbsp;
 
 GrintaHub
 
 , we&rsquo;re not just another company, we&rsquo;re reshaping the future of sports and entertainment ticketing in the region. We&rsquo;re growing fast, and we&rsquo;re looking for a talented&nbsp;
 
 Administrative Assistant
 
 &nbsp;to be part of our journey.
 
 
 If you&rsquo;re organized, detail-oriented, and thrive in a dynamic environment, this role is for you!
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Keep our operations running smoothly with top-notch administrative support.
 </li>
 <li>
 Organize schedules, meetings, and internal communications.
 </li>
 <li>
 Manage correspondence and help prepare reports &amp; presentations.
 </li>
 <li>
 Support different teams to make sure everything flows seamlessly.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 1+ year of experience in an administrative role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Great communication skills (English &amp; Arabic a plus).
 </li>
 <li>
 Proficiency with MS Office or Google Workspace.
 </li>
 <li>
 A proactive mindset and eagerness to grow with us.
 </li>
 </ul>
 
 
 
 
 
 Why Join GrintaHub?
 
 
 
 ✨ Be part of a&nbsp;
 
 fast-growing sports &amp; entertainment tech company
 
 .
 
 
 ✨ Work in a&nbsp;
 
 dynamic, flexible, and collaborative environment
 
 .
 
 
 ✨ Opportunities for&nbsp;
 
 career growth and development
 
 .
 
 
 ✨ Competitive package and unique experiences in the industry.
 
 
 At GrintaHub, breaking records is in our DNA &mdash; and we want you to be part of it!
 
 <ul>
 <li>
 📩 Ready to make an impact? Apply now and let&rsquo;s grow together.
 </li>
 </ul>
</div>

مساعد إداري

Bahri | البحري

<div>
 
 
 Tamheer Trainee (Administration):
 
 
 <ul>
 <li>
 Support day-to-day administrative tasks in line with company policies.
 </li>
 <li>
 Handle internal and external correspondence and assist in preparing reports.
 </li>
 <li>
 Coordinate office supply requests, maintain stock records, and ensure timely replenishment.
 </li>
 <li>
 Assist in organizing company events and departmental communications.
 </li>
 <li>
 Maintain proper filing and documentation of department records.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Engineering, or Human Resources
 
 .
 </li>
 <li>
 Fresh graduate eligible for the
 
 Tamheer Program
 
 .
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Willingness to learn and support different administrative functions.
 </li>
 </ul>
</div>

Tamheer Trainee (Tamheer - Administration)

Center for National Health Insurance (CNHI)

<div>
 
 We are looking for a motivated
 
 Administrative Assistant Trainee
 
 to join our team through the
 
 Tamheer Program
 
 .
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Assist in daily administrative tasks and office coordination.
 </li>
 <li>
 Prepare and organize documents, reports, and files.
 </li>
 <li>
 Schedule meetings and handle correspondence.
 </li>
 <li>
 Support the team with communication and follow-ups.
 </li>
 <li>
 Help in arranging events or internal activities when needed.
 </li>
 <li>
 Perform any other administrative duties assigned by the supervisor.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum Diploma degree.
 </li>
 <li>
 Eligible for the Tamheer program (through HRDF).
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Good command of written and spoken English.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Excellent time management and organization.
 </li>
 <li>
 Positive attitude and attention to detail.
 </li>
 </ul>
 
 
</div>

Tamheer Opportunity – Administrative Assistant

Armada

<div>
 
 &nbsp;
 
 
 
 About the Company
 
 
 
 Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We&rsquo;re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed&nbsp;
 
 anywhere
 
 .
 
 
 &nbsp;
 
 
 
 About the Role
 
 
 
 We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.
 
 
 This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.
 
 
 Saudi nationals are strongly encouraged to apply.
 
 
 
 Key Responsibilities
 
 
 
 
 Saudi Arabia Office Operations:
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure a smooth, efficient, and professional workplace
 </li>
 <li>
 Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
 </li>
 <li>
 Issue staff and visitor access passes and support reception duties as needed
 </li>
 <li>
 Organize in-office events, team gatherings, and meeting logistics
 </li>
 <li>
 Ensure adherence to company standards and local business practices
 </li>
 </ul>
 
 
 United Arab Emirates (Remote Oversight via Regus):
 
 
 <ul>
 <li>
 Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
 </li>
 <li>
 Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors
 </li>
 </ul>
 
 
 Administrative, Human Resources, and Travel Support:
 
 
 <ul>
 <li>
 Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
 </li>
 <li>
 Maintain accurate employee&nbsp;documentation in line with Saudi and Emirati labor laws
 </li>
 <li>
 Assist with interview scheduling and recruitment logistics
 </li>
 <li>
 Manage local employee engagement initiatives and distribution of company-branded merchandise
 </li>
 <li>
 Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
 </li>
 <li>
 Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
 </li>
 <li>
 Assist in budget tracking and basic financial reporting for regional administrative activities
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Saudi nationality
 </li>
 <li>
 Minimum three (3) years of experience in office administration or administrative support roles
 </li>
 <li>
 Strong organizational and time management skills with the ability to work independently
 </li>
 <li>
 Professional written and verbal communication skills in English
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion
 </li>
 <li>
 Comfortable supporting geographically distributed teams and working across multiple time zones
 </li>
 </ul>
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Proficiency in Arabic (spoken and written)
 </li>
 <li>
 Experience working with serviced office providers, such as Regus
 </li>
 <li>
 Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
 </li>
 <li>
 Prior experience providing administrative support in finance or human resources departments
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 You're a Great Fit if You're
 
 
 <ul>
 <li>
 A go-getter with a growth mindset.&nbsp;You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge&nbsp;
 </li>
 <li>
 A detail-oriented problem-solver.&nbsp;You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude&nbsp;
 </li>
 <li>
 Thrive in a fast-paced environment.&nbsp;You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
 </li>
 <li>
 A collaborative team player.&nbsp;You focus on business success and are motivated by team accomplishment vs personal agenda&nbsp;
 </li>
 <li>
 Highly organized and results-driven.&nbsp;Strong prioritization skills and a dedicated work ethic are essential for you&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Equal Opportunity Statement
 
 
 
 At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.
 
 
 &nbsp;
 
 
 
 Unsolicited Resumes and Candidates
 
 
 
 
 Armada does not accept unsolicited resumes or candidate submissions from external agencies or recruiters. All candidates must apply directly through our careers page. Any resumes submitted by agencies without a prior signed agreement will be considered unsolicited and Armada will not be obligated to pay any fees.
 
 
 
 &nbsp;
 
</div>

Office Administrator

Citi

<div>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Riyadh HQ CEO and leadership team.
 
 
 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars, appointments, conference calls, arranging meetings and ad-hoc events, making travel arrangements, processing expenses and invoices, working with business documentation, presentations, budgets and agendas, maintaining accurate document filing system on the share drive and providing other administrative support to the leadership team
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Directly supports the Riyadh HQ CEO and leadership team
 </li>
 <li>
 Manages day to day calendar(s) of the Riyadh HQ CEO and Leadership team
 </li>
 <li>
 Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
 </li>
 <li>
 May prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings, agendas and follow up on action plans
 </li>
 <li>
 Assist with creation/modification of presentations, spreadsheets, and other various documents
 </li>
 <li>
 Conduct desktop research on select topics that may be requested from the Managing Director level manager
 </li>
 <li>
 Establish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the RHQ in the most professional fashion
 </li>
 <li>
 Preparing memos, letters, invoices, statements and other documents
 </li>
 <li>
 Liaising with clients, colleagues and other stakeholders
 </li>
 <li>
 Greeting visitors and clients
 </li>
 <li>
 Track and oversight of business projects
 </li>
 <li>
 Support the RHQ CEO &amp; leadership team with arranging dinners, social events and public appearances
 </li>
 <li>
 Supports with Researching new business ventures or projects
 </li>
 <li>
 Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </li>
 <li>
 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </li>
 <li>
 Orders supplies and process invoices through Procure to Pay system
 </li>
 <li>
 Process and follow-up on Virtual Requests
 </li>
 <li>
 Assists in ad-hoc reports special projects as needed
 </li>
 <li>
 Trains, coaches or guides other administrative staff when required
 
 
 </li>
 </ul>
 Previous Experience:
 
 
 <ul>
 <li>
 Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
 </li>
 <li>
 Previous office administration experience preferably within a large and complex financial services or similar organization supporting Senior Management
 </li>
 <li>
 Fluent in Arabic and English
 </li>
 <li>
 Exceptional organisational and diary management skills with attention to details
 </li>
 <li>
 Flawless communication and presentation skills, both written and verbal
 </li>
 <li>
 Consistently demonstrates clear and concise written and verbal communication skills
 </li>
 <li>
 Highly proficient in Microsoft Office
 
 
 </li>
 </ul>
 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
 ------------------------------------------------------
 
 
 
 Job Family:
 
 
 
 Administrative Support
 
 
 ------------------------------------------------------
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 ------------------------------------------------------
 
 
 
 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
 ------------------------------------------------------
 
 
 
 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
 ------------------------------------------------------
 
 
 
 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

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