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assistant general manager

Banana Republic

<div><h2 class="jobSectionHeader"><b>About Banana Republic</b></h2>
<p>Banana Republic is a storyteller&rsquo;s brand, outfitting the modern explorer with high-quality, expertly crafted collections made to inspire and enrich life&rsquo;s journeys. Founded in 1978 in San Francisco, we continue to evolve our heritage of exploration through thoughtfully designed apparel and accessories that blend timeless style with exceptional craftsmanship.</p>
<p>Our team is made up of passionate, curious storytellers &mdash; creators and visionaries who seek out what&rsquo;s next and bring it to life through elevated design, immersive experiences, and a shared spirit of creativity and innovation.</p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
As an Assistant General Manager, you&rsquo;ll work with the General Manager to create, execute and maintain the store business plan. You&rsquo;re a critical leader in driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development. You are responsible for supporting the execution of the store strategy to achieve performance goals. You&rsquo;ll lead others by teaching and coaching Assistant Managers, Leads, Experts and Brand Associates to cultivate a high performing team to deliver a best-in-class experience to our customers. You are expected to lead the team in the absence of your General Manager.</p><h2 class="jobSectionHeader"><b>
What You'll Do</b></h2><ul><li>
Build effective teams and drive a culture of high performance and engagement.</li><li>
Support the execution of performance goals and developmental plans for store team.</li><li>
Support strategies and processes using a customer-centric mindset to delivers results and drives store sales.</li><li>
Recruit, hire, onboard, develop and lead a team of managers and employees.</li><li>
Be accountable for team performance through teaching, coaching and providing feedback to build capabilities.</li><li>
Own assigned area of responsibility.</li><li>
Implement action plans to maximize efficiencies and productivity.</li><li>
Perform Service Leader duties.</li><li>
Ensure consistent execution of standard operating procedures.</li><li>
Represent the brand and understand the competition and retail landscape.</li><li>
Promote community involvement.</li><li>
Leverage an omni-channel to deliver a frictionless customer experience.</li></ul><h2 class="jobSectionHeader"><b>
Who You Are</b></h2><ul><li>
A current or former retail employee with 2-4 years of retail management experience.</li><li>
A high school graduate or equivalent.</li><li>
A good communicator with the ability to effectively interact with customers and your team to meet goals.</li><li>
Determined to effectively lead and inspire others to learn and grow through coaching and mentoring.</li><li>
Driven by metrics to deliver results to meet business goals.</li><li>
Agreeable to work a flexible schedule to meet the needs of the business, including holiday, evening, overnight and weekend shifts.</li><li>
Organized and utilize time management and prioritization skills to effectively manage multiple tasks in an environment with competing demands.</li><li>
Knowledgeable of our business and the retail environment and it to evolve store strategies to help meet goals.</li><li>
Able to maneuver around the sales floor, stockroom and office and lift up to 30 pounds.</li><li>
Ability to travel as required.</li><li>
Ensure all compliance standards are met.</li></ul><h2 class="jobSectionHeader"><b>
Benefits at Banana Republic</b></h2>
<ul><li>Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.</li>
<li>One of the most competitive Paid Time Off plans in the industry.*</li>
<li>Employees can take up to five &ldquo;on the clock&rdquo; hours each month to volunteer at a charity of their choice.*</li>
<li>Extensive 401(k) plan with company matching for contributions up to four percent of an employee&rsquo;s base pay.*</li>
<li>Employee stock purchase plan.*</li>
<li>Medical, dental, vision and life insurance.*</li>
<li>See more of the benefits we offer.</li>
</ul><ul><li><i>For eligible employees</i></li></ul><p>
Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.<br>
<br>
Hourly Range: $32.10 - $43.40 USD<br>
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.</p></div>

Assistant General Manager

Moment Factory

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Coming from all walks of life, we are united by passion. At Moment Factory, every new We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas &ndash; be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects &ndash; the thirst for experimentation and innovation is at the core of our DNA.
 <br/>
 <br/>
 <strong>
  YOUR MISSION
  <br/>
  <br/>
 </strong>
 As the Administrative Assistant for Sports &amp; Entertainment, you provide essential operational and administrative support to the General Manager. You are responsible for ensuring the smooth coordination of daily activities, from managing complex schedules and internal follow-ups to preparing clear, professional presentations and documents.
 <br/>
 <br/>
 Operating with high autonomy in our fast-paced NYC office, you act as a key point of contact&mdash;maintaining organized workflows for the team and providing a professional welcome to clients and partners visiting our studios.
 <br/>
 <br/>
 <strong>
  YOUR TEAM
  <br/>
  <br/>
 </strong>
 Moment Factory Sports &amp; Events leverages our multimedia toolbox and tacit creative know-how to provide permanent &amp; temporary user experience solutions to enhance fan engagement &amp; experience. Our diverse team blends storytelling, immersion, interactivity, and live performance to create original and unexpected experiences that connect audiences around the globe.
 <br/>
 <br/>
 <strong>
  Key Responsabilities
 </strong>
 2. Administrative Responsibilities3. Coordination in Support of Teams5. Support to Business Development
 <br/>
 <br/>
 <ul>
  <li>
   Management Support
  </li>
  <li>
   Proactively organize and manage the General Manager&rsquo;s calendar and business travel
  </li>
  <li>
   Prepare and organize weekly meetings, take notes, and ensure appropriate follow-ups with internal &amp; external stakeholders
  </li>
  <li>
   Manage and track expense reports
  </li>
  <li>
   Assist in preparing presentations, briefings, and internal documents
  </li>
  <li>
   Ensure clear communication and follow-ups with internal teams
  </li>
  <li>
   Maintain an up-to-date overview of ongoing priorities and initiatives
  </li>
  <li>
   Support the General Manager in business development follow-ups and relationship management
  </li>
  <li>
   Maintain, organize, and archive key documents and records
  </li>
  <li>
   Lead visits of 25 Broadway &amp; 55 Wall street
  </li>
  <li>
   Prepare, draft, edit, and occasionally documents, reports, and presentations
  </li>
  <li>
   Create presentations using Keynote, Google Slides, or similar tools
  </li>
  <li>
   Coordinate approvals and signatures for various administrative or legal documents
  </li>
  <li>
   Manage incoming administrative requests and redirect them to the appropriate teams when necessary
  </li>
  <li>
   Ensure proper administrative follow-up on communications and internal processes
  </li>
  <li>
   Perform other related administrative tasks as needed
  </li>
  <li>
   Track weekly timesheets, overtime, and vacation calendars for supported teams
  </li>
  <li>
   Coordinate internal meetings and logistics when required
  </li>
  <li>
   Organize occasional team lunches, breakfasts, or internal &amp; external activities
  </li>
  <li>
   Contribute to onboarding new team members when needed
  </li>
  <li>
   Collaborate with other administrative assistants to align processes and practices
  </li>
  <li>
   Client and Partner Interaction
  </li>
  <li>
   Welcome visitors, partners, or clients and provide a brief introduction to the office/25 Broadway &amp; 55 Wall Street
  </li>
  <li>
   Host visits, including presenting the demo and answering general questions about Moment Factory
  </li>
  <li>
   Respond to initial inquiries of the NYC inbound dev box and redirect visitors, clients or partners to the appropriate teams
  </li>
  <li>
   Follow up on certain communications with clients or partners (information sharing, reminders, coordination)
  </li>
  <li>
   Represent Moment Factory professionally during partner or client visits
  </li>
  <li>
   Monitor and manage inbound requests received through the NYC office email
  </li>
  <li>
   Perform an initial qualification of inquiries and redirect opportunities to the appropriate internal teams
  </li>
  <li>
   Maintain first-level communication with potential clients to clarify requests &amp; qualify the opportunity
  </li>
  <li>
   Conduct occasional research or prepare short summaries related to ideas, trends, or opportunities
  </li>
  <li>
   Support the preparation of internal materials related to potential projects or opportunities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR BACKGROUND
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 years of relevant experience in a role such as administrative assistant, executive assistant, or coordinator in a dynamic environment
  </li>
  <li>
   Experience in creative industries, entertainment, media, or production environments is considered an asset but not required
  </li>
  <li>
   Education in administration, management, communications, or a related field (or equivalent practical experience)
  </li>
  <li>
   Strong proficiency in English, both written and spoken
  </li>
  <li>
   Strong proficiency in office tools (Google Workspace, Excel, MS Office, Keynote or similar tools)
  </li>
  <li>
   Interest in AI tools and emerging technologies
  </li>
  <li>
   Knowledge of French is an asset
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  YOUR QUALITIES
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Strong written communication abilities
  </li>
  <li>
   Clear and confident verbal communication
  </li>
  <li>
   Quick learner with strong adaptability
  </li>
  <li>
   Strong sense of responsibility and ability to handle confidential information
  </li>
  <li>
   High level of autonomy and resourcefulness
  </li>
  <li>
   Ability to anticipate needs and manage priorities effectively
  </li>
  <li>
   Comfortable performing administrative and operational tasks
  </li>
  <li>
   Strong attention to detail and accuracy
  </li>
  <li>
   Ability to work efficiently in a fast-paced environment
  </li>
  <li>
   Proven ability to manage multiple priorities simultaneously
  </li>
  <li>
   Positive attitude and professional demeanor
  </li>
  <li>
   Genuine interest in building expertise within an administrative support role in a creative environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SPECIFIC WORKING CONDITIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Position based in New York
  </li>
  <li>
   On-site presence required 4&ndash;5 days per week
  </li>
  <li>
   The base salary range for this role is $65,000 to $90,000. Actual compensation within this range will be determined based on a variety of factors, including the candidate&rsquo;s skills, experience, and qualifications. This range is specific to the NYC market and may vary for roles located outside of this region.
  </li>
 </ul>
</div>


Administrative Assistant

Goodwin Recruiting

<div>
 <strong>
  To Apply for this Job Click Here
  <br/>
  <br/>
 </strong>
 Office Manager &ndash; City, State
 <br/>
 <br/>
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 <br/>
 <br/>
 <strong>
  Office Manager Benefits &amp; Compensation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   $68,000 per year salary
  </li>
  <li>
   401(k) matching program
  </li>
  <li>
   Healthcare program with up to 84% employer coverage
  </li>
  <li>
   Generous paid vacation and sick time
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Gym benefits
  </li>
  <li>
   Free meal provided during shifts
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager Requirements &amp; Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
  </li>
  <li>
   Minimum 3 years of administrative and clerical experience
  </li>
  <li>
   Strong organizational and communication skills
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager Preferred Background &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Spanish a plus
  </li>
  <li>
   Experience in food production or food industry a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager Day-to-Day Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee general administrative functions and daily office operations
  </li>
  <li>
   Provide clerical support, including managing correspondence, mail, and document preparation
  </li>
  <li>
   Maintain inventory of office and kitchen supplies
  </li>
  <li>
   Manage insurance and documentation for company vehicles
  </li>
  <li>
   Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
  </li>
  <li>
   Liaise with general managers and wholesale partners to resolve invoice and delivery issues
  </li>
  <li>
   Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
  </li>
  <li>
   Support operational compliance and ensure accurate recordkeeping
   <br/>
   <br/>
  </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 <br/>
 <br/>
 <strong>
  JOB ID
 </strong>
 : 172400 #post
 <br/>
 <br/>
 Emily Lauro
 <br/>
 <br/>
 <strong>
  To Apply for this Job Click Here
  <br/>
  <br/>
 </strong>
 , $67,500 - $68,500,
 <br/>
 <br/>
</div>


Office Manager JN -032026-172400

Medical Training Institute of New York

<div><div><b>Job Description:</b></div>
<div></div><div>Position: <b>Medical Assistant Instructor - Adjunct</b><br>
Department: Medical Assisting<br>
Reports To: Coordinator of Medical Assisting</div>
<div></div><div><div><b>NYSED BPSS Teacher License is Required</b></div>
</div>
<div></div><div><b>Rate: $30-$35 Per hour</b><br>
</div><div><b>General Summary:</b><br>
The Medical Training Institute of New York Medical Assisting Program seeks to fill classroom part-time instructor positions in the Medical Assisting Program. The need is for faculty members dedicated to excellence and able to work inclusively with students of diverse identities and backgrounds. The Part-time Medical Assisting Faculty will be responsible for delivering classroom and possibly laboratory course content in accordance with program/School policies and procedures, as well as accreditation standards.<br>
Specific Duties and Responsibilities:</div>
<ul><li>Provide classroom instruction for sessions that last up to four hours. This may require preparation of materials, standing, conducting lecture/discussion for a group of up to 30 students, and using a variety of instructional materials and technologies. Didactic instruction also includes exam preparation, proctoring, correcting, grading, and posting of exam grades.</li>
<li>Provide laboratory instruction for courses with a skill component. This includes didactic presentations, demonstrations, skill remediation, and evaluation of skill competence. Lab instruction may also include preparing equipment and materials for labs and securing/putting away equipment after the lab's conclusion.</li>
<li>Promote employability skills and impress upon each student the importance of exhibiting appropriate conduct in the work setting.</li>
<li>Acquire feedback to determine whether students understand each segment of the course.</li>
<li>Maintain academic standards consistent with a professional certificate program.</li>
<li>Evaluate students' progress often and share those evaluations with them promptly.</li>
<li>Be available to students with concerns.</li>
<li>Meet course objectives and requirements to meet student learning outcomes.</li>
<li>Maintain and submit accurate records of student data by the deadlines determined.</li>
<li>Meet with the Program Coordinator at least once per semester and attend advisory committee meetings annually.</li>
</ul>
<div></div><div><b>Requirements:</b></div>
<ul><li>NYSED BPSS Teacher License is Required</li>
<li>Bachelor's degree (BA or BS) in a health-related field</li>
<li>Minimum three (3) years of experience in medical assisting or nursing</li>
<li>Proficient in office administrative skills such as billing and coding, Electronic Health Records, Simchart/computers for the medical office, and Sherpath for Medical Assisting</li>
<li>Teaching experience in a health field</li>
<li>Demonstrated proficiency with the Internet, email, and MS Office, including Word, Excel, and PowerPoint</li>
<li>Ability to work well with and to be sensitive to students, faculty, and staff of diverse identities such as sexual orientation, socioeconomic level, cultural, race, and ethnic backgrounds, including those with different levels of academic preparation and varying physical and learning abilities.</li>
</ul>
<div></div><div><b>Preferred Qualifications:</b></div>
<ul><li>Two (2) years experience working as a Medical Assistant</li>
<li>Current Certification as a Medical Assistant (AAMA or AMT).</li>
<li>Teaching experience in a Medical Assistant program.</li></ul></div>

Medical Assistant Instructor- Adjunct

US Tech Solutions

<div>
 <p>
  <strong>
   <u>
    Job Description:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Role is 5 days a week in office. There is no opportunity for remote working.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 </p>
 <p>
  - High school diploma or GED is required; Bachelor's degree preferred
 </p>
 <p>
  - Being able to multi-task in a fast-paced environment
 </p>
 <p>
  - Experience in calendar management
 </p>
 <p>
  - Adaptable team player
 </p>
 <p>
  - Good problem-solving ability
 </p>
 <p>
  - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 </p>
 <p>
  - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 </p>
 <p>
  - Effective interpersonal skills and excellent telephone etiquette
 </p>
 <p>
  - Tact and good judgment in confidential situations and proven experience interacting with senior management
 </p>
</div>


Executive Assistant

Stifel

<div>Why Stifel:
<div>
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.</div><div></div><div><br>
Let&rsquo;s talk about how you can find your place here at Stifel, <b>where success meets success</b>.</div>
What You'll Be Doing:
<div>
The Administrative Assistant provides a higher level of support on a variety of administrative functions to senior level leadership and other senior group members within the designated area of the Institutional Group. Serves as backup to peers and works to facilitate the smooth operation of day-to-day department activities.</div>
What We're Looking For:
<ul><li>Assist the assigned coverage group by maintaining calendars, and scheduling appointments, meetings and conference calls as needed; prepare agendas and make arrangements for meetings (room reservations, catering, etc.)</li><li>
Input client information into Customer Relationship Management (CRM) databases such as Salesforce; manages updates and provide database support for assigned coverage group.</li><li>
Make domestic and international travel arrangements via online system in accordance with Firm and department policy, as appropriate.</li><li>
Process all expenses by creating reports via Corporate Accounting electronic expense system in accordance with Firm and department policy, as applicable.</li><li>
Organize and coordinate client conferences, entertainment functions and events as needed. May be asked to attend conferences and assist with coordination of events, meetings, etc., from time to time.</li><li>
Create and maintain comprehensive reports and spreadsheets and work on special projects as requested on an ad hoc basis.</li><li>
Provide general office support to include: distribution of mail, office supplies, and invoices.</li><li>
Operate and maintain office equipment such as fax machines and copiers and may need to troubleshoot issues when necessary.</li><li>
Greet visitors and callers and direct them to appropriate individual/group, handle/respond to inquiries, take messages, and transfer/direct to appropriate party for assistance.</li><li>
Research questions and resolve problems related to expenses, technology, or other day-to-day issues or concerns arising with other support groups.</li><li>
Set up, organize, and maintain paper and electronic filing systems for expenses, correspondence, and other material including off-site storage, as needed, in a logical and easily retrievable manner.</li><li>
Handle highly confidential information involving client information, deals, etc. with utmost discretion.</li><li>
May assist the department in setting up local equipment and access for new hires, and coordinate effectors between various areas of the Company involved in the new hire process at a designated location to ensure the on-boarding process is completed properly.</li><li>
May serve as liaison between the Office Manager and building management for general site related issues that may include but are not limited to general office maintenance, emergency procedures, fire drills, repairs, office moves and vendor visits.</li></ul>
What You'll Bring:
<ul><li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology.</li><li>
Excellent communication and problem-solving skills</li><li>
Strong organizational and time management skills</li><li>
High level of attention to detail and accuracy</li><li>
High level of professionalism and confidentiality</li></ul>
Education &amp; Experience:
<ul><li>Minimum Required: High school diploma or equivalent work related experience</li><li>
Minimum Required: 5+ years of administrative experience</li></ul>
Licenses &amp; Credentials:
<ul><li>Minimum Required: None</li></ul>
Systems &amp; Technology:
<ul><li>Advanced in Microsoft Excel, Word, PowerPoint, Outlook</li><li>
Experience in Concur preferred</li><li>
Experience in Salesforce preferred</li></ul>
Compensation Range: Salary: USD $95,000.00/Yr. - USD $100,000.00/Yr.
<br>
<br>
Actual salaries may vary, and may be based on several factors, including but not limited to each candidate&rsquo;s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel&rsquo;s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition &amp; certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel&rsquo;s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled. About Stifel:
<div>
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients&rsquo; money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.</div><div></div><div><br>
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let&rsquo;s talk about how you can find your place here at Stifel, where success meets success.</div><div></div><div><br>
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.</div><div></div><div><br>
Stifel is an Equal Opportunity Employer.</div></div>

Administrative Assistant - Institutional (Temp)

The Bromley Companies

<div>
 <p>
  <strong>
   Executive Assistant and Office Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply for this position, please email your resume to
   <em>
    EA@bromco.com
   </em>
   with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Salary Range: $90,000-$100,000/year salary base
 </p>
 <p>
  Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Support
  </em>
 </p>
 <ul>
  <li>
   Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
  </li>
  <li>
   Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
  </li>
  <li>
   Coordinate detailed travel itineraries for frequent domestic travel.
  </li>
  <li>
   Support the Chairman and Founder as needed for miscellaneous tasks.
  </li>
  <li>
   Collecting and organizing tax documentation for accountants for business entities and family foundation.
  </li>
  <li>
   Support for AI initiatives to be incorporated into daily office operations.
  </li>
  <li>
   Monthly expenses department coding on corporate credit cards.
  </li>
  <li>
   Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
  </li>
  <li>
   Occasional personal tasks to be completed, no more than 15% of workload.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Office Management &amp; HR Support
  </em>
 </p>
 <ul>
  <li>
   Act as a central point of contact for the 12-person Manhattan office.
  </li>
  <li>
   Planning &amp; executing of company wide Annual Meeting in November with support of COO.
  </li>
  <li>
   Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
  </li>
  <li>
   Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
  </li>
  <li>
   Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
  </li>
  <li>
   Planning volunteer days and office activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Education &amp; Experience Requirements
  </em>
 </p>
 <ul>
  <li>
   5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
  </li>
  <li>
   BA/BS degree or higher in a relevant field.
  </li>
  <li>
   Notary Public license in New York (will be required to obtain if not already licensed).
  </li>
  <li>
   Demonstrated experience within the real estate industry strongly preferred.
  </li>
  <li>
   Must be able to commute to the NYC office five days per week (M-F).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Required Skills
  </em>
 </p>
 <ul>
  <li>
   Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
  </li>
  <li>
   Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
  </li>
  <li>
   High level of discretion and professionalism while handling sensitive financial and personal matters.
  </li>
  <li>
   Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Bromley Companies
  </strong>
 </p>
 <p>
  The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 </p>
</div>


Executive Assistant Office Manager

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