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assistant account executive associate group

Edelman

<div><p>We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. Consistent with this approach, we hire the best qualified candidates for all positions.
</p><p></p><div><p><b>About the Edelman Associate Practice<br>
</b></p></div><p></p><div><p>The Edelman Associate Practice is the foundation of our client service talent and the launchpad for early-career professionals who want to shape the future of communications. Bringing together emerging talent across communications, public affairs, and advisory disciplines, the practice is designed to develop well-rounded, integrated practitioners from day one. Associates contribute meaningfully to client work across industries and sectors&mdash; building strong fundamentals in research, writing, project management, and media engagement&mdash;while gaining exposure to diverse clients and capabilities. Rather than being confined to a single track at the start of their careers, Associates are empowered to explore, collaborate across teams, and discover where their interests and strengths can make the greatest impact.<br>
</p></div><p></p><div><p>Rooted in community and driven by growth, the Associate Practice combines hands-on client experience with structured development, peer connection, and dedicated leadership support. As the industry evolves, so does the role&mdash;blending operational excellence with increasing strategic contribution and AI-enabled innovation. Associates learn not only how to execute exceptional work, but how to think critically, solve complex problems, and build the judgment and confidence that define Edelman excellence. This is more than a first step in your career&mdash;it&rsquo;s an opportunity to grow alongside a connected cohort, contribute to transformative client work, and help redefine what modern communications looks like.
</p><p></p><div><p><b>About the Role<br>
</b></p></div><p></p><div><p>Assistant Account Executives (AAEs) are early-career professionals gaining hands-on experience across communications and advisory disciplines. They support account teams in day-to-day client work spanning brand marketing, corporate reputation, crisis and issues, B2B marketing, workplace advisory, health, technology, impact, and public affairs.<br>
</p></div><p></p><div><p>AAEs are client-centric, detail-oriented communicators who contribute to research, content development, stakeholder engagement, media relations, and project coordination. They learn and apply Edelman&rsquo;s standards for excellence in client service, collaboration, and integrated marketing, developing the skills to become reliable and trusted team members across practices.
</p></div></div><p>We are seeking an Assistant Account Executive to join our Marshalls and TJ Maxx team, assisting in all things media relations! The person who will succeed in this role will be passionate about media relations, detailed-oriented, have strong communication and organization skills and the ability to work well in a team-oriented environment. This person will also help keep a pulse on trends across fashion, beauty and home d&eacute;cor. <b>This position will be hybrid, with three days in office, and based from New York, NY.
</b></p><p></p><div><div><p><b>Key Responsibilities<br>
</b></p></div><p></p><div><p>Client Service &amp; Account Support
</p></div><div><ul><li><p>Deliver high-quality client service support by preparing reports, maintaining trackers, organizing logistics, and ensuring materials are ready for meetings and calls.
</p></li></ul></div><div><ul><li><p>Demonstrate strong fundamentals in research, writing, editing, and proofreading to ensure accuracy and clarity.
</p></li></ul></div><div><ul><li><p>Support seamless execution by following briefs, managing deadlines, and maintaining action trackers to ensure on-time delivery.
</p></li></ul></div><div><ul><li><p>Contribute to stakeholder engagement programs by assisting with outreach coordination, logistics, and follow-up communications.<br>
</p></li></ul></div><p></p><div><p>Research, Media &amp; Insights
</p></div><div><ul><li><p>Monitor and analyze traditional, digital, and policy-related developments, including media coverage, political announcements, and competitor activity.
</p></li></ul></div><div><ul><li><p>Conduct research to inform briefings, stakeholder maps, and policy or market analyses.
</p></li></ul></div><div><ul><li><p>Build familiarity with client industries, key publications, and relevant policy environments to support informed recommendations.
</p></li></ul></div></div><div><div><ul><li><p>Apply research and team insights to complete assignments with accuracy and context.<br>
</p></li></ul></div><p></p><div><p>Content Development &amp; Communications Support
</p></div><div><ul><li><p>Draft and edit materials such as press releases, client reports, stakeholder briefings, talking points, and meeting summaries.
</p></li></ul></div><div><ul><li><p>Develop biographical and policy backgrounders to support client interactions or advocacy campaigns.
</p></li></ul></div><div><ul><li><p>Research, outline, write, edit, proofread, and reference materials as appropriate.
</p></li></ul></div><div><ul><li><p>Support event coordination, including parliamentary engagements, panels, product launches, and media activations.
</p></li></ul></div><div><ul><li><p>Develop a foundational understanding of digital and social channels and how they complement communications and public affairs strategies.<br>
</p></li></ul></div><p></p><div><p>Integrated Collaboration
</p></div><div><ul><li><p>Engage with cross-functional colleagues across creative, analytics, digital, paid media, creator, and strategy teams to deliver cohesive, integrated work.
</p></li></ul></div><div><ul><li><p>Build awareness of Edelman&rsquo;s multidisciplinary capabilities&mdash;from policy advisory and corporate reputation to creative storytelling and data-driven insights.
</p></li></ul></div><div><ul><li><p>Strengthen consultative thinking by developing an understanding of clients&rsquo; businesses, objectives, and external landscapes (including media, stakeholder, and policy environments).<br>
</p></li></ul></div><p></p><div><p>Professional Growth
</p></div><div><ul><li><p>Actively participate in Edelman learning programs and internal networking opportunities to broaden exposure to different practices.
</p></li></ul></div><div><ul><li><p>Demonstrate curiosity, reliability, and a growth mindset by seeking and applying feedback constructively.
</p></li></ul></div><div><ul><li><p>Build a reputation as a dependable team member who delivers accurate, thoughtful work under guidance.
</p></li></ul></div></div><p></p><div><p><b>Basic Qualifications
</b></p></div><div><ul><li><p>Bachelor&rsquo;s degree or equivalent work experience required.<br>
 </p></li></ul></div><p></p><div><p><b>Preferred Qualifications
</b></p></div><div><ul><li><p>Internship or relevant experience in communications, public affairs, or related disciplines (e.g., research, consulting, media, or government).
</p></li></ul></div><div><ul><li><p>Strong writing, editing, organizational, and interpersonal skills.
</p></li></ul></div><div><ul><li><p>Ability to manage multiple priorities and adapt to evolving needs.
</p></li></ul></div><div><ul><li><p>Proficiency in Microsoft Office and familiarity with social media platforms.
</p></li></ul></div><div><ul><li><p>Demonstrated accountability, curiosity, and commitment to client service excellence.<br>
</p></li></ul></div><p></p><div><p>$40,000 - $52,000 per year
</p><p>#LI-PP1
</p></div><p></p><p>An employee&rsquo;s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH&rsquo;s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
</p><p></p><p>DJEH offers a wide range of benefits: medical and dental insurance, vision, 401K, life insurance, disability insurance, paid time off, travel assistance and wellness programing.
</p><p></p><p>DJEH is proud to be an equal opportunity employer and believes in diversity, equity, and inclusion. We seek applications from all qualified candidates without regard to race, color, gender, sex, age, religion, physical or mental disability, military and veteran status, or any other basis protected by federal, state or local law. If you require a reasonable accommodation in any part of the employment process, please let us know.</p></div>

Assistant Account Executive, Associate Group

Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 <br/>
 <br/>
 <ul>
  <li>
   Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
  </li>
  <li>
   Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
  </li>
  <li>
   Manage complex calendars across multiple time zones and coordinate internal and external meetings.
  </li>
  <li>
   Serve as a point of contact for investor scheduling and communications.
  </li>
  <li>
   Prepare and coordinate materials for meetings, calls, and follow-ups.
  </li>
  <li>
   Coordinate conference room logistics, catering, and meeting setup.
  </li>
  <li>
   Maintain and update team conference calendars.
  </li>
  <li>
   Coordinate travel arrangements, itineraries, and event registrations for team members.
  </li>
  <li>
   Prepare and reconcile expense reports.
  </li>
  <li>
   Provide backup phone coverage and support other administrative staff as needed.
  </li>
  <li>
   Assist with special projects and team initiatives.
  </li>
  <li>
   Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
  </li>
  <li>
   Assist with investor inquiries and administrative requests.
  </li>
  <li>
   Support preparation of due diligence questionnaires and other investor materials.
  </li>
  <li>
   Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
  </li>
  <li>
   Help coordinate quarterly investor meetings, conferences, and global roadshows.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
  </li>
  <li>
   Prior client service or investor-facing experience preferred.
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   Exceptional attention to detail and strong organizational skills.
  </li>
  <li>
   Excellent written and verbal communication abilities.
  </li>
  <li>
   Ability to manage multiple priorities and work effectively under pressure.
  </li>
  <li>
   Professional demeanor when interacting with senior executives and external investors.
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information.
  </li>
  <li>
   Highly collaborative team player with a proactive mindset.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Experience with CRM systems (Backstop or similar) a plus.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Executive Assistant, Investor Relations

B Capital

<div>
 <p>
  <strong>
   Title:
  </strong>
  Executive Assistant/Office Manager
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York City, NY
 </p>
 <p>
  <strong>
   POSITION SUMMARY
   <br/>
  </strong>
 </p>
 <p>
  B Capital is seeking an experienced Executive Assistant to provide primary support to a small group of Partners on the Investment team, while also overseeing key office manager responsibilities in our NYC office. The individual will manage day-to-day schedules and priorities, ensuring Partners are well supported and prepared, and will provide office management and administrative support to the broader team. The role will also work closely with colleagues across B Capital&rsquo;s global offices, collaborating with other Executive Assistants and team members on daily tasks and longer-term initiatives. This is an in-office role four days per week, with an emphasis on responsiveness, clear communication, and strong attention to detail.&nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   KEY RESPONSIBILITIES
  </strong>
 </p>
 <p>
  Administrative Support
 </p>
 <ul>
  <li>
   Manage ever-changing, complex calendars with a clear understanding of business priorities, offering alternatives and considerations as needed to maximize the team&rsquo;s time and efficiency.
  </li>
  <li>
   Schedule, coordinate, and oversee a wide variety of internal and external meetings, both on-site and off-site.
  </li>
  <li>
   Organize complex domestic and international travel arrangements, anticipating and coordinating end-to-end travel and logistical needs.
  </li>
  <li>
   Organize and prepare materials in advance of meetings and maintain files and record-keeping systems, including confidential information.
  </li>
  <li>
   Prepare and submit expenses for Partners in accordance with company guidelines.
  </li>
  <li>
   Support business objectives under guidance by building relationships with clients and clients&rsquo; assistants to coordinate schedules and facilitate information flow.
  </li>
  <li>
   Assist with occasional personal requests, including reminders and paperwork, as well as select external board and leadership commitments.
  </li>
  <li>
   Maintain a high bar for responsiveness, proactively providing updates and over-communicating when helpful to ensure alignment and avoid surprises.
  </li>
  <li>
   Use sound judgment to prioritize requests, resolve issues independently when appropriate, and seek guidance on more complex or sensitive matters.
  </li>
 </ul>
 <p>
  Office Manager&nbsp;
 </p>
 <p>
  Operations &amp; Workplace Experience
 </p>
 <ul>
  <li>
   Serve as the primary liaison with onsite&nbsp;workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment.
  </li>
  <li>
   Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience.
  </li>
  <li>
   Troubleshoot basic AV and technology issues and escalate efficiently when needed.
  </li>
 </ul>
 <p>
  Hybrid &amp; In-Office Coordination
 </p>
 <ul>
  <li>
   Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days).
  </li>
  <li>
   Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements.
  </li>
  <li>
   Be on-site&nbsp;for key external meetings and firm events to ensure smooth execution.
  </li>
 </ul>
 <p>
  Culture &amp; Community
 </p>
 <ul>
  <li>
   Plan and execute happy hours, team gatherings, and off-sites that strengthen firm culture.
  </li>
 </ul>
 <p>
  Flexibility &amp; Firm Support
 </p>
 <ul>
  <li>
   Approach a wide range of in-office and cross-team requests with a hands-on, solution-oriented mindset, ensuring all needs, regardless of size or scope, are managed promptly and efficiently to support smooth operations and a positive workplace experience.
  </li>
 </ul>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   QUALIFICATIONS &amp; SKILLS
  </strong>
 </p>
 <ul>
  <li>
   8+ years of experience working in a fast-paced environment supporting senior executives.
  </li>
  <li>
   Exceptional written and verbal communication skills, with a polished, professional presence when interacting with senior executives, investors, and external partners.
  </li>
  <li>
   Strong organizational and multitasking skills, with consistent follow-through and attention to detail in a fast-paced setting.
  </li>
  <li>
   Calm, flexible, and adaptable approach, with the ability to pivot quickly as priorities shift.
  </li>
  <li>
   Prior experience working as an Executive Assistant in finance, venture capital, private equity, or a law firm is required.
  </li>
  <li>
   Proven ability to operate in a hybrid work environment, using collaboration tools (for example, Zoom, Slack, Teams) to coordinate across in-office and remote teams.
  </li>
  <li>
   Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), the Google suite of products, and online expense processing systems such as Concur.
  </li>
  <li>
   BS or BA degree in a relevant discipline.
  </li>
 </ul>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   ABOUT B CAPITAL
  </strong>
 </p>
 <p>
  B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With approximately $10 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare, and resilience tech sectors. Founded in 2015, B Capital has an integrated, global team across nine locations in the U.S. and Asia. The firm&rsquo;s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.
 </p>
 <p>
  <strong>
   B CAPITAL GROUP CORE VALUES:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    <strong>
     Generosity:
    </strong>
   </strong>
   We&rsquo;re collaborative and always willing to share our time and knowledge.
  </li>
  <li>
   <strong>
    <strong>
     Resilience:
    </strong>
   </strong>
   We&rsquo;re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
  </li>
  <li>
   <strong>
    <strong>
     Open-mindedness:
    </strong>
   </strong>
   We&rsquo;re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
  </li>
  <li>
   <strong>
    <strong>
     Will:
    </strong>
   </strong>
   We believe in the companies we&rsquo;ve invested in and we&rsquo;ll do everything in our power to help them change the world for the better.
  </li>
  <li>
   <strong>
    <strong>
     Teamwork:
    </strong>
   </strong>
   We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
  </li>
  <li>
   <strong>
    <strong>
     Humility:
    </strong>
   </strong>
   We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
  </li>
 </ul>
 <p>
  <em>
   &nbsp;
  </em>
 </p>
 <p>
  <em>
   B Capital Global US LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.
  </em>
 </p>
 <p>
  <em>
   The salary range is $110,000 to $140,000 and will be commensurate with relevant experience.
  </em>
 </p>
 <p>
  <em>
   <strong>
    The salary range applies to California candidates only. The actual salary may be subject to change.&nbsp;
   </strong>
  </em>
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  &nbsp;
 </p>
 <p>
 </p>
 <p>
  &nbsp;
 </p>
</div>


Executive Assistant/Office Manager

Zirtual

<div>
 <p>
  Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our Canada and US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA&lt;&gt;client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client&rsquo;s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours
  <strong>
   as agreed upon with each client
  </strong>
  but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Essential Duties and Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  The VA may assist the client with:
 </p>
 <p>
  Project management and organization-
 </p>
 <ul>
  <li>
   Facilitate on-time project and goal completion
  </li>
 </ul>
 <p>
  Personal and business calendar management-
 </p>
 <ul>
  <li>
   Scheduling and coordinating appointments as necessary
  </li>
  <li>
   Proactively monitoring the client&rsquo;s calendars to identify potential conflicts and ensure the team is maximizing the client&rsquo;s time
  </li>
 </ul>
 <p>
  Research-
 </p>
 <ul>
  <li>
   This may include research on events, travel, projects, etc.
  </li>
  <li>
   Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences.
  </li>
 </ul>
 <p>
  Purchases-
 </p>
 <ul>
  <li>
   Ensuring specifications of the purchase meet the client&rsquo;s satisfaction.
  </li>
  <li>
   Expense reporting and organization of expenses as necessary.
  </li>
  <li>
   Administrative tasks-
  </li>
  <li>
   This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry.
  </li>
 </ul>
 <p>
  Email inbox management-
 </p>
 <ul>
  <li>
   This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices.
  </li>
  <li>
   Social media management and marketing
  </li>
 </ul>
 <p>
  Attend meetings virtually-
 </p>
 <ul>
  <li>
   Draft agendas, take meeting minutes, and provide follow-up as required.
  </li>
  <li>
   The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should:
  </li>
 </ul>
 <ol>
  <li>
   acknowledge all tasks assigned within the established time frame
  </li>
  <li>
   ensure that they understand expected due dates, and communicate any changes or delays with the client
  </li>
  <li>
   ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting
  </li>
  <li>
   The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management
  </li>
  <li>
   The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's.
  </li>
  <li>
   Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system.
  </li>
 </ol>
 <p>
  Other duties as assigned.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <strong>
   <u>
    Desired Skills and Attributes:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bilingual
   <strong>
    (English/French and/or Spanish)
   </strong>
  </li>
  <li>
   Clear, precise, proactive, and professional written and verbal communication skills
  </li>
  <li>
   Ability to organize and effectively prioritize tasks
  </li>
  <li>
   Ability to multi-task with various programs and learn new programs as required
  </li>
  <li>
   Ability to commit to a minimum of
   <u>
    one year with Zirtual
   </u>
  </li>
  <li>
   Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
  </li>
  <li>
   Capable of responding to stress in a fast-paced environment
  </li>
  <li>
   Strong interpersonal skills and ability to quickly develop working relationships
  </li>
  <li>
   Affable and enthusiastic attitude toward teamwork
  </li>
  <li>
   Internet/Web and computer savvy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualifications:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Associate&rsquo;s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
  </li>
  <li>
   Minimum of 4 years of administrative experience
  </li>
  <li>
   Preferred experience working with C-level executives
  </li>
  <li>
   Preferred experience using JaneAPP
  </li>
  <li>
   Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
  </li>
  <li>
   Proficiency with a task management program such as Trello or Asana
  </li>
  <li>
   Preferred experience with a communication program such as Slack
  </li>
  <li>
   Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
  </li>
  <li>
   Preferred experience with an expense reporting program such as Quickbooks or Expensify
  </li>
  <li>
   Preferred experience with a travel management program such as Concur
  </li>
  <li>
   Preferred experience with a social media management program such as Hootsuite and Wordpress
  </li>
  <li>
   Reliable Internet connection, computer, and phone
  </li>
  <li>
   Typing ability of at least 50 WPM with accuracy
  </li>
  <li>
   Available during business hours PST or EST Monday-Friday,
   <strong>
    unless otherwise agreed in writing with each client
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Preferred Industry Experience
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Medical industry
  </li>
  <li>
   Real Estate industry
  </li>
  <li>
   Wealth Management industry
  </li>
  <li>
   Social Media
  </li>
  <li>
   Marketing industry
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Compensation
   </u>
  </strong>
 </p>
 <ul>
  <li>
   You will be compensated as an independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Joss Search

<div>
 <p>
  <strong>
   THE CLIENT
  </strong>
 </p>
 <p>
  We are partnering with a leading private equity firm that is continuing to grow and is adding high‑quality administrative support. The group is known for its collaborative culture, high standards, and strong internal partnerships across functions. This role reports directly into senior leadership, including the Chief of Staff and a senior administrative leader.
 </p>
 <p>
  <strong>
   THE ROLE
  </strong>
 </p>
 <p>
  This is a
  <strong>
   Junior Executive Assistant
  </strong>
  position supporting up to
  <strong>
   10 team members
  </strong>
  , with the most senior at
  <strong>
   Director level
  </strong>
  .
 </p>
 <p>
  This role will partner closely with internal coordination teams in a collaborative function.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key duties include:
  </strong>
 </p>
 <ul>
  <li>
   Calendar management and scheduling across a group of stakeholders
  </li>
  <li>
   Coordinating internal meetings and logistics
  </li>
  <li>
   Supporting up to 10 professionals with varying needs
  </li>
  <li>
   Liaising with internal coordination teams and cross‑functional partners
  </li>
  <li>
   Light administrative support for senior team members
  </li>
  <li>
   Assisting with workflow efficiencies as the team continues to grow
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE CANDIDATE
  </strong>
 </p>
 <p>
  The ideal candidate is eager to grow within a high‑performing environment, proactive, and comfortable supporting multiple stakeholders with shifting priorities. Collaboration is key, as the role works closely with senior coordinators, leadership, and other support staff.
 </p>
 <p>
  <strong>
   They should be:
  </strong>
 </p>
 <ul>
  <li>
   Organized, proactive, and capable of handling a fast-paced environment
  </li>
  <li>
   A clear communicator with strong coordination skills
  </li>
  <li>
   Comfortable supporting multiple team members simultaneously
  </li>
  <li>
   Team‑oriented, humble, and eager to learn
  </li>
  <li>
   Adaptable and willing to take on varied tasks
  </li>
  <li>
   Tech‑savvy and confident using Microsoft Office
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE COMP/BENEFITS
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Salary up to $100k base
   </strong>
  </li>
  <li>
   <strong>
    Bonus targeted at 20%
   </strong>
  </li>
  <li>
   Excellent benefits package
  </li>
  <li>
   Close partnership with senior leaders and experienced EAs
  </li>
  <li>
   Strong development and growth opportunities
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
  </em>
 </p>
 <p>
 </p>
</div>


Administrative Assistant

Advice Personnel

<div>
 <p>
  <strong>
   Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  An Ultra High Net Worth Family Office is seeking a part-time Bookkeeper/Accountant to join its lean team. This SFO has been established to manage generational wealth across a myriad of investments. The ideal candidate is resourceful, detail-oriented, and comfortable working in a confidential environment that supports UHNW individuals. This is a small, collaborative group with a great culture, and you&rsquo;ll work hand in hand with the Controller.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Working hours are flexible, as this does not have to be a traditional 9-5 role; however, the company is targeting roughly 25 p/week to start with potential for additional hours as needed.
 </p>
 <p>
  <u>
  </u>
 </p>
 <p>
  <u>
   Responsibilities
  </u>
 </p>
 <ul>
  <li>
   Review, organize, and process invoices and approved purchase requests with proper coding and documentation; prepare weekly payables summaries and track outstanding obligations.
  </li>
  <li>
   Perform monthly bank and credit card reconciliations and support quarterly intercompany reconciliations.
  </li>
  <li>
   Record transactions accurately in the general ledger and maintain account balances.
  </li>
  <li>
   Maintain organized digital financial records, ensuring documentation is complete and accessible.
  </li>
  <li>
   Oversee financial and compliance records for vehicles and artwork.
  </li>
  <li>
   Manage vendor relationships, monitor invoices and contracts, maintain payment histories, and support 1099 preparation.
  </li>
  <li>
   Contribute to ad hoc accounting projects, system improvements, and operational support as needed.
  </li>
 </ul>
 <p>
  <u>
  </u>
 </p>
 <p>
  <u>
   Requirements
  </u>
 </p>
 <ul>
  <li>
   3+ years of experience in bookkeeping or accounting.
  </li>
  <li>
   Strong background in accounts payable and account reconciliations.
  </li>
  <li>
   Comfortable working in QuickBooks, Bill.com and Excel, with the ability to quickly adapt to new tools.
  </li>
  <li>
   Detail-oriented and organized, with the ability to manage multiple priorities in a dynamic environment.
  </li>
  <li>
   Proactive team player who takes ownership and operates with a flexible, hands-on approach.
  </li>
  <li>
   Maintains a high degree of discretion, professionalism, and integrity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $40K - $45K annualized
 </p>
 <p>
  <br/>
 </p>
 <p>
  The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please send your resume for immediate consideration to: mangeloni@adviceny.com.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Advice Personnel
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <em>
    *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
   </em>
  </strong>
 </p>
</div>


Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!

New York University

<div></div><div><div><div><div><div><div>New York University: NYU - NY: Arts and Science (A&amp;S): Chemistry Department
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Location
</b></h3><div>New York
</div></div><div><h3 class="jobSectionHeader"><b>Open Date
</b></h3><div>Mar 31, 2026
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Description
</b></h3><div><div><div>The Tomanik lab in the Chemistry Department of NYU is seeking to recruit one postdoctoral associate interested in working on synthesis of complex natural products or new methodology development. This position is based in New York and the selected candidate will be expected to work onsite as of their effective start date.</div><br>
<div></div>
<div>
Applicants should be within a few months of completing their doctoral degree or hold a PhD in chemistry or in a closely related field. The ideal candidate will have research experience in organic methodology, total synthesis, or chemical biology. The candidate will also help with mentorship and training graduate and undergraduate students.</div><br>
<div></div>
<div>
The terms of employment, which would be for a year, with a possibility of renewal, include a competitive salary and other benefits. Applications will be reviewed on a rolling basis, and candidates will be considered until the position is filled.</div>
<div>
In compliance with NYC&rsquo;s Pay Transparency Act, the annual base salary range for this position is $62,500&ndash;$62,500. New York University considers factors such as (but not limited to) the specific grant funding and the terms of the research grant when extending an offer.</div><br>
<div></div>
<div>
Tomanik group website: tomaniklab.com</div></div>
</div>
</div></div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><div><div><div>Ph.D. degree in Organic Chemistry (or in a related field) and no more than 3 years of postdoctoral training.</div></div>
</div>
</div></div><div><div><h3 class="jobSectionHeader"><b>Application Instructions
</b></h3><div><div><div>Interested postdoctoral candidates should submit a <b>cover letter</b> summarizing their research experience and specifying their interests in this position (one page), a <b>CV</b> highlighting their publications, a <b>research summary</b> (two pages), and a <b>list of three references</b>.</div></div>
</div>
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Application Process
</b></h3><div>This institution is using Interfolio's Faculty Search to conduct this search. Applicants to this position receive a free Dossier account and can send all application materials, including confidential letters of recommendation, free of charge.</div></div></div></div></div></div><p></p>

Postdoctoral Associate (Tomanik Lab)

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