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administrative assistant (external agency staff) Jobs in New York

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assistant managing clerk

McGuireWoods LLP

<div>Overview:
<div>
McGuireWoods is seeking an Assistant Managing Clerk to join our New York office. This role works closely with attorneys and legal staff to support court filings, docketing, calendaring, and procedural compliance. The ideal candidate will have strong knowledge of federal and New York court rules, exceptional attention to detail, and experience managing critical litigation deadlines in a fast-paced environment.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Monitor court filings and maintain accurate docketing and calendaring records.</li><li>
File documents electronically through CM/ECF and NYSCEF and coordinate hard-copy filings when required.</li><li>
Calculate and track litigation deadlines using applicable court rules and statutes.</li><li>
Review court notifications, update case information, and maintain records in CourtAlert.</li><li>
Serve as a liaison between attorneys, staff, court personnel, and outside vendors.</li><li>
Assist attorneys with procedural questions, court requirements, and filing strategies.</li><li>
Coordinate service of process and manage court-related logistics.</li><li>
Conduct legal and procedural research related to court rules, case status, and court orders.</li></ul>
Qualifications:
<ul><li>3&ndash;5 years of managing clerk, docketing, or related litigation support experience.</li><li>
Combination of college coursework, paralegal certification, and/or relevant professional experience.</li><li>
Experience with CourtAlert or similar docketing software preferred.</li><li>
Proficiency with PACER, NYSCEF, CM/ECF, Westlaw, LexisNexis, and Microsoft Office.</li><li>
Strong understanding of federal, state, and local court rules and procedures.</li><li>
Exceptional organizational, communication, and client service skills.</li><li>
Ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div>
Have more questions? Connect with a recruiter directly.E1</div><div>
#LI-MM1</div></div>

Assistant Managing Clerk

Atlantic Group

<div>
 
 
 
 Prestigious International Bank Seeks an Office Manager/Executive Assistant
 
 
 
 
 
 
 
 *Support the Managing Director/Head of Bank
 
 
 
 
 
 *Administrative Support- Calendars, Scheduling, etc.
 
 
 
 
 
 *Prepare Agendas, Meeting Materials &amp; Presentations
 
 
 
 
 
 *Expense Reports
 
 
 
 
 
 *Office Management
 
 
 
 
 
 *Manage Employee Social Events/Oversee Event Planning- Including Major Global Events &amp; Conferences
 
 
 
 
 
 *Travel Arrangements
 
 
 
 
 
 *Oversee Relationships with Third Party Vendors
 
 
 
 
 
 *Assists with Managing Relationship with Building
 
 
 
 
 
 *Oversees Office Supplies, Lunches, Inventory, etc.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 *3-7 Years of Office Management/Executive Assistant Experience
 
 
 
 
 
 *Ideal Candidates will be Coming out of Financial Services
 
 
 
 
 
 *Strong Communication Skills
 
 
 
 
 
 
 Base Salary 100k-120k + Bonus &amp; Excellent Benefits &amp; Full Comprehensive Package. Great Culture, Hours &amp; Quality of Life. Hybrid Schedule.
 
 
 
 
 
 
 ID#49082
 
</div>

Office Manager/Executive Assistant- International Bank

Coty

<div>
 
 
 ASSISTANT MANAGER, INFLUENCER MARKETING/PR
 
 
 
 
 LUXURY MARKETING &ndash; NEW YORK, NEW YORK
 
 
 
 
 
 
 
 COTY is looking for smart leaders who are fast and passionate.
 
 
 
 The Assistant Manager, Influencer Marketing/PR role at Coty offers exposure to luxury brands and impact shaping US press and influencer work.
 
 
 
 
 
 
 Responsibilities
 
 
 
 As our Assistant Manager, you will report to our Senior Manager of Influencer Marketing/Public Relations and support the team in the development and execution of US press and influencer strategies for a portfolio of fragrance brands (BOSS and Gucci Fragrances) to maximize social content, press coverage and positive consumer engagement. The Assistant Manager will help shape and execute 360&deg; programs that maximize brand awareness, consideration, and demand&mdash;spanning paid and earned influencer initiatives, press outreach and event execution. Additionally, they will support the team in budget management, external agency management, as well as the creation of strategic activation evaluations and recaps.
 
 
 
 
 
 The Assistant Manager, PR &amp; Influencer Marketing, should excel at managing multiple priorities, staying highly organized with strong communication skills, and approaching work proactively with a positive, collaborative mindset. The ideal candidate is an avid social media consumer, who is in tune with digital trends and the influencers and competitive brands setting those trends. The position calls for a team-player and consummate professional with a positive attitude who will represent the department and brands in a positive light and serve as department ambassador both internally and externally, communicating effectively on behalf of the team/brands.
 
 
 
 
 
 
 Your main focus:
 
 
 
 Influencer Management &amp; Execution:
 
 <ul>
 <li>
 Assist in the creation, management and execution of US influencer paid campaigns and unpaid activations to secure extensive social coverage and awareness across a variety of social platforms in the US market
 </li>
 <li>
 Maintain an understanding of the overall influencer landscape and functionality related to each social media platform; research and stay up-to-date on top tier influencer brand partnerships and monitor competitive partnerships regularly; share updates to Leadership as requested
 </li>
 <li>
 Assist in management of external agencies on the execution of influencer initiatives, developing content briefings and contract negotiations to ensure strategic and executional excellence
 </li>
 <li>
 Support planning and execution of local and global events, tastemaker partnerships, sponsorships, and in‑market activations
 </li>
 <li>
 Oversee purchase order process for timely payments of agencies, influencer partners and contracted vendors
 </li>
 </ul>
 
 
 
 
 Press Management &amp; Execution:
 
 <ul>
 <li>
 Assist in developing the US editorial strategy to help secure earned features, product placements, and brand storytelling moments
 </li>
 <li>
 Originate and execute pitches relating to brand news, innovations, trends and seasonal angles to key beauty editors and writers
 </li>
 <li>
 Manage creation and distribution of press materials, including press releases, fact sheets, media alerts, and Q&amp;A documents
 </li>
 <li>
 Manage day‑to‑day press requests, including sample sends, image requests, product information, and expert commentary
 </li>
 <li>
 Develop and maintain strong editorial relationships to support ongoing earned press coverage
 </li>
 </ul>
 
 
 
 
 PR &amp; Influencer Reporting, Analysis &amp; Recommendations:
 
 <ul>
 <li>
 Oversee all PR and influencer reporting, including press coverage tracking, influencer performance monitoring, and recap development across platforms such as Traackr, DMR, and supplemental tools
 </li>
 <li>
 Analyze press and influencer activations to identify key insights, trends, and optimization opportunities that inform broader brand strategies
 </li>
 <li>
 Maintain and update trackers for pending requests, coverage status, influencer deliverables, and content performance to ensure real‑time visibility across programs
 </li>
 <li>
 Support the development of strategic recommendations that strengthen earned media impact, refine influencer partnerships, and enhance 360&deg; campaign performance
 </li>
 </ul>
 
 
 
 
 Business Processes &amp; Operations:
 
 <ul>
 <li>
 Assist in managing detailed brand budgets across influencer, press, and event programs
 </li>
 <li>
 Oversee purchase orders, timely processing of invoices, and payments for agencies, influencer partners, and vendors
 </li>
 <li>
 Manage forecasts and product orders using SAP/Ariba and coordinate with local IM and cross‑functional teams
 </li>
 <li>
 Manage product closet inventory with accuracy, organization, and allocation strategy
 </li>
 <li>
 Ensure smooth operational flow between teams by maintaining organized documentation and efficient internal processes
 </li>
 </ul>
 
 
 
 
 Team Support &amp; Communication:
 
 <ul>
 <li>
 Act as a liaison with Global Influencer Marketing, US/Global Marketing, Digital, Media, E‑Comm, and agency partners to support 360&deg; communications
 </li>
 <li>
 Collaborate across the PR/IM team on cross‑portfolio initiatives, including desksides, award submissions, and press moments
 </li>
 <li>
 Communicate clearly and professionally on behalf of the department and uphold Coty&rsquo;s luxury brand standards
 </li>
 </ul>
 
 
 
 
 
 Working for Coty means
 
 
 
 The team consists of an Assistant Manager working closely together with Senior Managers, Directors and Coordinators across Luxury US Influencer Marketing &amp; PR, as well as several departments such as Marketing, Global IM/PR, Mailroom and Product Development. The environment is fast-paced, supportive, and highly cross-functional, with a strong culture of teamwork, problem-solving, and shared wins.
 
 
 
 
 
 
 
 Qualifications
 
 
 
 We&rsquo;d love to see candidates who have:
 
 
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 4-year Undergraduate Degree in Communications or Related Field
 </li>
 <li>
 3+ years of Public Relations, Influencer Marketing, Event Planning and/or related experience
 </li>
 <li>
 Experience in event management and execution
 </li>
 <li>
 Experience managing influencer campaigns
 </li>
 <li>
 Interest in the Beauty, Public Relations and Influencer Marketing industries
 </li>
 <li>
 Understanding of paid social, usage rights, and creator partnerships
 </li>
 <li>
 Strong organizational, administrative and written/verbal communication skills with high attention to detail
 </li>
 <li>
 Proven experience partnering effectively with cross-functional teams
 </li>
 <li>
 Shows initiative, integrity, dependability and a positive, proactive attitude
 </li>
 <li>
 Comfortable managing multiple tasks in a fast-paced environment with a proactive, solution-oriented mindset while demonstrating adaptability, strong problem-solving skills, and resourcefulness; special skills required:
 </li>
 <li>
 Strategic - Planning, adaptation, administration, facilitation, creativity, problem analysis, understanding timelines, cultural awareness, business intelligence, inspiration, collaboration, industry knowledge, detail oriented, organized
 </li>
 <li>
 Business - monitoring, product knowledge, account administration, automated office systems, multi-tasking, follow-through, analytical, quantitative, organizational, detail-oriented, time management
 </li>
 <li>
 Creativity and Innovation - Creativity, savvy, originality, brand understanding
 </li>
 <li>
 Leadership and Personal - Motivating others, initiative, communication, engaged, integrity, dependability, flexibility, agility, tenacity, passion, resourceful, proactive, positive
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 As our Assistant Manager, this is unique role with a genuine opportunity to make an impact. You&rsquo;ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
 
 
 Coty&rsquo;s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.
 
 
 
 
 <ul>
 <li>
 Base Salary Range: $80,000-$90,000
 </li>
 <li>
 Comprehensive health, dental, and vision benefits.
 </li>
 <li>
 Generous PTO and holiday schedule.
 </li>
 <li>
 Employee discounts across Coty&rsquo;s luxury portfolio.
 </li>
 </ul>
 
 
 
 
 
 About Coty
 
 
 
 Coty is one of the world&rsquo;s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
 
 
 Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you&rsquo;re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible &ndash; we&rsquo;d love to hear from you.
 
 
 Coty is deeply committed to creating a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
 
 
 
 
 
 
 EQUAL EMPLOYMENT OPPORTUNITIES
 
 
 
 We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
 
 
 English - Please click on this link to review the Notification of Equal Opportunity Rights poster
 
 
 Espa&ntilde;ol - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
 
</div>

Junior Influencer Marketing Manager

Bloom Talent

<div>
 
 Series A infrastructure startup powering some of the most recognizable consumer fintech platforms in the world is looking for an Executive Personal Assistant to support the Founder / CEO. Backed by top-tier investors, this is an exciting opportunity to join an early-stage team of 30 who are growing! In this role, you'll support the CEO with calendar management and scheduling, travel arrangements, and inbox management. You'll also provide personal support, including managing his appointments, reservations, meal plan coordination, and balancing his personal and professional calendars. Someone who is AI-forward, communicates concisely and efficiently, and has a detailed and thoughtful eye for organization and presentation. This is a hybrid role, 4 days/week in NYC with Fridays WFH. 130-150K+ DOE + generous benefits and daily lunch provided.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Own the CEO's calendar end-to-end, manage scheduling, resolve conflicts, protect focus time, and stay ahead of shifting priorities.
 </li>
 <li>
 Coordinate complex domestic and international travel, including flights, hotels, and thoughtfully designed itineraries. Book travel for the Chief of Staff when traveling with the executive.
 </li>
 <li>
 Inbox management, helping flag, prioritize, and respond to communications.
 </li>
 <li>
 Partner closely with the Chief of Staff on customer and stakeholder coordination, particularly during fundraising cycles.
 </li>
 <li>
 Provide personal support to the CEO, including coordinating doctors' appointments, booking reservations, supporting meal plan logistics, and dealing with household items as they come up (broken items, landlord coordination, deliveries).
 </li>
 <li>
 Balance the CEO's personal and business calendars seamlessly.
 </li>
 <li>
 Anticipate needs, bring solutions, and operate with a detailed and thoughtful lens.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous 3+ years of experience as an Executive Assistant supporting a Founder, CEO, or other senior leader in a finance, VC, or high-growth startup environment.
 </li>
 <li>
 Strong communication skills, both verbal and written. You organize information and deliver concisely.
 </li>
 <li>
 Exceptional organizational skills with a thoughtful eye for how you present and design your work.
 </li>
 <li>
 Works well independently, strong executor, and operates proactively.
 </li>
 <li>
 Positive, low-drama, and able to operate with discretion.
 </li>
 <li>
 AI-forward and actively integrate tools like Claude, ChatGPT, or Gemini into your daily workflow to increase your output.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant to Founder / CEO of Series A Fintech Startup

AscendHire

<div>
 
 
 HYBRID EXECUTIVE ASSISTANT AT LEADING RENOWNED NON-PROFIT
 
 
 
 Base Salary is $85K to $105K (based upon candidate and experience); Discretionary Bonus; and Excellent Benefits
 
 
 Hybrid with Three (3) Days in Office and Two (2) Days Remote
 
 
 
 
 
 The office is in mid-town Manhattan and closed between Christmas and New Year&rsquo;s. Great organization. This is
 
 
 not
 
 
 a 24/7 role.
 
 
 
 
 
 Leading, renowned, non-profit is looking for an
 
 
 experienced executive administrative support professional
 
 
 to join its
 
 
 organization
 
 
 as an
 
 
 Executive Assistant
 
 
 providing
 
 
 administrative, project management, and operational support
 
 
 
 
 for a
 
 
 Team of Executives
 
 
 . In this role, you will interact with several counterparts, both internal and external, develop an understanding of the organization&rsquo;s administrative and strategic needs, demonstrate a willingness to take initiative, be able to help manage the executives&rsquo; priorities, and apply a high-level of confidentiality in work. You will also work independently on special and ongoing projects as assigned.
 
 
 
 
 
 Hybrid role with Three (3) Days per Week in the Office (Mon, Tue, &amp; Thu) located on Park Avenue in the mid-50s, and Two (2) Days per Week Remote/Virtual.
 
 
 
 
 
 
 
 SKILLS AND REQUIREMENTS
 
 
 
 <ul>
 <li>
 Bachelor's degree is
 
 
 required
 
 
 .
 </li>
 <li>
 Minimum of Ten (10) years of
 
 
 Experience
 
 
 providing
 
 
 Administrative and Operational Support
 
 
 to
 
 
 Senior-level Executives or Teams
 
 
 with demonstrated increases in responsibility over time.
 </li>
 <li>
 Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively.
 </li>
 <li>
 Strong verbal and written communication skills with professional presentation.
 </li>
 <li>
 Growth mindset and openness to learn and take on new responsibilities over time.
 </li>
 <li>
 Experience supporting the planning, organizing, and managing of work effort for projects.
 </li>
 <li>
 Proven ability to handle confidential information with integrity and discretion.
 </li>
 <li>
 Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills.
 </li>
 <li>
 Friendly and professional demeanor, positive attitude, and willingness to partner with other team members.
 </li>
 <li>
 Excellent time management, prioritization, and problem-solving skills.
 </li>
 <li>
 Must be well organized with outstanding attention to detail and follow-through.
 </li>
 <li>
 Excellent research and proofreading skills.
 </li>
 <li>
 Prior start-up experience helpful.
 </li>
 <li>
 Interest in learning about and supporting the mission of the organization
 
 
 is desirable
 
 
 .
 </li>
 </ul>
 
 
 
 
 
 
 RESPONSIBILITIES AND DUTIES
 
 
 (include but not limited to)
 
 <ul>
 <li>
 Manage the administrative and operational functions for a team by undertaking a wide range of delegated tasks and assignments.
 </li>
 <li>
 Manage busy calendars and schedules, including meeting prioritization.
 </li>
 <li>
 Engage via email and phone with senior leaders from other companies to request and schedule meetings.
 </li>
 <li>
 Coordinate logistical arrangements for meetings including drafting agendas, distributing meeting materials as needed, ensuring meeting follows the agenda, taking notes on next steps during meetings and sharing with manager(s).
 </li>
 <li>
 Provide status updates on pending work and researches answers to questions before posing to manager.
 </li>
 <li>
 Plan and coordinate arrangements for major events including monitoring RSVPs, creating event schedule, arranging guest seating, preparing place cards, organizing room layouts, coordinating catering menu and setup, printing materials, managing IT requirements, and handling transportation, travel, accommodations, and any giveaways for the event.
 </li>
 <li>
 Coordinate travel arrangements and prepare expense reports, documentation, and filings.
 </li>
 <li>
 Support the processing and approval of invoices and subscriptions for respective teams.
 </li>
 <li>
 Coordinate in-person and virtual advisory board meetings by communicating with advisory board members, preparing meeting agendas, managing room/Zoom set-up, processing honoraria and travel expenses.
 </li>
 <li>
 Maintain organized physical and digital files, templates, trackers, records, and contacts.
 </li>
 <li>
 Manage vendor contracts/contracting process for relevant projects.
 </li>
 <li>
 Coordinate orientation activities for new hires with oversight by department leads.
 </li>
 <li>
 Manage and conduct ad hoc projects and research as needed.
 </li>
 <li>
 Collaborate with and develop strong relationships with administrative staff and employees across the organization.
 </li>
 <li>
 Assist with visitor registration and reception as needed.
 </li>
 <li>
 Serve as a back-up and provide assistance to other administrative team members as needed.
 </li>
 </ul>
 
 
</div>

Executive Assistant Philanthropy - Hybrid

Nutrafol

<div>
 Keep Growing with Nutrafol
 
 
 We&rsquo;re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.
 
 
 Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results. We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing individuality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.
 
 
 Keep growing. It&rsquo;s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.
 
 
 
 About You
 
 
 
 Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team. This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office - this will be a hybrid role with a minimum of 3 in-office days per week. (*Our office is located in the Flatiron District and is easily accessible via public transit.)
 
 
 This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the CEO and the Executive team, while managing Nutrafol&rsquo;s day to day office operations. Our team of 7 executives are mostly remote with moderate travel, and our office is about 7,000 square feet.
 
 
 This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support: 80%
 
 
 
 <ul>
 <li>
 Provide administrative support to our CEO and our executive team (7)
 </li>
 <li>
 Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
 </li>
 <li>
 Handle coordination and management of executive travel, group logistics, meetings and interviews
 </li>
 <li>
 Prepare and coordinate executive correspondence and mailings
 </li>
 <li>
 Use G-Suite and MS Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
 </li>
 <li>
 Review and process all executives&rsquo; expense reports for payment in Expensify
 </li>
 <li>
 Supply administrative and meeting support as requested by the executive team
 
 
 </li>
 </ul>
 
 Office Management: 20%
 
 
 
 <ul>
 <li>
 Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
 </li>
 <li>
 Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
 </li>
 <li>
 Design, manage, communicate and oversee implementation of office operations, policies, and procedures
 </li>
 <li>
 Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
 </li>
 <li>
 Maintain responsibility for general office upkeep and &ldquo;look and feel.&rdquo; This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
 </li>
 <li>
 Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
 </li>
 <li>
 Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
 </li>
 <li>
 Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
 </li>
 <li>
 Develop and maintain virtual files and organizational systems as needed or requested
 </li>
 <li>
 Schedule conference rooms, resolving conference room scheduling and technology issues for team
 </li>
 <li>
 Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
 </li>
 <li>
 Participate as needed in special projects and events
 </li>
 <li>
 Perform other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Ability to be in the office at a minimum of three (3) days per week
 </li>
 <li>
 Successful experience working with executive-level staff; outstanding organizational and administrative skills
 </li>
 <li>
 5+ years&rsquo; experience as an office administrator, operations manager, or executive assistant
 </li>
 <li>
 Advanced-level skillset with G-Suite, Slack, and MS Word, PowerPoint, Excel, Zoom, and Adobe
 </li>
 <li>
 Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
 </li>
 <li>
 Detail-oriented with the ability to prioritize and organize tasks
 </li>
 <li>
 Judgment to treat confidential information appropriately and maintain a high level of trust
 </li>
 <li>
 Ability to thrive in a fast-paced, constantly changing environment (high growth company experience preferred) and must have corporate working background
 
 
 </li>
 </ul>
 Nutrafol takes into consideration a wide range of factors in final compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. The listed range is applicable only to the annual base salary and does not include additional perks, benefits, or applicable bonus eligibility comprising the total compensation package.
 
 
 
 Salary Range
 
 
 
 $120,000 - $135,000 USD
 
 
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Fully remote work experience
 </li>
 <li>
 Comprehensive medical, dental, and vision package, including FSA program
 </li>
 <li>
 401K with employer match
 </li>
 <li>
 Quarterly Bonus Program
 </li>
 <li>
 Flexible PTO
 </li>
 <li>
 Two company-wide wellness breaks every day
 </li>
 <li>
 Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
 </li>
 <li>
 Monthly wellness stipend
 </li>
 <li>
 Monthly internet stipend
 </li>
 <li>
 Monthly cell phone stipend
 </li>
 <li>
 Annual learning &amp; development stipend
 </li>
 <li>
 Free meditation app membership (Headspace)
 </li>
 <li>
 Free Nutrafol subscription
 </li>
 <li>
 Pet insurance discounts and benefits
 
 
 </li>
 </ul>
 
 California residents may review our CCPA notice here.
 
</div>

Executive Assistant / Office Manager (Hybrid)

Robert Half

<div>
 We are looking for a detail-focused Data Entry Clerk to support a non-profit organization in New York, New York. This contract position with permanent potential is ideal for someone who works accurately in a fast-paced environment and can manage large volumes of incoming documents and mail with consistent attention to deadlines. The person in this role will help maintain organized records, ensure timely data updates, and provide dependable administrative support to the broader claims and office teams.
 
 
 Responsibilities:
 
 &bull; Classify scanned documents in the iVOS system, assign the appropriate document category, and create new claim records when needed while updating related information within required turnaround times.
 
 &bull; Enter key details from assigned document queues, including expense bills, NF2 forms, police reports, and litigation materials, ensuring accuracy and completion within established service deadlines.
 
 &bull; Process incoming mail promptly each day, making sure all items are handled within the expected timeframe after receipt.
 
 &bull; Open, date-stamp, organize, and distribute mailed materials to the appropriate team members across the office.
 
 &bull; Prepare outgoing mail by weighing items, applying postage, and coordinating timely dispatch.
 
 &bull; Support outgoing correspondence by recording activity in the system, generating needed reports, and monitoring tracking information for follow-up purposes.
 
 &bull; Respond to questions from Claims Examiners regarding data entry issues and assist with corrections to maintain accurate records.
 
 &bull; Work independently with minimal oversight while remaining adaptable to shifting priorities and additional assignments from management.
 
 &bull; High school diploma or equivalent required.
 
 &bull; At least 1 year of experience in data entry or a similar administrative support role.
 
 &bull; Strong computer skills and comfort working within database or document management systems.
 
 &bull; High level of accuracy with excellent attention to detail.
 
 &bull; Ability to manage repetitive tasks efficiently while meeting daily and multi-day deadlines.
 
 &bull; Self-directed work style with the ability to stay productive with limited supervision.
 
 &bull; Effective communication skills and a willingness to collaborate with internal staff on record updates and issue resolution.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Data Entry Clerk

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