administrative assistant Jobs in Saudi Arabia

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human resources manager Jobs in Saudi Arabia

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associate business manager

administration manager Jobs in Saudi Arabia

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assistant hr services manager

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 
 
 
 The Role
 
 
 
 Responsible for delivering a high-quality employee experience for new and departing Mace employees across MENA. Accountable for the seamless delivery of the team&rsquo;s two keystone processes (onboarding and offboarding) &ndash; ensuring a high-quality, professionally executed experience that reflects positively upon both the HR team and the wider Mace MEA.
 
 
 Acting as the single point of accountability, responsible for end-to-end relationship management with the candidate/employee and also with senior business managers. Working collaboratively with a range of internal and external stakeholders and teams, accountable for ensuring that processes are delivered on time and with quality while also ensuring that employee onboarding and separations are managed in full alignment with local law and regulations.
 
 
 Responsible for supporting the ongoing CI and development of team processes, tools, and templates.
 
 
 
 You&rsquo;ll Be Responsible For
 
 
 
 <ul>
 <li>
 Accountable for the onboarding of new Mace MENA hires:
 </li>
 <ul>
 <li>
 Execution of candidate meetings, query, and relationship management.
 </li>
 <li>
 Ensuring silent, timely, and compliant delivery of the visa issuance process.
 </li>
 <li>
 Supporting new-to-country employees to close out their visa process and in-country setup through the first three months of their employment.
 </li>
 <li>
 Delivery of the HR induction and other employee assimilation training events.
 </li>
 <li>
 Relationship management for talent acquisition and programme stakeholders, Mace HCPs, and our external service providers.
 </li>
 </ul>
 <li>
 Accountable for &lsquo;silent&rsquo; management of employee separation processes:
 </li>
 <ul>
 <li>
 Execution of employee meetings, query, and relationship management.
 </li>
 <li>
 Ensuring that employee offboardings are managed in a fully compliant way, managing different teams and dependencies in support.
 </li>
 <li>
 Maintenance of collaborative relationships with HCPs and other internal stakeholders, including payroll, finance, and line managers.
 </li>
 <li>
 Day-to-day management of associated data and reporting.
 </li>
 </ul>
 <li>
 Ongoing project profile and support:
 </li>
 <ul>
 <li>
 Execution of BAU processes in support of employees ongoing regulatory compliance.
 </li>
 <li>
 Maintenance of a calendar of weekly site visits in support of new candidates onboarding, and business relationship management.
 
 </li>
 </ul>
 </ul>
 
 You&rsquo;ll Need To Have
 
 
 
 <ul>
 <li>
 A good understanding of the principle of the UAE/Saudi labour law (or within equivalent GCC jurisdictions).
 </li>
 <li>
 Experience of working in HR/HR operational or service roles.
 </li>
 <li>
 Experience of working in the construction/construction consultancy sector.
 </li>
 <li>
 Experience working in recruitment/talent acquisition.
 </li>
 <li>
 Experience working in HR or other fast-paced operational environments.
 
 
 </li>
 </ul>
 
 Our values
 
 
 
 
 Safety first - Going home safe and well:
 
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 
 
 
 Client focus - Deliver on our promise:
 
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 
 
 
 Integrity - Always do the right thing:
 
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 
 
 
 Create opportunity - For our people to excel:
 
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 
 
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 
 
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 
 
 <ul>
 <li>
 site
 
 
 </li>
 </ul>
</div>

Assistant HR Services Manager

Mace Group

<div>Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
The role:
Responsible for delivering a high-quality employee experience for new and departing Mace employees across MENA. Accountable for the seamless delivery of the team&rsquo;s two keystone processes (onboarding and offboarding) &ndash; ensuring a high-quality, professionally executed experience that reflects positively upon both the HR team and the wider Mace MEA.
Acting as the single point of accountability, responsible for end-to-end relationship management with the candidate/employee and also with senior business managers. Working collaboratively with a range of internal and external stakeholders and teams, accountable for ensuring that processes are delivered on time and with quality while also ensuring that employee onboarding and separations are managed in full alignment with local law and regulations.
Responsible for supporting the ongoing CI and development of team processes, tools, and templates.
You&rsquo;ll be responsible for:<ul><li>
Accountable for the onboarding of new Mace MENA hires:<ul><li>
Execution of candidate meetings, query, and relationship management.</li><li>
Ensuring silent, timely, and compliant delivery of the visa issuance process.</li><li>
Supporting new-to-country employees to close out their visa process and in-country setup through the first three months of their employment.</li><li>
Delivery of the HR induction and other employee assimilation training events.</li><li>
Relationship management for talent acquisition and programme stakeholders, Mace HCPs, and our external service providers.</li></ul></li><li> 
Accountable for &lsquo;silent&rsquo; management of employee separation processes:<ul><li>
Execution of employee meetings, query, and relationship management.</li><li>
Ensuring that employee offboardings are managed in a fully compliant way, managing different teams and dependencies in support.</li><li>
Maintenance of collaborative relationships with HCPs and other internal stakeholders, including payroll, finance, and line managers.</li><li>
Day-to-day management of associated data and reporting.</li></ul></li><li> 
Ongoing project profile and support:<ul><li>
Execution of BAU processes in support of employees ongoing regulatory compliance.</li><li>
Maintenance of a calendar of weekly site visits in support of new candidates onboarding, and business relationship management.</li></ul></li></ul>
You&rsquo;ll need to have:<ul><li>
A good understanding of the principle of the UAE/Saudi labour law (or within equivalent GCC jurisdictions).</li><li>
Experience of working in HR/HR operational or service roles.</li><li>
Experience of working in the construction/construction consultancy sector.</li><li>
Experience working in recruitment/talent acquisition.</li><li>
Experience working in HR or other fast-paced operational environments.</li></ul>
Our values
Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
Client focus - Deliver on our promise: We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations.
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop. 
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation. 
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
#LI-On-site</div>

RemoteOne

<div>
 
 Our partner is a regional coworking ecosystem launching its flagship location in the heart of Riyadh. They provide flexible workspaces, community events, and enterprise solutions for startups, SMEs, and global brands. The Business Operations &amp; HR Generalist specialist will be the operational backbone of their Riyadh hub, supporting end-to-end HR administration, Saudization reporting, office management, and member-facing coordination. This is a hands-on role ideal for an organized, proactive Saudi professional eager to grow within a dynamic startup environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee daily office operations, ensuring the workspace is fully functional, professional, and member-ready at all times.
 </li>
 <li>
 Manage vendor relationships including cleaning, security, maintenance, IT support, and facility service providers, ensuring quality control and cost efficiency.
 </li>
 <li>
 Supervise office supplies, procurement, inventory management, and workspace setup to maintain operational excellence.
 </li>
 <li>
 Serve as Executive Assistant to the CEO, managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential documentation.
 </li>
 <li>
 Act as the main point of contact for office-related matters, supporting internal teams and ensuring smooth communication across departments.
 </li>
 <li>
 Coordinate logistics for internal meetings, leadership sessions, and community events, ensuring seamless execution.
 </li>
 <li>
 Handle administrative logistics such as courier services, visitor management, reception oversight, mail distribution, and documentation control.
 </li>
 <li>
 Support core HR administration tasks including onboarding documentation, payroll input coordination, GOSI registration follow-up, and maintenance of employee records in compliance with Saudi regulations.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR or related field.
 </li>
 <li>
 3-4 years experience in Operations, HR, or Office Manager roles
 </li>
 <li>
 Fluent in Arabic &amp; English (written/spoken).
 </li>
 <li>
 Proficient in MS Office + HR platforms.
 </li>
 <li>
 Valid Saudi driving license (preferred).
 </li>
 </ul>
 
 
</div>

Business Operations and HR Generalist

Projects Pioneers Contracting Company

Job Title: Site Assistant / Project Site Assistant Location: Mining Project Site Department: Operations / AdministrationJob SummaryThe Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.Key Responsibilities<ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul>Requirements<ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul>Preferred Skills<ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul>Working Conditions<ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul>Reporting To<ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul>For a mining company, this position can also be titled:<ul><li>Site Administrative Assistant</li><li>Project Assistant</li><li>Operations Assistant</li><li>Site Coordinator Assistant</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Assistant (Mining Project)

Creative Hospitality

<div>
 
 
 
 Company Description:
 
 
 
 
 
 
 
 Creative Hospitality Services, based in the Kingdom of Saudi Arabia (KSA), is a leading Hospitality Management Company, dedicated to setting new standards of service excellence in the region. Guided by the ambitions of Vision 2030, the company strives to shape and develop the next generation of hospitality leaders. With a commitment to quality and innovation, Creative Hospitality Services plays a pivotal role in transforming the hospitality landscape in KSA.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative, HR, and executive support to senior leadership, ensuring smooth daily operations, effective coordination, and timely follow-up on business priorities. This role requires a proactive, detail-oriented professional capable of managing multiple tasks, supporting communication across teams, and contributing to strategic initiatives.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 The role involves managing executive calendars, meetings, travel arrangements, and correspondence, as well as preparing reports, presentations, and tracking action items. The Executive Assistant supports HR processes including onboarding, employee records, and recruitment coordination, while maintaining organized documentation and office operations. The position also requires close collaboration with internal teams, handling sensitive information with confidentiality, supporting events, and contributing to process improvements and strategic activities.
 
 
 
 
 
 
 
 Knowledge &amp; Experience:
 
 
 
 
 
 
 
 The ideal candidate has strong knowledge of executive office operations, administration, and HR processes, with proven experience supporting senior leadership. Proficiency in Microsoft Office and experience managing schedules, documentation, and cross-functional coordination are essential.
 
 
 
 
 
 
 
 Skills &amp; Education :
 
 
 
 
 
 
 
 Excellent communication, organization, and multitasking skills are required, along with strong attention to detail, professionalism, discretion, and the ability to work in a fast-paced environment. A proactive and solution-oriented mindset is key.
 
 A Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 
 
 
 
 
 
 
 
 Working Hours:
 
 
 
 
 
 
 <ul>
 <li>
 This is a full-time role (8 hours per day, 5 days per week), with flexibility required based on business needs.
 </li>
 </ul>
</div>

Executive Assistant ( Local Talent)

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide. 
Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 
Our office in Saudi Arabia is currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team. 
Role Overview

The main objective of the role is to provide high-quality administrative, government relations and operational support within Fulkrum&rsquo;s business in the Kingdom of Saudi Arabia.

This includes maintaining accurate employee and government records, coordinating administrative processes, supporting payroll and finance administration, and ensuring documentation is processed in a timely, organised and compliant manner.

The Administrative Assistant contributes to Fulkrum&rsquo;s goals and values by delivering a responsive, reliable and well-organised administrative service, supporting a positive employee experience and helping the business meet its local compliance and operational requirements. 
Key Responsibilities and Duties

Government Relations and Employee Services
<ul>
<li>Assist with government transactions and employee administration through relevant KSA platforms, including Qiwa, Muqeem, Absher Business, Mudad and GOSI.</li>
<li>Process and track employee-related government requirements, including:
<ul><li>work permits and Iqama renewals</li>
<li>exit/re-entry visas</li>
<li>employee transfers</li>
<li>employee registration and updates on government platforms</li>
</ul></li><li>Maintain accurate and up-to-date records of all government transactions, employee documentation and key compliance deadlines.</li>
<li>Coordinate with employees, internal departments and relevant government bodies to ensure documentation and transactions are completed accurately, on time and in line with local requirements.</li>
<li>Monitor expiry dates, required renewals and outstanding actions, escalating any risks, delays or issues to the HR &amp; Government Relations Manager as appropriate.</li>
<li>Support the preparation and collation of documentation required for audits, inspections or internal compliance checks.</li></ul> 


Administrative and HR Support
<ul>
<li>Support day-to-day administration relating to employee documentation, including contracts, letters, certificates and other employment-related records.</li>
<li>Maintain employee files, trackers and filing systems, ensuring records are accurate, complete, secure and easily accessible when required.</li>
<li>Support onboarding administration, employee record updates and routine HR reporting.</li>
<li>Assist with payroll preparation by collating and checking information relating to new joiners, leavers, leave, allowances and other relevant employee changes</li>
<li>Prepare and maintain trackers, logs and registers for employee records, government activity, payroll inputs and other key administrative matters.</li>
<li>Provide general office and team administration support as required, including document preparation, correspondence, meeting coordination and other day-to-day support activities.</li>
<li>Handle sensitive employee and business information with a high level of confidentiality, professionalism and integrity.</li></ul> 


Finance and Operational Support
<ul>
<li>Support finance administration relating to vendor and employee-related payments, ensuring supporting documentation is complete and properly recorded.</li>
<li>Support the coordination of client billing administration, including invoice submission tracking and follow-up where required.</li>
<li>Assist with the monitoring of outstanding payments.</li>
<li>Support Zakat and tax tracking deadlines and coordinating with the Finance team or external advisers as required.</li>
</ul>
Continuous Improvement and Team Support
<ul>
<li>Contribute to the continuous improvement of administrative processes, filing systems, trackers and document control practices to improve efficiency, accuracy and compliance.</li>
<li>Build effective working relationships with employees, managers, clients, vendors and external stakeholders to support smooth day-to-day operations.</li>
<li>Provide flexible support to the wider team as required, in line with business needs and Fulkrum&rsquo;s collaborative working approach.</li></ul> 


Skills and Qualifications

Education

Bachelor&rsquo;s degree or Diploma in Business Administration, Accounting or a related field. 
Experience
<ul>
<li>Previous experience in administration, government relations, HR support, payroll support, finance administration or a similar coordination role within Saudi Arabia is desirable.</li>
<li>Experience of supporting employee-related administration and working with Saudi government platforms would be highly beneficial.</li></ul> 


Knowledge and Skills
<ul>
<li>Strong administrative, organisational and record-keeping skills.</li>
<li>Excellent attention to detail and data accuracy.</li>
<li>Ability to manage multiple tasks, prioritize effectively and meet deadlines in a fast-paced environment.</li>
<li>Good understanding of basic finance administration, including payments, invoicing, supporting documentation and local statutory processes.</li>
<li>Familiarity with Saudi labour regulations and relevant government platforms would be an advantage</li>
<li>Proficient in Microsoft Office, particularly Excel, Word and Outlook.</li>
<li>Strong communication and interpersonal skills, with the ability to work effectively with employees, managers, government authorities, vendors and clients.</li>
<li>High standards of confidentiality, professionalism and integrity.</li>
<li>Proactive, organised and able to work both independently and as part of a team.</li>
<li>Arabic and English language skills are required.</li></ul> 


HSE Awareness

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Administration Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 
Fulkrum</div>

Administrative Assistant

Fuda Energy

Location: Al Khobar, Saudi ArabiaRole Type: Full-timeEligibility: Saudi Nationals OnlyRole SummaryWe are looking for a proactive and detail-oriented HR &amp; Admin Assistant to join our team in Al Khobar. This role is ideal for a tech-savvy Saudi professional who excels in navigating government platforms and provides seamless administrative support. The successful candidate will be the backbone of our HR operations, ensuring full compliance with local regulations while supporting the daily needs of our growing office.Key Responsibilities<ul><li>Government Relations &amp; Compliance:</li></ul>Manage and maintain all company records on Saudi government portals, including GOSI, Muqeem, Qiwa, and Mudad.Ensure timely processing of visas, work permits, and social insurance updates in compliance with Saudi Labor Law.Stay updated on new government regulations and implement necessary changes within the organization.<ul><li>Meeting Coordination &amp; Support (New):</li></ul>Assist in organizing and facilitating daily morning meetings and weekly team meetings.Coordinate meeting schedules, prepare agendas, and ensure all necessary presentation materials or equipment are ready.Record meeting minutes and track the progress of action items to ensure follow-through.<ul><li>HR Administration:</li></ul>Assist in the preparation and maintenance of employee files, contracts, and internal documentation.Support the end-to-end employee lifecycle, from onboarding new hires to processing exit formalities.Handle daily HR inquiries and maintain accurate attendance and leave records.<ul><li>Office Operations &amp; Flexibility:</li></ul>Provide general administrative support to ensure smooth office operations.Demonstrate high operational flexibility, taking on ad-hoc tasks and special projects as the business evolves.<ul><li>Reporting &amp; Documentation:</li></ul>Utilize Microsoft Office Suite to generate weekly/monthly HR reports and professional presentations.Ensure all physical and digital filing systems are organized and secure.Requirements &amp; QualificationsExpertise in Portals: Proven experience and deep familiarity with Saudi government electronic services (Muqeem, Qiwa, GOSI, Mudad, etc.) is essential.Tech-Savvy: Highly proficient in Microsoft Office Suite (Advanced Excel skills are a plus, along with Word and Outlook).Communication:Fluency in English and Arabic (both written and spoken) is required to interact with diverse stakeholders and government entities.Adaptability: A &quot;can-do&quot; attitude with the ability to pivot between tasks in a fast-paced environment.Professionalism: Strong sense of confidentiality and integrity when handling sensitive employee information.How to Apply:If you meet these requirements and are ready for a new challenge, please send your CV to ksahr@fudaenergy.com with the subject line &quot;HR &amp; Admin Assistant - Al Khobar&quot; or apply directly via this post!Job Type: Full-timeWork Location: In person

HR & Admin Assistant

Explore 2678+ Assistant hr services manager in Saudi Arabia this May. Find roles across top companies and apply now to boost your career.

2678 assistant hr services manager jobs In Saudi Arabia

Assistant HR Services Manager

Assistant HR Services Manager

Business Operations and HR Generalist

Assistant (Mining Project)

Executive Assistant ( Local Talent)

Administrative Assistant

HR & Admin Assistant