administrative assistant Jobs in New York

administrative assistant

assistant personnel director Jobs in New York

assistant personnel director

executive assistant to office head Jobs in New York

executive assistant to office head

legal/executive assistant (5+ years’ experience) Jobs in New York

legal/executive assistant (5+ years’ experience)

executive personal assistant

HIS LLC

<div>
 
 Job Description
 
 
 
 Well established children&rsquo;s fashion company seeking an Executive Personal Assistant to work closely with and support the President and Vice President of the company.
 
 
 Our ideal candidate must be a reliable, self-motivated, high energy individual with a strong work ethic and the ability to function effectively as part of a growing team. Must have solid organizational &amp; prioritization skills. Candidate must have excellent communication and interpersonal skills, and enjoy working with people in a fast-paced environment.
 
 
 
 Responsibilities Include
 
 
 
 <ul>
 <li>
 Calendar &amp; schedule management.
 </li>
 <li>
 Handling communication.
 </li>
 <li>
 Travel &amp; event coordination.
 </li>
 <li>
 Project support.
 </li>
 <li>
 Assist with meeting preparation, participating in meetings, and note-taking.
 </li>
 <li>
 Keeping detailed accounts &amp; status reports.
 </li>
 </ul>
</div>

Executive Personal Assistant

Brach Eichler

One of New Jersey’s Top Ranked Law Firms seeks a full-time Legal/Executive Assistant to provide support to the Trust and Estates Practice. Candidate will be carrying out various administrative duties. The ideal candidate will have a minimum of 5 years of experience. Candidate must possess a strong work ethic, excellent oral and written communication skills, exceptional problem-solving skills, ability to work in a fast paced deadline driven environment, and ability to interact effectively with attorneys and clients. Qualifications and Skills Required:
 Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
 Ability to coordinate busy calendars, work assignments, prepare legal correspondence and documents, transcribe digital dictation, organize and maintain files and records.
 Our employees enjoy a generous benefits package, which also can include a discretionary performance bonus. Other benefits provided include medical, dental, vision, life insurance, disability, flexible spending and dependent care accounts, Employee Assistance Program, 401(k) Plan and time-off benefits. A reasonable estimate of the current salary range for this position is $80,000 - $90,000. Exact compensation will be determined based on individual candidate qualifications. For more information, or to apply for employment, please send resume and salary expectations to: Kristin Wrona, Director of Human Resources - kwrona@bracheichler.com.
 Brach Eichler LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status, or any other legally protected basis, in accordance with applicable law. Minorities and/or women are encouraged to apply.

Legal/Executive Assistant (5+ years’ experience)

Nardello

<div>Job Title: Executive Assistant to Office Head 
About Nardello &amp; Co.

Ranked as the pre-eminent US investigative firm by Chambers &amp; Partners, Nardello &amp; Co. is a global leader in complex investigations. Our experienced professionals support clients across civil and white-collar criminal litigation, arbitration, due diligence, anti-corruption and fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships, and compliance consulting. Our clients include top law firms, financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals, governments, NGOs, sports organizations, and academic institutions. With offices in New York, London, Washington, DC, Los Angeles, Hong Kong, Dubai, and Singapore, our team comprises former federal prosecutors, international lawyers, law enforcement and intelligence professionals, forensic experts, and analysts. 


Position Overview: 
We seek a highly organized and proactive Executive Assistant to support the Office Head. This position is critical to driving operational efficiency and advancing strategic initiatives for the Head of Office and the New York team. The ideal candidate will excel in managing priorities, maintaining confidentiality, and supporting business development in a fast-paced environment. 
Key Responsibilities:

Administrative Support
<ul>
<li>Manage and optimize the Office Head&rsquo;s schedule and calendar.</li>
<li>Prepare agendas, distribute preparatory materials, and document meeting outcomes with follow-up tracking.</li>
<li>Collaborate with Finance and Business Development &amp; Marketing teams to prepare monthly New York Office update reports.</li>
</ul>
Business Development Support
<ul>
<li>Coordinate execution of the New York Office business plan, to include tracking client outreach and managing thought leadership projects.</li>
<li>Maintain accurate contact lists and oversee conflict checks and client intake process for the Office Head.</li>
</ul><ul><li>Create and manage CRM records related to opportunities, proposals, and active matters.</li>
</ul>
Operational Support
<ul>
<li>Support case management tasks for the New York team, tracking budgets, work-in-progress (WIP), staffing, and deadlines.</li>
<li>Prepare weekly reports of the team&rsquo;s active matters, utilization levels, accounts receivable, and financial updates and flag items requiring the Office Head&rsquo;s attention.</li>
</ul>
Office Management &amp; Events
<ul>
<li>Plan, budget, and execute staff and client events, and client gifting and acknowledgement activities, in coordination with Operations and Business Development &amp; Marketing teams.</li>
</ul>
Skills &amp; Experience
<ul>
<li>Minimum 7 years of executive support experience in a global, client-facing professional services environment; law firm experience preferred.</li>
<li>Exceptional organizational and project management skills, with strong attention to detail.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently and collaborate across domestic and international teams.</li>
<li>Proficiency in MS office; Salesforce, a plus.</li>
<li>Bachelor&rsquo;s degree a plus.</li></ul> 


Nardello &amp; Co. offers a competitive compensation and benefits package.

We are an Equal Opportunity Employer</div>

Executive Assistant to Office Head

Legal Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
 <ul>
 <li>
 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
 </li>
 <li>
 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
 </li>
 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
 <li>
 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
 </li>
 <li>
 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
 <li>
 Support branch management with all aspects of planning and execution of in-store and off-site client events.
 </li>
 <li>
 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
 </li>
 </ul>
 
 Personal Leadership:
 
 
 
 <ul>
 <li>
 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
 </li>
 <li>
 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Five years of previous Administrative Assistant or management experience working with executives.
 </li>
 <li>
 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
 </li>
 <li>
 Must be discrete due to exposure of highly confidential client information.
 </li>
 <li>
 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
 </li>
 <li>
 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Ability to work independently.
 </li>
 <li>
 Must have authorization to work in the United States or in the country where the position is based.
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 A college/university degree.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $27.71 - $36.00. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
An architectural icon in the heart of Lower Manhattan. Diverse, inspiring and vibrant &ndash; where art meets architecture in the heart of TriBeCa, Four Seasons Hotel New York Downtown is steps away from the city&rsquo;s most authentic neighbourhoods. Come and discover a new kind of urban chic with us, whether you choose to rejuvenate in our globally inspired Spa with a heated indoor pool, or dine at CUT by renowned celebrity chef Wolfgang Puck. We look forward to welcoming you.
We are New York&rsquo;s Luxury Lifestyle Icon.
OUR MISSION:
To inspire meaningful connections&hellip;
To curate exceptional experiences&hellip;
To deliver passionate service&hellip;
 &hellip;with kindness, care and a commitment to excellence
Our value proposition is to provide our guests with a catalog of experiences for a life well lived, in addition to the Four Seasons service excellence promise.
OUR PURPOSE:
To Enrich the Lives of Employees, Guests and the Community around us
OUR VALUES:
We think differently
We are client obsessed
We have passion
We own it
We truly care about each other
We have integrity
Join Our Team
The Four Seasons Hotel New York Downtown is looking for a Kitchen Assistant Manager to join our team. The Kitchen Assistant Manager plays a vital role in supporting the daily operations of the culinary department through effective administrative coordination, cost control, and interdepartmental communication. This position ensures the smooth functioning of all back-office processes - from payroll and purchasing to compliance and reporting - while maintaining strong alignment with financial and operational standards. The Kitchen Administrator acts as the key liaison between the culinary team, front-of-house, and supporting departments, ensuring seamless execution, accountability, and operational efficiency. FSNYD is recognized as a Forbes 5 Star Hotel; Forbes 5 Star Spa and AAA 5 Diamond Hotel.
This position reports to the Executive Chef.
Four Seasons Hotel New York Downtown is diverse, inspiring and vibrant. As Kitchen Assistant Manager f, you will be part of a team that prides itself on excellent service, driving inclusion &amp; belonging, working collaboratively, demonstrating mutual respect and having a passion for providing exceptional client experiences. Your role is vital to the success of Four Seasons New York Downtown. You will be able to shape your work environment by contributing to new ideas, offer solutions and find ways to collaborate with all departments being at the heart of the operation. In return you will be provided with the same level of care that we expect to be shared with our employees and all backed by our impressive Employee Value Proposition.
WHO YOU ARE:
You are enthusiastic, optimistic and passionate. You are self-driven and solution oriented. You are invested in your team, you listen, care about their development and celebrate your team&rsquo;s success. You set expectations and know to &lsquo;inspect what you expect&rsquo;. You foster inclusion and embrace diversity. You take feedback as an opportunity to help you grow. You work smart, you are organized and have a strategy to achieve your goals. You plan your tasks carefully, you are pro-active and organized ensuring you&rsquo;re effective. You are client obsessed and create opportunities to connect in meaningful ways, building lasting relationships. You have integrity and your actions match your words.
ESSENTIAL FUNCTIONS :
<div>Administrative &amp; Payroll
<ul><li>Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy, completeness, and timely approvals.
</li><li>Track labor reports, scheduling variances, and overtime to support effective cost control.
</li><li>Attend labor and cost meetings and provide relevant reporting updates .
</li><li>Maintain accurate employee rosters, contact lists, and all administrative records for the culinary team.
</li></ul>Purchasing &amp; Cost Control
<ul><li>Oversee all food purchasing orders (POs) through BirchStreet, ensuring compliance with approved suppliers and budgeted cost levels.
</li><li>Reconcile invoices and assist in month-end food cost reporting alongside the Executive Chef and Purchasing team.
</li><li>Support the Food Buy program by monitoring supplier performance, rebates, and price variances.
</li><li>Maintain up-to-date product, vendor, and recipe data within BirchStreet, ensuring accuracy in pricing and recipe costing.
</li></ul>Operat i onal Coordination
<ul><li>Serve as a liaison between the Kitchen and Front-of-House teams to ensure smooth communication regarding service flow, pickup charts, and menu updates.
</li><li>Support the management of allergy control systems, guaranteeing accurate guest allergy data and communication.
</li></ul></div><ul><li>Coordinate with the Learning &amp; Development Manager to track and maintain all required training, certifications, and compliance records for kitchen colleagues.
 </li></ul><ul><li>Assist in preparing departmental reports, trainin g calendars, and performance tracking materials .
</li></ul>Financial &amp; Planning Support
<ul><li>Partner with the culinary leadership team to review weekly food cost results and identify key variances.
</li><li>Ensure that all administrative processes for purchasing, receiving, and inventory are in full compliance with company policies.
</li><li>Support internal and external audits, maintaining accurate and organized files for all culinary administrative documents.
</li></ul>Qualifications &amp; Skills
<ul><li>Minimum 2-3 years of experience in hospitality administration, purchasing, or culinary operations .
</li><li>Strong knowledge of BirchStreet, Excel, and financial cost tracking tools preferred.
</li><li>Excellent organizational and communication skills, with a strong eye for detail and acc uracy .
</li><li>Proven ability to multitask, prioritize effectively, and collaborate across departments.
</li><li>Familiarity with food safety protocols and basic culinary terminology preferred .
</li><li>Professional, discreet, and highly organized, with the ability to manage confidential payroll and personnel data responsibly.
</li></ul>Success Factors
<ul><li>Timely and accurate payroll, purchasing, and cost s ubmissions .
</li><li>Clear and consistent communication between Culinary, FOH, and Support departments.
</li><li>Effective control of purchasing and food costs within set financial targets.
</li><li>Full compliance with training, certification, and food safety requirements.
</li><li>A proactive, solutions-driven attitude that supports the Executive Chefs vision and the overall success of the culinary team.
</li></ul>KNOWLEDGE AND SKILLS :
<ul><li>Education: College degree preferably culinary arts, or equivalent experience is required.
</li><li>Experience: Three to five years&rsquo; previous experience in a culinary/food &amp; beverage line position, or one to two years in a supervisory or assistant manager position.
</li><li>Skills and Abilities: Requires ability to operate computer equipment and other food &amp; beverage computer systems.
</li><li>Requires the ability to operate and utilize culinary production equipment and tools.
</li><li>Requires reading, writing and oral proficiency in the English language.
</li><li>No. of employees supervised: 25
</li><li>Travel required: None
</li><li>Hours required: Forty hours minimum over a five-day period; scheduled days and times may vary based on need
</li></ul>Salary Expectations- $90,000-$94,000 
What to Expect: You Will&hellip;
<ul><li>Be part of a cohesive team with opportunities to build a successful career with global potential
</li><li>Have access to a robust benefit plan
</li><li>Have the opportunity to engage in diverse and challenging work
</li><li>Derive a sense of pride in work well done
</li><li>Be recognized for excellence
</li></ul>Learn more about what it is like to work at Four Seasons &ndash; visit us:
https://careers.fourseasons.com/us/en/
http://www.linkedin.com/company/four-seasons-hotels-and-resorts
https://twitter.com/fsnydowntown
https://www.facebook.com/FourSeasonsHotelNewYorkDowntown
We look forward to receiving your application
******Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.******
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div>

Kitchen Assistant Manager

Spectrum

<div>This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.<div> 
Are you a natural leader who thrives in a fast-paced retail environment? Do you have a passion for coaching teams, driving sales, and creating an exceptional customer experience? If so, we are looking for you!</div><div></div><div> 
At Spectrum, we believe that every customer interaction is an opportunity to create meaningful connections and deliver exceptional service. As an Assistant Store Manager, you play a critical role in bringing this vision to life. You will lead by example, fostering a high-performance sales culture while ensuring every customer leaves with the right products and an outstanding experience. By coaching and empowering your team, you will drive sales, build customer loyalty, and contribute to the overall success of the store.</div><div> 
What Our Assistant Store Manager Enjoy Most About the Role</div><ul><li>
Lead &amp; Inspire &ndash; Support and motivate your team to achieve sales goals, deliver exceptional customer service, and create a positive, high-energy work environment.</li><li>
Drive Sales &amp; Retention &ndash; Coach employees to build strong customer relationships, resolve escalations, and recommend the best solutions to retain and upgrade customers.</li><li>
Develop your Team &ndash; Recruit, train, and mentor team members, helping them grow their skills and succeed in a fast-paced, goal-driven environment.</li><li>
Ensure Operational Excellence &ndash; Manage daily store operations, including staffing, scheduling, and compliance with company policies to maintain efficiency and productivity.</li><li>
Create an Exceptional Customer Experience &ndash; Maintain a welcoming, well-organized store that reflects Spectrum&rsquo;s brand and ensures customers receive top-tier service.</li><li>
Manage Inventory &amp; Compliance &ndash; Oversee inventory control, enforce company policies, and complete audits to minimize losses and keep the store running smoothly.</li></ul><div></div><div> 
Working Conditions</div><div>
You will work in a vibrant, fast-paced retail environment with moderate noise levels, representing Spectrum&rsquo;s brand in a professional uniform. The role is physically demanding, requiring you to lift up to 35 lbs and stand for extended periods of time.</div> 
What You&rsquo;ll Bring to Spectrum
Required Skills/Abilities &amp; Knowledge<ul><li>
Ability to read, write and speak the English language to communicate with employees and customers in person, on the phone, and by written communication in a clear, straightforward and professional manner</li><li>
Significant time working retail store environment</li><li>
Proven ability to lead others and motivate them to succeed in a goal and incentive-based work environment</li><li>
Detail oriented and a good problem solver</li><li>
High comfort level with personal technology, such as mobile devices and personal video platforms</li><li>
Knowledge and ability to use computer and software applications</li><li>
Ability to prioritize, organize, manage multiple tasks/projects and handle change effectively</li><li>
Work scheduled overtime as needed</li></ul>
Required Education<ul><li>
High School Diploma or equivalent</li></ul>
Required Related Work Experience<ul><li>
2-3 years Sales/Customer Service experience</li></ul>
Preferred Qualifications<ul><li>
Experience: 1+ year Management experience; 2-3 years Telecommunications/wireless experience</li><li>
Tech Knowledge: Familiarity with the latest technology and devices.</li><li>
Travel: Willingness to travel to other locations as business needs dictate.</li><li>
Education: Bachelor&rsquo;s Degree or equivalent work experience.</li><li>
Sales Training: Certifications in sales training are a plus.</li></ul> 
#LI-JG 
SRL102 2025-67634 2025
 
 
Here, our employees don&rsquo;t just have jobs, they're building careers. That&rsquo;s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life. 
 
 
 
A qualified applicant&rsquo;s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances. 
 
The base pay for this position generally is between $22.75 and $40.30. The actual compensation offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. We comply with local wage minimums and also, certain positions are eligible for additional forms of other incentive-based compensation such as bonuses. 
 
In addition, this position has a commission earnings target starting at $13,200. 
 
Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet&reg;, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you&rsquo;ll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more. 
 
Grow Your Career Here We&rsquo;re committed to growing a workforce that reflects the customers and communities we serve &ndash; providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.</div>

Assistant Store Manager (W 125th Location)

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