assistant front desk manager Jobs in Los Angeles

assistant front desk manager

operations manager

assistant manager

National Community Renaissance

<div>The Assistant Community Manager is responsible for assisting the Community Manager in the overall general administration and maintenance of the physical property. The Assistant Community Manager reports to the Community Manager and Regional Property Manager.
RESPONSIBILITIES<ul><li>
Ensure resident files are maintained in accordance with Compliance and Property Management policies and regulations.</li><li>
Assist in marketing and advertising for vacancies in accordance with properties Affirmative Fair Housing Marketing Plan.</li><li>
Assist in maintaining property waiting list in accordance with Tenant Selection Plan.</li><li>
Process applications for housing in accordance with properties affordable housing covenants.</li><li>
Assist in preparing deposits for banking and making daily bank runs.</li><li>
Post resident payments into Yardi in a timely manner.</li><li>
Assist Community Manager in preparing management required month end reports.</li><li>
Assist Community Manager in maintaining work orders and posting in Yardi.</li><li>
Assist Community Manager in preparing office and maintenance supply orders in accordance with approved property budget.</li><li>
Working as a cohesive team with maintenance personnel to ensure vacancy turn times are met.</li><li>
Prepare late notices and notices to pay rent.</li><li>
Assist Community Manager with legal proceedings.</li><li>
Assist in showing available units.</li><li>
Maintain general office and resident files.</li><li>
Take a proactive role in shopping the competition and marketing.</li><li>
Assist residents at all times when requested.</li><li>
Record traffic in software program on a daily basis.</li><li>
Follow up with Guest Cards or a &ldquo;Thank-You&rdquo; response within twenty-four (24) hours of the visit with the prospect.</li><li>
Respond to all resident complaints in a timely and professional manner.</li><li>
Must attend company sponsored events that relate to the development of the team, which, from time to time, may include overnight stays at locations away from the employee&rsquo;s home.</li><li>
Other duties as requested.
</li><li>Assist Community Manager in maintaining 100% occupancy at all times.</li><li>
Ensure residents are provided a clean, safe and well maintained community.</li><li>
Maintain positive relations with CORE internal departments.</li><li>
Assist Community Manager in processing annual re-certifications within established timelines.</li><li>
Demonstrate initiative, personal awareness, professionalism, integrity and exercise confidentiality in all areas of performance.</li><li>
Encouraged to take company sponsored Tax Credit Specialist (TCS) certification class for professional development. TCS certification is required for promotion to a Community Manager position.</li></ul>
EXPERIENCE<ul><li>
High school education or equivalent is needed with proficiency in both verbal and written communication skills.
</li><li>Minimum 1 to 2 years working in property management, preferably in an affordable housing environment.</li><li>
Minimum one year working in an administrative position.</li><li>
Understanding and comprehension of budgeting.</li><li>
Minimum of one year working in a customer service environment.</li><li>
Working knowledge of Microsoft Office products such as Word, Excel, and Outlook.</li><li>
Basic bookkeeping and general mathematical principles.</li></ul>
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT<ul><li>
Sitting</li><li>
Walking</li><li>
Operate a computer</li><li>
Occasional lifting up to 25 pounds</li><li>
Occasional climbing of stairs</li></ul>
FLSA<ul><li>
Non-Exempt</li></ul></div>

Assistant Manager

Bottega Louie Restaurant and Gourmet Market

<div>ABOUT BOTTEGA LOUIE
Founded in Los Angeles in 2007, Bottega Louie develops premier landmark Restaurants, Patisseries &amp; Caf&eacute;s. Our objective is to deeply connect with the communities we serve by creating premium Fine Dining, Patisserie, Bakery and Caf&eacute; experiences thoughtfully designed and accessible to everyone.<ul><li>
We are committed to serving the finest quality classic American, Italian &amp; French caf&eacute; and bistro recipes paired with first class exceptional service</li><li>
We operate with the management systems and tools required to consistently produce thousands of premium Guest Experiences daily</li><li>
We provide valuable opportunities for each Bottega Louie Team Member to pursue professional progress and satisfaction in their work</li><li>
We believe life is richer and we are most effective when we truly connect to the people around us and work together cooperatively as a Team and respect each other&rsquo;s contribution and importance</li></ul>
Our greatest strength, and the largest contributing factor to our success, is our Team. As a Bottega Louie Team Member, you are essential to satisfying our discerning Guests and contributing to the Company&rsquo;s continued success.
WHO WE&rsquo;D LIKE TO WORK WITH
<ul><li>People who genuinely like people and respect each other&rsquo;s contributions</li><li>
People who are Team Players who enjoy creating exceptional premium Guest Experiences for all to enjoy</li><li>
People who contribute positively to our Team&rsquo;s experience and company culture by recognizing the best way to deliver exceptional Guest Experiences is through developing a world-class Employee Experience and Company Culture
</li><li>People who are committed to learning and developing Bottega Louie Systems &amp; Tools to consistently serve premium Guest Experiences that exceed what we want as discerning Guests</li><li>
People committed to working with the operating discipline required to provide sustainable benefits to all our Stakeholders: Guests, Team Members, Vendors, Investors and the Neighborhoods where we operate
</li><li>People who are Full-time professionals available to work 40 hours per week, able to lift 35 lbs and stand and move for extended period of times
</li></ul>RESPONSIBILITIES
include but are not limited to:<ul><li>
Effectively manage a team of 75+ employees and assist with scheduling and assessments</li><li>
Oversee and ensure smooth operations on the floor during daily service</li><li>
Train and teach staff on restaurant procedures and performance expectations</li><li>
Reinforce employee compliance to company policies and standards</li><li>
Cultivate relationships with new and returning guests</li><li>
Investigate and resolve guest complaints concerning food quality and service</li><li>
Maintain safety and food quality standards</li><li>
Demonstrate leadership through job expertise, initiative, a positive attitude and have exceptional communication skills</li><li>
Implement a positive work environment and emphasize a culture of excellence</li><li>
Understand and embody the Bottega Louie lifestyle, mission and brand</li></ul>
COMPENSATION
<ul><li>$80,000 - $90,000 base salary plus quarterly discretionary bonus based on net income ($0 - $20,000 annual potential)</li><li>
Net income Bonus, if any, is calculated at sole discretion of Compensation Committee</li><li>
Health, Dental, + Vision, Dining Comps</li><li>
48 Hours Paid Sick Leave per year (Accrues at a rate of 1 hour for every 30 hours worked subject to an 80 hour cap)
</li></ul>BOTTEGA LOUIE IS AN EQUAL OPPORTUNITY EMPLOYER
WE ARE COMMITTED TO CREATING AN INCLUSIVE WORKPLACE FOR ALL &amp; ENCOURAGE APPLICANTS FROM A WIDE VARIETY OF IDENTITIES, IDEAS, PERSPECTIVES &amp; EXPERIENCES TO APPLY</div>

Assistant General Manager DTLA

I AM GAY USA

Join the United Apparel Group/Vertigo USA team as a Designer Assistant with strong technical experience in Sweaters and Suiting Construction.We are seeking a talented individual, with a minimum of 5 years experience, to join our dynamic team and contribute to the development of our cutting-edge fashion collections.As a Designer Assistant, you will be an integral part of the design process, collaborating closely with our design director. Your technical expertise will be crucial in translating design concepts into detailed technical sketches and specifications. You will also assist in creating and managing technical design documentation, including tech packs and sample specifications.Key responsibilities:- Collaborate with design director to transform initial sketches and ideas into precise technical sketches and specifications.- Create and update detailed tech packs, including design sketches, measurement charts, and construction details.- Assist in fitting sessions and provide feedback on garment construction, fit, and overall quality.- Manage and organize design files, fabric swatches, and sample inventory.- Great overseas communications needed to provide the best feedback to our factories.- Have experience in sweaters and suit construction background.Requirements:- Proven experience as a Designer Assistant with a specific focus on technical design.- Proficient in Adobe Illustrator, Photoshop, and other relevant design software.- Strong knowledge of sweater development, garment construction, sewing techniques, and pattern making.- Excellent organization and time management skills, with the ability to prioritize multiple tasks effectively.- Detail-oriented with exceptional accuracy and attention to detail.- Excellent communication and teamwork skills, with the ability to collaborate effectively with cross-functional teams.At United Apparel Group/Vertigo USA, we value each team member's individual contribution and offer ample opportunities for professional growth and development.To apply, please submit your resume, portfolio, and a cover letter highlighting your technical design experience and why you believe you would be a great fit for our team. We look forward to receiving your application!Pay: $25.00 - $30.00 per hourWork Location: In person

Technical Assistant to Fashion Designer

Eastside Service

We are a growing HVAC/R company that is committed to the growth of our team and customers. We are looking to hire an experienced and driven dispatcher/office assistant with exceptional communication skills and superb customer service. As a dispatcher/office assistant you will be a significant asset to our team and our customers.Responsibilities:<ul><li>Receive incoming service requests/scheduling of work orders.</li><li>Quarterly PM scheduling</li><li>Part facilitation to team members</li><li>Invoice processing</li><li>Schedule, dispatch, and check-out technicians.</li><li>Prioritize service calls based on urgency and strategic planning of technician locations.</li><li>Communicate effectively with technicians, customers, and management team providing necessary information and updates.</li><li>Monitor technician schedules and ensure timely arrival to service locations.</li><li>Estimate drafting.</li><li>Inventory upkeep</li><li>Purchase Order processing and upkeep.</li><li>KPI tracking</li><li>Remote on call 1 cycle a month.</li></ul>Qualifications:<ul><li>Experience in a dispatching role, preferably in the HVAC/R industry.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication skills with the teams best interest.</li><li>Familiarity with HVAC/R systems and terminology is a plus.</li><li>Ability to work in a fast-paced environment and handle pressure effectively.</li><li>Customer-focused mindset with a commitment to delivering exceptional service.</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: On the road

Dispatcher/Customer Service

University of California Los Angeles

<div><div><div><div><div>The Personnel and Onboarding Assistant will serve as a member of the Administrative Team and has three key areas of responsibility: personnel and payroll, onboarding, and staff development support. Each of these will work in conjunction with either Personnel and Payroll Coordinator and/or the Deputy Director The incumbent is responsible for supporting the hiring processes, act as secondary to the Personnel and Payroll Coordinator in Undergraduate Admission (UA). This includes but not limited to hiring and paying over 200 readers, and act as secondary on approving timesheets and job postings. With direction and guidance from the Personnel and Payroll Coordinator, the incumbent will perform ad hoc and on-going administrative support as related to personnel and payroll. The Personnel and Onboarding Assistant secondary responsibility are to coordinate onboarding functions of new hires including full time employees, student workers, and outside readers in UA. With direction and guidance from the Personnel and Payroll Coordinator, this person will collect documentation, coordinate with staff providing access to computer systems and applications, email, and doors within the department. They will also support updating documentation for the department. With guidance from the Deputy Director, the Personnel and Onboarding Assistant will coordinate onboarding trainings, meetings, and updating existing onboarding resources as needed. In addition, the individual will also support the streamlining of staff development, updating documentation and coordinating in-person and virtual staff development events. The Personnel and Onboarding Assistant will participate in application review by reading first-year applications, assessing applicant academic performance, and recommending admission using established guidelines.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
1+ years of experience in related field (Required)
</li><li>Experience using I-9 Tracker to process I-9 for new and transferring staff. (Preferred)
</li><li>Working knowledge of UCPath system and Time Reporting System (TRS). (Preferred)
</li><li>Demonstrated working knowledge of UCLA Staff personnel policies and procedures. (Preferred)</li><li>
Demonstrated ability to work with frequent interruptions and adapt to a changing workflow. (Required)</li><li>
Ability to identify problems in practices or procedures, and make recommendations for changes and communicate them to management. (Required)</li><li>
Proficiency in Office 365 (Word, Excel, PowerPoint), MS Outlook, Zoom and other desktop publishing applications and tools. (Required)</li><li>
Demonstrated skill in working independently and thoroughly to meet deadlines. (Required)</li><li>
Demonstrated ability to organize and coordinate multiple tasks and establish priorities as changing circumstances dictate. (Required)</li><li>
Ability to maintain confidentiality of all personnel materials. (Required)</li><li>
Demonstrated interpersonal skills to work effectively with staff (including students), colleagues, various levels of management, vendors and visitors on matters pertaining to responsibilities. (Required)</li><li>
Skill in writing concise, logical, grammatically correct letters and email correspondence to explain policies and procedures, and respond to inquiries. (Required)</li><li>
General knowledge of benefits information including health and welfare, retirement and other benefits offered by the university. (Preferred)</li><li>
Ability to communicate effectively with various campus staff including campus HR representatives, Central Resource Unit, and UCPath Center to resolve discrepancies. (Preferred)</li><li>
Demonstrated ability to perform various personnel transactions in accordance with policy and procedures for non-represented staff and those set by collective bargaining agreement for represented employees, as directed by Campus Human Resources. (Preferred)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
Bachelor's Degree or Associates Degree with 1+ years of related job experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
Monday-Friday 8:00 a.m. to 5:00 p.m.
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%202%20(40938722)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9420
<div>UC Payroll Title:</div>
BLANK AST 2
<div>Department:</div>
UNDERGRADUATE ADMISSION
<div>Appointment Type:</div>
2 - Staff: Career
<ul><li>Full Salary Range:</li></ul>
USD $26.42/Hr. - USD $37.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Hybrid
<div>Department Location:</div>
410 Charles E Young Dr E Admissions, Undergraduate
<div>Full or Part Time:</div>
Full Time</div>

Personnel and Onboarding Assistant

Winston Law Group, P.C.

Labor &amp; Employment law firm is seeking to hire a Senior Legal Assistant or Paralegal. The right candidate must be able to speak and write fluently in Spanish. The employee will be expected to communicate with the firm&rsquo;s clients in Spanish on a daily basis and to translate correspondence from English to Spanish.Training provided with opportunities for growth and advancement.Primary Duties and Responsibilities Include the Following (Other Duties May Be Assigned):&middot; Filing documents in state and federal court&middot; Drafting documents including assisting in the preparation of case management statements, discovery shells and/or responses, and other documents as needed&middot; Calendaring of appointments, meetings, and phone calls with prospective clients in Outlook&middot; Processing and preparation of documents including correspondence received by Firm and preparation of document productions&middot; Fielding prospective client calls for initial conversations&middot; Detailed documentation of intake calls&middot; Communicating with Co-Counsel and Opposing&rsquo;s Counsel Staff&middot; Scheduling meetings&middot; Making travel arrangements for hearings, mediations, and depositionsQualifications:&middot; Must be able to speak and write fluently in Spanish&middot; Must have at least 1 year of prior experience as a Legal Assistant or Paralegal and familiarity with the calendaring rules under the Code of Civil Procedure, submitting filings, and serving documentsMust be a team-player, but be able to work independently on assigned tasks&middot; Ability to coordinate multiple tasks simultaneously and meet deadlines&middot; Proficient in Microsoft Office including Microsoft Word and Microsoft Outlook&middot; Excellent professionalism and communication skills&middot; Strong attention to detail&middot; Strong grammar, spelling, and punctuation skillsWinston Law Group, P.C. is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. The Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations or any other category in accordance with any applicable federal, state, or local laws.Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Senior Legal Assistant/Paralegal

Fanatics

<div>About the Team

Fanatics TCG is a new trading card game business, the newest member of the Fanatics Collectibles family. We are here to build the best TCG studio and games in the world.

If you have passion, and skill, and if you believe trading card games represent the very best of what games have to offer, please reach out to us.

Role Summary

Fanatics Collectibles is seeking an Executive Assistant to provide high-level administrative and operational support to two senior Trading Card Games executives. This role is critical to helping the TCG leadership team operate efficiently in a fast-paced, creative, and growing environment.

The Executive Assistant will manage complex calendars, coordinate travel, support presentations and projects, and serve as a trusted partner who understands priorities, exercises sound judgment, and maintains strict confidentiality.

Responsibilities
<ul>
<li>Coordinate complex scheduling and calendar management for two senior TCG executives</li>
<li>Manage content flow, communications, and information to ensure executives are well-prepared</li>
<li>Arrange and manage domestic and international travel, including flights, hotels, ground transportation, and itineraries</li>
<li>Prepare and submit expense reports</li>
<li>Organize and support staff meetings, business reviews, and leadership meetings</li>
<li>Act as a point of contact between executives and internal and external stakeholders</li>
<li>Provide administrative support to additional senior leaders as needed</li>
<li>Prepare presentation decks and assist with project coordination for key initiatives</li>
<li>Support department-wide initiatives, offsites, and events</li>
<li>Perform administrative tasks including drafting correspondence, reports, and other documents</li>
<li>Support ad hoc requests and special projects as required</li>
</ul>
Experience
<ul>
<li>Minimum 4 years of experience supporting senior executives in an administrative or executive assistant capacity</li>
<li>Proven ability to manage competing priorities and make thoughtful trade-offs</li>
<li>Strong organizational, time management, and multitasking skills</li>
<li>Experience working in fast-paced, high-growth, or startup-style environments</li>
<li>High degree of professionalism, discretion, and confidentiality</li>
</ul>
Skills &amp; Abilities
<ul>
<li>Strong business acumen and attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Proficiency in Microsoft Office Suite and Google Workspace</li>
<li>Proactive, self-directed, and highly organized working style</li>
<li>Positive, adaptable demeanor with strong interpersonal skills</li>
<li>Ability to build trust and effective working relationships across teamsTop of FormBottom of Form</li>
</ul>
Location &amp; Compensation

Achieving our goals requires strong collaboration and partnership between our teams and internal stakeholders. To best support this, the person who accepts this role is expected to be onsite in-office five days per week.

The salary range for this position is $88,000 - $110,000, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. 


Ensure your Fanatics job offer is legitimate and don&rsquo;t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers
Fanatics Collectibles is a new model and vision for the hobby, fundamentally changing the experience for current and future collectors, leagues, and players across many U.S. and international professional and college sports. The organization has long-term, exclusive rights to design, manufacture and distribute trading cards for several sports and entertainment properties, including MLB, MLBPA, the Premier League, MLS, UFC, Formula 1 as well as Disney, Marvel, Pixar, and Star Wars, among others. In January 2022, Fanatics Collectibles announced the acquisition of Topps, establishing the preeminent licensed trading card brand as the cornerstone of Fanatics&rsquo; trading cards and collectibles business, and jumpstarted its MLB and MLBPA rights to design, manufacture and distribute trading cards<div>
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting &amp; Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.</div></div>

Executive Assistant - Trading Card Game

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