administrative assistant

benefits coordinator

legal administrative assistant - workers comp Jobs in Chicago

legal administrative assistant - workers comp

legal assistant (office automation) Jobs in Chicago

legal assistant (office automation)

office coordinator

administrative workflow specialist

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7283</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Administrative Workflow Specialist</b></p><p>
The Administrative Workflow Specialist is responsible for overarching monitoring of firmwide LEA workflow (in concert with LEAs and management) utilizing the firm&rsquo;s workflow management tool&ndash;Big Hand, and for coordinating and/or providing supplemental support to firmwide LEAs as needed. Provides technical expertise related to formatting documents. Serves as a training resource to LEAs in the area of document production. Maintains professionalism and strict confidentiality in all client and firm matters.</p><p>
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities </b>include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><div><div><p><b><i>
Daily:</i></b></p><ul><li><p>
Provide supplemental oversight of ten (10) firmwide LEA Teaming department inboxes via BigHand and provide overflow support to LEA teams, handling tasks directly as needed such as document edits/formatting, conflicts checks/opening matters, time entry, expenses, etc., and provide technical expertise related to document formatting. Monitor work/project requests submitted through Big Hand to ensure prompt acknowledgment and handling in line with established protocols, including the best practice of a 15-minute task preview/assessment and LEA task pickup/ acknowledgment.</p></li><li><p>
When handling tasks personally (such as document edits/formatting, conflicts checks/opening matters, time entry, expenses, etc.) review instructions carefully and, when needed, solicit and document verbal or supplemental guidance, including deadlines. Confirm, negotiate, and update deadlines as necessary. Determine the required format and content, and either complete tasks directly or delegate them to the appropriate firm resource (e.g., Word Processing, Copy Center) for accurate and timely processing.</p></li><li><p>
Assist LEA teams and management in prioritizing and monitoring workflow to ensure delivery of high-quality work product within defined deadlines, escalating issues to the Firmwide Legal Executive Support Manager as necessary.</p></li></ul><p><b><i>
Ongoing/As Required:</i></b></p><ul><li><p>
May assist in the generation of workflow reports by department, and help coordinate the preparation, presentation, and communication of same to or for the Legal Executive Support Manager.</p></li><li><p>
Report to Legal Executive Support Manager, periodically or as needed, on process issues, team and individual training accomplishments, progress in mastering tasks and work processes. Assist in determining training needs and make recommendations for improving efficiency and economy of existing operations.</p></li><li><p>
Coach, facilitate, assist in solving workflow problems, and participate in the work of the team.</p></li></ul></div></div></div><p><b>
Knowledge, Skills and Abilities</b></p><div><div><div><ul><li>
Bachelor&rsquo;s Degree or equivalent and seven or more years related experience preferably in a large legal or professional services firm, or equivalent combination of education and experience.</li><li>
Must possess excellent attention to detail and accuracy.</li><li>
Computer proficient with advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.). Maintain working knowledge of all firm policies, procedures, and software applications. Receive appropriate training on new applications as required. Keyboarding skills of 65 wpm (with low error rate) preferred.</li><li>
Customer service-oriented with the ability to foster and maintain high-level service standards.</li><li>
Ability to learn and maintain in-depth knowledge of various practice areas within the firm, as well as practice area protocols, including standard document styles.</li><li>
Excellent analytical and technical skills with an aptitude for detail, precision, and logic to analyze complex requests, coordinate and assign work to appropriate individual(s) or department(s), answer questions, monitor workflow, and provide administrative assistance when necessary.</li><li>
Excellent organizational and multi-tasking skills to handle multiple priorities in a fast-paced team environment and coordinate a high volume of work to complete assigned tasks under demanding time limits.</li><li>
Proactive mindset with excellent troubleshooting, problem-solving, and follow-through skills.</li><li>
Excellent reading, writing, grammar, spelling, punctuation, proofreading, and formatting skills to interpret source data, prepare and edit standard/legal documentation, and proofread material for grammatical, typographical, and spelling errors.</li><li>
Excellent interpersonal, verbal, and written communication skills. Consistent ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.</li><li>
Dependable team player who works collaboratively and cooperatively with others in a collaborative environment. Ability to act independently and make decisions within scope of the position&rsquo;s responsibilities.</li><li>
Ability to work discreetly with confidential information and situations.</li><li>
Ability to maintain composure during stressful situations, and calm others/manage stressful situations that may arise from workload demands with sound judgment, tact, and professionalism.</li><li>
Excellent record keeping, data collection, and system information management skills. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.</li><li>
Ability to operate standard office equipment, including computer, laser printer, dictation transcription equipment, scanner, photocopier, facsimile, calculator, etc.</li><li>
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.</li><li><p>
Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 20 (twenty) pounds.</p></li></ul></div></div></div><p></p><p><br>
In our Chicago office, the annualized salary range for this position is $65,000 to $85,000. Actual pay will be adjusted based on location, experience, and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p><b>
#LI-DNI</b></p></div></div><p></p>

Administrative Workflow Specialist

Swissport

<div>Overview:<div></div><div><br>
Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;</div><div></div><div><br>
We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.<br>
<br>
<br>
</div><div><b>Job Summary</b></div><div>
The HR Specialist will support the Manager / Generalist, HR Business Partner in all HR functions in alignment with business objectives at the station level. This role will assist in the administrative/ coordination aspect of day-to-day activities associated with employee/ labor relations, performance management, staffing, turnover and retention, terminations, employee records, legal compliance, compensation, recognition and benefits administration. This role will support HR professionals by role modeling and demonstrating the company&rsquo;s core values of people, professionalism and partnership as a way we conduct business and ourselves.</div><div></div><div><br>
The expected pay rate is $24.00/hr.</div><div></div><div><br>
Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.</div><div></div><div><b><br>
Your activities</b></div><ul><li>
Manage and respond to daily HR emails promptly and professionally</li><li>
Greet and assist employee walk-ins with a positive and helpful attitude</li><li>
Oversee timely and accurate completion of the I-9 submission process</li><li>
Enter and process HRIS form data, including changes in position, rate, status, and more</li><li>
Facilitate the badging, fingerprinting, and customs process for new hires</li><li>
Maintain employee uniforms (order, administer, sort and sustain)</li><li>
Support general HR administrative functions as needed</li><li>
Other responsibilities as assigned</li></ul><div><b>
Your profile</b></div><div><ul><li><div>
Minimum of 1 year of relevant HR experience, aviation experience a bonus!</div></li><li>
Experience with HRIS systems and onboarding processes preferred</li><li>
Proven ability to stay organized and prioritize tasks in a dynamic work environment</li><li>
Excellent attention to detail, especially in compliance-related tasks</li><li>
Strong interpersonal skills and a professional attitude when interacting with employees and new hires</li><li>
Ability to handle sensitive information with confidentiality and discretion</li><li>
High School or equivalent diploma</li><li><div>
Proficiency in spoken and written English</div></li></ul></div><div><b>
What we offer</b></div><ul><li>
401(k)</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Life insurance</li><li>
Paid time off</li><li>
Retirement plan</li><li>
Tuition reimbursement</li><li>
Vision insurance</li></ul><div>
At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status</div><div>
Visit our website at www.careers.swissport.com to learn more about Life at Swissport.</div><div>
Join Swissport today and be part of a team that connects the world of aviation!</div></div><div></div>

ORD HR Specialist

Morgan Lewis

<p></p><div><div><div><p>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Assistant (LA A ) to support the Labor and Employment Practice Group . Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.<br>
</p></div><p></p><div><p>Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture . Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.<br>
</p></div><p></p><div><p><b>PRIMARY FUNCTIONS AND RESPONSIBILITIES
</b></p></div><div><ul><li><p>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</p></li></ul></div><div><ul><li><p>Draft engagement letters , routine correspondence and memoranda; updates recurring reports as assigned .
</p></li></ul></div><div><ul><li><p>Update monthly chart for Associates and Advisors.
</p></li></ul></div><div><ul><li><p>Update eRoom / Clientsite , document in FileSite and incorporate into working plan document .
</p></li></ul></div><div><ul><li><p>Answers phones and takes messages, a ssists with time entry , schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups ,
</p></li></ul></div><div><ul><li><p>Processes new business intake, related forms, and correspondence.
</p></li></ul></div><div><ul><li><p>Processes expense reports and invoices; arranges check requests; monitors through completion.
</p></li></ul></div><div><ul><li><p>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</p></li></ul></div><div><ul><li><p>Coordinates or assists with printing, scanning, copying of documents and/or sending of same .
</p></li></ul></div><div><ul><li><p>Provides legal research, case support and project assistance .
</p></li></ul></div><div><ul><li><p>Other administrative duties as assigned.<br>
</p></li></ul></div><p></p><div><p><b>EDUCATION AND EXPERIENCE
</b></p></div></div><div><div><ul><li><p>One (1) year of internship or professional experience preferred.
</p></li></ul></div><div><ul><li><p>Bachelor&rsquo;s degree a plus .
</p></li></ul></div><div><ul><li><p>Previous law firm experience a plus.
</p></li></ul></div><div><ul><li><p>Demonstrates proficiency in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.
</p></li></ul></div><div><ul><li><p>Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
</p></li></ul></div><div><ul><li><p>Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a tea.
</p></li></ul></div><div><ul><li><p>Flexibility to work overtime required .<br>
</p></li></ul></div><p></p><div><p>Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting &ldquo;Careers.&rdquo;<br>
</p></div><p></p><div><p>#LI-Hybrid
</p></div></div><p></p><p>For positions in Chicago, IL., the salary range for this job posting is: $55,000.00 - $71,500.00.
</p><p></p><p>The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an &quot;at-will position&quot; and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
</p><p></p><p>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
</p><p></p><p>Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
</p><p></p><p><b>California Applicants </b>: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
</p><p></p><p>Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
</p><p></p><p>If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</p></div>

Legal Administrative Assistant - Labor and Employment

The University of Chicago

<div><div>Department</div>
BSD PED - Pediatric Genetics and Genomics&ndash; Moskowitz Lab<div><br>
About the Department</div>
The Department of Pediatrics at the University of Chicago is a dynamic and stimulating place to work. We strive for the highest level of complex care for children from diagnosis and treatment; provide outstanding education and training for students, postgraduate scholars, and physicians; and nurture the research of Department scholars who seek to elucidate the causes of pediatric disease and identify promising new therapies. In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children&rsquo;s Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana. In collaboration with our partners in the Chicagoland Children&rsquo;s Health Alliance (CCHA; Advocate Children&rsquo;s Hospital, and NorthShore University Health System). CCHA has responsibility for the care of almost 1 million children. The Department has expanded its presence to numerous satellite sites of care across the region with the goal of providing care &lsquo;close to home&rsquo; whenever feasible (https://pediatrics.uchicago.edu/). Our mission is to improve the health of every child entrusted to us, in an inclusive environment that is committed to family-centered care, clinical excellence, impactful scholarship, effective disease prevention, and advocacy for the appropriate care of every child. We are especially committed to the children on the South Side of Chicago and to altering the inequities in healthcare.<div><br>
Job Summary</div>
The Moskowitz Laboratory (https://moskowitzlab.uchicago.edu/) seeks a Research Specialist II to become a member of the laboratory team. The Laboratory is interested in the gene regulatory networks that control organ development and adult organ homeostasis. We perform discovery of fundamental developmental and homeostatic gene regulatory principles. We seek to understand how alterations of genomic mechanisms result in risk for diseases including birth defects and cardiac arrhythmias. Individuals will work as part of a team to advance multidisciplinary projects. It is expected that individuals in the Research Assistant II position will develop independent competence in basic research approaches. This role provides both basic technical support activities and the opportunity for independent advancement of scientific research projects.<br>
<br>
The Research Specialist II performs routine assignments related to scientific research projects. Ensures compliance of research activities with institutional, state, and federal regulatory policies, procedures, directives and mandates. Analyzes possible solutions using standard procedures. Writes articles, reports and manuscripts. Assist in drafting presentations on research findings.<br>
<br>
This at-will position is wholly funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance<div></div><div>
Responsibilities</div><div><ul><li>
Assists with developing or amending study protocols; developing data collection tools; building databases; and provides general administrative support. Has general awareness in research techniques or methods, regulatory policies and procedures, and relevant scientific field.</li><li>
Maintains technical and administrative support for a research project.</li><li>
Analyzes and maintains data and/or specimens. Conducts literature reviews. Assists with preparation of reports, manuscripts and other documents.</li><li>
Installs, sets up and performs experiments; interacting with students and other laboratory staff under the direction of the principal investigator.</li><li>
Performs other related work as needed.</li></ul></div><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree in related field.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s degree.</li></ul><div></div><div>
Technical Skills or Knowledge:</div><ul><li>
ChIP-seq, ATAC-seq, GRO-seq, and RNA-seq.</li><li>
CRISPR genetic engineering.</li><li>
Rapid protein degradation using Degron system.</li><li>
Bioinformatics.</li><li>
Cardiac functional analyses.</li><li>
Mouse genetics.</li><li>
Lentivirus transduction.</li><li>
Cell culture experience.</li><li>
Protein-protein interaction analysis using mass-spectrometry.</li></ul><div></div><div><div>
Working Conditions</div><ul><li>
Laboratory setting.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter describing previous research experience and career goals (preferred)</li></ul></div><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Research<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
Yes<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$50,000.00 - $70,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Research Specialist II

<div><div>Department</div>
BSD NSU - Administration<div><br>
About the Department</div>
Neurosurgeons at UChicago Medicine are devoted to patient care, research, and teaching. These experts in the Department of Neurological Surgery offer the full spectrum of neurosurgical services for children and adults with brain diseases including aggressive brain tumors, back and spine degenerative diseases, epilepsy, Parkinson&rsquo;s disease, and stroke. Our surgeons are truly at the forefront of neurosurgical care, utilizing the most advanced and sophisticated technologies and techniques to treat diseases of the brain and spine. Our expertise goes beyond that of delivering the best medical care; research is an integral part of our mission. With significant funding from the NIH in both bench and translational research, our staff and faculty are actively investigating complex conditions that affect the central nervous system, including cancer stem cell theory and aggressive brain cancers as well as the mechanisms behind cerebrovascular anomalies. This work serves as the groundwork for many new applications in neurosurgery, which will benefit patients for many years to come.<div><br>
Job Summary</div>
The Operations Coordinator is primarily responsible for providing operational and administrative support for the department of Neurological Surgery. The Operations Coordinator works under the general direction of the Executive Administrator, or their designee. Major responsibilities include managing departmental communications, educational programs, supporting departmental leadership and academic affairs, on-boarding of new hires and sponsored staff, and the establishment and maintenance of files and databases.<div></div><div>
Responsibilities</div><ul><li>
Provides high level technical and administrative support to Neurological Surgery faculty members for a diverse set of activities aligned with the Department&rsquo;s needs.</li><li>
Develops and implements systems to organize, communicate, and manage key priorities and projects on behalf of faculty members.</li><li>
Researches and develops internal and external communications including presentations, correspondence and other written materials.</li><li>
Manages Department communications, including the development of newsletters and websites for targeted audience.</li><li>
Compiles, produces and disseminates departmental information and reports.</li><li>
Creates, writes, edits and posts articles, news, and program summaries to website or social media platforms.</li><li>
Participates in the administrative aspects of faculty appointee&rsquo;s recruitment, hiring, reappointment, and promotions workflow, which includes serving as a medical staff office liaison, managing applications, coordinating reappointment memos, and working collaboratively with the faculty committee, and the Dean&rsquo;s office.</li><li>
Coordinates special projects, functions, and events related to the Department including large scale complex events, involving multiple parties, including foreign visitors.</li><li>
Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all pre and post event-planning details.</li><li>
Participates in process and performance improvement by identifying, analyzing, and enhancing existing processes to achieve better outcomes.</li><li>
Assists with training and orienting staff as needed.</li><li>
Assists in maintaining accurate scheduling of physicians on call.</li><li>
Participates in overseeing and maintaining the physical office space, ordering equipment repairs, upgrades, and office supplies.</li><li>
Has a complete understanding of the Department and University financial policies; creates purchase orders; and processes invoices for payment against purchase orders or general expense reimbursement.</li><li>
Assists with the development and management of continuing education programs in the department.</li><li>
Assists with the management of GME training programs and medical student rotations.</li><li>
Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.</li><li>
May act as a liaison between the section and other University departments.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree in related field.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Bachelor's degree.</li></ul><div></div><div>
Experience:</div><ul><li>
Background in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Excellent project management skills.</li><li>
Superior oral and written communication skills.</li><li>
Excellent interpersonal and customer service skills with a focus on serving the community through collaboration and respect.</li><li>
Handle sensitive and confidential situations and information with absolute discretion.</li><li>
Maintain calm and courteous demeanor and work productively despite competing priorities.</li><li>
Excellent problem-solving skills.</li><li>
Follow an issue through to resolution.</li><li>
Take initiative and organize and complete projects with minimal supervision.</li><li>
Familiarity with central administration within a complex research university environment.</li><li>
Maintain effective and harmonious working relationships with co-workers, faculty, guest speakers, venues, and vendors to promote a culture of wellness and excellence for the department.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter (required)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Administration &amp; Management<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Hourly<div><br>
<br>
FLSA Status</div>
Non-Exempt<div><br>
<br>
Pay Range</div>
$26.44 - $33.65<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Operations Coordinator, Neurological Surgery

<div><div>Department</div>
BSD MED - Center for Health Statistics<div><br>
About the Department</div>
The Center for Health Statistics (CHS) was established in 2001 by Robert D. Gibbons, Blum-Riese Professor of Statistics at the University of Chicago, to provide a statistical research environment that would lead to advances in the design and analysis of investigations in a wide variety of areas in the health sciences. The Center has quickly grown to include a faculty of 32 distinguished members covering statistical expertise in almost all areas of science. Focus has extended to the social, behavioral and physical sciences in addition to problems in our nation&rsquo;s health. Key statistical themes in our work include: (a) generalized mixed-effects regression models for the analysis of clustered and longitudinal data; (b) item response theory and adaptive testing for large-scale educational testing and mental health screening and monitoring; (c) environmental statistics, both regulatory and health related; and (d) drug safety. Overall, we are committed to working on statistical features of any interesting scientific problem, and our excellent faculty provide the depth of resources to accomplish this goal.<div><br>
Job Summary</div>
The Center for Health Statistics (CHS) within the Biological Sciences Division at the University of Chicago is seeking a Research Software Engineer with strong data engineering and DevOps capabilities to support research computing needs. This role centers on designing systems that link analytical methods with production environments, enabling scalable, reliable, and reproducible workflows for CHS research groups. This position provides technical leadership across data architecture, automation, and deployment, contributing to the development lifecycle for projects that rely on advanced analytics and machine learning, including the development, deployment, and maintenance of complex statistical research products such as computerized adaptive tests (CATs), psychometric scoring engines, and assessment workflows.<div></div><div>
Responsibilities</div><ul><li>
Partners with investigators and analysts to design and build data pipelines that support large-scale statistical and machine-learning workflows with psychometric applications.</li><li>
Develops, automates, and maintains infrastructure for data ingestion, transformation, validation, and monitoring across multiple research studies with an emphasis on item-level data processing, calibration pipelines, and scoring services.</li><li>
Implements deployment strategies (CI/CD, containerization, orchestration) that ensure reproducibility, version control, and efficient delivery of computational tools used in adaptive testing and statistical measurement systems.</li><li>
Collaborates with research teams to integrate modeling outputs into operational systems, dashboards, or downstream applications.</li><li>
Maintains secure, compliant, and well-documented environments aligned with University guidelines and relevant data-use regulations related to human-subjects research data.</li><li>
Supports cloud computing resources, including performance optimization, resource provisioning, and cost monitoring.</li><li>
Establishes testing frameworks and code-quality practices for shared research software with rigorous validation of psychometric algorithms and adaptive-testing logic.</li><li>
Contributes to technical documentation, training materials, and knowledge transfer to CHS staff and collaborators.</li><li>
Assists with technical sections of grant proposals, progress reports, and presentations by compiling system architecture descriptions, performance metrics, or reproducibility details.</li><li>
Works with stakeholders to gather and analyze requirements for developmental programs. Receives a moderate level of guidance to design applications to meet University and business requirements.</li><li>
Supports and maintains existing applications. Works with web developers and responds to requests from users.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree in related field.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Advanced degree in computer science, data science, engineering, or a related technical field.</li></ul><div></div><div>
Experience:</div><ul><li>
Background developing data systems or research infrastructure in scientific, academic, or healthcare environments.</li></ul><div></div><div>
Technical Skills or Knowledge:</div><ul><li>
Proficiency in building and maintaining data engineering solutions, such as distributed processing, workflow orchestration, streaming or batch pipelines.</li><li>
Proficient with DevOps practices, including CI/CD, containerization, infrastructure automation, and deployment frameworks.</li><li>
Familiarity with machine-learning integration, including packaging models for production, reproducible workflows, and environment management.</li><li>
Strong programming skills in languages commonly used in research computing, including Python, SQL, and Bash.</li><li>
Design secure and compliant data systems in regulated research settings involving sensitive human subjects research data.</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Attention to detail, capable of producing reliable, traceable, and well-documented software artifacts.</li><li>
Organizational skills, adept at managing concurrent projects, meeting deadlines, and adapting to evolving scientific requirements.</li><li>
Collaboration skills to communicate effectively with investigators, data scientists, analysts, and administrative staff.</li><li>
Technological proficiency, comfortable with cloud platforms, version control systems, workflow managers, and research computing tools.</li><li>
Working knowledge of multidimensional item response theory and computerized adaptive testing algorithms.</li></ul><div></div><div>
Working Conditions</div><ul><li>
This is a part-time position of approximately 20 hours per week.</li></ul><div><br>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter (required)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Information Technology<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
20<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$47,500.00 - $60,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Research Software Engineer

Anesi Ozmon

<div>Description:
<p>
The Legal Assistant performs a broad range of secretarial, administrative, and clerical support duties for one or more attorneys. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.</p>
Requirements:
<p>
Seeking a Legal Assistant with experience in Workers Comp and/or Personal Injury for our 70-year-old law firm in The Loop.</p><p>
The essential functions include, but are not limited to the following:</p><ul><li>
Ordering and following up on requests for medical records and bills</li><li>
Preparing medical bill evaluations on injury cases</li><li>
Assisting attorney with disbursement of funds once case settles</li><li>
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials</li><li>
Receiving and placing telephone calls; scheduling and making appointments</li><li>
Assisting with office administrative duties by making photocopies of correspondence, documents, and other printed matters</li><li>
Organizing and maintaining documents and case files</li><li>
Assisting attorneys in collecting information relevant to caseloads</li><li>
Attending legal meetings to take notes, such as client interviews, hearings, or depositions</li><li>
Drafting and typing office memos</li><li>
Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients</li><li>
Performing other work-related duties as assigned</li></ul><p><b>
NO RECRUITERS OR STAFFING AGENCIES WILL BE CONSIDERED.</b></p><p><b>
NO REMOTE/VIRTUAL ASSISTANTS NEED APPLY; THIS IS AN IN-PERSON ROLE AT OUR CHICAGO OFFICE.</b></p></div>

Legal Administrative Assistant - Workers Comp

Explore 88+ Administrative workflow specialist in Chicago this January. Find roles across top companies and apply now to boost your career.