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admin services specialist (full time)

administrative specialist Jobs in San Francisco

administrative specialist

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benefits specialist

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office administrative assistant

administrative support specialist

Judicial Council of California

<div></div><div><div><div><div><div><p>The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.</p><p>
The Administrative Specialist will provide comprehensive administrative support to the Program Accountability unit. This role will primarily involve assisting with the coordination and execution of internal programs, processes, and procedures. Key responsibilities include but are not limited to, supporting utility data entry, managing utility-related billing discrepancies, and assisting with the timely resolution of account issues. The position interacts with utility vendors, internal stakeholders, and customers to ensure accurate data entry and seamless billing processes. The role also requires coordination with various internal departments and external vendors to maintain data accuracy and resolve service-related issues, as well as report formatting and distribution, correspondence drafting, and procurement activities. Additionally, the role will involve managing travel arrangements, coordinating meeting logistics, preparing agendas, taking meeting minutes, and processing travel expense claims. The specialist will also maintain financial records and perform other administrative tasks as assigned.</p><p>
This position requires the ability to work independently with moderate to minimal supervision, collaborating with various stakeholders including JCC Facilities Services, Branch Accounting and Procurement, and vendors that work with the Sustainability unit.</p><p><b>
The Judicial Council</b><br>
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.</p><p>
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council&rsquo;s staff organization seeks to continue to evolve as one of California&rsquo;s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.</p><p>
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.</p><p>
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council&rsquo;s San Francisco or Sacramento office at least two days per week, based on their office leader&rsquo;s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council&rsquo;s Hybrid Work Program, a prospective or current employee&rsquo;s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div></div><div><ul><li>Provide Administrative Support to the unit.<ul><li>
Oversee the Sustainability inbox, addressing inquiries from vendors, distribution to staff, and ensuring timely responses and action.</li><li>
Independently manage the unit manager&rsquo;s calendar, resolving scheduling conflicts, arranging meetings, and prioritizing appointments based on organizational needs and program requirements.</li></ul></li><li>
Contracts and Budget Administration<ul><li>
Attend monthly unit budget meetings, providing support to the Supervisor in monitoring budgetary needs and encumbrances.</li><li>
Manage requisitions, contracts, and amendment requests in Fi$Cal, including initiating requests, receiving goods and services, and proactive follow-up on pending tasks.</li></ul></li><li>
Utility Data Management Support<ul><li>
Review customized reports for late bills, late fees, and missing invoices, identifying discrepancies and ensuring proper documentation.</li><li>
Handle utility account concerns and service-related issues in a professional and timely manner, ensuring customer satisfaction.</li></ul></li><li>
Utility Invoice Payment Functions<ul><li>
Prepare daily batch reports from the Energy Manager application, summarizing utility invoices.</li></ul></li><li>
Serve as back up for Fiscal Invoice Intake and Processing<ul><li>
Regularly check the Facilities Services inbox for incoming invoices from vendors (both electronic and paper), ensuring timely processing and handling.</li><li>
Accurately enter basic invoice information into the invoice database, ensuring all relevant details are captured for processing.<br>
</li></ul></li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p>EDUCATION AND EXPERIENCE<br>
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.</p><p>
OR</p><p>
Associate&rsquo;s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.</p><p>
OR</p><p>
One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2><div><br>
<div><div>
</div><p>Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How To Apply</b></h2><div><br>
<div><div>
</div><p>This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on <b>May 8, 2026</b>.</p><p>
To complete the online application, please click the <b>Apply for Job</b> button.</p><p>
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Supplemental Questions</b></h2><div><br>
<div><div>
</div><p>To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.</p><ul><li>
This position involves daily utility invoice entry and review across 460+ facilities using multiple software platforms. Describe a time you performed high-volume, repetitive data entry over an extended period. How did you maintain accuracy and catch your own errors?</li><li>
The unit uses specialized systems (Energy Star Portfolio Manager, Energy Manager, Fi$Cal) that most applicants won't have used before. Tell us about a time you had to learn an unfamiliar software system or technical process with limited training. How did you approach the learning curve?</li><li>
This role requires coordinating with utility vendors, Branch Accounting, Procurement, and technical staff to resolve billing discrepancies and payment issues. Describe a situation where you worked with several different parties to resolve an administrative or financial problem.</li><li>
The position balances recurring daily tasks (invoice processing, inbox monitoring, batch reports) with unpredictable short-notice requests (ad-hoc reports, meeting prep, procurement). How do you organize your work when routine responsibilities and urgent requests compete for your time? Give a specific example.</li><li>
This position supports both the Sustainability unit and the Fiscal Support unit under Program Accountability. The work ranges from utility data management to contracts, requisitions, and budget tracking in Fi$Cal. Describe your experience supporting multiple teams or functional areas simultaneously. How did you ensure each area received adequate attention?</li><li>
Our unit works with energy and sustainability data that may be unfamiliar. The role doesn't require technical knowledge, but it does require willingness to understand what the data represents and why accuracy matters. What interests you about working in a sustainability-focused unit?</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Pay and Benefits</b></h2><div><br>
<div><div>
</div><p>$5,614 - $7,858 per month</p><p>
Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.</p><p>
Some highlights of our benefits package include:</p><ul><li>
Health/Dental/Vision benefits program</li><li>
14 paid holidays per calendar year</li><li>
Choice of Annual Leave or Sick/Vacation Leave</li><li>
1 personal holiday per year</li><li>
Up to $130 per month reimbursement for qualifying commuting costs</li><li>
CalPERS Retirement Plan</li><li>
401(k) and 457 deferred compensation plans</li><li>
Employee Assistance Program</li><li>
Basic Life and AD&amp;D Insurance</li><li>
FlexElect Program</li><li>
Pretax Parking</li><li>
Long Term Disability Program (employee paid/optional)</li><li>
Group Legal Plan (employee paid/optional)</li><li>
Public Service Loan Forgiveness (PSLF) eligibility</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Equal Employment Opportunity</b></h2><div><br>
<div><div>
</div><p><b>The Judicial Council of California Is an Equal Opportunity Employer.</b></p></div></div></div></div></div>

Administrative Specialist

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Engineering Division. Reporting to the Senior Supervisor of Administrative Services, this position will perform a full range of administrative and task-oriented functions, including serving as liaison for the division, and assisting with property and space projects.</div><div></div><div><br>
In this exciting role, you will provide interview scheduling and support hiring/onboarding practices, travel and expense reporting, and other divisional projects as assigned. This position will be performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multi-task. You will have the opportunity to interface with personnel at all levels both internal and external to the Laboratory.</div><div></div><div><br>
This position has an anticipated start date of June 1, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague</li><li>
Report to supervisor.</li><li>
Serve as a point of contact with the Division.</li><li>
Partner with HR and Hiring Teams to schedule interviews and seminars.</li><li>
Manage complex calendars, independently setting priorities when scheduling conflicting appointments.</li><li>
Triage inquiries including answering and screening telephone calls making the appropriate referrals.</li><li>
Provide logistical support for mail including reviewing, prioritizing, and disseminating.</li><li>
Coordinate logistics planning for events such as formal reviews, workshops, small conferences, and program/technical meetings.</li><li>
Arrange complex end to end domestic and foreign travel with multi-stop itineraries.</li><li>
Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking.</li><li>
Compose, draft, and prepare correspondence and memoranda for management signature, including sensitive personnel information.</li><li>
Assist with property and space projects.</li><li>
Track supply inventory and maintain appropriate levels of stock for regularly used items.</li><li>
Ensure operation of office equipment, including troubleshoot malfunctions and/or call for repairs.</li><li>
Follow up on procurement requests and purchase requisitions.</li><li>
Update Engineering Division and EPG websites with new and revised content, including requesting updated web content, taking photos, and renewing photos.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of 6 years of experience providing administrative support to staff at various levels in a technology, research and or academic environment.</li><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency with Google Workspace and MS Office Suite.</li><li>
Experience coordinating events including logistics, catering, and compiling materials for attendees.</li><li>
Experience arranging/rearranging mult-stop domestic and international travel, process expense reports, and reimbursements adhering to all Lab policies and procedures.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Demonstrated ability to learn and consistently apply knowledge of relevant Berkeley Lab policies and procedures.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with the management of SmartSheet forms (creation/edits).</li><li>
Experience with Zoom web conferencing platform.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Tuesday, May 12, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full-time, career appointment, non-exempt from overtime pay (hourly paid).</li></ul><ul><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has an hourly salary range of $34.65 - $46.41 for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (Engineering Division)

Rosendin Electric

<div><p>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.</p>
<p><b>Why Rosendin?</b>
</p><p><b>Committed. Innovative. Engaged.</b>
</p><p>If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest <b>EMPLOYEE-OWNED</b> company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
</p><h2 class="jobSectionHeader"><b>YOUR NEXT OPPORTUNITY:</b><b>
</b></h2><p>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
</p><h2 class="jobSectionHeader"><b>WHAT YOU'LL DO:</b><b>
</b></h2><ul><li><p>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</p></li><li><p>Provide prompt and professional service to all internal and external clients.
</p></li><li><p>Prepares and distributes internal communications and serves as a central clearing position for general information.
</p></li><li><p>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</p></li><li><p>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</p></li><li><p>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</p></li><li><p>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</p></li><li><p>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</p></li><li><p>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</p></li><li><p>Provide support by photocopying, filing, and sending faxes as needed.
</p></li><li><p>Pulls and put files to dead storage as required.
</p></li><li><p>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU BRING TO US:</b><b>
</b></h2><ul><li><p>Associate degree in Business Administration or related discipline
</p></li><li><p>Minimum 2 years' experience in office administrative work
</p></li><li><p>Can be a combination of education, training, and relevant experience
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU'LL NEED TO BE SUCCESSFUL:
</b></h2><ul><li><p>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</p></li><li><p>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</p></li><li><p>Prioritize and manage multiple tasks, changing priorities as necessary
</p></li><li><p>Work under pressure and adapt to changing requirements with a positive attitude
</p></li><li><p>Oral and written communication skills as required for the position
</p></li><li><p>Self-motivated, proactive and an effective team player</p></li><li><p>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</p></li></ul>
<h2 class="jobSectionHeader"><b>TRAVEL:
</b></h2><ul><li><p>0 %</p></li></ul>
<h2 class="jobSectionHeader"><b>WORKING CONDITIONS:</b><b>
</b></h2><ul><li><p>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</p></li><li><p>Noise level is typically low to medium.
</p></li><li><p>Occasional lifting of up to 30 lbs.
</p></li><li><p>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</p></li></ul>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
</p><p><b>YOU Matter - Our Benefits
</b></p><ul><li><p>ESOP - Employee Stock Ownership
</p></li><li><p>401k
</p></li><li><p>Annual bonus program based upon performance, profitability, and achievement
</p></li><li><p>17 PTO days per year plus 10 paid holidays
</p></li><li><p>Medical, Dental, Vision Insurance
</p></li><li><p>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</p></li><li><p>Disability Income Protection Insurance
</p></li><li><p>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</p></li><li><p>Charitable Giving Match with our Rosendin Foundation</p></li></ul>
<p><b>Pay Range</b></p>
$25.55-$33.50 Hourly
<p>The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.</p>
<p>Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.</p>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</p></div>

Administrative Assistant

FLIK Hospitality Group

<div><ul><li>We are hiring immediately for a full <b>ADMIN SERVICES SPECIALIST </b>position.</li><li><b>
Location</b>: Accenture - 415 Mission Street, Suite 3500, San Francisco, CA 94105. <i>Note: online applications accepted </i><i>only</i><i>.</i></li><li><b>
Schedule</b>: Full time schedule. Monday through Friday, 7:00 am to 4:00 pm. Further details upon interview.</li><li><b>
Requirement</b>: Previous hospitality experience required.<br>
<ul><li><i>Internal Employee Referral Bonus Available</i></li></ul></li><li><b>
Fixed Pay Rate</b>: $36.00 per hour.</li></ul><p></p><p><br>
Free meals, uniforms and laundering service available at select locations.</p><p></p><p><b><br>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1529018.</b></p><p>
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</p><p></p><p><b><br>
What makes FLIK click?</b> Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.</p><p>
We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn&rsquo;t merely a job but the start of a career where you can flourish.
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p><b>
Job Summary</b><br>
Details of Operation Required The Bookkeeper for Bon App&eacute;tit assists Site Controller with financial requirements as outlined in the Accounting Manual. Ensure that all time constraints are followed. Input accounting information into the system to include revenues, inventory and expenses. Be courteous and helpful to customers and team members.</p><p>
In the performance of their respective tasks and duties all employees are expected to conform to the following:</p><ul><li>
Perform quality work within deadlines with or without direct supervision.</li><li>
Interact professionally with other employees, customers and suppliers.</li><li>
Work effectively as a team contributor on all assignments.</li><li>
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.</li><li>
Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies.</li><li>
Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.</li><li>
Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.</li><li>
Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.</li><li>
Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system.</li><li>
Run calculator tapes to balance all the expenses to the reports.</li><li>
Calculate payroll and input to Unit Accounting System (UAS).</li><li>
General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).</li><li>
Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon App&eacute;tit accounting department.</li><li>
Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.</li><li>
Input and upload any personnel info for new hires or changes.</li><li>
Help the GM oversee the other office functions of, liquor billing, invoicing, catering invoicing, safety assessments, and marketing.</li><li>
Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed.</li></ul></div></div></div><p><b><i>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.</i></b><b>
</b></p><p><b>Associates at FLIK are offered many fantastic benefits.</b></p><p><b>
Both full-time and part-time positions offer the following benefits</b> to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program</p><p><b>
Full-time positions also offer the following benefits</b> to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)</p><p><i>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. </i>For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.</p><p>
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf</p><p><b>
About Compass Group: Achieving leadership in the foodservice industry</b></p><p>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</p><p><br>
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.</p><p>
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/</p><p>
Applications are accepted on an ongoing basis.</p><p>
Flik maintains a drug-free workplace.</p></div>

ADMIN SERVICES SPECIALIST (FULL TIME)

TEEMA Group

<div><p><b>Role Summary</b></p><p>
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.</p><p>
 <b>Duties</b></p><ul><li><p>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</p></li><li><p>
Address vendor questions and assist with researching and resolving discrepancies.</p></li><li><p>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</p></li><li><p>
Review and distribute invoices by entity and department in alignment with established guidelines.</p></li><li><p>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</p></li><li><p>
Identify and communicate opportunities for process and policy improvements.</p></li><li><p>
Perform administrative tasks and ad hoc projects as assigned.</p></li><li><p>
Complete daily filing of checks and invoices, as applicable.</p></li><li><p>
Support vendor account reconciliation efforts.</p></li><li><p>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</p></li><li><p>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</p></li><li><p>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</p></li><li><p>
Other duties as assigned.</p></li></ul><p>
 <b>Required Qualifications</b></p><ul><li><p>
Associate Degree in Accounting or Business Administration, or</p></li><li><p>
Specialized Accounting Certificate, or</p></li><li><p>
One additional year of directly related experience in lieu of the degree or certificate.</p></li><li><p>
Minimum of 3 years of Accounts Payable experience.</p></li></ul><p><b>
Knowledge, Skills, and Abilities</b></p><ul><li><p>
Strong communication and interpersonal abilities.</p></li><li><p>
Fundamental knowledge of processing vendor invoices for payment.</p></li><li><p>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</p></li><li><p>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</p></li><li><p>
Excellent data entry accuracy and speed.</p></li><li><p>
Availability to work occasional evenings and weekends.</p></li></ul><p>
 <b>Desired Qualifications</b></p><ul><li><p>
Familiarity with modern accounting software and systems.</p></li><li><p>
Interest in process improvement and operational efficiency.</p></li><li><p>
Enthusiasm for contributing to a collaborative, service-focused team.</p></li></ul><p><b>
 Location &amp; Work Type</b></p><ul><li><p>
Professional office environment.</p></li><li><p>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</p></li></ul>
#Workwolf</div>

Accounts Payable Healthcare

UC San Francisco Academic

<div><div><h3 class="jobSectionHeader"><b>Application Window</b></h3>
</div><div><p><b>Open date: </b>April 27, 2026
</p></div><div><p><b>Next review date:</b> Tuesday, May 12, 2026 at 11:59pm (Pacific Time)<br>
Apply by this date to ensure full consideration by the committee.
</p></div><div><p><b>Final date: </b>Wednesday, Oct 27, 2027 at 11:59pm (Pacific Time)<br>
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
</p></div><h3 class="jobSectionHeader"><b>Position description</b></h3>
<div><div><p>Martens Lab &ndash; Junior or Assistant Specialist<br>
Department of Biochemistry and Biophysics<br>
UC San Francisco</p>
<p>The Junior or Assistant Specialist will support ongoing research in mammalian tissue biology and disease mechanisms within the Martens Lab at UCSF.</p>
<p>Responsibilities include assisting with experimental workflows in animal and cell-based systems, supporting molecular and cellular biology techniques under supervision, and participating in tissue processing and sample preparation.</p>
<p>The position also involves maintaining day-to-day laboratory operations, including ordering reagents, managing inventory, and maintaining accurate laboratory documentation and records.</p>
<p>With experience and demonstrated initiative, the role may expand to include increased involvement in experimental design, data analysis, and preparation of research results for presentation or publication.</p>
<p>Required Qualifications:</p>
<ul><li>Must have (or be in process of obtaining) a baccalaureate degree (or equivalent degree) in a biological or related scientific discipline, or at least four years of relevant research experience to be appointed at the Junior rank.</li>
<li>Must have (or be in process of obtaining) a master&rsquo;s degree (or equivalent degree) or a baccalaureate degree (or equivalent degree) with three or more years of research experience to be appointed at the Assistant rank.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to follow established research protocols and maintain accurate records.</li>
<li>Ability to work both independently and collaboratively in a research environment.</li>
<li>Interest in long-term research training prior to graduate or PhD studies.</li>
</ul>
<p>Preferred Qualifications:</p>
<ul><li>Prior experience in a laboratory research setting.</li>
<li>Familiarity with basic molecular or cell biology techniques.</li>
<li>Experience with tissue processing, cell culture, or animal research (preferred but not required).</li>
<li>Strong motivation to pursue advanced training or graduate education in biomedical research.</li>
</ul>
<p>See Table 24B for the salary range for this position. A reasonable estimate for this position is $55,000-$70,700.</p>
<p>Please click here to apply with a cover letter, CV, and contact information for two references. Applicant materials must list current and/or pending qualifications upon submission. The selected candidate must meet all the qualifications at the time of appointment.</p>
</div></div>
<h3 class="jobSectionHeader"><b>Application Requirements</b></h3>
<div><div><b>Document requirements</b>
<ul><li><div><p>Cover Letter</p>
</div></li><li><div><p>
Curriculum Vitae - CV must clearly list current and/or pending qualifications (e.g. board eligibility/certification, medical licensure, etc.).
</p></div></li><li><div><p>Statement of Research (Optional)</p>
</div></li></ul>
</div><div><div><b>Reference requirements</b></div><ul><li>
2 required (contact information only)</li></ul></div>
</div><h3 class="jobSectionHeader"><b>About UC San Francisco</b></h3>
<div>
<div><p>As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
</p><p>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</p>
<p>UCSF is committed to welcoming and serving all people, honoring the dignity of every individual without preference or prejudice, in support of its public mission and in alignment with our PRIDE values and Principles of Community.</p>
<div>As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.<br>
<ul><li>&ldquo;Misconduct&rdquo; means any violation of the policies or laws governing conduct at the applicant&rsquo;s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.</li><li>UC Sexual Violence and Sexual Harassment Policy</li><li>UC Anti-Discrimination Policy</li><li>APM - 035: Affirmative Action and Nondiscrimination in Employment
</li></ul></div></div></div><h3 class="jobSectionHeader"><b>Job location</b></h3>
<div>San Francisco, CA</div></div>

Martens Lab – Junior or Assistant Specialist

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