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administrative support

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

DesignForce

<div>
 
 
 
 Now Hiring: Administrative Assistant
 
 
 
 
 Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Administrative Assistant and become an essential pillar to our firm's success!
 
 
 
 
 
 We are looking for an Administrative Assistant who will act as a problem solvers and support the Managing Principal and the leadership team. In this role, you will collaborate to optimize their time and our office operations in our metro accessible Dupont Circle office.
 
 
 
 
 
 
 Why DesignForce?
 
 
 
 DesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. With nearly two decades of unbiased and engagement-driven people advisory and talent acquisition within the AEC industry, we are experts in building better careers and long-lasting success for organizations.
 
 
 
 
 
 Our team is enthusiastic about team bonding activities, as well as community engagement opportunities and food (seriously &ndash; we love to eat and welcome any fellow DC foodies!). We are looking for another team member to join our growing collaborative who shares the same passion and perspective regarding what it takes to build people-first solutions as well as environments that embraces teamwork, compassion, and a shared commitment to making a positive impact.
 
 
 
 
 
 
 Core Responsibilities Include:
 
 
 <ul>
 <li>
 Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements.
 </li>
 <li>
 Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up.
 </li>
 <li>
 Serve as the office&rsquo;s first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail.
 </li>
 <li>
 Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces.
 </li>
 <li>
 Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions.
 </li>
 <li>
 Act as the primary liaison with building management for facilities, maintenance, and safety-related issues.
 </li>
 <li>
 Track and manage incoming communications, responding independently when appropriate and escalating as needed.
 </li>
 <li>
 Organize and maintain client and internal files using the firm&rsquo;s authorized systems.
 </li>
 <li>
 Support onboarding for new hires and assist with basic HR and internal coordination needs.
 </li>
 <li>
 Provide logistical support for internal and external events, including travel coordination.
 </li>
 <li>
 Assist with general administrative duties and special projects as assigned.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications Include:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience in field relevant to Business Administration.
 </li>
 <li>
 Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly.
 </li>
 <li>
 Ability to be in-person, M-F during our business hours of 8:30am &ndash; 5:30pm.
 </li>
 <li>
 Customer service-oriented and excellent communication skills.
 </li>
 <li>
 Ability to exercise good judgment, professionalism and confidentiality.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Persistent and results-oriented.
 </li>
 <li>
 Meticulous attention to detail and superior organizational skills.
 </li>
 <li>
 Ability to prioritize tasks and work well under pressure.
 </li>
 <li>
 Strong interpersonal and relationship-building skills.
 </li>
 </ul>
 
 
 
 
 
 Additional Information - We Take Care of Our People by Providing the Following Benefits:
 
 
 <ul>
 <li>
 Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
 </li>
 <li>
 Paid Voting &amp; Wellness Leave
 </li>
 <li>
 80% Health Care Coverage Through BlueCross Blue Shield (Medical &amp; Dental)
 </li>
 <li>
 401(K) with Company Matching
 </li>
 <li>
 On-Site Gym Access
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Team Bonding Activities Throughout the Year
 </li>
 <li>
 Professional Development Stipends
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.
 
</div>

Deloitte

<div>Our Deloitte Human Capital team helps organizations create value through people performance. We work with clients to reimagine work, the workforce, and the workplace across the enterprise and to transform their HR functions with AI and emerging technology. With the rapid pace of change in today's world, you will help clients answer questions like: How do I access, develop, and motivate my workforce? What should my AI strategy be for the HR function? Do I have the right organization and culture to enable performance? Join our team to make work better for humans and humans better at work. 
 
Work You'll Do 
 
As a Project Delivery Specialist for our federal sector client in the Human Capital group, you will: 
<ul><li>
Provide high-level operational, administrative, and executive support to senior designated leaders by managing the operating rhythm of the office, coordinating cross-stakeholder priorities, and independently resolving day-to-day operational issues</li><li>
The role requires sound judgment, discretion, and independent decision-making to triage competing demands, manage leader time, and drive timely execution of business-critical activities</li><li>
Provide day-to-day guidance to junior administrative staff; review work for quality/consistency, share best practices, and help develop team processes</li><li>
Lead small administrative/operations improvements impacting multiple leaders/offices</li><li>
Prioritize requests received by the office or center, resolve conflicts, and recommend tradeoffs aligned to business priorities</li><li>
Draft and refine executive communications (emails, announcements, briefings) requiring judgement, confidentiality, and appropriate tone</li><li>
Lead discrete projects/initiatives on behalf of leadership (e.g., event planning, onboarding/offboarding coordination, quarterly planning logistics, cross-team deliverable tracking), including timelines, dependencies, and status reporting</li><li>
Translate ambiguous requests into clear scope, owners, milestones, and deliverables; proactively identify risks and mitigation options</li><li>
Design and manage meeting cadences (e.g., leadership syncs, stakeholder touchpoints), including agendas, pre-reads, attendee alignment, and action/decision capture</li><li>
Serve as an operational hub across multiple stakeholders/offices to manage commitments and ensure they are met; identify blockers early and drives closure through follow-up, escalation, and recommended paths forward</li><li>
Independently handle sensitive/confidential matters (e.g., personnel-related scheduling, mission/client-sensitive topics) using discretion and appropriate escalation</li><li>
Maintain and improve office processes and procedures (playbooks, checklists, templates) and recommend process changes to improve speed, quality, and consistency
</li><li>Anticipate leaderships needs through pattern recognition and proactive recommendations (e.g., capacity constraints, sequencing, communications timing)
</li><li>Reprioritize calendar requests based on leader priorities and business impact</li><li>
Select among travel/logistics options within approved policy and budget guardrails</li><li>
Determine when to escalate issues, proposing recommended solutions, and coordinating execution once direction is confirmed</li></ul> 
#EASE2026 
 
The Team 
 
Deloitte's Government &amp; Public Services (GPS) practice - our people, ideas, technology and outcomes - is designed for impact. Serving federal, state, &amp; local government clients as well as public higher education institutions, our team of professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise. 
 
Our Insights, Innovation, &amp; Operate offering provides key aspects of our clients' businesses with technology, data, and deep technical and human capabilities. Innovates and delivers creative, industry-centric solutions that streamline work and accelerate speed-to-value. 
 
The Project Delivery Talent Model is designed for professionals with specialized skills that align to a current client need. Team members focus on delivering services to clients, without additional expectations related to business development or promotion. Their employment is tied to their role on a project, and they are eligible for a benefits package that is competitive for project delivery-focused professionals. 
 
Qualifications 
 
Required:
 
<ul><li>Bachelor's degree or equivalent experience</li><li>
Active TS/SCI with Polygraph security clearance required</li><li>
Must have 3-10 years professional experience in executive and management support</li><li>
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future</li><li>
Must be able to be on site 100% of the time in McLean, VA</li></ul> 
Preferred:
 
<ul><li>2+ years of experience in professional services environment</li></ul> 
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $102,800 to $ $171,300 You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. 
 
#CJ2 #DeloitteNDO</div>

Executive and Mission Support Administrator - Active TS/SCI w/ Polygraph Required - McLean, VA

ITG Brands

<div><div><div><div><h2 class="jobSectionHeader">Location</h2><div>
District of Columbia</div></div><div><h2 class="jobSectionHeader">
City</h2><div>
Washington</div></div><div><h2 class="jobSectionHeader">
Role Type</h2><div>
Permanent</div></div></div><div><h2 class="jobSectionHeader">
WHO WE ARE</h2><div>
ITG Brands is the third-largest tobacco company in the USA with offerings of some of the most well-known cigarette, cigar, and e-vapor brands. As a member of the globally recognized Imperial Brands PLC family, we are a forward-thinking partner with operational integrity. 


ITG Brands is committed to putting consumers at the center of what we do, while creating an innovative workplace where inclusion, creativity, and bold thinking drive progress. This empowers us to bring our true selves to work, to collaborate more effectively through showing our passion and being confident to bring new ideas to the table. 


We are not afraid to seize opportunities and make things happen &ndash; both individually and collaboratively. We strive to exceed expectations by seeing things differently and doing things differently. This truly is a place where we all share a challenger mindset which drives our success.</div></div><div><h2 class="jobSectionHeader">
What You Will Do</h2><div><ul><li>JOB SUMMARY</li></ul>
<div>
<div>Under general supervision, responsible for providing administrative support managing complex schedules, handling diverse organizational tasks, and coordinating intricate travel arrangements, all while maintaining keen attention to detail, discretion, and sensitivity to confidential information.</div></div><div> 
 
<ul><li>WHAT YOU WILL DO</li></ul></div>
<ul>
<li>Schedule Management:
</li>
<li><ul><li>Manage and coordinate complex calendars for multiple individuals, prioritizing and scheduling meetings, appointments, and events.
</li>
<li>Anticipate scheduling conflicts and proactively suggest alternative solutions.
</li>
<li>Ensure individuals are well-prepared for meetings, including providing agendas, background information, and briefing materials.
</li>
<li>Manages requests and inquiries independently, demonstrating sound judgment and decision-making aligned with stakeholder needs
</li>
</ul></li><li>Travel Arrangements:
</li>
<li><ul><li>Arrange and coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
</li>
<li>Ensure all travel arrangements align with corporate travel policies and meet the executives&rsquo; preferences.
</li>
<li>Manage visa applications and ensure compliance with international travel requirements.
</li>
</ul></li><li>Expense Management
</li>
<li><ul><li>Processes expenses, invoices, purchase orders, and ad hoc payment requests, thoroughly verifying the accuracy of invoices before presenting them for final approval.
</li>
</ul></li><li>Meeting &amp; Event Support:
</li>
<li><ul><li>Organize and prepare for meetings, including gathering and preparing materials, setting up conference rooms, and handling logistics.
</li>
<li>Prepares and distributes agendas, records and circulates meeting minutes, and ensures follow-up on action items until completion
</li>
<li>Greets and welcomes internal and external guests, maintaining a professional and courteous atmosphere
</li>
<li>Project managing key events for the Leadership Team
</li>
<li>Supports event planning and coordination for corporate events, executive off-sites, and team-building activities.
</li>
<li>Collaborates with other departments to ensure cross-functional coordination of events.
</li>
</ul></li><li>Confidentiality and Discretion:
</li>
<li><ul><li>Handles confidential matters with a high level of professionalism, discretion, and confidentiality
</li>
<li>Ensures compliance with all company policies and legal requirements regarding confidentiality and data protection.
</li>
</ul></li><li>Office &amp; Relationship Management
</li>
<li><ul><li>Maintain a well-organized office environment, including managing supplies and coordinating with facilities for any necessary support.
</li>
<li>Provide backup support to other administrative staff as needed.
</li>
<li>Build and maintain strong working relationships with internal and external stakeholders
</li>
<li>Represent the leadership team with professionalism and a positive attitude in all interactions.
</li>
<li>Acts as an ambassador within the business demonstrating our Connections Behaviors
</li>
<li>Works with colleagues and ensures knowledge of the business is up to date with what is happening (across the business)
</li>
</ul></li><li>Performs other job-related duties as assigned</li></ul> 

</div></div><div><h2 class="jobSectionHeader">Qualifications</h2><div><ul><li>REQUIRED MINIMUM QUALIFICATIONS:</li></ul>

Education and Experience:
<ul>
<li>High School Diploma / GED
</li>
<li>5+ Years related work experience to include, but is not limited to
</li>
<li><ul><li>C-Suite level support
</li>
<li>Working in a corporate / fast moving environment
</li>
<li>Using third-party travel systems to book travel and accommodations, while also ensuring that visa requirements are met and second passports are obtained if necessary
</li>
<li>Managing multiple calendars simultaneously, ensuring seamless coordination and prioritization of appointments and meeting
</li>
</ul></li><li>Must be 21 years of age or older</li></ul> 

Knowledge of:
<ul>
<li>Advanced proficiency with Microsoft Office (Outlook, Word, Excel, &amp; PowerPoint) and Microsoft Teams
</li>
<li>Knowledge of SAP Concur, Workday, and the processes for raising purchase orders, completing expenses, and tracking finances</li></ul> 

Skilled in:
<ul>
<li>Connecting the dots across the business, identifying overlapping meetings or travel plans, and proactively suggesting more efficient ways to coordinate and optimize schedules
</li>
<li>Verbal and written communication
</li>
<li>Attention to detail
</li>
<li>Problem/situation analysis
</li>
<li>Effective time and task management
</li>
<li>Multitasking capabilities
</li>
<li>Flexibility and adaptability</li></ul> 

Ability to:
<ul>
<li>Read, write, and speak English fluently
</li>
<li>Manage multiple work projects, coordinate the calendars of multiple individuals, and organize multiple travel arrangements concurrently
</li>
<li>Maintain a highly professional approach and remain calm under pressure
</li>
<li>Communicate to a broad and diverse audience
</li>
<li>Plan, organize, prioritize and manage projects or programs
</li>
<li>Maintain effective working relationships
</li>
<li>Demonstrate critical thinking
</li>
<li>Work with diverse populations and varying education levels
</li>
<li>Receive and communicate information orally and in writing
</li>
<li>Prioritize assignments, workload, and manage time accordingly</li></ul> 
</div></div> 
 
 
<div><h2 class="jobSectionHeader">Work Environment and Physical Demand</h2><div><ul>
<li>
Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
</li>
<li>Walks, sits, or stands for prolonged periods.
</li>
<li>Requires prolonged machine operation including computer and keyboard equipment.</li></ul> 

This job description is intended to be generic in nature and describe the essential functions of the job. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.</div></div><div><h2 class="jobSectionHeader">
What We Offer</h2><div><ul><li>Competitive benefits package that includes medical/dental/vision/life insurance/disability plans</li><li>Dollar for dollar 401k match up to 6% and 5% annual company contribution</li><li>15 Company-paid holidays</li><li>Generous paid time off</li><li>Employee recognition and discount programs</li><li>Education assistance</li><li>Employee referral bonus program</li></ul>

Annual Base Salary Range: $57936.00 - $72420.00

Final compensation will be determined based on experience, qualifications, and internal equity. This role may also be eligible for annual bonus or incentive compensation.</div></div><div><h2 class="jobSectionHeader">
Applicant Information</h2><div>
This job description describes the essential functions of the job at the time the job description was created, but it is not an exhaustive list of tasks, duties and responsibilities. In addition, the position may evolve or change over time and such changes may not be reflected in the job description until it is next updated.</div></div><div><h2 class="jobSectionHeader">
Everyone Belongs</h2><div> 

ITG Brands and ITG Cigars provides equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you have a concern about discrimination in the application or hiring process or you need an accommodation based on religion, disability or pregnancy in the application or hiring process, please contact us at TalentAcquisition@itgbrands.com.</div></div></div></div>

Administrative Assistant IV

Robert Half

<div>
 We are looking for a skilled Administrative Assistant to join our team on a contract basis in Washington, District of Columbia. This role requires a proactive individual who can efficiently manage office operations, maintain organization, and support various administrative tasks. The ideal candidate will possess excellent multitasking abilities and thrive in a dynamic, fast-paced environment.
 
 
 Responsibilities:
 
 &bull; Organize and maintain office files and ensure proper use of digital tools, including OneDrive, for document management.
 
 &bull; Monitor and replenish office supplies to maintain a well-stocked and functional workspace.
 
 &bull; Perform data entry tasks and ensure accuracy in administrative records and reports.
 
 &bull; Provide front desk support by answering inbound calls and managing receptionist duties.
 
 &bull; Assist with scheduling, coordinating meetings, and managing calendars for team members.
 
 &bull; Utilize Microsoft Excel and Word to create, edit, and manage documents and spreadsheets.
 
 &bull; Ensure the office environment remains organized and conducive to productivity.
 
 &bull; Collaborate with team members to adapt to various protocols and processes.
 
 &bull; Support inventory management and tracking to meet office needs.
 
 &bull; Handle additional administrative duties as assigned to support overall operations.
 
 &bull; Proficiency in Microsoft Office Suite, including Excel and Word.
 
 &bull; Previous experience in administrative assistance, preferably in a government or similar setting.
 
 &bull; Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
 
 &bull; Excellent communication skills, both written and verbal.
 
 &bull; Ability to adapt to diverse work environments and protocols.
 
 &bull; Experience with digital file management systems, such as OneDrive.
 
 &bull; Familiarity with basic office equipment and general office operations.
 
 &bull; High level of attention to detail and accuracy in all tasks.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

One Federal Solution

<div>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners. 
 
We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment. 
 
Key responsibilities include:<ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul> 

Requirements 
 
Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul> 

Benefits 
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

Hawthorne Lane

<div>
 
 Be the first face and voice of a highly regarded Washington, DC association. As the Administrative Assistant/Receptionist, you&rsquo;ll play a pivotal role in creating a welcoming experience for clients, visitors, and staff while ensuring smooth daily operations behind the scenes. This position blends traditional front desk responsibilities with hands-on support for meetings, events, and association leadership.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet clients and visitors with professionalism and warmth, ensuring a seamless arrival experience.
 </li>
 <li>
 Answer and route calls, manage shared inboxes, and serve as a central hub for office communications.
 </li>
 <li>
 Keep communal areas organized and fully stocked, including the kitchen and supply closets.
 </li>
 <li>
 Manage conference room schedules and assist with meeting logistics, including setup and AV support.
 </li>
 <li>
 Assist with event coordination and office needs.
 </li>
 <li>
 Support leadership with administrative tasks, such as document preparation, scheduling, expense reports, and more.
 </li>
 <li>
 Assist with special projects, such as data management, and internal association deliverables.
 </li>
 <li>
 Partner with vendors and building management to keep office operations running smoothly.
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Offers paid overtime and complimentary parking.
 </li>
 <li>
 Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Customer service mindset. Whether from hospitality, high-end retail, or office support, you bring a service-first approach with at least three years of administrative or similar experience.
 </li>
 <li>
 Professional polish. You&rsquo;re confident, composed, and thrive in a high-standards environment.
 </li>
 <li>
 Precision-focused. You keep things organized, accurate, and always a step ahead.
 </li>
 <li>
 Dependable and resourceful. You know how to juggle priorities and solve problems quickly.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
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Administrative Assistant/Receptionist at Distinguished DC Association

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669 administrative support jobs In Washington

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Administrative Assistant/Receptionist at Distinguished DC Association