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front office assistant

Zolid CO

<div>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Front Office Assistant supports daily front desk operations by assisting visitors, managing communications, and ensuring a professional office environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Greet and assist visitors, clients, and staff in a professional manner
  </li>
  <li>
   Answer and direct incoming phone calls, emails, and inquiries
  </li>
  <li>
   Manage appointments, scheduling, and check-ins
  </li>
  <li>
   Maintain a clean and organized front office area
  </li>
  <li>
   Perform data entry, filing, and document management
  </li>
  <li>
   Provide general administrative and clerical support
  </li>
  <li>
   Coordinate with internal teams to support office operations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong verbal and written communication skills
  </li>
  <li>
   Professional demeanor and customer-focused attitude
  </li>
  <li>
   Excellent organizational and multitasking abilities
  </li>
  <li>
   Basic computer proficiency (Microsoft Office or similar tools)
  </li>
  <li>
   Attention to detail and reliability
  </li>
  <li>
   Ability to work in a fast-paced environment
  </li>
  <li>
   Team-oriented mindset
  </li>
  <li>
   Previous front desk or administrative experience is a plus but not required
  </li>
 </ul>
</div>


Front Office Assistant

AA Glass & Windows INC

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.</p><p><b>&lt;Duties&gt;</b></p><ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul><p>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Lux Awnings

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.</p><p><b>Duties</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul><p>Pay: $24.33 - $35.00 per hour</p><p>Work Location: In person</p>

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

MGL Property Management Group LLC

<p><b>Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)</b></p><p><b>Location:</b> Miami, FL (near Ives Dairy Road &ndash; ZIP 33179)<br/><b>Role:</b> Provide front desk and administrative support for clubhouse operations<br/><b>Type:</b> Part-time<br/><b>Start Date:</b> As soon as possible<br/><b>Work Permit:</b> A valid U.S. work permit is required</p><ul><li><b>Weekends:</b> Saturday and Sunday, <b>11:00 a.m. to 7:00 p.m. (16 hours/ per week)</b></li></ul><p><b>Main Responsibilities</b></p><ul><li>Staff the <b>front desk</b> at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate <b>fobs</b> for clubhouse and community access.</li><li>Distribute <b>vehicle decals</b> and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul><p><b>Desired Skills</b></p><ul><li>Strong <b>customer service and communication skills</b>.</li><li><b>Comfortable using basic technology and office systems</b> (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li><b>Bilingual required</b> (Spanish).</li></ul><p>Work Location: In person</p><p>Pay: $17.00 per hour</p><p>Work Location: In person</p>

Part- Time Front Desk Associate

Certified Property Management

<p><b>Job Summary</b><br/>We are seeking an energetic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your positive attitude and strong organizational skills will ensure smooth daily operations, creating a professional and friendly environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our team&rsquo;s success.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading</li><li>Handle appointment scheduling, calendar management, and coordinate meetings for staff or professionals such as dental or medical receptionists</li><li>Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for data entry, record keeping, and billing support</li><li>Support administrative tasks including filing, photocopying, proofreading documents, and managing correspondence</li><li>Assist with office supply inventory management and basic bookkeeping duties when needed</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management or administrative support roles with clerical experience preferred</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Exceptional customer service skills combined with professional phone etiquette and clear communication abilities</li><li>Bilingual capabilities are a plus to serve diverse client needs effectively</li><li>Familiarity with front desk procedures in medical or dental environments is advantageous</li><li>Ability to perform data entry accurately while maintaining attention to detail and proofreading skills</li></ul><p>Join us in creating a welcoming environment where professionalism meets warmth! This role is perfect for motivated individuals eager to grow their office management skills while making a positive impact every day.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $22.00 per hour</p><p>Work Location: In person</p>

Receptionist

Centurion Managenet & Consulting Services

<p>We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul><p>Pay: $14.00 - $16.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Part time Receptionist/Office Assistant

South Florida Condominium Management

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul></div><div><div>South Florida Condo Management manages condominium associations and commercial property. This position is responsible for daily Reception and Front Desk duties in support of the Property Manager, on-site staff, unit owners, tenants, vendors, and guests.<br>
</div><div>This is a full time position with various shifts.<br>
</div><div>Duties include but are not limited to:<br>
</div><ul><li>Using a multi-line telephone; answers and appropriately routes all incoming calls.</li>
<li>Receives, greets and checks-in visitors and vendors.</li>
<li>Provides general information regarding the property and directs inquiries to the appropriate staff member.</li>
<li>Receives and logs incoming packages and certified mail.</li>
<li>Responsible for the general maintenance of the front desk area (keeping a clean and safe work environment).</li>
<li>Logs and schedules maintenance work orders.</li>
<li>Makes satisfaction follow-up calls to residents when work orders are completed.</li>
<li>Provides administrative assistance to Property Manager, on-site staff.</li>
</ul><div>This position is best suited for a dependable individual who will be successful working independently and would enjoy taking ownership of the position.<br>
</div><div>The qualified candidate will:<br>
</div><ul><li>Have experience operating a multi-line telephone system and standard office equipment</li>
<li>Answer calls with courtesy, speed and accuracy</li>
<li>Communicate with residents and the public in a courteous and professional manner</li>
<li>Strong administrative, organization and customer service skills</li>
<li>Strong communication and interpersonal skills</li>
<li>Have a professional appearance and a can-do attitude.</li>
</ul><div>Job Type: Full-time<br>
</div><div>Benefits:<br>
</div><ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul><div>Schedule:<br>
</div><ul><li>8 hour shift</li>
<li>Weekend availability</li>
</ul><div>Education:<br>
</div><ul><li>High school or equivalent (Required)</li></ul>
<div>Experience:<br>
</div><ul><li>Customer Service: 1 year (Required)</li>
<li>Front Desk: 1 year (Preferred)</li>
</ul><div>Language:<br>
</div><ul><li>English and Spanish (Preferred)</li></ul>
<div><b>TIMESHEETS:</b></div>
<div>Employee must clock in/out using an APP. Any overtime must be pre-approved in writing by employee&rsquo;s supervisor.</div></div></div>

Condominium Front Desk

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