administrative assistant top level management

administrative assistant

administrative assistant top level management Jobs in Miami

administrative assistant, executive Jobs in Miami

administrative assistant, executive

front office assistant

assistant administrative i

Simon Property Group

<div>Job Location:
Dolphin Mall
PRIMARY PURPOSE:
This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate&rsquo;s responsibilities will include, but not be limited to:
<ul><li>Support the property&rsquo;s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds</li><li>
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance</li><li>
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent</li><li>
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed</li><li>
Provide general administrative support and projects as directed</li></ul> 
MINIMUM QUALIFICATIONS:
<ul><li>High school diploma or equivalent. Some college or professional school preferred</li><li>
2-4 years administrative office experience in a fast paced environment</li><li>
Knowledge of administrative and clerical procedures, customer service principles and practices</li><li>
Aptitude for understanding financial reports and extracting information</li><li>
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software</li><li>
Effective verbal and written communication</li><li>
Strong organizational and interpersonal skills with attention to detail</li><li>
Ability to prioritize, coordinate, multi-task and demonstrate initiative</li></ul></div>

Assistant, Administrative-I

Miami Hype

<div>
 
 Administrative Assistant
 
 
 
 Premier Youth Volleyball Club &ndash; South Florida
 
 
 
 
 Full-Time | In-Office (9:00 AM &ndash; 5:00 PM)
 
 
 
 
 
 
 About the Club
 
 
 We are one of South Florida&rsquo;s fastest-growing youth volleyball organizations, serving athletes ages 8&ndash;18 across developmental, regional, and national programs.
 
 
 
 
 
 Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families.
 
 
 
 
 
 We are seeking a reliable and highly organized
 
 Administrative Assistant
 
 to support the daily operations of the club and help maintain structure across all systems.
 
 
 
 Role Overview
 
 
 
 
 
 The
 
 Administrative Assistant
 
 is responsible for managing the club&rsquo;s day-to-day administrative functions, including communication, scheduling support, billing, and general office operations.
 
 
 
 
 
 This is a
 
 full-time, in-office role (9&ndash;5)
 
 that requires someone who is:
 
 <ul>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Responsive and professional
 </li>
 <li>
 Comfortable handling multiple tasks throughout the day
 </li>
 </ul>
 
 
 
 
 You will work closely with leadership and coaching staff to ensure that
 
 operations run smoothly and communication stays clear and consistent
 
 .
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Front Office &amp; Communication
 
 <ul>
 <li>
 Answer and manage
 
 phone calls, emails, and daily inquiries
 
 </li>
 <li>
 
 Serve as a point of contact for parents, players, and new prospects
 
 </li>
 <li>
 
 Provide accurate information regarding programs, schedules, and registration
 
 </li>
 <li>
 
 Ensure timely and professional communication at all times
 
 </li>
 </ul>
 
 
 
 
 2. Billing &amp; Administrative Support
 
 <ul>
 <li>
 Manage
 
 billing, invoices, and payment tracking
 
 </li>
 <li>
 
 Assist families with account questions and payment-related concerns
 
 </li>
 <li>
 
 Maintain organized financial records and administrative documentation
 
 </li>
 <li>
 
 Support backend systems such as registration platforms and spreadsheets
 
 </li>
 </ul>
 
 
 
 
 3. Scheduling &amp; Program Support
 
 <ul>
 <li>
 Assist with
 
 practice schedules, court assignments, and calendar updates
 
 </li>
 <li>
 
 Support coordination of clinics, camps, and club programming
 
 </li>
 <li>
 
 Help ensure all schedules are accurate, updated, and clearly communicated
 
 </li>
 <li>
 
 Assist with tryout organization and general program logistics
 
 </li>
 </ul>
 
 
 
 
 4. Office Operations &amp; Organization
 
 <ul>
 <li>
 Maintain organized systems for:
 </li>
 <li>
 Player rosters
 </li>
 <li>
 Schedules
 </li>
 <li>
 Communication records
 </li>
 <li>
 Administrative files
 </li>
 <li>
 Support daily office operations and ensure a structured environment
 </li>
 <li>
 Assist with preparation for meetings, events, and internal needs
 </li>
 </ul>
 
 
 
 
 5. Staff &amp; Leadership Support
 
 <ul>
 <li>
 Provide administrative support to
 
 club leadership and coaching staff
 
 </li>
 <li>
 
 Assist with coordinating internal communication and documentation
 
 </li>
 <li>
 
 Help ensure coaches and leadership have what they need to operate efficiently
 
 </li>
 </ul>
 
 
 
 
 6. Community &amp; Event Support
 
 <ul>
 <li>
 Assist with organizing
 
 club events, clinics, and community initiatives
 
 </li>
 <li>
 
 Support communication and coordination for community service efforts
 
 </li>
 <li>
 
 Help maintain a positive and professional club presence
 
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 
 
 
 Required
 
 <ul>
 <li>
 Ability to work
 
 in-office, full-time (9&ndash;5)
 
 </li>
 <li>
 
 Strong organizational and multitasking skills
 
 </li>
 <li>
 
 Excellent communication (phone, email, in-person)
 
 </li>
 <li>
 
 High attention to detail and follow-through
 
 </li>
 <li>
 
 Ability to work in a fast-paced environment
 
 </li>
 </ul>
 
 
 
 
 Preferred
 
 <ul>
 <li>
 Previous administrative or office experience
 </li>
 <li>
 Experience in youth sports, athletics, or service-based environments
 </li>
 <li>
 Familiarity with scheduling systems or registration platforms
 </li>
 </ul>
 
 
 
 
 Who This Role Is For
 
 
 This role is for someone who:
 
 <ul>
 <li>
 Is naturally organized and dependable
 </li>
 <li>
 Communicates clearly and professionally
 </li>
 <li>
 Can manage multiple responsibilities without getting overwhelmed
 </li>
 <li>
 Takes pride in keeping systems clean, structured, and efficient
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 <ul>
 <li>
 Communication is handled quickly and professionally
 </li>
 <li>
 Billing and records are accurate and up to date
 </li>
 <li>
 Schedules are clear and organized
 </li>
 <li>
 Leadership and coaches feel supported
 </li>
 <li>
 Daily operations run smoothly and efficiently
 </li>
 </ul>
 
 
 
</div>

Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Dawa Medical LLC

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul>Skills<ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Experienced Administrative Assistant (1 year)

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

MiamiLegalHelp.net

Our law firm is looking for a dedicated, part-time contractor to fill our Bilingual Receptionist/Administrative Assistant position to handle client-facing duties as well as general office management tasks. When our clients contact our office, we want them to find a friendly, smiling face and a helping hand at the reception desk. The position will be 20 hours per week M-F from 8:30 am-5 pm. The position currently pays $14.00 to $20.00 per hour depending on experience. The receptionist/administrative assistant will have the responsibility to answer the phone, schedule appointments, greet clients and perform office duties. Speak Spanish and English. The position requires you to make copies, write letters and draft documents. Microsoft Office (Word and Excel) skills required. Bachelor&rsquo;s degree preferred, but some college or current enrollment considered, with preference with legal related education. Exceptional customer service skills and professional phone manners. Positive attitude and enhanced work ethic. The office is high volume and clients are high profile. Resumes can be emailed to our office.Job Types: Part-time, ContractSalary: $14.00 - $20.00 per hourJob Types: Contract, Part-timePay: $14.00 - $20.00 per hourBenefits:<ul><li>Paid training</li></ul>Shift:<ul><li>4 hour shift</li><li>Day shift</li><li>Morning shift</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Work Location: In person

Bilingual Receptionist/Administrative Assistant

Morgan Auto Group

<div>We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our dealership. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is critical in ensuring smooth administrative processes and excellent customer service.

Key Responsibilities:
<ul>
<li>Greet and assist customers and visitors in a professional and friendly manner</li>
<li>Answer and direct incoming phone calls, take messages, or route calls appropriately</li>
<li>Handle daily clerical and administrative tasks including filing, data entry, scanning, and document management</li>
<li>Assist with preparing sales and service paperwork, including vehicle purchase agreements, invoices, and title documentation</li>
<li>Maintain office supplies inventory and place orders as needed</li>
<li>Schedule appointments and maintain calendars for management or service departments</li>
<li>Support accounting functions such as processing payments, reconciling daily transactions, and preparing bank deposits</li>
<li>Coordinate with various departments (Sales, Service, Parts) to ensure smooth internal communication and operations</li>
<li>Maintain a clean and organized front desk and customer waiting area</li>
<li>Perform other duties and special projects as assigned by management</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required; Associate&rsquo;s degree preferred</li>
<li>1&ndash;2 years of administrative or office support experience, preferably in a dealership or similar environment</li>
<li>Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Experience with dealership management systems (e.g., CDK, Reynolds &amp; Reynolds) is a plus</li>
<li>Excellent organizational, time management, and multitasking skills</li>
<li>Strong interpersonal and communication skills</li>
<li>Professional appearance and demeanor</li>
</ul>
grts</div>

Administrative Assistant at Kendall Hyundai

Explore 141+ Assistant administrative i in Miami this May. Find roles across top companies and apply now to boost your career.

141 assistant administrative i jobs In Miami

Assistant, Administrative-I

Administrative Assistant

Administrative Assistant

Experienced Administrative Assistant (1 year)

Administrative Assistant

Bilingual Receptionist/Administrative Assistant

Administrative Assistant at Kendall Hyundai