administrative assistant

administrative workflow specialist Jobs in Chicago

administrative workflow specialist

associate attorney (litigation) Jobs in Chicago

associate attorney (litigation)

associate litigation attorney Jobs in Chicago

associate litigation attorney

benefits coordinator

legal administrative assistant workers comp

Anesi Ozmon

<div>Description:
<p>
The Legal Assistant performs a broad range of secretarial, administrative, and clerical support duties for one or more attorneys. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.</p>
Requirements:
<p>
Seeking a Legal Assistant with experience in Workers Comp and/or Personal Injury for our 70-year-old law firm in The Loop.</p><p>
The essential functions include, but are not limited to the following:</p><ul><li>
Ordering and following up on requests for medical records and bills</li><li>
Preparing medical bill evaluations on injury cases</li><li>
Assisting attorney with disbursement of funds once case settles</li><li>
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials</li><li>
Receiving and placing telephone calls; scheduling and making appointments</li><li>
Assisting with office administrative duties by making photocopies of correspondence, documents, and other printed matters</li><li>
Organizing and maintaining documents and case files</li><li>
Assisting attorneys in collecting information relevant to caseloads</li><li>
Attending legal meetings to take notes, such as client interviews, hearings, or depositions</li><li>
Drafting and typing office memos</li><li>
Completing various forms, such as accident reports, trial and courtroom requests, and applications for clients</li><li>
Performing other work-related duties as assigned</li></ul><p><b>
NO RECRUITERS OR STAFFING AGENCIES WILL BE CONSIDERED.</b></p><p><b>
NO REMOTE/VIRTUAL ASSISTANTS NEED APPLY; THIS IS AN IN-PERSON ROLE AT OUR CHICAGO OFFICE.</b></p></div>

Legal Administrative Assistant - Workers Comp

State of Illinois

<div><p><b>Job Requisition ID: </b>50265<br>
<b>Closing Date:</b> 10/28/2025<br>
<b>Agency: </b>Department of Financial and Professional Regulation<br>
<b>Class Title:</b> CONTRACTUAL WORKER - 10000<br>
<b>Skill Option: </b>None<br>
<b>Bilingual Option: </b>None<br>
<b>Salary:</b> (2L-$15/Hr) (3L-$18/HR) (G-$22/Hr)<br>
<b>Job Type:</b> Hourly<br>
<b>Category:</b> Part Time<br>
<b>County:</b> Cook<br>
<b>Number of Vacancies:</b> 30<br>
<b>Bargaining Unit Code: </b>None<br>
<b>Merit Comp Code:</b></p><p><br>
****A RESUME IS REQUIRED FOR THIS JOB POSTING****</p><p></p><p><br>
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Financial and Professional Regulation must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.</p><p></p><p><b><br>
Why Work for Illinois?</b></p><p>
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home.</p><p>
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibility</b></h2></div><div><p>
The Illinois Department of Financial and Professional regulation is looking for student law clerks who will have completed their first, second, or third years of law school by summer 2026. Preferences will be given to students who have completed their second year of law school and are eligible for their Illinois Supreme Court Rule 711 licenses during the summer of 2026. This is a paid and remote position. There is flexibility around the work schedule.<br>
<br>
Opportunities are available within the Prosecution units of General, Business, Health-Related, Medical, and Real Estate. Additional opportunities are available within the Legal Affairs units of Professional Regulations, Real Estate, Banking, Financial Institutions, Labor Relations, FOIA, and Administrative Hearing. Students will be given the opportunity to rank their preferred units, however, there is a chance selected candidates will be assigned to a different unit.<br>
<br>
Student Law Clerks will actively participate with Prosecutors and Legal Affairs staff in all phases of the regulatory and/or disciplinary process, including: research administrative and case law, drafting legal memoranda, reviewing proposed legislation and administrative rules, drafting complaints, drafting and responding to motions, making appearances before administrative law judges at status and formal hearings, and/or attending settlements negotiations, all while gaining intimate knowledge of a variety of financial regulatory and professional Practice Acts. The various areas of regulation and professional statutes can be found on the Division's website: https://idfpr.illinois.gov/</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills, and Abilities</b></h2></div><div><ul><li>Legal Research</li><li>Legal Writing</li><li>Drafting legislation and rules</li><li>Assisting in the formulation and implementation of Department policy</li><li>Photocopying</li><li>Filing</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Employment Conditions</b></h2></div><div><ul><li>Currently attending law school, not a licensed attorney in the State of Illinois</li><li>Completion of at least one year of law school on or before 6/30/2026</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education / Degree</b></h2></div><div><ul><li>Enrolled in an accredited Law School with completion of first year of law school</li></ul></div></div></div><p><b>
Work Hours:</b> Flexible<br>
<b>Work Location:</b> 555 W Monroe St, Chicago, Illinois, 60661<br>
<b>Agency Contact:</b> Denysha Crawford, SHRM-CP<br>
<b>Email: </b>denysha.crawford@illinois.gov<br>
<b>Phone #:</b>217-524-1078<br>
<b>Posting Group:</b> Legal, Audit &amp; Compliance</p><p></p><p><br>
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:</p><ul><li>
donotreply@SIL-P1.ns2cloud.com</li><li>
systems@SIL-P1.ns2cloud.com</li></ul></div>

Law Clerk

Illinois Department of Children and Family Services

<div>
 This job was posted by https://illinoisjoblink.illinois.gov : For more
 <br/>
 <br/>
 <strong>
  Information, Please See
  <br/>
  <br/>
 </strong>
 https://illinoisjoblink.illinois.gov/jobs/13156613
 <br/>
 <br/>
 <ul>
  <li>
   Job Requisition ID:**51906\
  </li>
  <li>
   Closing Date:**01/08/2026\
  </li>
  <li>
   Agency:**Department of Children and Family Services\
  </li>
  <li>
   Class Title:**PUBLIC SERVICE ADMINISTRATOR - 37015\
  </li>
  <li>
   Skill Option:**Special License - Illinois Law License\
  </li>
  <li>
   Bilingual Option:**None\
  </li>
  <li>
   Salary:**Anticipated Starting Salary \$9,167 to \$11,000 Monthly\
  </li>
  <li>
   Job Type:**Salaried\
  </li>
  <li>
   Category:**Full Time\
  </li>
  <li>
   County:**Cook\
  </li>
  <li>
   Number of Vacancies:**1\
  </li>
  <li>
   Bargaining Unit Code:**None\
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Merit Comp Code
  <br/>
  <br/>
 </strong>
 \
 <br/>
 <br/>
 A resume is highly encouraged to evaluate your qualifications and skills
 <br/>
 <br/>
 as part of your application. Please attach a**DETAILEDResume/Curriculum
 <br/>
 <br/>
 Vitae (CV)**to the**MY DOCUMENTS**section of your application if you
 <br/>
 <br/>
 decide to provide one.
 <br/>
 <br/>
 <ul>
  <li>
   Why Work for Illinois?**
   <br/>
   <br/>
  </li>
 </ul>
 Working with the State of Illinois is a testament to the values of
 <br/>
 <br/>
 compassion, equity, and dedication that define our state. Whether youre
 <br/>
 <br/>
 helping to improve schools, protect our natural resources, or support
 <br/>
 <br/>
 families in need, youre part of something biggersomething that touches
 <br/>
 <br/>
 the lives of every person who calls Illinois home.
 <br/>
 <br/>
 No matter what state career youre looking for, we offer jobs that fit
 <br/>
 <br/>
 your life and your scheduleflexible jobs that provide the gold standard
 <br/>
 <br/>
 of benefits. Our employees can take advantage of various avenues to
 <br/>
 <br/>
 advance their careers and realize their dreams. Our top-tier benefits
 <br/>
 <br/>
 and great retirement packages can help you build a rewarding career and
 <br/>
 <br/>
 lasting future with the State of Illinois.
 <br/>
 <br/>
 ## Essential Functions
 <br/>
 <br/>
 <ul>
  <li>
   Serves as Legal Counsel to the DCFS Guardian.
  </li>
  <li>
   Plans and conducts investigations and complex legal research on
   <br/>
   <br/>
  </li>
 </ul>
 issues affecting the DCFS Office of the\
 <br/>
 <br/>
 Guardians administration of statutory duties and responsibilities.
 <br/>
 <br/>
 <ul>
  <li>
   Accesses and updates systems and procedures to monitor and track
   <br/>
   <br/>
  </li>
 </ul>
 criminal matters, probate and estate cases,\
 <br/>
 <br/>
 administrative actions, education cases, civil actions, and other
 <br/>
 <br/>
 general legal case information for youth in care, such\
 <br/>
 <br/>
 as court appearances, pleadings, discovery, and contracts.
 <br/>
 <br/>
 <ul>
  <li>
   Reviews the implementation of program initiatives, policies, and
   <br/>
   <br/>
  </li>
 </ul>
 procedures through site visits and other means.
 <br/>
 <br/>
 <ul>
  <li>
   Develops and provides training for Department staff regarding the
   <br/>
   <br/>
  </li>
 </ul>
 duties and responsibilities of the Office of the\
 <br/>
 <br/>
 Guardian.
 <br/>
 <br/>
 <ul>
  <li>
   Performs other duties as required or assigned which are reasonably
   <br/>
   <br/>
  </li>
 </ul>
 within the scope of the duties enumerated\
 <br/>
 <br/>
 above.
</div>


Legal Counsel

<div><p><b>Job Requisition ID: </b>51225<br>
<b>Closing Date:</b> 01/31/2026<br>
<b>Agency: </b>Department of Insurance<br>
<b>Class Title:</b> SENIOR PUBLIC SERVICE ADMINISTR - 40070<br>
<b>Skill Option: </b>Special License - Illinois Law License<br>
<b>Bilingual Option: </b>None<br>
<b>Salary:</b> $11,500 - $12,500 (Anticipated starting salary non-state $11,500)<br>
<b>Job Type:</b> Salaried<br>
<b>Category:</b> Full Time<br>
<b>County:</b> Cook<br>
<b>Number of Vacancies:</b> 1<br>
<b>Bargaining Unit Code: </b>None<br>
<b>Merit Comp Code:</b> Excluded - Subject to Paragraph (1), (2), (3), or (6) of Section 4d of the Personnel Code</p><p><br>
****A RESUME IS REQUIRED FOR THIS JOB POSTING****</p><p><b>
*Answer all application questions thoroughly. DO NOT STATE &quot;SEE RESUME&quot;.*</b></p><p>
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Insurance must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.</p><p></p><p><b><br>
Why Work for Illinois?</b></p><p>
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home.</p><p>
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.</p><div><div><div><h2 class="jobSectionHeader"><b>
Position Overview</b></h2></div><div><p>
The Illinois Department of Insurance is seeking to hire an attorney to serve as a Deputy General Counsel for the Department. The Deputy General Counsel will serve as a principal legal advisor for Life and Annuity Insurance Products, Health Insurance Products, and the Consumer Education and Protection Division. The Health Insurance portion of this position's portfolio includes the Illinois Health Benefits Exchange, also known as Get Covered Illinois. The Deputy General Counsel also will supervise the Freedom of Information Act (FOIA) program for the Department, as well as the Department's Ethics Officer. The Deputy General Counsel participates in the formulation and implementation of Department policy regarding all of the above matters and helps to ensure the quality of legal work product related to such matters. This position will serve as spokesperson for the Department on various technical and confidential legal matters and will review, draft, or consult on legislation, rulemakings, and regulatory guidance; coordinate within the Office of Legal Affairs, with Department stakeholders, and with the Office of the Illinois Attorney General on litigation and administrative hearings; coordinate special investigations; and review reports prepared by Department managers and regulators.<br>
The Office of Legal Affairs consists of attorneys who provide legal counsel to all areas within the Department. The ideal candidate will have strong leadership and organizational qualities, critical thinking skills, experience with insurance laws, and the ability to work independently and/or as a team member to complete assigned projects. We invite all qualified candidates to apply.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2></div><div><ul><li>As Deputy General Counsel, serves as the principle legal policy advisor for the statewide Life and Annuity Insurance Products, Health Insurance Products, Market Conduct, Consumer Education and Protection and Freedom of Information Act (FOIA) programs.</li><li>Serves as spokesperson for the Director and the Department to various internal and external entities, i.e., Illinois Attorney General&rsquo;s Office, legislators, private attorneys, Department attorneys, general public, etc., on all statewide Life and Annuity Insurance Products, Health Insurance Products, Consumer Education and Protection and FOIA related matters, some of which may be technical or complex in nature.</li><li>Coordinates special investigations and reviews reports.</li><li>Serves as full-line Supervisor. Supervises the legal activities of subordinate technical staff and advises staff regarding legal policy and regulatory affairs.</li><li>Assigns and reviews work.</li><li>Coordinates legal activities requiring conferences with attorneys, legislators, organizations, and governmental officials of various government levels to resolve matters of statutory interpretation and compliance.</li><li>Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications
</b></h2></div><div><ul><li>Requires graduation from a recognized law school and possession of a license to practice law in Illinois.</li><li>Requires four years of progressively responsible administrative experience in the practice of law with an extensive knowledge of the legislative and rulemaking process.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications
</b></h2></div><div><ul><li>Prefers experience with insurance laws.</li><li>Prefers thorough knowledge of judicial and quasi-judicial procedures at all levels.</li><li>Prefers thorough knowledge of common law, Federal and State laws, and regulations.</li><li>Prefers working with management and procedural problems.</li><li>Prefers ability to plan, layout and coordinate the work of a professional staff.</li><li>Prefers ability to apply legal methods, practices, and procedures to the overall operations of a large department.</li><li>Prefers ability to develop and maintain effective public contacts and satisfactory working relationships with others at all levels in State, Federal and local government.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Conditions of Employment</b></h2></div><div><ul><li>Requires the ability to pass a background check.</li><li>Requires ability to travel.</li><li>Requires a valid &amp; current driver's license.</li><li>Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.</li><li>This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.</li><li>The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
About the Agency</b></h2></div><div><p>
The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including, but not limited to, licensing and educating insurance agents, investigating Workers Compensation fraud, and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.</p><p>
State of Illinois employees enjoy a robust benefit package, including:</p><ul><li>
Health, Life, Vision, and Dental Insurance</li><li>
13 Paid Holidays annually, 14 on even numbered years</li><li>
10-25 days of Paid Vacation time annually - (10 days in year one of employment)</li><li>
12 Paid Sick Days annually (sick days carry over from year to year)</li><li>
12 Weeks Paid Maternity/Paternity Leave</li><li>
3 Paid Personal Days annually</li><li>
Pension Plan</li><li>
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)</li><li>
Flexible work schedules may be available, dependent upon position</li><li>
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility</li></ul><p>
Visit https://www2.illinois.gov/cms/benefits/Pages/default.aspx for more information about our benefits.</p></div></div></div><p><b>
Work Hours:</b> M-F; 8:30am - 5:00pm<br>
<b>Work Location:</b> 115 S Lasalle St, Chicago, Illinois, 60603<br>
<b>Agency Contact </b><b>Email:</b> DOI.HR@illinois.gov<br>
<b>Posting Group:</b> Leadership &amp; Management</p><p></p><p><br>
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:</p><ul><li>
donotreply@SIL-P1.ns2cloud.com</li><li>
systems@SIL-P1.ns2cloud.com</li></ul></div>

Deputy General Counsel-Life & Annuity Products/Health Products/Consumer Education & Protection/FOIA

VanDerGinst Law

<p>We are in search of a Paralegal/Legal Secretary for our Chicago office. Experience in plaintiff personal injury litigation required and Workers' compensation would be a plus but is not required.</p><p><b>Qualifications</b></p><ul><li>Prior experience in a <b>personal injury as a legal secretary and/or paralegal </b></li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple cases and deadlines in a fast-paced environment</li><li>Professional written and verbal communication skills</li><li>Familiarity with medical records and personal injury workflows is a plus</li><li>Familiarity with e-filing and various court rules, procedures and deadlines</li><li>Proficiency with Microsoft Office and case management software</li></ul><p><b>Responsibilities</b></p><ul><li>Assist attorneys with <b>pre-litigation and litigation case preparation</b>, including:</li><li>Reviewing and summarizing medical records</li><li>Creating medical and factual chronologies</li><li>Drafting demand packages and correspondence</li><li>Communicate with clients, medical providers, insurance companies, and other third parties</li><li>Request, track, and organize medical records, bills, and other case documentation</li><li>Draft and file pleadings, discovery, and other legal documents as needed</li><li>Maintain accurate and organized case files (electronic and physical)</li><li>Manage deadlines, calendars, and task lists to ensure timely case progression</li><li>Assist with litigation support as cases progress, including trial preparation when necessary</li><li>Identify liens and negotiate lien reductions under attorney supervision</li><li>Perform general administrative and clerical duties to support the legal team</li></ul><p><b>This position is full-time, in-office. It is not remote.</b></p><p><b>We are looking for an applicant who is diligent, a good team player, a fast-learner, and has a positive attitude. Ability to work independently is required.</b></p><p><b>Why Join Us</b></p><ul><li>Hands-on involvement in meaningful case work</li><li>Collaborative and supportive team environment</li><li>Opportunity to develop deeper pre-litigation and litigation skills</li><li>Competitive compensation based on experience</li></ul><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60606 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Chicago, IL 60606: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Paralegal/Legal Secretary (2 + years experience required)

White Lodging

<div><div><p>Compensation starts at range between $75,645.00 and $100,861.00 annual salary<br>
</p><br>
<div><div><div>Summary:</div></div><div></div><div><div><br>
The primary goal of this position is to work with the other members of the Human Resources staff in accomplishing the goals of the Human Resources office. These goals include adequate, well-suited staffing in the hotel, increased retention, and the protection of company assets</div></div></div><div><div><div><br>
Responsibilities</div></div><div></div><div><div><ul><li><br>
Protects the confidentiality of information in and around the hotel.
</li></ul><br>
<ul><li>Proactively recruits by</li><li>Maintaining communication with managers regarding open positions.</li><li>Working with the Admin Assistant to ensure those openings are communicated within the hotel, around WLS, and to local organizations including schools and community groups.</li><li>Placing advertising in appropriate newspapers including but not limited to the Indy Star, Hispanic Newspapers, the Employment Sources, and Church bulletins.</li><li>Placing radio advertising.</li><li>Creating and distributing recruiting flyers, with HR Admin. Assistance.</li><li>Ensuring MCMS and WLS management postings are correct.</li><li>Ensuring Monster.com listings are correct.</li></ul><br>
<ul><li>Ensures pre-screening is done on applicants and qualified candidates are forwarded to the department managers for follow-up.</li></ul><br>
<ul><li>Remains knowledgeable of openings at other Indianapolis White Lodging hotels and refers qualified candidates.</li></ul><br>
<ul><li>Works with HR Admin to complete reference checks on applicants. Ensures reference checks are complete prior to hiring. Works to determine when a job offer should be rescinded due to poor references. Follows legally prudent procedures in communicating with applicants.</li></ul><br>
<ul><li>Ensures proper hiring procedures are followed with all applicants. This should include timely responses, adequate numbers of interviews, PDP, drug screening, and reference checks.</li></ul><br>
<ul><li>Conducts weekly orientations with all new hires. Ensures new hire paperwork is completed in a timely manner.</li></ul><br>
<ul><li>Works with HR Admin to ensure associate files are up-to-date and contain all necessary documentation.</li></ul><br>
<ul><li>Works with payroll person to resolve pay issues.</li></ul><br>
<ul><li>Has working knowledge of Lawson and Kronos.</li></ul><br>
<ul><li>Oversees the editing and publication of the quarterly newsletter.</li></ul><br>
<ul><li>Ensures coaching and counseling procedures used throughout the hotel are legal, high quality, and follow company guidelines. Holds managers accountable for completing coaching and counseling correctly.</li></ul><br>
<ul><li>Advises managers on terminations. Ensures all possible terminations are handled legally and properly. Participates in coaching, counseling, and termination sessions as needed.</li></ul><br>
<ul><li>Ensures benefits policies and procedures are communicated to all associates.</li></ul><br>
<ul><li>Conducts exit interviews and logs information. Follows up with second exit interview 6 weeks after separation.</li></ul><br>
<ul><li>Works with payroll specialist to compile turnover information and issues monthly reports by department and by total hotel on turnover reasons and timing. Studies turnover and makes recommendations on ways to decrease turnover.</li></ul><br>
<ul><li>Ensures temporary workers receive the proper orientation. To ensure high quality service, the HR Manager will also assist operations managers in screening and training temporary labor.</li></ul><br>
<ul><li>Communicates computer needs to the hotel&rsquo;s Systems Manager. Ensures computer files are accurately saved and secure.</li></ul><br>
<ul><li>Ensures compliance with the Americans with Disabilities Act (ADA). This includes:</li><li>Ensuring screening procedures are legal.</li><li>Working with applicants and managers in making reasonable accommodations.</li><li>Advising managers on proper work practices related to ADA.</li><li>Maintaining a log of reasonable accommodations the hotel has made for current and past associates.</li></ul><br>
<ul><li>Ensures compliance with the Family Medical Leave Act (FMLA). This includes:</li><li>Advising managers and associates on their rights and responsibilities under the FMLA.</li><li>Holding managers and associates accountable for following guidelines of FMLA.</li><li>Ensuring proper paperwork is complete.</li></ul><br>
<ul><li>Works with the Director of Loss Prevention on safety inspections and follow-up.</li></ul><br>
<ul><li>Works with corporate in responding to EEO, Unemployment Claims, and Workers Compensation Claims.</li></ul><br>
<ul><li>Advises hotel managers on correct HR procedures and holds them accountable for following those procedures.</li></ul><br>
<ul><li>Responds in a timely manner to requests for information related to unemployment insurance hearings. Attends hearings to represent the best interests of the company.</li></ul><br>
<ul><li>Approves invoices for payment and maintains accurate checkbook accounting.</li></ul><br>
<ul><li>Works with HR Admin in planning and executing celebration events for associate birthdays and service anniversaries.</li></ul><br>
<ul><li>Other duties as assigned by management.</li></ul></div></div></div><div><div><div><br>
Other Information</div></div><div></div><div><div><ul><li><br>
Professional, hospitable demeanor.</li></ul><br>
<ul><li>Ability to answer phones, use a copier, fax machine, and personal computer.
</li></ul><br>
<ul><li>Strong Organization Skills.</li></ul><br>
<ul><li>Ability to use MS Office including Word, Excel, Outlook, and Access.</li></ul><br>
<ul><li>Excellent communication skills. (and the ability to communicate assertively with other managers.)
</li></ul><br>
<ul><li>Knowledge of Human Resources law and the ability to apply that law to daily situations.</li></ul><br>
<ul><li>Excellent presentation skills.</li></ul><br>
<ul><li>Reliable attendance.</li></ul><br>
EDUCATION/EXPERIENCE<br>
<br>
<ul><li>4 year college degree and/or related work experience.</li></ul></div></div></div></div><div><p><br>
Location Code: 3800</p></div></div>
<br><div></div><div><div><div><div>CHICAGO IL
</div></div></div><div><div><div>Posted:</div>
<div>12/23/2025</div>
</div><div><div>Job Reference #:</div>
<div>3800791T7308</div></div></div></div>

Cluster Senior Human Resources Manager

FirstService Residential

<div><p><b>Description</b><br>
</p><br>
<br>
<p>Job Overview:</p><p>
As an Assistant Community Association Manager, you&rsquo;ll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. Youl will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations.</p><p>
This opportunity is available in the Edgewater neighborhood of Chicago, Illinois.</p><p></p><p>
Your Responsibilities:
</p><ul><li>Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system.</li><li>
Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List.</li><li>
Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day.</li><li>
Assemble Board Packets in a clean, orderly, and professional fashion.</li><li>
Update and generate required association and management reports as instructed by the Community Manager.</li><li>
Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance.</li><li>
Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website.</li><li>
Update and generate required association and management reports as instructed by the Property Manager.</li><li>
Monitor and address resident disputes as required and build a positive relationship between residents and management.</li></ul><p></p><p><br>
Skills &amp; Qualifications:</p><ul><li>
Active Community Association Manager license in the state of Illinois.</li><li>
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.</li><li>
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.</li><li>
Superior oral and written communication skills.
</li><li>Community management experience or equivalent professional experience in a related field strongly preferred.</li></ul><p></p><p><br>
What We Offer:
</p><p>As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.</p><p></p><p><br>
Compensation:</p><p>
$ 57000 - $ 67000 / year</p><p></p><p>
Disclaimer Statement</p><p>
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.</p></div><p></p>

Assistant Community Association Manager

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