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Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
 </li>
 <li>
 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
 </li>
 <li>
 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
 </li>
 <li>
 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
 </li>
 <li>
 Support research initiatives, conference registrations, and corporate access usage for the research team.
 </li>
 <li>
 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Assist with onboarding new hires, coordinating equipment, access, and logistics.
 </li>
 <li>
 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
 </li>
 <li>
 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
 </li>
 <li>
 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
 </li>
 <li>
 Identify and implement efficient processes related to office operations and administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a related field.
 </li>
 <li>
 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
 </li>
 <li>
 Highly tech-savvy, capable of leveraging technology to improve efficiency.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 Ability to anticipate needs, plan ahead, and provide solutions proactively.
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail.
 </li>
 <li>
 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Executive Personal Assistant

TBG | The Bachrach Group

<div>
 
 PERSONAL ASSISTANT/EA
 
 
 
 
 
 NYC 4 days plus one day in Westchester
 
 
 
 
 
 Personal Assistant needed for a high net worth individual out their midtown office ! Manage everything as it relates to keeping life of employer running fluidly. Deal with charities, organize calendars, meetings, domestic and global travel and special events. Order flowers and gifts, deal with IT and staff issues. Handle filing, archiving, emails and bill paying. Coordinate home renovations, manage household schedules. Create spreadsheets and presentations.
 
 
 
 
 
 Must possess prior experience working out of the home of a highly recognizable individual and have a true love of the role. 5 days in the home !!
 
 
 This is not a remote role!
 
 
 Must have exceptional MS Office skills and be a strong communicator.
 
 
 
 
 
 Should you or anyone you know be interested and qualified, please send resume to:
 
 
 
 
 
 maggi@bachrachgroup.com
 
</div>

Pocketbook Agency

<div>
 
 We are seeking a high-level Executive Personal Assistant to assist our client a busy private individual and her family in New York. This role will work in Manhattan and at the family's second home in the Hamptons, NY. Ideal candidates will have 4+ years of experience supporting an executive or individual in a similar capacity. This role will heavily focus on calendar management, overseeing the household staffs, working with vendors, and heavy travel coordination. This is a great opportunity to work for a lovely individual and their family.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Individual and family scheduling and coordination
 </li>
 <li>
 Heavy personal and family travel coordination as well as itinerary creation
 </li>
 <li>
 Overseeing staff members including scheduling, troubleshooting issues as they arise, handling pto requests, and maintaining standards
 </li>
 <li>
 Keeping track of budgeting
 </li>
 <li>
 Managing renovation projects on multiple homes
 </li>
 <li>
 Running errands and gifting
 </li>
 <li>
 Handling logistics and operations as needed
 </li>
 <li>
 Booking car services
 </li>
 <li>
 Dinner reservation booking and appointment scheduling
 </li>
 <li>
 Other ad hoc projects as needed
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Must be able to provide excellent references and pass an in-depth background check
 </li>
 <li>
 Must be able to work from Manhattan and the Hamptons
 </li>
 <li>
 Must be highly proactive, a self-starter, and detail-oriented
 </li>
 <li>
 Must have prior experience in entertainment or working with a celebrity in a similar capacity
 </li>
 <li>
 Must have knowledge of popular restaurants in NYC and the Hamptons
 </li>
 <li>
 Must be tech-savvy
 </li>
 </ul>
 
 
 
 
 Location:
 
 
 New York or New Jersey. Hybrid with some flexibility. Travel to the Hamptons as needed.
 
 
 
 
 
 Compensation:
 
 
 Up to $150k DOE, benefits, bonus opportunity.
 
 
 
</div>

Executive/Personal Assistant to Private Family

Solomon Page

<div>
 A Billion-Dollar Private Investment Firm is seeking a new Full-Time/Permanent Executive Personal Assistant to support the Founder &amp; CEO. Candidates must have a minimum of 10+ years of applicable C-level executive business and personal administrative support experience, ideally working in private equity or financial services, and a Bachelor&rsquo;s degree is required. They should be incredibly polished and professional, confidential, proactive, flexible, detail-oriented, possess excellent interpersonal and communication skills (both verbal and written), and be accustomed to working in a fast-paced, ever-changing dynamic environment. This person will be expected to be available/on-call 24/7 and must have experience with private aviation coordination. This position is only for the best of the best, someone who has &ldquo;been there, done that&rdquo; and knows what this type of 24/7 C-level EA/PA role entails. The Executive is a little intense but very nice/fair and this is a great opportunity for someone at this stage of their career willing to put in the time &amp; effort and be highly compensated as a result!
 
 
 <ul>
 <li>
 Salary depends on experience (200-300k base), plus discretionary bonus eligibility.
 </li>
 <li>
 100% company-paid benefits, including medical, dental, vision, life, short and long-term disability, etc., 401k (no company match but eligible to enroll after 3 months of employment), 15 days paid time off for all full-time employees, additional sick days, etc.
 </li>
 <li>
 Hours are 8:00am-5:00pm / 9:00am-6:00pm, with 24/7 on-call availability.
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Provide comprehensive high-level executive business and personal administrative support to the Founder &amp; CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; mange and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries.
 </li>
 <li>
 Prepare, process, and submit expense reports.
 </li>
 <li>
 Assist with ad hoc projects and personal administrative support duties as needed.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 10+ years of applicable C-level executive business and personal administrative support experience, ideally within private equity and/or financial services.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Must have experience with private aviation.
 </li>
 <li>
 Extremely polished and professional
 </li>
 <li>
 Detail-oriented and highly organized.
 </li>
 <li>
 Proactive, &ldquo;two steps ahead&rdquo; mentality.
 </li>
 <li>
 Confidential; discreet.
 </li>
 <li>
 Accustomed to working in an extremely fast-paced, ever-changing environment.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 24/7 availability.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Personal Assistant to Founder & CEO

Mission Staffing

<div>
 
 
 Senior Personal Assistant to the CEO
 
 
 
 
 Private Equity Firm
 
 
 
 Overview
 
 
 We are seeking an exceptional
 
 Senior Personal Assistant
 
 to work in close partnership with an Executive Assistant in supporting the CEO of a fast-paced, high-performing Private Equity firm. This role is designed for a seasoned professional who thrives in an always-on environment, anticipates needs before they arise, and operates with absolute discretion and precision.
 
 
 The ideal candidate brings
 
 10+ years of experience
 
 supporting senior executives in demanding, high-stakes environments and views their role as a long-term career, not a stepping stone.
 
 
 Responsibilities
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide comprehensive personal and professional support to the CEO, in coordination with the Executive Assistant
 </li>
 <li>
 Manage complex personal scheduling, logistics, and priorities alongside business commitments
 </li>
 <li>
 Act as a trusted gatekeeper, handling sensitive and confidential matters with impeccable judgment
 </li>
 <li>
 Maintain seamless day-to-day operations for the CEO across work and personal life
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel (commercial and private), including last-minute changes
 </li>
 <li>
 Oversee all travel details: visas, itineraries, ground transportation, accommodations, and security considerations
 </li>
 <li>
 Be available during travel to resolve issues in real time
 </li>
 </ul>
 
 
 Household &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Manage personal vendors and services (household staff, property management, advisors, etc.)
 </li>
 <li>
 Handle personal projects, events, and special initiatives as needed
 </li>
 <li>
 Ensure all personal obligations are executed flawlessly and on time
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO, family members, internal teams, and external stakeholders
 </li>
 <li>
 Draft and manage personal correspondence when needed
 </li>
 <li>
 Partner closely with the Executive Assistant to ensure unified, proactive support
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 
 10+ years
 
 of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives or principals
 </li>
 <li>
 Experience in Private Equity, Finance, Investment Management, or similarly demanding environments strongly preferred
 </li>
 <li>
 Demonstrated ability to operate with a
 
 24/7 mentality
 
 and respond calmly under pressure
 </li>
 <li>
 Exceptional organizational, problem-solving, and prioritization skills
 </li>
 <li>
 Absolute discretion, integrity, and emotional intelligence
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Tech-savvy and highly detail-oriented
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 
 Base Salary:
 
 $150,000 &ndash; $200,000, commensurate with experience
 </li>
 <li>
 
 Bonus:
 
 Performance-based bonus opportunity
 </li>
 <li>
 
 Benefits:
 
 100% employer-paid medical, dental, and vision benefits
 </li>
 <li>
 Additional perks and long-term growth potential within the organization
 </li>
 </ul>
 
 Why This Role
 
 
 This is a rare opportunity to work at the highest level of executive support within a top-tier Private Equity environment. The right candidate will be a strategic partner, trusted confidant, and operational powerhouse who takes pride in making the impossible look effortless.
 
</div>

Executive Personal Assistant to CEO - Private Equity

<div>
 A Boutique Billion-Dollar Investment Advisory Firm, recently launched and financially backed by prestigious global hedge fund, and located in Midtown Manhattan is seeking a new Full-time/Permanent Executive Personal Assistant/Chief of Staff to join its successful and growing team! This person will be providing direct, primary 1:1 support to the Founder &amp; CIO, who is AMAZING! He is looking for a true right-arm, thought partner who will act as an extension of him in all areas of his life. This unique hybrid role sits at the intersection of professional effectiveness and personal optimization, serving as an extension of the CIO to ensure each day runs smoothly, strategically, and with maximum impact &mdash; across both work and life. This is not a traditional administrative role. It&rsquo;s a fast-paced, high-trust position for someone who thrives in dynamic environments, loves building structure, and is eager to operate close to the investment process and decision-making rhythm. Candidates must have a minimum of 7-10+ years of applicable high-level executive business and personal administrative experience and a Bachelor&rsquo;s degree is required. They should have a high EQ and be incredibly smart, motivated/ambitious, eager to learn, high energy, proactive, organized, hardworking, tech/AI savvy, and accustomed to working in a fast-paced, ever-changing environment. This executive is truly fantastic, and this is an incredibly exciting time to come on board to witness and be part of this company&rsquo;s growth and success!
 
 
 <ul>
 <li>
 Salary depends on experience (150-200k+ base), plus discretionary bonus eligibility. 100% company-paid benefits (medical/dental/vision/etc.), 401k, catered lunch M-T, breakfast daily, etc.
 </li>
 <li>
 Hours are 8:00am-5:00pm, with flexibility as needed (this is not a 24/7 role as the executive is incredibly respectful of his assistant&rsquo;s time and very focused on their quality of life). 5 days in office.
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Operational cadence: Maintain a rolling 24&ndash;48-hour view of priorities, meetings, and deliverables to ensure nothing falls through the cracks.
 </li>
 <li>
 Meeting preparation &amp; follow-through: Organize all materials, research, and notes before meetings; capture outcomes and manage follow-ups.
 </li>
 <li>
 Research process coordination: Support the Managing Partner&rsquo;s research touchpoints, ensuring discussions are productive and well-prepared.
 </li>
 <li>
 Calendar management: Manage scheduling proactively, protecting time for preparation, reflection, and strategic thinking.
 </li>
 <li>
 Communication triage: Streamline inbound communication by filtering emails and Slack messages, flagging what&rsquo;s most important.
 </li>
 <li>
 Idea routing: Capture and organize the Founder&rsquo;s flow of ideas and research leads, directing them to the appropriate team members.
 </li>
 <li>
 Daily alignment: Lead brief morning check-ins to summarize the day&rsquo;s priorities, updates, and areas of focus.
 </li>
 <li>
 Essentially, you&rsquo;ll serve as a high-velocity coordinator sitting close to the investment process &mdash; a right-hand operator ensuring momentum, clarity, and focus.
 </li>
 <li>
 Trust &amp; estate coordination: Liaise with lawyers, advisors, and accountants to keep complex matters organized.
 </li>
 <li>
 Personal finance oversight: Track bills, payments, and other financial logistics at a high level.
 </li>
 <li>
 Family planning &amp; scheduling: Manage key dates, calendars, and travel arrangements.
 </li>
 <li>
 Household operations: Source, vet, and coordinate personal support roles (e.g., driver, trainer, home staff).
 </li>
 <li>
 Life design projects: Research and plan potential moves, vacation homes, or travel experiences; create systems for a more intentional lifestyle.
 </li>
 <li>
 Health &amp; wellness coordination: Support routines and logistics for fitness, family activities, and self-development.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7&ndash;10+ years of applicable high-level executive business and personal administrative experience in a fast-paced finance environment such as consulting, investing, operations, or a chief-of-staff&ndash;type role.
 </li>
 <li>
 Bachelor&rsquo;s degree is required.
 </li>
 <li>
 Exceptional written and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
 </li>
 <li>
 Strong project management and prioritization abilities, adept at balancing multiple initiatives and meeting tight deadlines.
 </li>
 <li>
 Tech- and systems-savvy, with proven ability to design, implement, and maintain efficient personal and team workflows.
 </li>
 <li>
 Bonus: Experience providing strategic and operational support to executives in investment or entrepreneurial settings.
 </li>
 <li>
 Exceptionally organized, yet fast-moving and adaptable.
 </li>
 <li>
 Emotionally intelligent &mdash; knows when to act, when to push, and when to give space.
 </li>
 <li>
 Exercises sound judgment and discretion with both professional and personal information.
 </li>
 <li>
 Balances strategic thinking with hands-on execution.
 </li>
 <li>
 Comfortable creating order amid ambiguity.
 </li>
 <li>
 Ambitious and curious &mdash; eager to learn and grow alongside a high-performing leader.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive/Personal Assistant & Chief of Staff to Founder & CIO

Confidential Company

<div>
 
 
 Personal Assistant to Senior Executive
 
 
 
 Midtown Manhattan I Onsite | 5 Days per Week
 
 
 A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
 
 
 
 Compensation
 
 
 
 $90,000&ndash;$110,000 base salary (DOE) + discretionary bonus
 
 
 
 Schedule
 
 
 
 Standard hours are 9:00 AM&ndash;5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role requires a polished, experienced administrative professional with a &ldquo;no task is too big or too small&rdquo; mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.
 
 
 A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy&mdash;comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and professional calendars, appointments, and meetings
 </li>
 <li>
 Serve as a gatekeeper, prioritizing and managing competing demands
 </li>
 <li>
 Coordinate personal errands and special requests
 </li>
 <li>
 Purchase and distribute thoughtful gifts for personal and professional networks
 </li>
 <li>
 Create detailed domestic and international travel itineraries for family vacations
 </li>
 <li>
 Coordinate logistics for extended family travel
 </li>
 <li>
 Schedule and organize college tours
 </li>
 <li>
 Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
 </li>
 <li>
 Provide administrative and strategic support for charitable initiatives
 </li>
 <li>
 Assist with fundraising efforts and event coordination
 </li>
 <li>
 Track donor communications and maintain organized records
 </li>
 <li>
 Assist in planning and executing personal and professional events
 </li>
 <li>
 Coordinate vendors, venues, guest lists, and event logistics
 </li>
 <li>
 Design invitations and event materials (experience with Canva or similar design tools is a plus)
 </li>
 <li>
 Contribute a creative perspective to event experiences and presentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Proven experience supporting senior executives or high-level principals
 </li>
 <li>
 Exceptional organizational and time management skills
 </li>
 <li>
 Strong discretion and demonstrated ability to handle confidential information
 </li>
 <li>
 High emotional intelligence and sound judgment
 </li>
 <li>
 Ability to anticipate needs and problem-solve independently
 </li>
 <li>
 Flexible, service-oriented mindset
 </li>
 <li>
 Experience in event planning and/or graphic design preferred
 </li>
 <li>
 Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Detail-oriented and highly resourceful
 </li>
 <li>
 Calm under pressure and adaptable to shifting priorities
 </li>
 <li>
 Professional, polished, and personable
 </li>
 <li>
 Committed to excellence and high standards
 </li>
 <li>
 Thrives in a fast-paced, high-expectation environment
 </li>
 </ul>
 
 
</div>

Personal Assistant to Senior Executive

Explore 706+ Executive personal assistant in New York this March. Find roles across top companies and apply now to boost your career.

706 executive personal assistant jobs In New York

Executive Personal Assistant

Executive Personal Assistant

Executive/Personal Assistant to Private Family

Executive Personal Assistant to Founder & CEO

Executive Personal Assistant to CEO - Private Equity

Executive/Personal Assistant & Chief of Staff to Founder & CIO

Personal Assistant to Senior Executive