administrative support specialist

One Federal Solution

<div>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners. 
 
We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment. 
 
Key responsibilities include:<ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul> 

Requirements 
 
Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul> 

Benefits 
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

ADVANCED NETWORK CONSULTING

<div>Description:

The Department of Energy and Environment (DOEE) is seeking to hire an Administrative Assistant to provide comprehensive clerical and administrative support to ensure efficient daily operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing correspondence, scheduling, records management, and general office coordination while supporting departmental staff and leadership. 
Responsibilities: 
1. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client&rsquo;s requirements. 
2. Interfaces with personnel to coordinate meetings, maintain logs, records, and files; provides end-user support; and performs general administrative duties. 
3. Assists in budgetary, billing, and financial management. 
4. Prepares and/or maintains systems, programming and operations documentation, procedures, and methods, including user reference manuals. 
5. Responsible for monitoring IT and Telecommunication equipment processing orders and receiving. 
6. Track incoming systems equipment and logging into the QuickBase IT Equipment inventory database. 
7. Track and prepare documentation and disposal equipment for agency End of Life (EOL). 
8. Enter PASS procurement requisition for the IT Division\OSA for systems hardware. 
9. Track and manage Software License and distribution of user account 
10. First point of contact for telephone, voicemail, email and in-person requests for assistance from users experiencing issues with hardware, software, networking and other computer-related technologies. 
11. Monitor, host and manage WebEx and MS Team Meeting. 
12. Experienced in Asset Tracking management of system equipment and deposal. 
12. Able to lift 40lbs of equipment. 
Minimum Education/Certification Requirements: 
High School Diploma or GED
Requirements:

High School Diploma or GED-Required 10 Years 
Developing, drafting, writing, and editing reports and other documents-Required 6 Years 
Presentation Skills to an open audience-Required 6 Years 
Interfaces with personnel to coordinate meetings, maintain logs, records and files provides end-user support, and performs general admin tasks-Required 6 Years 
Manage internal phone system requests, including ordering new user accounts and hardware-Required 6 Years 
Handle weekly stationery purchase-Required 6 Years 
Webex, MS Teams and other Visual meeting software-Required 6 Years</div>

DOEE - Administrative Support (800488)

Hawthorne Lane

<div>
 
 Be the first face and voice of a highly regarded Washington, DC association. As the Administrative Assistant/Receptionist, you&rsquo;ll play a pivotal role in creating a welcoming experience for clients, visitors, and staff while ensuring smooth daily operations behind the scenes. This position blends traditional front desk responsibilities with hands-on support for meetings, events, and association leadership.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet clients and visitors with professionalism and warmth, ensuring a seamless arrival experience.
 </li>
 <li>
 Answer and route calls, manage shared inboxes, and serve as a central hub for office communications.
 </li>
 <li>
 Keep communal areas organized and fully stocked, including the kitchen and supply closets.
 </li>
 <li>
 Manage conference room schedules and assist with meeting logistics, including setup and AV support.
 </li>
 <li>
 Assist with event coordination and office needs.
 </li>
 <li>
 Support leadership with administrative tasks, such as document preparation, scheduling, expense reports, and more.
 </li>
 <li>
 Assist with special projects, such as data management, and internal association deliverables.
 </li>
 <li>
 Partner with vendors and building management to keep office operations running smoothly.
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Offers paid overtime and complimentary parking.
 </li>
 <li>
 Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Customer service mindset. Whether from hospitality, high-end retail, or office support, you bring a service-first approach with at least three years of administrative or similar experience.
 </li>
 <li>
 Professional polish. You&rsquo;re confident, composed, and thrive in a high-standards environment.
 </li>
 <li>
 Precision-focused. You keep things organized, accurate, and always a step ahead.
 </li>
 <li>
 Dependable and resourceful. You know how to juggle priorities and solve problems quickly.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
</div>

Administrative Assistant/Receptionist at Distinguished DC Association

Daughters of the American Revolution

<div>
 The DAR is seeking a highly organized professional to join the team as our new Administrative Assistant.
 
 
 This position will provide comprehensive administrative support to our Genealogy department, which will include managing internal and external communications, application records, and office needs.
 
 
 The successful candidate will have excellent organizational skills, be comfortable with learning and mastering computer programs, and have a solid customer service background. An interest in history and genealogy will be useful in this role.
 
 
 
 Position Functions
 
 
 
 <ul>
 <li>
 Serves as the initial point of contact for the department by answering telephone calls, monitoring department email inboxes, and responding to all general inquiries, redirects as needed, and provides basic procedural guidance.
 </li>
 <li>
 Manages the department's filing systems for membership applications. This will include filing, retrieving, and basic maintenance of systems.
 </li>
 <li>
 Assists the Data Entry department by pulling needed applications and tracking records.
 </li>
 <li>
 Monitors and processes returned applications, including preparing communication, managing returned checks, and updating status reports.
 </li>
 <li>
 Processes incoming and outgoing correspondence and adds notes to the appropriate documentation when applicable.
 </li>
 <li>
 Prepares purchase orders and orders office supplies to maintain steady levels.
 </li>
 <li>
 Assists department leadership with reporting, budgets, and publications. Also provides support when preparing for large Society meetings and functions.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 A minimum of 2 years of administrative experience or office management experience in a high-volume setting with multiple priorities.
 </li>
 <li>
 Experience in client or member services and high-level customer service required.
 </li>
 <li>
 Two years of college and/or equivalent work experience are required.
 </li>
 <li>
 Effective verbal skills; able to communicate clearly and concisely with all levels of the organization and external stakeholders.
 </li>
 <li>
 Capable of writing effective business correspondence and strong editing skills.
 </li>
 <li>
 Proficiency in Microsoft Office products, especially Access and Excel. Mail merge capability required.
 </li>
 <li>
 Familiarity with iMIS, OnBase preferred or the ability to learn proprietary software quickly.
 </li>
 <li>
 Excellent organizational skills with a focus on detail, accuracy, and recordkeeping.
 </li>
 <li>
 Ability to work independently, handle confidential information with discretion, and adapt to shifting priorities and deadlines.
 </li>
 <li>
 Courteous and professional interaction with members, staff, and the public.
 
 
 </li>
 </ul>
 
 The DAR Offers
 
 
 
 <ul>
 <li>
 Hiring annual salary range from $48,000 to $60,000, with the final determination based upon the candidate's overall experience
 </li>
 <li>
 We offer both paid vacation and paid sick leave, up to 12 days each for 1st year of employment and observe 12 holidays.
 </li>
 <li>
 Medical/Rx, dental, and vision benefits.
 </li>
 <li>
 Employer-paid life insurance/AD&amp;D and Long-term disability insurance.
 </li>
 <li>
 Flexible spending accounts (health and dependent care)
 </li>
 <li>
 HSA with employer contribution if enrolled in the HDHP option.
 </li>
 <li>
 403(b) retirement plan with a full-vested employer match.
 </li>
 <li>
 Free tickets to Constitution Hall events.
 
 
 </li>
 </ul>
 
 As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The DAR will not tolerate discrimination or harassment based on any of these characteristics.
 
 
 
 
 
 Job Posted by ApplicantPro
 
 
</div>

Administrative Assistant - Genealogy Office

American University

<div><h2 class="jobSectionHeader">Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</h2><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">
This position is available only to enrolled American University students.</h2>
Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid. 
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.<div><div><div><div><div><div><div>
Department:
</div></div></div></div></div></div></div>Inclusive Excellence
Time Type:
Part time
FLSA Status:
Non-Exempt<div><div><div><div><div><div><div>
Job Description:</div></div></div></div></div></div></div>
Summary:
The Administrative Support (Student) will assist the Executive Assistant to the Vice President of Inclusive Excellence by providing high-quality administrative and operational support. Duties include managing calendars and scheduling meetings, preparing documents and correspondence, maintaining organized records, and supporting the logistics of office events and initiatives. The student worker will also contribute to special projects and help facilitate the smooth operation of daily office workflows and internal communications.
This position is an integral part of the team&rsquo;s commitment to fostering an inclusive and efficient work environment.
Essential Functions:<ul><li>
Manage calendars and scheduling meetings.</li><li>
Prepare documents and correspondence.</li><li>
Maintain organized records.</li><li>
Support the logistics of office events and initiatives.</li><li>
Contribute to special projects and help facilitate the smooth operation of daily office workflows and internal communications.</li><li>
Other duties assigned.</li></ul><h2 class="jobSectionHeader">
Competencies:</h2><ul><li>
Organization: Demonstrates strong organizational skills in managing records and event logistics.</li><li>
Professional Communication: Communicates courteously and effectively with staff, students, and all office stakeholders.</li><li>
Reliability: Consistently dependable, punctual, and responsible in handling confidential or sensitive information.</li><li>
Problem-Solving: Resourceful and proactive in addressing administrative challenges and supporting office operations.</li><li>
Technical Proficiency: Demonstrates familiarity with office software and digital tools for document management and communication.</li><li>
Teamwork: Willingly supports colleagues and contributes to a collaborative and positive office environment.</li><li>
Respect for Inclusive Excellence: Models respect and appreciation for all identities and perspectives in all aspects of work.</li></ul>
Position Type/Expected Hours of Work:<ul><li>
Part-time.</li><li>
15 hours per week.</li></ul>
Salary Range:<ul><li>
$18.40 per hour.</li></ul>
Required Education and Preferred Experience:<ul><li>
Must be a currently enrolled undergraduate student at American University.</li><li>
Experience or interest in managing calendars, scheduling, and office records efficiently.</li><li>
Experience or strong interest in supporting office events, communications, and initiatives.</li><li>
Familiarity with office software and digital tools for document management and communication.</li><li>
Effective interpersonal and professional communication skills.</li><li>
Proven reliability, punctuality, and ability to handle confidential information responsibly.</li><li>
Ability to work both independently and collaboratively as part of a team.</li><li>
Commitment to inclusive language and practices in all communications.</li></ul>
Additional Eligibility Qualifications:<ul><li>
Dates of employment are June 1st - August 1st.</li><li>
Applicants are encouraged to submit a resume and a one-page letter of interest outlining qualifications, interest, and applicable skills/education.</li></ul>
Other Details<ul><li>
This position is available only to enrolled American University students.</li><li>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</li><li>
American University is an E-Verify employer.</li><li>
Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.</li></ul> 
Current American University Employees
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. 
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu. 
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</div>

Administrative Support (Student)

National Association of Attorneys General

Who We Are: 
Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of “cooperative leadership,” helping attorneys general respond effectively – individually and collectively – to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.
 
We are looking for a Content Production Specialist to join our team.
 
The Job Brief: 
The Content Production Specialist is a cross-functional role responsible for creating, developing, and producing content across three core areas of the division: Online Learning, Information Technology, and Marketing and Communications. The ideal candidate is a hands-on producer and content creator who can move fluidly between building eLearning courses, writing technical documentation, and supporting communications projects — bringing consistency, quality, and efficiency to each area. This position also provides limited administrative support to the Chief Marketing and Technology Officer.
 
The Content Production Specialist reports to the Chief Marketing and Technology Officer.
 
A Typical Day: 
Responsibilities: 
Online Learing & Course Production
 
<ul>
<li>Edit and produce videos for on-demand learning, including post-production editing, captioning, and formatting for online delivery.</li>
<li>Convert recorded webinars into polished on-demand courses using tools such as Articulate Rise and Articulate Storyline.</li>
<li>Build and produce online course content from completed instructional design blueprints provided by subject matter experts or course designers, bringing the structure and materials to life in the appropriate authoring tool.</li>
<li>Develop on-demand learning content from materials provided by subject matter experts, including handouts, presentation decks, and notes, in accordance with established course blueprints.</li>
<li>Ensure all online learning content meets Section 508 accessibility standards, including captioning, alt text, and accessible navigation.</li>
<li>Create and manage on-demand events in the association management system (Dynamics 365), including registration setup and event configuration.</li>
</ul>
IT Knowledge Base & Content
 
<ul>
<li>Write clear, accurate how-to guides and instructional articles for the organization's knowledge base, covering a range of internal systems and software.</li>
<li>Create and maintain content on NAAG Central, the organization's employee intranet, ensuring information is current, well-organized, and easy to navigate.</li>
<li>Collaborate with the IT team to gather technical information and translate it into accessible, user-friendly documentation for staff at all levels.</li>
</ul>
Marketing & Communications Content
 
<ul>
<li>Support the Marketing and Communications team with content production tasks, including the development of materials related to email marketing campaigns, social media, and newsletters.</li>
<li>Assist in producing branded materials such as presentation decks, letterhead templates, and other communication assets in accordance with NAAG brand standards.</li>
<li>Work within the organization's digital asset management system (Canto) to organize, upload, and retrieve assets as needed.</li>
<li>Assist in creating and maintaining content for various websites owned and operated by NAAG, ensuring accuracy, consistency, and alignment with organizational branding and messaging standards.</li>
</ul>
Administrative Support
 
<ul>
<li>Provide light administrative support to the Chief Marketing and Technology Officer, which may include tracking monthly expenses, assisting with timecard-related coordination, and other occasional administrative tasks as assigned.</li>
</ul>
Is This You?
 
<ul>
<li>2–4 years of experience in content creation, eLearning development, technical writing, or a closely related field.</li>
<li>Proficiency with eLearning authoring tools and/or creative suite tools</li>
<li>Experience with video editing software and post-production workflows.</li>
<li>Strong writing skills with the ability to translate complex or technical information into clear, accessible content.</li>
<li>Ability to manage multiple projects across departments simultaneously and meet deadlines without close supervision</li>
<li>Experience with association management systems, particularly Microsoft Dynamics 365.</li>
<li>Working knowledge of Section 508 accessibility requirements as they apply to digital and online learning content.</li>
<li>Familiarity with digital asset management platforms (experience with Canto a plus).</li>
<li>Experience creating or managing intranet content or internal knowledge bases.</li>
<li>Background in marketing communications, including email marketing or social media content development.</li>
<li>Graphic design skills or experience with tools such as Adobe Creative Suite or Canva.</li>
</ul>
Location: 
NAAG is headquartered in Washington, D.C.
 
Terrific Total Compensation Package: 
<ul>
<li>Salary range is $60,000-$65,000 and is commensurate with experience.</li>
<li>NAAG offers a generous benefits package which includes paid time off, health, dental, vision, life/disability, long-term care, and 401k retirement plan.</li>
</ul>
To Apply: 
We invite you to apply today! Please click “Apply” below and please be sure to submit a cover letter and resume. Applications received prior to May 4, 2026 will be given priority review.
 
We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Content Production Specialist

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