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administrative support

Odyssey Consulting

<div><h2 class="jobSectionHeader"><b>Position Summary
</b></h2><div><div><div><div>Odyssey Systems has an exciting opportunity for a <b>Principal</b><b> Administrative Support Specialist </b>providing support to the Command, Control, Communications, and Battle Management Division (C3BM).</div><div></div><p><br>
Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM&rsquo;s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.</p><p></p><p><br>
The candidate will provide Systems Engineering assistance that applies a broad theoretical and practical knowledge of system engineering to the acquisition process. The candidate will also provide engineering support in the design, operation, and sustainment of systems and components that cover tasks throughout the acquisition life cycle (requirements analysis through system disposal).</p><div></div><div><br>
This is a full-time position that can be worked out of The Pentagon, Washington, DC. (This position is 5 days a week onsite)</div><br>
<div></div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><div><div><div>Duties include, but not limited to:</div><ul><li>
Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate</li><li>
Monitors progress toward accomplishment of various taskings and initiatives.</li><li>
Provides support by supplying the information and background for the preparation of program events</li><li>
Drafts documents for the approval and signature of leadership</li><li>
Disseminates program policy and specific initiative guidance for members of the organization</li><li>
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates</li><li>
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy</li><li>
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers</li><li>
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution</li><li>
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates</li><li>
Maintain appointment calendars and conference room schedules</li><li>
Answer telephones, forward messages, and provide responses to routine queries
</li><li>Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense&rsquo;s and responses</li><li>
Provide inputs and recommendations regarding administrative and office management processes and procedures</li><li>
Assist with preparation of and updates to program office file management documents
</li><li>Prepare agendas, reports and briefings for staff meetings</li><li>
Assist Government with management of organization&rsquo;s workflow</li><li>
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator&rsquo;s Manual utilizing the Defense Travel System</li><li>
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries</li></ul><br>
<div></div>
</div></div></div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><div><div><div><b>Citizenship: Must be a US citizen</b></div><div></div><div><b><i><br>
Minimum Required Qualifications</i></b></div><div><b>
Clearance</b><b>: </b>Must have and be able to maintain an active Top Secret security clearance and have SCI eligibility</div><div></div><div><b><i><br>
Preferred Qualifications</i></b></div><div><b>
Education: </b>BA/BS Degree</div><div><b>
Years of Experience: </b>20 years of directly related experience with 12 years of experience in a DoD setting</div><div></div><div><b><i><br>
Additional Information</i></b></div><div><b>
Location: </b>The Pentagon, Washington, DC (This position is 5 days a week onsite)</div><div></div><div><br>
#LI-MK1</div>
</div></div></div><h2 class="jobSectionHeader"><b>Company Overview
</b></h2><div><div><div><div><b>Odyssey Systems </b>is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military&rsquo;s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.</div><div></div><div><br>
Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.</div><div></div><div><b><br>
Please note</b>: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.</div><div></div><div><b><i><br>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</i></b></div></div></div></div></div>

Principal Administrative Support Specialist

Defense Holdings, Inc.

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Administration / Operations<br>
Reports To: Operations Manager / Director of Administration</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.</p><p>
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.</p>
Key ResponsibilitiesProject Coordination<p>
Track project timelines, milestones, and deliverables.<br>
Schedule and coordinate project meetings and workshops.<br>
Maintain accurate project documentation and records.</p>
Administrative Support<p>
Assist project managers with administrative tasks and reporting.<br>
Prepare presentations, reports, and correspondence for leadership.<br>
Support cross-functional teams in meeting project goals and deadlines.</p>
Reporting &amp; Compliance<p>
Generate project status reports and performance metrics.<br>
Ensure documentation aligns with internal policies and regulatory standards.<br>
Assist with audits or compliance reviews related to project administration.</p>
Cross-Functional Collaboration<p>
Work with operations, program management, and administrative teams to ensure smooth project execution.<br>
Support process improvement initiatives for administrative and project workflows.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.<br>
2&ndash;4 years of experience in project coordination, administrative support, or operations.<br>
Proficiency in Microsoft Office Suite and project management tools.<br>
Strong organizational, communication, and interpersonal skills.<br>
Ability to manage confidential information responsibly.</p>
Preferred Qualifications<p>
Experience supporting government contracting or defense projects.<br>
Familiarity with multi-project tracking and workflow management.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Administrative Project Coordinator

Children's National Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
The Family Lifestyle Program (FLiP) is a grant-funded initiative that builds clinical&ndash;community partnerships to improve access to food, nutrition, and physical activity resources for families experiencing food insecurity or diet-related chronic disease. FLiP includes a Patient Navigator (PN) Program and FLiPRx Produce Prescription intervention.</p><p>
The coordinator works remotely to support PN volunteers, referred families, faculty leadership, and community partners. Responsibilities include managing referrals in REDCap and Mosio (HIPAA-compliant platforms), ensuring families are contacted within one week, providing direct navigation (~8 hrs/week), updating resource guides, supporting bi-annual volunteer trainings, sending monthly reports, and maintaining partner workflows.</p><p>
Experience with REDCap preferred but not required.</p><p>
Assist staff in the daily execution of program tasks and projects, providing administrative support to Program Manager and Program Coordinator. Responsible for maintaining office files, completing purchase and reimbursement requests, as well as managing financial records. Assist with fundraising by researching funding prospects, drafting communication with prospective donors, and managing logistics for fundraising events. Assist with special projects related to program goals and mission.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><b>
Minimum Education</b><br>
High School Diploma or GED (Required)<br>
<br>
<b>Minimum Work Experience</b><br>
1 year performing administrative tasks (Required)<br>
<br>
<b>Required Skills/Knowledge</b><br>
Proficient in all Microsoft Office applications, including Outlook, Excel, and Access.<br>
Ability to produce quality reports under tight deadlines.<br>
Ability to maintain composure and professionalism in a busy clinic environment.<br>
Web design and desktop publishing skills a plus.<br>
<br>
<b>Functional Accountabilities</b><br>
<b>Administrative Support</b><br>
<ul><li>
Maintain office files.
</li></ul><ul><li>Complete purchase and reimbursement requests, as well as manage financial records.
</li></ul><ul><li>Ability to produce quality reports under tight deadlines.
</li></ul><b>Special Projects</b><br>
<ul><li>
Assist with special projects related to program goals and mission.
</li></ul><ul><li>May coordinate volunteer effort.
</li></ul><b>Data and Research</b><br>
<ul><li>
Will occasionally be tasked with keeping statistics regarding program.</li></ul><ul><li>
Ability to produce quality reports under tight deadlines.</li></ul><ul><li>
Maintain research databases in a manner which meets IRB requirements for protection of patient privacy.</li></ul><b>
Teamwork</b><br>
<ul><li>
Collaborate with co-workers on day-to-day tasks and responsibilities.
</li></ul><b>Customer Service</b><br>
<ul><li>
Provide excellent customer service to clinical team, patient families, referring physicians.
</li></ul><ul><li>Help families navigate complex hospital system and helps with coordination of care.
</li></ul><ul><li>Act as advocate for patients and families, facilitating service delivery and removing barriers to care.
</li></ul><b>Safety</b><br>
<ul><li>
Speak up when team members appear to exhibit unsafe behavior or performance</li></ul><ul><li>
Continuously validate and verify information needed for decision making or documentation</li></ul><ul><li>
Stop in the face of uncertainty and takes time to resolve the situation</li></ul><ul><li>
Demonstrate accurate, clear and timely verbal and written communication</li></ul><ul><li>
Actively promote safety for patients, families, visitors and co-workers</li></ul><ul><li>
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance</li></ul><br>
<b>
Organizational Accountabilities</b><br>
<b>Organizational Accountabilities (Staff)</b><br>
<b>Organizational Commitment/Identification
</b><ul><li>Anticipate and responds to customer needs; follows up until needs are met</li></ul><br>
Teamwork/Communication
<ul><li>Demonstrate collaborative and respectful behavior</li></ul><ul><li>
Partner with all team members to achieve goals</li></ul><ul><li>
Receptive to others&rsquo; ideas and opinions</li></ul><br>
Performance Improvement/Problem-solving
<ul><li>Contribute to a positive work environment</li></ul><ul><li>
Demonstrate flexibility and willingness to change</li></ul><ul><li>
Identify opportunities to improve clinical and administrative processes</li></ul><ul><li>
Make appropriate decisions, using sound judgment</li></ul><br>
Cost Management/Financial Responsibility
<ul><li>Use resources efficiently</li></ul><ul><li>
Search for less costly ways of doing things</li></ul><br>
Safety
<ul><li>Speak up when team members appear to exhibit unsafe behavior or performance</li></ul><ul><li>
Continuously validate and verify information needed for decision making or documentation</li></ul><ul><li>
Stop in the face of uncertainty and takes time to resolve the situation</li></ul><ul><li>
Demonstrate accurate, clear and timely verbal and written communication</li></ul><ul><li>
Actively promote safety for patients, families, visitors and co-workers</li></ul><ul><li>
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> District of Columbia-Washington</div><div><b>
Work Locations</b><b>:</b> Anacostia 2101 Martin Luther King Jr. Ave SE Washington 20020</div><div><b>
Job</b><b>:</b> Administrative Support / Customer Service</div><div><b>
Organization</b><b>:</b> Goldberg Cntr Cmnty Ped Hlth</div><div><b>
Position Status</b><b>:</b> R (Regular) - FT - Full-Time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Work Schedule</b><b>:</b> M-F, 8:00am-4:30pm</div><div><b>
Job Posting</b><b>:</b> Feb 25, 2026, 4:00:03 PM</div><div><b>
Full-Time Salary Range</b><b>:</b> 37336 - 62046.4</div></div>

Program Assistant - Family Lifestyle Program - Remote

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Employee Benefits Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
<br>
<br>
This position will reside in the Washington D.C. office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
<p></p><p><b>PRIMARY FUNCTIONS AND RESPONSIBILITIES
</b></p><ul><li><p>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</p></li><li><p>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</p></li><li><p>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</p></li><li><p>Performs redlining.
</p></li><li><p>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</p></li><li><p>Responds to client, staff, legal professionals, and vendor inquiries.
</p></li><li><p>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</p></li><li><p>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</p></li><li><p>Assists with time entry.
</p></li><li><p>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</p></li><li><p>Processes new business intake, related forms, and correspondence.
</p></li><li><p>Processes expense reports and invoices; arranges check requests; monitors through completion.
</p></li><li><p>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</p></li><li><p>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</p></li><li><p>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</p></li><li><p>Maintains case docket/calendaring, as needed.
</p></li><li><p>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</p></li><li><p>Opens, screens and routes mail, and manages faxes and email.
</p></li><li><p>Provides legal research, case support and project assistance.
</p></li><li><p>Other administrative duties as assigned.
</p></li></ul><p></p><p><b>EDUCATION AND EXPERIENCE
</b></p><ul><li><p>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</p></li><li><p>Previous law firm experience required.
</p></li><li><p>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</p></li><li><p>Flexibility to work overtime required.
</p></li></ul><p></p><p>#LI-Hybrid
</p><p>#LI-CJ1
</p><p></p><p>For positions in Washington, DC, the salary range for this job posting is: $69,817.50 - $90,677.00
</p><p></p><p>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
</p><p></p><p>Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
</p><p></p><p><b>California Applicants </b>: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
</p><p></p><p>Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
</p><p></p><p>If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</p></div>

Legal Administrative Coordinator

US Federal Solutions

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>Minimum 4 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Executive Assistant

Three Saints Bay, LLC

<div>
 Location
 <strong>
  Washington, DC
  <br/>
  <br/>
 </strong>
 Job Code
 <strong>
  5570
  <br/>
  <br/>
 </strong>
 # of Openings
 <strong>
  1
  <br/>
  <br/>
 </strong>
 Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=GATEWAYVENT&amp;cws=55&amp;rid=5570)
 <br/>
 <br/>
 <strong>
  Eagle Harbor, LLC
 </strong>
 , a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a
 <strong>
  Training Administrator
 </strong>
 . This position will manage the scheduling of all the training rooms and delivery of the training services for the Training Institute.
 <br/>
 <br/>
 <strong>
  Position Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Recommend additional improvement suggestions in order to increase the functionality and service excellence of the Training Institute.
  </li>
  <li>
   Test, connect, and support video conferencing, calls, meetings, presentations as required solving problems with software, hardware, and logistics. Modifications to this contract and equipment shall be made when necessary.
  </li>
  <li>
   Include training staff, instructors, and associated personnel on use of video conferencing equipment, computer-based presentations, projection equipment , and related processes, providing on-site support of meetings with advanced technical needs, room booking and all associated logistical responsibilities.
  </li>
  <li>
   Provide management and coordination of audio/visual needs for on-site conferences and presentations.
  </li>
  <li>
   Provide technical assistance in audio visual/video meetings and courses - including, but not limited to, loading, supporting, and projecting PowerPoint presentations to projector and large screen, understanding, managing, and supporting phone conferencing and including applications such as WebEx, Teams, Zoom, Adobe Connect and similar computer and system applications.
  </li>
  <li>
   Have a customer-focused mindset and provide excellent internal and external customer service since the position interacts with senior executives as well as employees and external instructors.
  </li>
  <li>
   Make appointments , schedule rooms, use Outlook calendar, insert attachments, perform Excel functions, and write documentation clearly and concisely.
  </li>
  <li>
   Possess demonstrated experience in the area of customer service, dealing directly with customers either by telephone, electronically or face to face, and responding to customer inquiries and complaints in a professional manner.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   U.S. Citizen
  </li>
  <li>
   At least seven years prior experience working with providing administrative support, equipment maintenance, presentation delivery, and logistics guidance for a training and conference facility or facility/role with a similar function.
  </li>
  <li>
   Demonstrated proficiency and mastery with using Microsoft Office suite applications, including Microsoft Word, Microsoft Outlook, Microsoft Excel, Teams, Zoom, Adobe Connect and similar applications with the demonstrated ability to write clearly using appropriate grammar.
  </li>
  <li>
   Proficiency in SharePoint
  </li>
  <li>
   Ability to communicate effectively, orally and in writing using correct spelling and grammar.
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   <br/>
  </li>
 </ul>
 <strong>
  Position located in Washington, DC
  <br/>
  <br/>
 </strong>
 <strong>
  Apply At
  <br/>
  <br/>
 </strong>
 VEVRAA Federal Contractor
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 Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
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 We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
</div>


Training Administrator (5570)

Dexis

<div>
 Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
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 <br/>
 At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
 <br/>
 <br/>
 <strong>
  About The Position
  <br/>
  <br/>
 </strong>
 A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
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 <strong>
  Responsibilities
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  <br/>
 </strong>
 <ul>
  <li>
   Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
  </li>
  <li>
   Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
  </li>
  <li>
   Greeting and escorting guests at Agency Headquarters
  </li>
  <li>
   Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
  </li>
  <li>
   Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader&rsquo;s office
  </li>
  <li>
   Managing incoming and outgoing communications, including email, phone calls, and mail
  </li>
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   Assisting with travel coordination and voucher processing for the office
  </li>
  <li>
   Maintaining records and databases, including tracking projects and deadlines
  </li>
  <li>
   Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
  </li>
  <li>
   Process internal ethics clearances for speakers&rsquo; participation at events or widely attended gatherings
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   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3 years&rsquo; experience providing administrative support in a federal environment.
  </li>
  <li>
   Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
  </li>
  <li>
   Excellent verbal and written communication and grammatical skills.
  </li>
  <li>
   Candidate must be able to perform with minimal supervision in a high pace environment.
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   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A Bachelor of Arts in Business Administration.
  </li>
  <li>
   Bilingual English/Spanish or English/Portuguese.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment Requirements
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  <br/>
 </strong>
 <ul>
  <li>
   This contract does not allow for work to take place outside of agency headquarters. There will be no &ldquo;telework&rdquo; or &ldquo;remote work.&rdquo;
  </li>
  <li>
   The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
  </li>
  <li>
   The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
  </li>
  <li>
   No travel is anticipated as part of this contract.
   <br/>
   <br/>
  </li>
 </ul>
 Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
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 <strong>
  Dexis Pay Range For This Role
  <br/>
  <br/>
 </strong>
 $60,000&mdash;$60,000 USD
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 <br/>
 Dexis is on a mission to help solve today&rsquo;s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is &ldquo;find a way or make a way&rdquo; &mdash; that&rsquo;s how Dexis goes &ldquo;all in.&rdquo; How will you?
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 <strong>
  If you are passionate about this opportunity, apply now!
  <br/>
  <br/>
 </strong>
 Only those applicants who meet the above criteria will be contacted for interview.
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 Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
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 <br/>
 As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
</div>


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