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administrative assistant (external agency staff) Jobs in New York

executive assistant to ceo Jobs in New York

executive assistant to ceo

executive personal assistant

Executive Personal Assistant

Bloom Talent

<div>
 
 Series A infrastructure startup powering some of the most recognizable consumer fintech platforms in the world is looking for an Executive Personal Assistant to support the Founder / CEO. Backed by top-tier investors, this is an exciting opportunity to join an early-stage team of 30 who are growing! In this role, you'll support the CEO with calendar management and scheduling, travel arrangements, and inbox management. You'll also provide personal support, including managing his appointments, reservations, meal plan coordination, and balancing his personal and professional calendars. Someone who is AI-forward, communicates concisely and efficiently, and has a detailed and thoughtful eye for organization and presentation. This is a hybrid role, 4 days/week in NYC with Fridays WFH. 130-150K+ DOE + generous benefits and daily lunch provided.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
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 Own the CEO's calendar end-to-end, manage scheduling, resolve conflicts, protect focus time, and stay ahead of shifting priorities.
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 Coordinate complex domestic and international travel, including flights, hotels, and thoughtfully designed itineraries. Book travel for the Chief of Staff when traveling with the executive.
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 Inbox management, helping flag, prioritize, and respond to communications.
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 Partner closely with the Chief of Staff on customer and stakeholder coordination, particularly during fundraising cycles.
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 Provide personal support to the CEO, including coordinating doctors' appointments, booking reservations, supporting meal plan logistics, and dealing with household items as they come up (broken items, landlord coordination, deliveries).
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 Balance the CEO's personal and business calendars seamlessly.
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 Anticipate needs, bring solutions, and operate with a detailed and thoughtful lens.
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 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous 3+ years of experience as an Executive Assistant supporting a Founder, CEO, or other senior leader in a finance, VC, or high-growth startup environment.
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 Strong communication skills, both verbal and written. You organize information and deliver concisely.
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 Exceptional organizational skills with a thoughtful eye for how you present and design your work.
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 Works well independently, strong executor, and operates proactively.
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 Positive, low-drama, and able to operate with discretion.
 </li>
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 AI-forward and actively integrate tools like Claude, ChatGPT, or Gemini into your daily workflow to increase your output.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant to Founder / CEO of Series A Fintech Startup

Solomon Page

<div>
 A highly successful Tech Founder and Investor is seeking an exceptional Personal Assistant to serve as the operational backbone of a fast-paced, high-touch personal life. This is a rare opportunity for a sharp, polished, and deeply resourceful individual who thrives in a high-trust environment and takes genuine pride in delivering excellence across every detail. The principal is an active entrepreneur and requiring a candidate who is equally at ease in a world-class urban environment as they are in a refined, outdoor lifestyle setting. This is a hands-on, high-ownership role that demands not only operational precision but a strong sense of personal judgment, taste, and discretion.
 
 
 <ul>
 <li>
 100-125K with bonus
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
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 Full oversight and management of two private residences
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 Complete ownership of a complex personal and social calendar
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 Daily lifestyle management and anticipatory support across all aspects of the principal&rsquo;s personal operations
 
 
 
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 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
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 1plus years in a PA/EA role, types of principals supported
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 Technology, household management, calendar/logistics
 </li>
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 Discretion, judgment, temperament
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 Degree preferred
 
 
 
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 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Personal Assistant to Founder

JPMorganChase

<div>
 
 Job Description
 
 
 
 Demonstrate your proven track record supporting business leaders in a fast-paced environment within Commercial and Investment Bank. Developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support. If this describes you, please follow the link and apply to join our team!
 
 
 As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
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 Arrange and maintain complex travel plans and itineraries for domestic and international travel
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 Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
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 Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
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 Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
 </li>
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 Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
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 Maintain confidential data, enforce internal controls, and comply with policies and procedures
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
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 Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
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 Effective travel planning skills and knowledge
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 Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
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 Effective interpersonal skills and excellent communication - confident, organized, and clear.
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 Demonstrate solid judgment, decision making and problem solving skills
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 Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
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 Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
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 Commitment to customer service and collaborate effectively in a team-oriented environment
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 Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 3+ years of administrative support experience in a fast paced environment. Experience in a client facing sales and financial services environment preferred.
 </li>
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 Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Executive Administrative Assistant-Payments

<div>
 
 
 Executive Assistant to the COO
 
 
 
 
 Location:
 
 New York, NY (5 days onsite)
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM
 
 
 
 Compensation:
 
 $65,000 &ndash; $75,000 (Exempt)
 
 
 
 
 
 
 Overview
 
 
 
 A fast-paced, high-growth organization is seeking a highly proactive and resourceful Executive Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who thrives in a dynamic environment, can pivot quickly, and takes initiative with minimal direction.
 
 
 The Executive Assistant will serve as a trusted partner, balancing executive, operational, administrative, and personal responsibilities. The position requires strong judgment, discretion, and the ability to anticipate needs in a constantly evolving environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
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 Manage and optimize the COO&rsquo;s complex and frequently changing calendar
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 Coordinate domestic and international travel arrangements, including full itineraries
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 Prepare and manage internal and external communications on behalf of the COO
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 Track and submit expenses and support reporting processes
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 Ensure seamless day-to-day administrative operations
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 </ul>
 
 
 Operational &amp; Project Support
 
 
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 Execute and support a variety of high-impact, ad hoc projects across departments
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 Partner with cross-functional teams including Operations, Sales, HR, and Finance
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 Assist in developing timelines, tracking deliverables, and driving project completion
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 Take initiative in ambiguous situations with little direction
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 Act as a liaison to senior leadership and other departments to ensure priorities move forward
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 </ul>
 
 
 Personal Assistant Support
 
 
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 <li>
 Manage personal scheduling and logistics for the COO
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 Handle administrative processes such as documentation, renewals, and scheduling of services
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 Manage confidential personal matters with professionalism and discretion
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;4 years of experience supporting senior executives in a fast-paced environment
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 Strong organizational skills with exceptional attention to detail
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 Ability to manage multiple priorities and adapt to shifting deadlines
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 Excellent written and verbal communication skills
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 High level of discretion, professionalism, and confidentiality
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 Comfortable working independently with minimal oversight
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 </ul>
 
 
 Featured benefits
 
 
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 Medical insurance
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 Vision insurance
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 Dental insurance
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 401(k)
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 </ul>
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act &bull; Los Angeles City Fair Chance Ordinance &bull; Los Angeles County Fair Chance Ordinance for Employers &bull; San Francisco Fair Chance Ordinance
 
 
 
 
</div>

Executive Assistant

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
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 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
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 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
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 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
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 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to CEO

Dorothy Danahy

Executive Assistant (M/F) &ndash; Permanent Position &ndash; New YorkDorothy Danahy SAS is an international recruitment firm specializing in multilingual Executive Assistants. On behalf of one of our clients&mdash;a fast-growing French investment firm&mdash;we are seeking an experienced Executive Assistant to support the Principal in New York.This role is ideal for a highly proactive professional with good attention to detail, a strong sense of anticipation, and a deep commitment to operational excellence. The position is suited to someone seeking a long-term opportunity, where rigor and reliability is essential.Serving as the Principal&rsquo;s executive right hand, the Executive Assistant oversees daily priorities and operations, allowing the Principal to focus fully on strategic initiatives, client relationships, and key projects. The successful candidate plays a central role in streamlining operations within the New York City office and will thrive in a French-American, bicultural environment, as the firm&rsquo;s headquarters are based in Paris.Key ResponsibilitiesExecutive Support to the Principal<ul><li>Manage calendars, meetings, travel arrangements, and professional priorities.</li><li>Oversee complex and constantly evolving schedules across international time zones, including last-minute changes.</li><li>Prepare meetings, briefing materials, presentations, and reports with precision and efficiency.</li></ul>Travel Coordination<ul><li>Handle all aspects of business travel arrangements: flights, accommodation, ground transportation, detailed itineraries, travel documentation, and expense tracking.</li><li>Collaborate with Paris-based assistants to coordinate travel for French team members and offsite events.</li></ul>Communication &amp; Liaison<ul><li>Serve as a point of contact between partners, internal teams, clients, and external stakeholders.</li><li>Manage incoming and outgoing communications professionally in English and when applicable, in French.</li><li>Coordinate conference calls and international communications, ensuring smooth and efficient exchanges.</li></ul>Office Operations Support <ul><li>Oversee day-to-day office operations: resources, vendors, space optimization, and general support.</li><li>Manage invoices, payments, and orders in a practical and cost-conscious manner.</li><li>Provide cross-functional support to other assistants and contribute to the implementation of internal procedures.</li></ul>Qualifications<ul><li>Fluent-level English, with strong verbal and written communication skills. French is a plus.</li><li>Significant experience as an Executive Assistant, ideally supporting senior executives or partners in finance, consulting, or other demanding environments.</li><li>Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.</li><li>Highly autonomous, discreet, and professional.</li><li>Experience within an investment fund or a top-tier law firm is a plus.</li><li>Strong understanding of American business culture and ability to thrive in a bicultural environment.</li></ul>Additional Information / Benefits <ul><li>Compensation: $100,000&ndash;$120,000 base salary + bonus, depending on experience and qualifications.</li><li>Location: New York (office located in a business center).</li></ul>Job Type: Full-timePay: $100,000.00 - $120,000.00 per yearWork Location: In person

Executive Assistant (M/F) – Permanent Position – New York

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