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admissions records coordinator

Northeastern Illinois University

<div>Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students.
Job Summary:
The main function of this position is to prepare, maintain, evaluate, and supervise all phases of the graduation process. This position is responsible for analyzing student credentials to ascertain eligibility for graduation. This position supervises the Graduation Evaluations and Graduate Records staff. This position performs a wide variety of detailed tasks which require initiative and advanced judgment and the ability to maintain confidentiality as required by the Family Educational Rights and Privacy Act (FERPA) and other applicable state and federal privacy laws.
 
 
The incumbent must have an in-depth knowledge of student records, the Registrar's Office, and Enrollment Management, along with a good understanding of the entire University. The incumbent must be customer service focused, proficient with and comfortable learning new technology, and adept in both Google Suite and Microsoft Office, degree audit software and SIS (currently Banner).
Job Description:
Supervises activities of degree evaluation staff, including:<ul><li>
Planning, assigning and reviewing workload and work responsibilities.</li><li>
Initiating and/or shifting activities for staff in conjunction with the development of the units&rsquo; calendar of activities.</li><li>
Collaborating with Associate Registrar on annual and probationary job performance evaluations and recommendation of personnel actions.</li><li>
Training new staff and assisting current staff learn new processes and functionalities as systems are upgraded and/or updated.</li><li>
Creation and maintenance of training materials, working in conjunction with Associate Registrar.</li><li>
Creation and maintenance of departmental calendars of activities, working in collaboration with Associate Registrar.</li><li>
Guiding staff on all aspects of degree evaluation and scrutinizing requests for exceptions to program requirements, working in concert with Associate Registrar.</li><li>
Serves as functional back up to A&amp;R Officer role in scribing, maintaining and editing Degree audit platform.</li><li>
Collaborates with Coordinator of Transfer Articulation and Degree Audit staff and Colleges.</li></ul>
Evaluates student credentials for graduation eligibility, including:<ul><li>
Reviewing student records to verify fulfillment of graduation requirements.</li><li>
Updating Student Information System (SIS) and Degree Audit platform accordingly.</li><li>
Reviewing students&rsquo; program declarations for proper completion according to departmental requirements.</li><li>
Determining authenticity of transfer courses, substitution approvals and exceptions provided by departmental advisor, chair college dean or provost.</li><li>
Updating transfer credits for graduation applicants, when necessary.</li><li>
Maintaining individual graduation evaluations throughout entire term.</li><li>
Disseminating notification to students of any discrepancies or unfulfilled requirements and recommending next steps. Review any program, catalog and Degree Audit exceptions with the Associate Registrar.</li><li>
Preparing, monitoring, and correcting lists of prospective graduates each term. Updating lists, labels and records for distribution and review.</li><li>
Informing students of their graduation application status.</li><li>
Conducting final check of students&rsquo; files to confirm all necessary graduation requirements have been fulfilled and verifying all necessary documents are on file.</li><li>
Counseling students on graduation application outcome status and/or eligibility and University policy.</li><li>
Analyzing and interpreting University graduation requirement policy and making decisions on an individual basis.</li><li>
Revising prospective graduate correspondence issued to students each term.</li><li>
Responsible for composing special correspondence to graduate applicants.</li><li>
Researching graduation appeals and communicating outcomes to petitioning students, coordinating review of appeals and exception memos with Associate Registrar.</li></ul>
Graduation Services and Administrative Operations:<ul><li>
Disseminates information and acts as point of contact regarding graduation procedures and University policies pertaining to graduation and degree requirements to University community.</li><li>
Functions as primary One-Stop point of contact.</li><li>
Works with Associate Registrar to order diplomas, checking for accuracy and correcting discrepancies.</li><li>
Coordinates distribution of diplomas.</li><li>
Disseminates lists of graduates to designated departments within the University.</li><li>
Prepares and reviews graduation evaluation forms for update each term.</li><li>
Manages oversight of supplies and forms for the units.</li><li>
Works with Associate Registrar to research requests identifying courses not required for awarding of degree, including identifying the need for and tracking formal memos of request for exception to Chairs, Deans and Provost.</li><li>
Updates student records as needed.</li><li>
Coordinates graduation ceremony procedures with other University offices. This responsibility includes proofing commencement program and verifying eligibility of attendees at Commencement.</li><li>
Must attend and work commencement ceremonies.</li><li>
Other responsibilities as assigned.</li></ul>
Minimal Qualifications:
1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:<ul><li>
30 semester hours equals one (1) year (12 months)</li><li>
60 semester hours or an Associate&rsquo;s Degree equals eighteen months (18 months)</li><li>
90 semester hours equals two (2) years (24 months)</li><li>
120 semester hours or a Bachelor&rsquo;s degree equals three (3) years (36 months)</li><li>
a Master&rsquo;s degree equals four (4) years (48 months)</li></ul>
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
DEPARTMENTAL PREFERENCES<ul><li>
Knowledge of principles and processes for providing advanced customer service in person and via email, text and phone.</li><li>
Knowledge of basic math, algebra, statistics, and their applications, as needed.</li><li>
Knowledge of Higher Education business and management principles involved in leadership techniques, production methods, and coordination of processes and resources.</li><li>
Ability to identify measures or indicators of process and procedures and the the actions needed to improve them, as well as employee performance, relative to the goals of the department and University.</li><li>
Ability to exhibit strong organizational skills and maintain detailed, accurate records.</li><li>
Ability to communicate professionally, effectively and responsibly to staff, faculty and students.</li><li>
Ability to interpret work related documents, policies, and procedures.</li><li>
Ability to work independently and effectively organize and prioritize multiple tasks and distribute appropriate responsibilities to staff.</li><li>
Ability to process and handle confidential information with discretion; through knowledge of FERPA requirements.</li><li>
Ability to monitor progress towards semester goals, e.g. processing graduation applications, posting degree lines, obtaining memos.</li><li>
Demonstrates experience in working with and supervising a diverse staff, functioning as a team leader while simultaneously fully supporting departmental production goals.</li></ul> 
Hours: Monday - Friday, 8:30 A.M. - 4:30 P.M. (Hours may vary depending on departmental needs).
Location: NEIU Main Campus (5500 North St. Louis Avenue, Chicago, IL 60625)
Setting: A&amp;R Coordinator is an on campus position, not eligible for Hybrid or Remote work.
This position requires a background check.
&lrm;
Salary Range
$27.00 per hour
&lrm;
Benefits
University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit our Employee Benefits page to learn more about our comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.
Northeastern Illinois University is an Equal Opportunity/Affirmative Action employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as other qualified individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.</div>

Admissions & Records Coordinator

Share Our Spare

Position SummaryThe DPIL Program Manager leads day-to-day operations of the Dolly Parton Imagination Library (DPIL) program at Share Our Spare (SOS), reporting to the Director of Strategic Partnerships. This role is responsible for enrollment growth, Community Ambassador coordination, partner stewardship, and funder-facing reporting with a direct line to SOS's goals of enrolling eligible children and families across Chicago.Key ResponsibilitiesEnrollment &amp; Program Operations<ul><li>Own all DPIL enrollment and registration processes; maintain accurate, audit-ready records in program tracking systems.</li><li>Manage implementation of enrollment methods, including digital forms, spreadsheets, and Community Ambassador support.</li><li>Monitor MOU status tracking&mdash;receipt, return, and signatures&mdash;and manage partner onboarding and follow-up workflows.</li><li>Ensure timely, accurate, and organized data entry across all enrollment, event, ambassador, and partner tracking systems; establish and maintain processes that support data integrity, enrollment reconciliation, and funder reporting requirements.</li><li>Flag operational issues or bottlenecks early and maintain program SOPs and onboarding materials.</li></ul>Community Ambassador Program<ul><li>Recruit, train, and manage Community Ambassadors, including territory assignments and performance tracking.</li><li>Coordinate DPIL volunteers and support Ambassador-led outreach across priority neighborhoods and wards.</li></ul>Community Outreach &amp; Events<ul><li>Lead enrollment push for the Bud Billiken Parade (target: 400&ndash;500 new enrollees) and other community events.</li><li>Manage hospital and clinic enrollment channel activation in Q3.</li><li>Participate in elected official engagement</li><li>Coordinate ward-specific Storytime events, and DPIL community outreach.</li></ul>Partner &amp; Stakeholder Coordination<ul><li>Serve as primary day-to-day contact for DWF statewide Local Program Partner touchpoints, DPIL partner agencies, enrolled families, and consultants during transition.</li><li>Coordinate partner onboarding, MOU execution, and ongoing enrollment workflows.</li><li>Collaborate with the Programs Coordinator and Auxiliary Program Coordinator on shared operational tasks.</li></ul>Reporting, Compliance &amp; Development Support<ul><li>Track program KPIs&mdash;enrollment figures, saturation trends, and distribution volume, &mdash;and prepare monthly reports for the Director of Strategic Partnerships.</li><li>Prepare DPIL strategic plan and funder reporting materials in collaboration with the Director of Strategic Partnerships.</li><li>Coordinate with the Development team on DPIL grant reporting and impact storytelling for funders.</li><li>Implement a newsletter for enrolled families and establish a process for gathering participant testimonials.</li></ul>First 90 Days &mdash; Success Metrics<ul><li>Partner onboarding, follow-up workflows &amp; marketing material dissemination.</li><li>Supplemental attendance at community events to support enrollment activities</li><li>Enrolled family newsletter launched and testimonial-gathering process established.</li><li>KPI reporting template submitted to the Director of Strategic Partnerships.</li><li>Transition overlap plan developed with current consultants.</li></ul>Qualifications<ul><li>Bachelor's degree in social work, education, nonprofit management, or a related field; equivalent experience considered.</li><li>2+ years of program coordination or nonprofit program management experience.</li><li>Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.</li><li>Experience with community outreach, ambassador-style programs, or enrollment-based initiatives strongly preferred.</li><li>Excellent written and verbal communication skills; comfortable engaging community partners, elected officials, and funders.</li><li>Availability for select evenings and weekends as needed.</li><li>Spanish language proficiency strongly preferred; bilingual candidates highly encouraged to apply.</li></ul>Share Our Spare is an equal opportunity employer committed to diversity, equity, and inclusion.Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you able and willing to work occasional evenings and weekends as needed to fulfill the responsibilities of this role?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Program Manager - Dolly Parton's Imagination Library

Rush University Medical Center

<div>Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Pharmacy
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 4
Work Schedule: 8 Hr (6:30:00 AM - 3:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $21.61 - $34.04 per hour
 
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary: 
 
The coordinator is responsible for the oversight of activities required to maintain the daily operations of the Department of Pharmacy. The coordinator is also responsible for the review and follow-up of quality assurance assignments. The coordinator will exemplify the Rush mission, vision and values and act in accordance with Rush policies and procedures.
Other information:
 
Required Job Qualifications: 
 
<ul><li>Demonstrates outstanding competence in both written and verbal communication skills.
</li><li>Possesses excellent interpersonal skills.
</li><li>Demonstrates a high level of competency in troubleshooting and maintaining automated equipment.
</li><li>Demonstrates competency in generating and analyzing reports.
</li><li>Successfully reviews and improves the quality of service to be provided by maintaining automated equipment in its most efficient state.
</li><li>Certified Pharmacy Technician (PTCB).
</li><li>Familiarity with PC computer-windows based applications, spreadsheets (Excel), word processing (Word).
</li></ul>Preferred Job Qualifications:
 
<ul><li>Some college level coursework.
</li></ul>Responsibilities: 
 
<ul><li>Oversee operational workflows including improvement ideas, growth opportunities, and projects
</li><li>Serve as a point person for questions and ideas related to operational workflows and projects
</li><li>Review safety events and seek resolution with pharmacy personnel.
</li><li>Participate and present at meetings as applicable.
</li><li>Staff as needed to support departmental needs and maintain proficiency in operational workflows.
</li><li>Flexible staffing shifts when needed to assist in project rollouts or regulatory testing.
</li><li>Assist the operations leadership team with policy and procedure development.
</li><li>Troubleshoot equipment problems and seek resolution.
</li></ul>Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Pharmacy Coord

The IMA Group

<div>
 
 
 Clinical Research Coordinator
 
 
 
 
 
 
 
 Chicago, IL | Full-Time | $60,000 - $65,000 annually depending on experience
 
 
 
 
 
 
 IMA Clinical Research is seeking an experienced
 
 Clinical Research Coordinator
 
 for a new role in Chicago. Ideal candidates will have strong clinical trial coordination experience,
 
 phlebotomy proficiency
 
 , and exposure to
 
 CNS, psychiatry, psychology, or social work&ndash;related studies
 
 .
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Coordinate clinical trials per protocol and SOPs
 </li>
 <li>
 Communicate with sponsors, CROs, CRAs, IRBs, and site staff
 </li>
 <li>
 Support investigators and ensure accurate documentation (ALCOA)
 </li>
 <li>
 Report adverse events and maintain study data integrity
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of clinical research experience with phlebotomy
 </li>
 <li>
 Bachelor&rsquo;s degree required (Master&rsquo;s preferred)
 </li>
 <li>
 Ability to manage multiple studies independently
 </li>
 <li>
 CNS or behavioral health research experience required
 </li>
 <li>
 CCRC certification a plus
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Medical, dental, vision insurance
 </li>
 <li>
 PTO, holidays, and floating holiday
 </li>
 <li>
 401(k) with employer match
 </li>
 <li>
 Tuition reimbursement &amp; student loan repayment assistance
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 No on-call responsibilities
 </li>
 </ul>
 
 
 
 
 
 The IMA Group is an Affirmative Action/Equal Opportunity Employer
 
 
 
 
 
 
 
 Our Government Services Division supports local, state, and federal agencies and delivers professional and objective medical and psychological examinations as well as ancillary services. Our Payer Services Division meets the evaluation and screening needs of Carriers, TPAs, Public Entities and Employers and includes behavioral health and physical medicine specialty services, working with a wide range of organizations within the workers' compensation, disability, liability, and auto markets. Our Clinical Research Division performs all types of Phase II-IV clinical trials in multiple therapeutic areas through a flexible nationwide network of site locations and virtual capabilities.
 
</div>

Clinical Research Coordinator- Chicago, IL

Sidley Austin

<div>The Marketing Operations Senior Coordinator reports to the Marketing Analytics and Operations Senior Manager and works closely with the Marketing Analytics and Operations Senior Director and the Chief Marketing Officers to support the day-to-day management and operation of the marketing department. The Marketing Operations Senior Coordinator will support a wide variety of activities, including coordinating marketing team onboarding for new hires, maintenance of marketing intranet materials, coordinating the marketing mentoring program, preparation of reports, and production of presentations required by the marketing management team.
The Marketing Operations Senior Coordinator works closely with marketing, learning and development, and finance personnel to foster an environment that drives operational excellence. It is essential that the coordinator is detail oriented, collaborative, and willing to learn.
Duties and Responsibilities:
<ul><li>Coordinate with the Marketing Analytics and Operations Senior Manager to maintain the department&rsquo;s onboarding program by coordinating with key resources within Marketing and Learning &amp; Development to ensure marketing staff are trained as they join the team and/or change positions. This includes:</li>
<li>Working proficiently in Sidley&rsquo;s learning management system; adding or editing learning objects, canceling sessions where appropriate, generating reports, registering new hires in live events, and general troubleshooting</li>
<li>Updating resource materials, including process documentation and course materials to ensure content is accurate and up to date</li>
<li>Communicating with new hires and hiring managers the role-based onboarding schedules and transcripts using the pre-defined marketing onboarding curriculums</li>
<li>Coordinate membership and/or participation in professional associations such as the Legal Marketing Association (LMA) and related activities.</li>
<li>Support activities related to various department initiatives and protocols, including updates and maintenance to Frequently Asked Questions documents, training programs and projects that ensure effective governance, process improvement, and operational efficiencies.</li>
<li>Draft and input content into the firm&rsquo;s intranet content management system, including routine updates to the department&rsquo;s resource page and coordinate with appropriate stakeholders to ensure materials are up to date.</li>
<li>Coordinate with the Marketing Analytics and Operations Senior Manager and Procurement in the review of marketing contracts by leveraging past contracts and keeping track of deadlines.</li>
<li>Maintain department staff documentation including the organizational chart and department email distribution lists.</li>
<li>Assist with monthly department video conferences, including coordination with the Chief Marketing Officers and department leaders to manage logistics.</li>
<li>Assist in producing a variety of reports summarizing department activities, including graphs and visual presentations for internal teams.</li>
<li>Other duties as assigned.</li>
</ul>Education and/or Experience:
Required:
<ul><li>At least three years of marketing-related experience</li>
<li>A Bachelor's degree from an accredited four year college or university</li>
<li>Strong organizational skills, attention to detail and ability to consistently meet deadlines on time</li>
<li>Excellent writing and proofreading skills</li>
<li>Demonstrated proficiency in Microsoft Word, PowerPoint, Excel and Outlook</li>
</ul>Preferred:
<ul><li>Legal marketing, professional services, or marketing operations specific experience</li>
<li>Proficiency with software applications, including learning management or customer relationship systems, and design tools for formatting graphs or other visuals</li>
</ul>Other Skills and Abilities:
The following will also be required of the successful candidate:
<ul><li>Strong organizational skills</li>
<li>Strong attention to detail</li>
<li>Good judgment</li>
<li>Strong interpersonal communication skills</li>
<li>Strong analytical and problem-solving skills</li>
<li>Able to work harmoniously and effectively with others</li>
<li>Able to preserve confidentiality and exercise discretion</li>
<li>Able to work under pressure</li>
<li>Able to manage multiple projects with competing deadlines and priorities</li>
</ul>#LI-JW1
#LI-Hybrid
The target salary range for this role is:
$60,000 - $80,000 if located in Illinois
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits .
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.</div>

Marketing Operations Senior Coordinator

Clark Hill PLC

<div><div>About the Role</div>
<div>Clark Hill PLC is seeking a is seeking a Marketing Coordinator for its Chicago, Detroit, or Pittsburgh office. Candidates must have a minimum of one (1) year of Marketing experience, preferably for a law firm or professional services organization. The Marketing Coordinator supports the firm&rsquo;s profile-raising efforts by helping execute strategic initiatives that enhance brand visibility, support attorney practices, and drive engagement across digital and traditional channels. This role is hands‑on and collaborative, with responsibilities spanning marketing materials, multimedia marketing efforts, social media administration, and website maintenance. This role also supports the responsible use of AI-powered tools to improve content efficiency, digital visibility, and discoverability across search engines and AI-driven platforms. This is a hybrid position, requiring the Marketing Coordinator to be in the office at least 3 days per week.</div>
<div></div><div>Required Skills and Experience</div>
<ul><li>Creating marketing materials, including brochures, digital ads, and presentations;</li>
<li>Using AI tools to support content drafting, editing, and ideation while ensuring accuracy, brand voice, and professional responsibility compliance;</li>
<li>Drafting, scheduling, and publishing social media content highlighting attorneys, though leadership, firm news, and events; and</li>
<li>Tracking deadlines, managing marketing calendars, and maintaining organized project documentation; and</li>
<li>A track record of excellent communication skills and a commitment to providing the highest quality client service.</li>
</ul><div>Preferred Skills</div>
<ul><li>Experience with CMS platforms (e.g., WordPress), social media tools, and basic analytics;</li>
<li>Familiarity with design tools (e.g., Adobe Creative Suite, Canva);</li>
<li>Experience with video editing and multimedia content creation; and</li>
<li>Ability to use AI-powered marketing tools for content creation, analytics, and/or workflow efficiency with the ability to evaluate output critically prior to use.</li>
</ul><div>Qualifications</div>
<ul><li>Bachelor&rsquo;s degree in marketing, communications, journalism, or a related field;</li>
<li>Excellent attention to detail with superb proofreading skills;</li>
<li>Ability to prioritize and manage a high-volume and diverse workload able to handle multiple tasks at one time with exceptional organizational skills; and</li>
<li>Must have sound professional judgment and discretion when interacting with clients, potential clients, guests, coworkers, and others.</li>
</ul><div>Pay Range and Compensation Package</div>
<div></div><div>The salary range at the time of posting is $50,000 - $70,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.</div>
<div></div><div>About the Company</div>
<div></div><div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.</div>
<div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div>
<div></div><div>Equal Opportunity Statement</div>
<div></div><div>Clark Hill is committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices.</div></div><div></div>

Marketing Coordinator

Northwestern Memorial Hospital

<div>
 The salary range for this position is $26.69 - $37.37 (Hourly Rate)
 
 
 Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.
 
 
 We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.
 
 
 Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.
 
 
 We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.
 
 
 Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.
 
 
 Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.
 
 
 Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.
 
 
 From discovery to delivery, come help us shape the future of medicine.
 
 
 
 
 Benefits:
 
 
 
 
 <ul>
 <li>
 $10,000 Tuition Reimbursement per year ($5,700 part-time)
 </li>
 <li>
 $10,000 Student Loan Repayment ($5,000 part-time)
 </li>
 <li>
 $1,000 Professional Development per year ($500 part-time)
 </li>
 <li>
 $250 Wellbeing Fund per year ($125 for part-time)
 </li>
 <li>
 Matching 401(k)
 </li>
 <li>
 Excellent medical, dental and vision coverage
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Annual Employee Salary Increase and Incentive Bonus
 </li>
 <li>
 Paid time off and Holiday pay
 
 
 </li>
 </ul>
 
 
 Description
 
 
 
 
 The
 
 Pharmacy Technician Specialist
 
 reflects the mission, vision, and values of NM, adheres to the organization&rsquo;s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.
 
 
 Under the direction of a registered pharmacist, performs all technical duties associated with the daily operation of the dispensing areas; performs prescription-related, unit dose-related, and sterile product-related functions; performs manufacturing procedures that have been documented in the Department records.
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Performs the duties and responsibilities of a Pharmacy Technician at advanced level.
 </li>
 <li>
 Leads performance improvement initiatives
 </li>
 <li>
 Liaison between pharmacy and other departments
 </li>
 <li>
 Assists with/coordinates pharmacy technician schedule, services, prioritizing assignments and workflow, and promoting situational decision making/problem solving
 </li>
 <li>
 Fosters a team environment by providing education and training
 </li>
 <li>
 Maintains documentation of completion for media fill and fingertip testing
 </li>
 <li>
 Participates in site meetings (i.e. Drug Shortage, huddles, staff meetings)
 </li>
 <li>
 Responsible for controlled substance receiving, reconciliation, discrepancy tracking, and investigations
 </li>
 <li>
 Performs minor repairs of ADS machines
 </li>
 <li>
 Participates in projects as assigned by manager
 </li>
 <li>
 Handles recalls, crash carts monitoring, and kitcheck ordering
 </li>
 <li>
 Troubleshooting
 </li>
 <li>
 Restocks
 </li>
 <li>
 Performs Tech-Check-Tech (i.e. automated dispensing cabinet (ADC) runs/controlled substance in ADC; barcode scanned pills, pre-mixed IV bags)
 </li>
 <li>
 Follows process of receiving, verifying, and stocking drugs, controlled substances, and supplies
 </li>
 <li>
 Prints daily ABC invoices and pulls out any dropship or alternate D/C received; separates any controlled substance and have 222 printed to receive in CSM
 </li>
 <li>
 Generates reports for cycle counting the stockroom and refrigerators, printing expiration report
 </li>
 <li>
 Restock large volume
 </li>
 <li>
 Oversees expiring medication process
 </li>
 <li>
 Collaborates with Procurement/Supply Chain to maintain appropriate inventory par levels/drug inventories; communicates inventory problems to leadership/Procurement
 </li>
 <li>
 Receives invoice into the automated dispensing cabinet (ADC) CPM and verifies product and quantity match
 </li>
 <li>
 Rectifies issues with receipt of orders, back orders, shipping errors, and incorrect pricing
 </li>
 <li>
 Maintains sources and mechanisms to obtain drug supplies on an emergency basis interacting with local hospitals, pharmacies, alternative vendors
 </li>
 <li>
 Takes appropriate and timely action on drug recalls; communicates key information to leadership
 </li>
 <li>
 Coordinates and effectively communicates with management, co-workers, customers, and other healthcare professionals regarding changes to workflows, updates, backorder, and new drug information when/where appropriate
 </li>
 <li>
 Audits controlled substance compliance and investigates discrepancies. Prepares summary of findings
 </li>
 <li>
 Generates and reviews reports for potential opportunities and brings to leadership, according to established schedules such as reviewing override report (meds pulled properly/meds associated); end of month review for EMS and Controlled Substances dispensed
 </li>
 <li>
 Forecast daily, weekly medication doses and supplies needed and communicates with Inventory Technician
 </li>
 <li>
 Replenishes all HD supplies and tools
 </li>
 <li>
 Communicates with Inventory Technician any out-of-stock medications
 </li>
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 Confirmation of accurate doses and calculations prior to compounding
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 Under direction of Pharmacy Technician Coordinator, training of new HD compounding technicians
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 Compliance with all Simplifi 797 and 800 requirements
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 Other duties as assigned
 
 
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 </ul>
 
 
 Qualifications
 
 
 
 
 
 Required:
 
 
 
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 <li>
 Active Illinois Pharmacy Technician License (IDFPR)
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 Pharmacy Technician licenses issued after 12/31/07 must have either CERTIFIED or STUDENT designation by their second license renew in accordance with Section 9 of the Illinois Pharmacy Practice Act
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 Licensed Technicians prior to 1/1/2008 certification requirement must meet department skill level
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 High School diploma or GED equivalent
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 1-2 years&rsquo; technician experience
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 Previous experience as a Pharmacy Technician in a hospital or outpatient setting
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 Excellent critical thinking skills, decisive judgement, and the ability to work with minimal supervision
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 Specialty Pharmacy: Certified Pharmacy Technician through PTCB or ExCPT through NHA
 
 
 </li>
 </ul>
 
 
 Preferred:
 
 
 
 
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 <li>
 Minimum 5 years&rsquo; technician experience
 
 
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 </ul>
 
 Equal Opportunity
 
 
 
 Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
 
 
 
 Background Check
 
 
 
 Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
 
 
 
 Artificial Intelligence Disclosure
 
 
 
 Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
 
 
 
 
 Benefits
 
 
 
 
 We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
 
 
 
 Sign-on Bonus Eligibility (if sign-on bonus offered for position):
 
 Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
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Pharmacy Technician Specialist-Central Operations, Full-time Rotating

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