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assistant registrar

International Schools Partnership Limited

<div>
 
 Job Description
 
 
 
 
 Job Description for Assistant Registrar and Attendance Coordinator
 
 
 
 
 The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
 
 
 
 
 Key Qualities And Skills
 
 
 
 <ul>
 <li>
 To be excellent in communication and understanding the English language
 </li>
 <li>
 To be able to work independently, swiftly and with very close attention to detail and accuracy
 </li>
 <li>
 To be able liaise and work alongside a range of people &ndash; including pupils - in and out of the school in a relaxed but professional manner
 </li>
 <li>
 To use initiative, be flexible, fun, proactive and positive
 
 
 </li>
 </ul>
 
 Core Purposes
 
 
 
 <ul>
 <li>
 To welcome visitors to our school and deal with queries from families, visitors, staff and children
 </li>
 <li>
 To take a varied and active role in the day to day running of our busy school
 </li>
 <li>
 Supporting the school in its vision to be the school of choice for the community
 </li>
 <li>
 To support the registrar with the requirements of the local regulators
 
 
 </li>
 </ul>
 
 Key Duties Include
 
 
 
 <ul>
 <li>
 To ensure children are safe and well cared for at all times
 </li>
 <li>
 Answering the telephone, screening and directing calls
 </li>
 <li>
 Cross checking attendance to ensure accurate registration of pupils
 </li>
 <li>
 Updating lists, records and contact details to maintain the school database
 </li>
 <li>
 Taking and relaying communications
 </li>
 <li>
 Greeting visitors and providing refreshments
 </li>
 <li>
 Providing information to both callers and visitors
 </li>
 <li>
 Providing general administrative and clerical support to the leadership of the school
 </li>
 <li>
 Assisting the registrar with the registration process for new pupils (KHDA registration, documents collection, &hellip;etc.)
 </li>
 <li>
 Making sure the pupils&rsquo; data on Engage is up to date (addresses, contact numbers, email addresses, &hellip;etc.)
 </li>
 <li>
 Assisting the registrar in processing the educational licenses on time
 </li>
 <li>
 Applying for any special approvals (if applicable) in line with ministry expectations
 </li>
 <li>
 Assisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils&rsquo; promotion &amp; transfer etc. are completed within an agreed time frame.
 </li>
 <li>
 Compiling and generating ministry required pupil records (manual or online records)
 </li>
 <li>
 Complete attendance daily including any first day absence calls and late arrivals
 </li>
 <li>
 Input attendance data accurately into Engage and investigate any missing data records, including illness related absences and unexplained lesson absences
 </li>
 <li>
 To make initial enquiries with parents regarding unexplained absences/lateness - including first day calling
 </li>
 <li>
 To monitor the attendance of pupils referring concerns to the pastoral leaders
 </li>
 <li>
 Promote good attendance within the school via activities with pupils and parents
 </li>
 <li>
 To process and action pupil holiday requests
 </li>
 <li>
 To issue routine correspondence to parents regarding attendance/absence requests in accordance with the school procedure.
 </li>
 <li>
 To undertake routine liaison with external agencies regarding attendance - e.g. KHDA
 </li>
 <li>
 To collate attendance data producing routine reports
 </li>
 <li>
 To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
 </li>
 <li>
 Responsible for identifying attendance issues and patterns of absence/late arrivals.
 
 
 </li>
 </ul>
 
 In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school
 
 
 
 To be line managed by the school head of admissions
 
 
 
 ISP Principles
 
 
 
 
 Begin with our children and students
 
 . Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
 
 
 and Health &amp; Safety issues and acting and following up on all concerns appropriately.
 
 
 
 Treat everyone with care and respect
 
 . We look after one another, embrace similarities and differences and promote the well-being of self and others.
 
 
 
 Operate effectively.
 
 We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
 
 
 
 Are financially responsible.
 
 We make financial choices carefully based on the needs of the children, students and our schools.
 
 
 
 Learn continuously.
 
 Getting better is what drives us. We positively engage with personal and professional development and school improvement.
 
 
 
 ISP Commitment to Safeguarding Principles
 
 
 
 ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years&rsquo; employment history.
 
 
 
 ISP Commitment to Diversity, Equity, Inclusion, and Belonging
 
 
 
 ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
</div>

Assistant Registrar

AlephYa

The Role
 We are seeking a meticulous and proactive Registration Assistant to join our team in Abu Dhabi. The ideal candidate will support the registration processes, ensuring accuracy and compliance with company standards and regulatory requirements. This role demands excellent organizational skills and a keen eye for detail, aimed at facilitating smooth and efficient operations. Responsibilities: - Manage and process registration documents accurately and promptly. - Ensure compliance with regulatory requirements and company policies during registration procedures. - Maintain organized records of registrations and related documentation. - Communicate effectively with internal teams and external clients to coordinate registration activities. - Assist in resolving registration issues or discrepancies in a timely manner. - Provide administrative support as needed to enhance the registration process. - Stay updated with changes in registration regulations and standards relevant to the industry.
 
Requirements
 <ul>
<li>Bachelor's degree or equivalent experience in administration or related field. - Strong organizational and multitasking abilities with high attention to detail. - Excellent communication skills, both written and verbal, in Arabic and English. - Proficiency in Microsoft Office Suite and data management systems. - Ability to work independently and collaboratively in a fast-paced environment. - Prior experience in registration or administrative roles is an advantage. - Fluency in Arabic is a plus but not mandatory.</li>
</ul>
About the company
 AlephYa is an educational group established in the UAE that owns and operates schools across the GCC with a core focus on nurturing global citizens who have a strong connection to their heritage and the world we live in. Our schools provide high quality education that is affordable and accessible to every child. Staying true to its origins, the name AlephYa was inspired from the first and last alphabets of the Arabic language respectively. Aleph & Ya represent the A to Z of learning and education.

Aldar Academies

<div>Aldar Education are currently seeking an outstanding Registrar for one of our schools in Abu Dhabi commencing June 2026.
Aldar Education is the leading education group in Abu Dhabi. We provide inclusive and innovative learning that inspires and empowers communities. Aldar Education aims to be your employer of choice. We educate over 34,000 students across our group of owned and managed schools in Abu Dhabi and Al Ain, and as we grow, so does our need for highly skilled, inspirational, and dedicated school leaders and employees across the group.
Working collaboratively, our purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.
We are a &ldquo;Great Place To Work&rdquo; and currently employ over 1,400 teachers to deliver the English National Curriculum, the highly regarded American Massachusetts State Curriculum, and the prestigious International Baccalaureate Diploma Programme, all with an international dimension.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
To inspire, engage, and challenge students in their formative years by creating a nurturing and play-based learning environment. To deliver high quality teaching and inclusive learning experiences that spark curiosity, encourage creativity, and support students&rsquo; academic, social, and personal development.</div>
 <div><div>Minimum Qualifications
 
<ul><li>Bachelor Degree required
</li></ul></div><div>Minimum Experience
 
<ul><li>Experience as Admissions/Registrar in the education field
</li><li>A minimum of 2years of experience in a customer focused role in the region
</li><li>Strong ESIS/ student affairs experience
</li><li>Previous experience in data management
</li></ul></div><div>Job Specific Knowledge &amp; Skills
 
<ul><li>Fluent in English Communications skills, written, and oral
</li><li>Arabic speaker is preferable
</li><li>Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
</li><li>Excellent office management skills
</li><li>A high level of professionalism and consideration of the well-being of children
</li><li>Respect for all members of a school community.
</li><li>A positive and solution-focused attitude to working life.
</li><li>A clean enhanced Disclosure and Barring Services check or police check.</li></ul></div></div>
 <div><div>Main Duties
 
<ul><li>Overall responsibility of Enrolments and Registration for the academy, working closely with the Senior Leadership within the Academy and HQ Enrolments
</li><li>Manage accurate data on applications, enrolments, and registrations to ensure accurate figures are available daily
</li><li>Meet with enrolled parents, explain registration procedures, curriculum, fee structure, ADEK regulations and ensure all documentation is completed effectively
</li><li>Respond to registration enquiries, telephone calls and emails in a timely and courteous manner
</li><li>Oversee the assessments process with the academic team as required, to ensure the enrolment process is efficient
</li><li>Oversee the waiting list (if applicable), maintain standard communication with the waitlisted parents in a timely manners and update on the application status accordingly.
</li><li>Manage the registration files for all new and existing students
</li><li>Keep up to date with the rules and regulations of ADEK and ensure compliance during the enrolment and completing the registration process.
</li><li>Managing eSIS (student information system) including student registration, withdrawals, transfers, and pre-transition
</li><li>Develop and maintain strong relationship with ADEK&rsquo;s student&rsquo;s affairs department
</li><li>Ensure all parent facing areas are attractive, uncluttered and convey a welcoming environment to students and parents
</li><li>Attend SLT meetings when required to update on enrolments at the Academy
</li><li>Work with the PRE to identify strategies for attracting new enrolments and student retention
</li><li>Manage the reenrollment process for existing parents in conjunction with the PRE, providing regular analysis of the updates to the Head of Enrolments and Principal
</li><li>Provide the Head of Enrolments with weekly and monthly reports and projections on enrolments
</li><li>Attend networking events to promote the Academy
</li><li>Organise and attend enrolment events for the Academy
</li><li>Develop and maintain strong partnerships with feeder nurseries and schools
</li><li>Represent the ethos and standard of excellence of Aldar Academies to all prospective parents
</li><li>Ensure that Aldar Academies&rsquo; procedures and codes of conduct are always followed
</li><li>Initiate effort and energy beyond the typical workday
</li><li>Perform other duties as requested by direct and dotted line reporting managers/ supervisors
</li><li>To work collaboratively with the Admissions executive to take on additional tasks when requited to support Enrolments and Registration and to provide cover in the absence of the other team member</li></ul></div></div>

Aldar Education - Registrar

Platform Health Club LLC

We&rsquo;re looking for a motivated Emirati HR &amp; Admin Assistant to support daily HR operations and office administration in our Ajman office. Join our team and grow your career in a dynamic and supportive environment.Requirement:<ul><li>Emirati National with Family Book</li><li>Prior experience as an administrative assistant, HR assistant or office admin assistant is added advantage.</li><li>Able to join immediately</li><li>Work Location - Ajman</li></ul>Work Location: In person

HR & Admin Assistant - UAE National

IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Industry:
 
 Hospital / Healthcare
 
 
 
 Salary:
 
 AED 5,500 &ndash; AED 6,500 per month
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a compassionate and experienced
 
 Nursing Assistant in Abu Dhabi
 
 to support our hospital and healthcare team. The ideal candidate will have hands-on experience in
 
 patient care, clinical support, basic medical assistance, and hospital ward operations
 
 .
 
 
 This position is suitable for candidates searching for
 
 Nursing Assistant jobs in Abu Dhabi, Healthcare Assistant UAE, Patient Care Assistant roles, or Hospital Support Staff positions
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist nurses and doctors in daily patient care activities
 </li>
 <li>
 Monitor and record patient vital signs (temperature, blood pressure, pulse)
 </li>
 <li>
 Support patients with hygiene, mobility, and daily living activities
 </li>
 <li>
 Prepare patient rooms and maintain cleanliness standards
 </li>
 <li>
 Assist in clinical procedures under supervision
 </li>
 <li>
 Ensure patient comfort and safety at all times
 </li>
 <li>
 Maintain accurate patient records and documentation
 </li>
 <li>
 Follow hospital policies and UAE healthcare safety regulations
 </li>
 <li>
 Support ward operations and medical staff as required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or certification in Nursing Assistant / Healthcare Assistant
 </li>
 <li>
 Basic knowledge of medical terminology and patient care procedures
 </li>
 <li>
 Strong communication and teamwork skills
 </li>
 <li>
 Compassionate and patient-focused attitude
 </li>
 <li>
 Ability to work in shifts (including nights if required)
 </li>
 <li>
 Experience in UAE healthcare sector preferred
 </li>
 <li>
 Immediate joiners preferred
 </li>
 </ul>
</div>

Nursing Assistant

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

Genius HRTech Dubai

Genius HR Consultancy is hiring for its client 
 
Executive Assistant to Senior Leadership &ndash; UAE 
 
We are looking for a professional and experienced Executive Assistant to support senior leadership in a fast-paced corporate environment. The role involves managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, handling confidential information, and liaising with internal and external stakeholders. 
 
Requirements: 
Bachelor&rsquo;s degree 
6&ndash;8 years&rsquo; experience as an Executive Assistant supporting senior leadership 
Strong organizational, time-management, and communication skills 
Comfortable with frequent travel and flexible working hours 
 
Send your CV to mchaturvedi@geniushrtech.com 
with subject EA

Executive Assistant

Explore 370+ Assistant registrar in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

370 assistant registrar jobs In United Arab Emirates

Assistant Registrar

Assistant Registrar

Aldar Education - Registrar

HR & Admin Assistant - UAE National

Nursing Assistant

Executive Assistant - Arabic Speaker Required

Executive Assistant